HomeMy WebLinkAboutContract 61737-R1CSC No. 61737-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 14, 2025
United Rentals (North America), Inc.
Attention: Derek McCready
Address: 100 First Stamford Place, Suite 700
Stamford, CT 06902-9200
Re: Contract Renewal Notice
City Secretary Contract No. 61737 (the "Contract")
Renewal Term No. 1: July 22, 2025 to July 22, 2026
The above referenced Contract with the City of Fort Worth expires on July 22, 2025 (the
"Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter
is to inform you that the City is exercising its right to renew the Contract for an additional one (1)
year period, which will begin immediately after the Expiration Date. All other terms and conditions
of the Contract remain unchanged. Please return this signed acknowledgement letter, along
with a copy of your quote for charges for the new renewal term and a current insurance
certificate, to the address set forth below, acknowledging receipt of the Contract Renewal
Notice. Failure to provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at htti)://fortworthtexas.2ov/purchasin2 to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Sincerely,
Regina Jones Regina Jones
Contract Compliance Specialist 817-392-2698
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: 07/18/2025
Name: Jesica McEachern
Title: Assistant City Manager
APPROVAL RECOMMENDED:
ChYIstovhell- ffG der
By:
Christopher Harder (Jul 11, 202514:14 CDT)
Name: Chris Harder
Title: Water Director a F FORr°��a
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By: 07/18/2025
Name: Jannette Goodall
Title: City Secretary
United Rentals (North America), Inc.
By: 6/16/2025
Name: Derek McCr
Title: Branch Manager
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: Reae44 P&W
Name: Regina Jones
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND
LEGALITY:
By:
Name: Jessica Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0544
Date Approved:6/25/24
Form 1295 Certification No: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/25/24 M&C FILE NUMBER: M&C 24-0544
LOG NAME: 13P RFP 24-0171 PUMP & HOSE RENTALS INCLUDING SET-UP AW WATER
SUBJECT
(ALL) Authorize Execution of Non -Exclusive Agreements with Western Oilfields Supply Company dba Rain for Rent and United Rentals (North
America), Inc. for Pump and Hose Rentals and Related Services for the Water Department in a Combined Annual Amount Up to $750,000.00 for
the Initial Term and Authorize Four, One -Year Renewals in Amounts Up to $825,000.00 for the First Renewal, $907,500.00 for the Second
Renewal, $998,250.00 for the Third Renewal, and $1,098,075.00 for the Fourth Renewal
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive agreements with Western Oilfields Supply Company dba Rain for
Rent and United Rentals (North America), Inc. for pump and hose rentals and related services for the Water Department in a combined annual
amount up to $750,000.00 for the initial term and authorize four, one-year renewals in amounts up to $825,000.00 for the first renewal,
$907,500.00 for the second renewal, $998,250.00 for the third renewal, and $1,098,075.00 for the fourth renewal.
DISCUSSION:
The Water Department approached the Purchasing Division for assistance in securing agreements for pump and hose rentals, and related set-up
services required to conduct bypass pumping when repairs are needed to water and wastewater lines throughout the City of Fort
Worth. Purchasing issued a Request for Proposals (RFP) consisting of detailed specifications regarding the equipment, service,
and delivery requirements.
The RFP was advertised in the Fort Worth Star -Telegram on April 3, 2024, April 10, 2024, and April 17, 2024. The City received two responses.
An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments reviewed and scored the
submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below.
Proposer
Western Oilfields Supply
Company dba Rain for Rent
United Rentals (North America),
Inc.
Best Value Criteria:
Evaluation Factors
c d e Total
Score
21.88 21.25 7.75 8.00 30.00 88.88
18.13 18.75 7.75 7.75 13.95 66.33
a. Contractor's timeframe to respond to regular and emergency service requests and provide the requested hoses and pumps
b. Availability of equipment for rental within Tarrant, Dallas, Johnson, Parker, Wise, and Denton Counties
c. Contractor's ability to setup and remove rented equipment without assistance from City of Fort Worth staff
d. Contractor's references of a similar size
e. Cost of services
After evaluation, the panel concluded that Western Oilfields Supply Company dba Rain for Rent and United Rentals (North America),
Inc. present the best value. Therefore, the panel recommends that Council authorize non-exclusive agreements with Western Oilfields Supply
Company dba Rain for Rent and United Rentals (North America), Inc. No guarantee was made that a specific amount of services would be
purchased. Staff certifies that the recommended vendors' bids met specifications.
Due to inflation and supply chain concerns, staff recommends the total compensation for each annual renewal term be increased by 10% to ensure
the City is able to meet demand. The collective total compensation of the contracts shall be an amount up to $750,000.00 for the initial
term, $825,000.00 for the first renewal, $907,500.00 for the second renewal, $998,250.00 for the third renewal, and $1,098,075.00 for the fourth
renewal.
While these figures represent the collective maximum amount allowed under these agreements for each term, the actual amount used will be
based on the department's needs and available budget. Funding is budgeted in the General Operating & Maintenance category within the Water &
Sewer Fund for the Water Department.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business
Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution and expire one year from that date.
RENEWAL TERMS: The agreements may be renewed for four (4) additional, one-year terms. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget in the Water
& Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517
Fernando Costa 6122
Oriainatina Business Unit Head: Reginald Zeno 8517
Christopher Harder 5020
Additional Information Contact: Jo Ann Gunn 8525
Alyssa Wilkerson 8357