HomeMy WebLinkAboutContract 48482-R7Docusign Envelope ID: EC786229-2FBA-451 E-A999-FDCFA5388BC9
CSC No. 48482-R7
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 14, 2025
CentralSquare Technologies, LLC
Attn: Legal Department
1000 Business Center Drive
Lake Mary, FL 32746
Re: Contract Renewal Notice
City Secretary Contract No.48482 (the "Contract")
Renewal Term No. 7, October 1, 2025 to September 30, 2026
The above referenced Contract with the City of Fort Worth expires on September 30, 2025
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with your quote for charges for the new renewal term, and
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto
PeopleSoft Purchasing at https://www.fortworthtexas.aov/departments/finance/purchasing.
If you have any questions concerning this Contract Renewal Notice, please contact us at
the email address listed below.
Sincerely,
City of Fort Worth
IT Solutions I Finance I Contracts
100 Fort Worth Trail
Fort Worth, TX, 76102
zz IT Finance Contracts(&fortworthtexas.2ov
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
Docusign Envelope ID: EC786229-2FBA-451 E-A999-FDCFA5388BC9
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By: Di�Gio�o(Jul 22, 202512:38 CDT)
Name: Dianna Giordano
Title: Assistant City Manager
Date: 07/22/2025
CentralSquare Technologies, LLC
Signed by:
C-rs
By:
Name:'sit>..
Title:
ni rartnr RanoiAI& c
7/15/2025
Date:
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality
M Kevin Anders, //
By: M. Kevin Anders, II (Jul 22, 2025 09:56 CDT)
Name: M. Kevin Anders, II
Title: Assistant City Attorney
Contract Authorization:
M&C: 25-0128
Approval Date: 02/25/2025
Form 1295: 2025-1259468
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
fete '?lLLD
By: Pete Mao (Jul 16, 202514:57 CDT)
Name: Pete Rizzo
Title: Sr. IT Solutions Manager
City Secretary:
By:
A �I�
Name:
Jannette Goodall
Title:
City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
Docusign Envelope ID: EC786229-2FBA-451 E-A999-FDCFA5388BC9
OF*; CENTRALSQUARE
Renewal Order #: Q-223068
Start Date: October 1, 2025
End Date: September 30, 2026
Billing Frequency: Yearly
Subsidiary: CentralSquare Technologies, LLC
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
Renewal Order prepared for:
Steven Vandever, IT Solutions Manager - CAD
Fort Worth Police Department
IT Solutions-ERP
Fort Worth, TX 76102
8173926435
Thank you for your continued business. We at CentralSquare appreciate and value our relationship and look forward to
serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of
our products can be found at www.centralsauare.com.
WHAT SOFTWARE IS INCLUDED?
PRODUCT NAME
QUANTITY
TOTAL
1.
ANI/ALI Interface License
1
3,265.99 USD
2.
Archive & Reporting Server SWL
1
6,713.43 USD
3.
Areserve High Availability for Enterprise OS Servers -
1
6,455.82 USD
Government Annual Maintenance Fee
4.
Backup/EOC User SWL
37
40,280.42 USD
5.
CAD Mapping Support Fees
60
1,286.40 USD
6.
CentralSquare Message Switch Subscription for ASAP Annual
1
0.00 USD
Subscription Fee
7.
CopLogic Interface to Inform RMS
1
4,787.39 USD
8.
Crimemapping
1
0.00 USD
9.
CrimeView Analytics: Single Data Set (3 years data) CST
1
2,846.21 USD
System Subscription Fee Arrest
10.
CrimeView Analytics: Single Data Set (3 years data) CST
1
2,846.21 USD
System Subscription Fee Crash
11.
CrimeView Analytics: Single Data Set (3 years data) CST
1
2,846.21 USD
System Subscription Fee Parolees
12.
CrimeView Analytics: Single Data Set (3 years data) CST
1
2,846.21 USD
System Subscription Fee vehicles
13.
CrimeView Analytics: Standard (3 years data) CST System
1
6,518.61 USD
Subscription
14.
Custom TCIC Query
1
725.76 USD
15.
