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Home My WebLink AboutContract 60020-R2CSC No. 60020-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 30, 2025 BWI Companies, Inc. Attn: Dustin Daniel 1418 Upfield Dr. Carrollton, TX 75006 Re: Contract Renewal Notice Fort Worth City Secretary Contract No. 60020 ("Contract") Second Renewal Term (June 1, 2025 — May 31, 2026) The First Renewal Term of the above -referenced Contract with the City of Fort Worth expired on May 31, 2025 ("Expiration Date"). Pursuant to the terms of the Contract, the Contract is subject to renewal at the City's option for up to two (2) one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for the Second Renewal, which begins immediately after the Expiration Date and continues for one year thereafter. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log into PeopleSoft Purchasing to ensure that your company information is correct and up to date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, �h�urry Gf�c�e� Shawn Watson, District Superintendent 817-392-6560 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Renewal of CSC No. 60020 Page 1 of 2 IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples. City: Dana &WaMoAe By: Dana Burghdoff (Jul'r% 2025 16A CDT) Name: Dana Burgdoff Title: Assistant City Manager 07/21 /2025 Date: Vendor: G By: Dustin Daniel (Jul 16, 2025 11:36 CDT) Name: Dustin Daniel Title: Sales Email: dustindaniel@bwicompanies.com FOR CITY OF FORT WORTH INTERNAL PROCESSES: Approval Recommended: By: 149V Name: Dave Lewis Title: Director Park & Recreation Department By: Kyle MLit lure (Jul 16, 2025 11:37 CDT) Name: Kyle McClure Title: Assistant Director Park & Recreation Department Approved as to Form and Legality: By: Name: Trey Qualls Title: Assistant City Attorney Contract Authorization: M&C: 23-0624 Form 1295: 2023-1037548 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Shawn Watson Title: District Superintendent Park & Recreation Department City Secretary: P4l pogr°ncp g42 �\��Iis�A, aaQ°n�o4544 By: CC Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Renewal of CSC No. 60020 Page 2 of 2 M&C Review Page 1 of 3 A CITY COUNCIL AGEND Create New From This M&C DATE: 8/8/2023 REFERENCE **M&C 23- LOG NAME NO.: 0624 CODE: P TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FORTWORTH 13PCOOP BB 705-23 FIELD AND TURF IRRIGATION PRODUCTS LSJ CITY NO SUBJECT: (ALL) Authorize the Execution of Non -Exclusive Purchase Agreements with Multiple Vendors Using Buyboard Cooperative Contract No. 705-23 for Field and Turf Irrigation Products, Landscaping Products, and Specialty Conditioners/Soils in a Combined Annual Amount Up to $947,251.00 for the Aviation and Park and Recreation Departments RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive purchase agreements with multiple vendors using Buyboard Cooperative Contract No. 705-23 for field and turf irrigation products, landscaping products, and specialty conditioners/soils in a combined annual amount up to $947,251.00 for the initial term and authorize two consecutive one-year renewal options for the same annual amount for the Aviation and Park and Recreation Departments. Q6'111101T.'iI*]Zto The Aviation and Park and Recreation Departments approached the Purchasing Division to enter into non-exclusive agreements with the awarded vendors under BuyBoard Contract No. 705-23 for field and turf irrigation products, landscaping products, and specialty conditioners/soils. Vendors will be selected according to price and availability. BuyBoard contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable. State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the item. Buyboard cooperative contracts have been competitively bid to increase and simplify the purchasing power of government entities. Staff from the user -departments identified multiple vendors with which they wanted to enter into an agreement. Approval of this Mayor & Council Communication authorizes the City to execute agreements with the following vendors: Vendor IBWI Companies, Inc. Ewing Irrigation and Landscape Supply Gail's Flags & Golf Course Accessories, Inc. Grand Landscapes & Athletics lHarrell's LLC Interspec LLC Longhorn Inc. Simplot Turf and Horticulture ISiteOne Landscape Supply Texas Irrigation Supply Annual Amount 1 $319,851.001 $135,200.001 1 $39,000.001 1 $10,000.001 1 $10,000.001 1 $43,000.001 1 $11,200.001 1 $1,000.001 1 $353,000.001 1 $5,000.001 http://apps.cfwnet.org/council_packet/mc review.asp?ID=31251&councildate=8/8/2O23 7/15/2025 M&C Review Page 2 of 3 ITurfcare of Texas 11 $20,000.001 Total 11 $947,251.001 Funding is budgeted in the Other Contractual Services account in the Municipal Airport Fund and in the PACS Department Rollup within the General Fund and Municipal Golf Fund. AGREEMENT TERMS - Upon City Council approval the agreements will begin upon execution and end May 31, 2024 to correspond with the terms of the cooperative contract. The Agreements may be renewed for up to two additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. DIVERSITY & INCLUSION - A Business Equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General, Municipal Golf and Municipal Airport Funds to support the approval of the above recommendation and award of the contract. Prior to any expenditure being incurred, the Aviation and Park and Recreation Departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project ' Program Activity Budget Reference # Amount ID I ID Year (Chartfield 2) FROM Fund Department I Account Project ID ID Submitted for Citv Manager's Office bv: Oriainatina Department Head: Additional Information Contact: ATTACHMENTS Program Activity Budget Reference # Year (Chartfield 2) Reginald Zeno (8517) Jesica McEachern (5804) Reginald Zeno (8517) Dave Lewis (5717) Jo Ann Gunn (8525) LaXita Slack -Johnson (8314) 1295s.r)df (CFW Internal) 13PCOOP BB 705-23 Field Turf Irriqation Prod.odf (Public) 13PCOOP BB 705-23 Field & Turf Irriqation Prod.xlsx (CFW Internal) BWI Companies 705-23 PARD.gdf (CFW Internal) Amount http://apps.cfwnet.org/council_packet/mc—review.asp?ID=3125 I&councildate=8/8/2023 7/15/2025 M&C Review Page 3 of 3 Ewing Irrigation and Landscape Supplv.pdf (CFW Internal) FID TABLE BLANK WITH INSTRUCTIONS V2 - Aviation.xlsx (CFW Internal) Gail s Flags Golf Course Accessories, Inc. 705-23 PARD.Ddf (CFW Internal) Grand Landscar)es.Ddf (CFW Internal) Grounds Maint 705-23 FID Table PARD 706-23.xlsx (CFW Internal) Harrell s LLC 705-23 PARD.Ddf (CFW Internal) IntersDec LLC 705-23 PARD.Ddf (CFW Internal) Longhorn Inc..Ddf (CFW Internal) Simplot Turf and Horticulture 705-23PARD.Ddf (CFW Internal) SiteOne Landscape Surmly 705-23.Ddf (CFW Internal) Texas Irrigation SupDlv.Ddf (CFW Internal) Turfcare of Texas.Ddf (CFW Internal) http://apps.cfwnet.org/council_packet/mc—review.asp?ID=3125 I&councildate=8/8/2023 7/15/2025