HomeMy WebLinkAboutContract 49492-A12CSC No. 49492-Al2
TWELFTH AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 49492
This Twelfth Amendment to Fort Worth City Secretary Contract No. 49492 ("Twelfth
Amendment') is made between the City of Fort Worth ("City"), a municipal corporation and
Tyler Technologies, Inc. ("Vendor"). City and Vendor are each individually referred to herein as
a "party" and collectively referred to as the "parties."
WHEREAS, on August 10, 2017, the parties entered into City Secretary Contract No.
49492 (the "Agreement'), utilizing that Sourcewell Cooperative Contract No. 110515-TTI, to
provide implementation of the Tyler Software system.
WHEREAS, on June 14, 2022, the parties entered into an agreement to amend the contract
utilizing that Sourcewell Cooperative Contract No. 090320-TTI but did not align the dates with
the successor contract.
WHEREAS, Parties wish to amend the agreement to expire in accordance with Sourcewell
No. 090320-TTI which expires on November 2, 2025;
WHEREAS, upon execution of this Amendment, Invoice No. 130-156874 dated May 22,
2025 shall be voided to be invoiced together under the Agreement term commencing September 1
through August 31.
NOW THEREFORE, known by all these present, City and Vendor, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
I. AMENDMENTS
1. The Agreement is hereby amended to expire in accordance with Sourcewell No.
090320-TTI which expires on November 2, 2025.
2. The total annual amount of the Agreement will remain at an amount not to exceed
$350,000.00.
II. MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Twelfth Amendment to Fort Worth City Secretary Contract No. 49492 Page 1 of 2
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By: Dianna Giordano (Jul 24, 202510:38:58 CDT)
Name: Dianna Giordano
Title: Assistant City Manager
Date: 07/24/2025
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
Attest:
By:
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
Tyler Technologies, Inc.
By:
Name: ache ehlsa k
Title: Senior Corporate Attorney
Date: 07/17/25
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Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Steven Vandever (Jul 21, 2025 15:52 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
Approved as to Form and Legality:
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Name: Hye Won Kim
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0614
Approval Date: 8/8/2023
Form 1295: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Twelfth Amendment to Fort Worth City Secretary Contract No. 49492 Page 2 of 2
CSC 49492-Al2 TBS-Fort Worth,
Amendment TYL 071525
Final Audit Report
Created: 2025-07-17
By: Lori English (lori.english@tylertech.com)
Status: Signed
Transaction ID: CBJCHBCAABAAkCgSHOdY0lwJhetsouJVm-xCNDwkVAK5
TX
2025-07-17
"CSC 49492-Al2 TBS-Fort Worth, TX Amendment TYL 07152511
History
Document created by Lori English (lori.english@tylertech.com)
2025-07-17 - 6:19:49 PM GMT- IP address: 163.116.253.40
Document emailed to Rachel Mehlsak (rachel.mehlsak@tylertech.com) for signature
2025-07-17 - 6:21:13 PM GMT
Email viewed by Rachel Mehlsak (rachel.mehlsak@tylertech.com)
2025-07-17 - 6:22:11 PM GMT- IP address: 163.116.254.55
== Document e-signed by Rachel Mehlsak (rachel.mehlsak@tylertech.com)
Signature Date: 2025-07-17 - 6:40:40 PM GMT - Time Source: server- IP address: 163.116.254.55
Agreement completed.
2025-07-17 - 6:40:40 PM GMT
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M&C Review
Page 1 of 3
A
CITY COUNCIL AGEND
Create New From This M&C
DATE: 8/8/2023 REFERENCE **M&C 23-
NO.: 0614
CODE: C TYPE: CONSENT
Official site of the City of Fort Worth, Texas
Fa
04TYLER TECHNOLOGIES
LOG NAME: ECITATION SOFTWARE AND
HARDWARE
PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize a Contract Amendment to City Secretary Contract No. 49492 with Tyler
Technologies, Inc. in the Amount of $25,000.00 Using a Cooperative Agreement for a
Total Annual Contract Amount of $2,084,716.00 for the Information Technology Solutions
Department
RECOMMENDATION:
It is recommended that City Council authorize a contract amendment to City Secretary Contract No.