Deccan "Commit" Functionality
1
0.00 USD
MORE INFORMATION AT CENTRALSQUARE.COM
Docusign Envelope ID: EC786229-2FBA-451 E-A999-FDCFA5388BC9
OF*; CENTRALSQUARE
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
Desktop Mobile Site License
Disaster Recovery - Server SWL
Disaster Recovery -User SWL
Dispatch Rules Module
Dispatcher/Call Taker SWL (Police 34 Fire 10)
DR - ANI/ALI Interface License
DR - Locution Station Alerting
DR - Maximus Courts (Wants/Warrants)
DR - Mobile Interfaces (2 PD, 1 FD)
DR - Mobile Servers (1 PD, 1 FD)
DR - Standard Paging Interface
DR - TLETS/NCIC Interface
Enterprise CAD ASAP Interface Annual Subscription (OP)
Annual Subscription Fee
Enterprise CAD Mapping (OP) Annual Subscription Fee
Enterprise CAD Position (OP) Annual Subscription Fee
Enterprise Mobile Base Position w/ CJIS/NCIC Forms (OP)
Annual Subscription Fee
Enterprise Mobile Mapping (OP) Annual Subscription Fee
Enterprise Mobile Test or Training System (Add On) (OP)
Annual Subscription Fee
Event Playback Module
Geofile Cross Reference Module/Point-Polygon
GIS Link for Response Plan Imports
GISLink Utility License
Hot Standby Server License
Inform CAD Mapping
Inform CAD Mapping Test or Training
Inform CAD Position
Inform CAD Position
Inform CAD Test or Training System
Inform FBR User
1
1
3
1
44
1
1
1
3
2
1
1
1
20
20
226
226
1
1
10
1
2
1
1
1
4
1
1
250
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
21,773.27 USD
3,628.86 USD
5,443.32 USD
907.23 USD
159,670.72 USD
1,088.66 USD
2,721.66 USD
4,899.00 USD
16,329.96 USD
7,257.76 USD
979.80 USD
5,443.32 USD
6,366.94 USD
4,410.00 USD
94,815.00 USD
99,666.00 USD
24,916.50 USD
5,843.25 USD
2,721.66 USD
907.20 USD
1,814.44 USD
5,443.32 USD
3,628.86 USD
158.07 USD
161.55 USD
13,352.88 USD
3,161.20 USD
3,489.20 USD
68,392.50 USD
MORE INFORMATION AT CENTRALSQUARE.COM
Docusign Envelope ID: EC786229-2FBA-451 E-A999-FDCFA5388BC9
OF*; CENTRALSQUARE
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
45.
Inform Mobile Base Position with CJIS/NCIC Forms
76
24,024.36 USD
46.
Inform Mobile Mapping Test or Training
1
64.62 USD
47.
Inform Mobile Mapping Test or Training
76
4,805.48 USD
48.
Inform Mobile Test or Training System
1
2,762.29 USD
49.
Inform RMS Archive Server Sofware
1
621.74 USD
50.
Inform RMS Barcode Handheld Reader Software
1
429.01 USD
51.
Inform RMS Evidence and Barcoding
1
3,250.44 USD
52.
Inform RMS GIS (With CAD)
1
0.00 USD
53.
Inform RMS Integrated Solution
1
1,608.12 USD
54.
Inform RMS Server Software
1
24,869.50 USD
55.
Inform RMS Test or Training System
1
2,238.25 USD
56.
Inform RMS User
225
88,969.50 USD
57.
LiveScan Interface - One Way - Inform RMS to Livescan for
1
3,829.90 USD
Fingerprinting
58.
Livescan Publisher -Municipal Court
1
2,460.78 USD
59.
Locution Station Alerting Interface
1
9,072.21 USD
60.
Maximus Courts (Wants/Warrants)
1
16,329.97 USD
61.
NCIC/State Query Position for Enterprise CAD (OP) Annual
18
3,969.00 USD
Subscription Fee
62.
NCIC/State Query Position for Inform CAD
1
158.07 USD
63.
Paging Interface
1
3,265.99 USD
64.
Primary Server SWL - Multi Jurisdictional
1
10,886.62 USD
65.
Proxy Change for VNM & Records Check (DL Query by Name
1
907.23 USD
only)
66.
Proxy Change for VNM & Records Check (Lojack Query)
1
907.23 USD
67.
Proxy Change for VNM & Records Check (Protective order)
1
907.23 USD
68.
Proxy Change for VNM & Records Check (Wanted Person
1
907.23 USD
Query)
69.
QA Training Server SWL
1
3,628.86 USD
70.
QA Training User SWL
2
2,177.32 USD
71.
Quickest Path Unit Recommendation Module
44
15,967.16 USD
72.
Raptor API SWL
1
907.23 USD
MORE INFORMATION AT CENTRALSQUARE.COM
Docusign Envelope ID: EC786229-2FBA-451 E-A999-FDCFA5388BC9
OF*; CENTRALSQUARE
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
73.
Snap Shot Module
1
907.23 USD
74.
Standard Mobile AFR Interface License
1
6,769.94 USD
75.
Standard Operating Procedue (SOP) Module
1
2,721.66 USD
76.
Std Enterprise CAD to External System Incident Data Transfer
1
4,228.59 USD
Interface Annual Maintenance Fee
77.
Supervisor User SWL (Police 4 Fire 4)
8
14,515.52 USD
78.
System Status Management Module
1
0.00 USD
79.
Test & Training Mobile Clients
5
907.25 USD
80.
Test Training Server (all)
1
4,354.65 USD
81.
TLETS/NCIC Interface
1
18,144.40 USD
82.
Unit Swap
1
907.23 USD
83.
VisiNet Browser Site License with Reporting
1
9,072.21 USD
84.
VisiNet Mobile AVL License with mapping
720
78,386.40 USD
85.
VisiNet Mobile Base Client License
720
130,644.00 USD
86.
VisiNet Mobile Mapping Server
1
1,814.44 USD
87.
VisiNet Mobile Server 500+
1
36,288.79 USD
88.
VisiNet Mobile Test Servers (1 Fire & 1 PD)
2
7,203.02 USD
WHAT SERVICES ARE INCLUDED?
DESCRIPTION
1. Escrow Fee Recurring
Total:
Discount Total:
Renewal Order Total
Billing Information
TOTAL
950.00 USD
USD
USD
1,198,551.46 USD
This is not an invoice. Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of the
Customer.
MORE INFORMATION AT CENTRALSQUARE.COM
Docusign Envelope ID: EC786229-2FBA-451 E-A999-FDCFA5388BC9
OF*; CENTRALSQUARE
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies) governing the Ship To location provided by the Customer on the Renewal Order Form.
Please note that the Total Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a
Total Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Total Price displayed above.
MORE INFORMATION AT CENTRALSQUARE.COM
Docusign Envelope ID: EC786229-2FBA-451E-A999-FDCFA5388BC9 I I r M&C Review
G/G -l' G. I
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
F "11 i
REFERENCE **M&C 25- 04CENTRALSQUARE CAD
DATE: 2/25/2025 NO.: 0128 LOG NAME: ROUTING SERVERS, TRAINING,
EMS LICENSE SUB
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of the Fifteenth Amendment to City Secretary Contract
Number 48482 for the Computer Aided Dispatch System Software Support Agreement
with CentralSquare Technologies LLC to Add the Routing Servers for the Computer Aided
Dispatch Disaster Recovery, Test, Training and Production Environments in the Amount of
$31,305.00; Annual Training in the Amount of $10,500.00; an Additional Amount of
$121,420.00 to Maintain Desktop, Mobile, and ProQA Integration Annual License
Subscription to Support the Addition of MedStar, for a Total Recurring Annual Amount of
$1,363,517.36 for the Fort Worth Fire and Police Departments through the Information
Technology Solutions Department
RECOMMENDATION:
It is recommended that City Council authorize the execution of the fifteenth amendment to City
Secretary Contract Number 48482, for the Computer Aided Dispatch System Software Support
Agreement with CentralSquare Technologies LLC to add the routing servers for the Computer Aided
Dispatch Disaster Recovery, Test, Training and Production Environments in the amount of
$31,305.00; annual training in the amount of $10,500.00; an additional amount of $121,420.00 to
maintain Desktop, Mobile, and ProQA Integration annual license subscription to support the addition
of MedStar, for a total recurring annual amount of $1,363,517.36 for the Fort Worth Fire and Police
Departments through the Information Technology Solutions Department.
DISCUSSION:
On January 23, 2007, City Council approved Mayor and Council Communication (M&C) C-21944 for a
Computer Aided Dispatch (CAD) and Station Alerting System with CentralSquare Technologies LLC
(formerly TriTech Software Systems) for an initial cost of $6,840,000.00. City Secretary Contract
(CSC) 48482 was executed January 31, 2007.
On November 13, 2018, City Council approved M&C P-12272 to amend the CentralSquare (TriTech)
agreement for up to $800,000.00 annually for software and license fees, training, and software
maintenance for the CAD system, Station Alerting System, Mobile Data and Records Management
System.
On August 12, 2022, the City executed City Secretary Contract (CSC) 48482 Amendment No. 4 to
increase the CentralSquare CAD system software support services to $826,881.53 annually and add
CrimeView Dashboard software for $18,797.80. The total annual contract amount was $845,679.33.
CSC 48482 Amendment No. 5 executed August 23, 2022, added Standard Livescan publisher License
Fee and professional services in the amount of $19,250.36 and recurring maintenance fee of
$2,090.36 for Municipal Court. The new annual contract amount was $867,020.05.
CSC 48482 Amendment No. 6 added $17,355.00 for professional services for Enterprise Records
Training System Scale Out for the Police Department. Following execution of CSC 48482-A6 on
February 13, 2023, the new annual contract amount was $884,375.05.
On May 1, 2023, the City executed CSC 48482 Amendment No. 7 to add Enterprise CAD ASAP
Interface annual subscription at the cost of $1,471.44. The new annual contract amount was
$885,846.49.
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Docusign Envelope ID: EC786229-2FBA-451 E-A999-FDCFA5388BC9 M&C Review
June 27, 2023, City Council authorized M&C 23-0525, for the execution of CSC 48482 Amendment
No. 8 to implement CentralSquare Unify Hub software with an initial cost of $157,852.50 and recurring
costs of $87,400.00 annually. On June 29, 2023, the City executed CSC 48482-A8 to add Unify Hub
software for a new total annual contract amount of $1,131,098.99.
On September 26, 2023, City Council approved M&C 23-0788 to request authorization to execute
CSC 48482 Amendment No. 9 to increase the amount of annual CAD support services to $893,692.36
and add Mobile CAD licenses in the amount of $206,600.00, with four (4) one-year renewal options,
for the new total contract amount of $1,131,098.99.
On November 1, 2023, the City executed CSC 48482 Amendment No. 10 to add Professional Services
and Livescan Publisher maintenance in the amount of $5,547.00. On December 12, 2023, the City
executed CSC 48482-A11 to add Enterprise Mobile Test or Training System in the amount of
$11, 930.00.
On April 7, 2024, the City executed CSC 48482 Amendment No. 12 to add Public Safety GIS/Analytics
services for $43,875.00. On August 30, 2024, the City executed CSC 48482 Amendment No. 13 for
Public Safety Consulting for a one-time cost of $27,690.00.
On December 10, 2024, the City executed CSC 48482 Amendment No. 14 to increase the total annual
spend authority to $1,200,292.36 to purchase additional Enterprise Mobile Test or Training system and
Enterprise CAD licenses.
This M&C is to request authorization to execute CSC 48482 Amendment No. 15 to add Annual
Training, Routing Servers for CAD Disaster Recovery Environments, Desktop and Mobile CAD, and
ProQA Integration licenses which will support the addition of MedStar in the amount of $163,225.00.
Upon approval and execution of the amendment, the total recurring annual amount will be
$1,363,517.36.
CentralSquare Technologies LLC is the documented sole source provider for support and
maintenance to the existing City of Fort Wort Fire Department and Police Department Computer -
Aided -Dispatch system.
Funding is budgeted in the Other Contractual Services account within the Info Technology
Systems Fund for the ITS Public Safety Apps Department.
BUSINESS EQUITY: Awaiver of the Business Equity goal for subcontracting requirements was
requested, and approved by DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from a sole source where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution of
CSC 48482 Amendment No. 15 by the Deputy City Manager and expires September 30, 2025. The
agreement may be renewed for three additional one-year renewal terms beginning October 1, 2025.
RENEWAL OPTIONS: The agreement may be renewed at the City's option for three (3) additional
one-year renewal terms beginning October 1, 2025, per M&C 23-0788 approved on September 26,
2023. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Info Technology Systems Fund to support the approval of the above
recommendation and execution of the amendment. Prior to any expenditure being incurred, the
Information Technology Solutions Department has the responsibility to validate the availability of
funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
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Docusign Envelope ID: EC786229-2FBA-451E-A999-FDCFA5388BC9 I I r M&C Review
G/GV/ J� G. I
FROM
Fund Department Account Project Program I Activity Budget Reference #
ID ID I Year (Chartfield 2)
Submitted for Citv Manaaer's Office bv: Mark McDaniel ()
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Kevin Gunn (2015)
Mark DeBoer (8598)
Amount
ATTACHMENTS
04CENTRALSQUARE CAD ROUTING SERVERS. TRAINING. EMS LICENSE SUB funds avail.docx (CFW Internal)
2025 Form 1295 TriTech(CAD support)_(signed) 1.22.2025.pdf (CFW Internal)
FID Table CentralSquare Jan 2025.xlsx (CFW Internal)
Request for BE waiver Final-CC.pdf (CFW Internal)
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