49492 with Tyler Technologies, Inc. in the amount of $25,000.00 for additional hardware and software
using cooperative agreement Sourcewell Contract No. 090320-TTI, for a total annual contract amount
of $2,084,716.00 for the Information Technology Solutions Department.
DISCUSSION:
On August 1, 2017, City Council approved Mayor and Council Communication (M&C) P-12078 for an
Electronic Citation Solution with Tyler Technologies, Inc. using a cooperative agreement for a total
contract amount of $682,736.00 and approximately $70,000.00 for maintenance the second year.
February 1, 2022, the City executed City Secretary Contract (CSC) No. 49492 Amendment No. 2 to
add 128 eCitation software licenses in the amount of $99,328.00. On March 29, 2022, the City
executed CSC 49492 Amendment No. 3 to add two eCitation printers at a one-time cost of $5,084.00.
On June 9, 2022, the City executed CSC 49492 Amendment No. 4 to add two eCitation software
licenses in the amount of $1,600.00 with a recurring cost of $448.00. After the fourth amendment, the
total contract price was $789,196.00
City Council approved M&C 22-0469 on June 14, 2022, to purchase additional eCitation software
licenses and associated hardware in the amount of $1,185,336.00, including $75,583.00 in recurring
costs, and authorized four (4) one-year renewals in an amount up to $250,000.00 annually, for a new
total contract authorization of $2,050,115.00. Thereafter, the City executed Amendment No. 5 on June
21, 2022.
On August 9, 2022, the City executed CSC 49492 Amendment No. 6 to add printers and batteries at a
cost of $2,595.00. The total amount of the contract following execution of Amendment No. 6 was
$2,052,710.00. CSC 49492 Amendment No. 7 added Panasonic hardware and accessories for a one-
time cost of $6,530.00 and a recurring cost of $476.00. The total amount of the contract is currently
$2,059,716.00.
This M&C is to request authorization to execute CSC 49492 Amendment No. 8 in the amount of
$25,000.00 for additional eCitation hardware and software using cooperative agreement Sourcewell
Contract No. 090320-TTI. This M&C will also clarify the total not -to -exceed amount of the contract,
not stated in previous M&Cs. Upon City Council approval and execution of CSC 49492 Amendment
No. 8 the total amount of the contract will be $2,084,716.00.
Funding is budgeted in the Other Contractual Services account of the TPW Parking Meters
Department within the Municipal Parking Fund.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31241&councildate=8/8/2O23 8/9/2023
M&C Review
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COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of items. Sourcewell contracts are competitively bid to increase and
simplify the purchase power of government entities.
SUCCESSOR CONTRACTS: In the event the Sourcewell contract is not renewed, staff would cease
purchasing at the end of the last purchase agreement coinciding with a valid Sourcewell agreement. If
the City Council were to not appropriate funds for a future year, staff would stop making purchases
when the last appropriation expires, regardless of whether the then -current purchase agreement has
expired.
The City will initially use the Sourcewell contract to make purchases authorized by this M&C.
Sourcewell Contract No. 090320-TTI is set to expire November 2, 2024. If Sourcewell Contract No.
090320-TTI is extended, this M&C authorizes the City to purchase similar equipment and supplies
under the extended contract. If Sourcewell Contract No. 090320-TTI is not extended but Sourcewell
executes a new cooperative contract with Tyler Technologies, Inc. and with substantially similar terms,
this M&C authorizes the City to purchase the equipment and supplies under the new Sourcewell
contract. If this occurs, in no event with the City continue to purchase goods and services under the
new agreement for more than three (3) years without seeking Council approval.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
AGREEMENT TERM: Upon City Council's approval, this agreement shall begin upon execution of the
contract amendment and expire in accordance with the terms and conditions of the Sourcewell
contract.
RENEWAL TERMS: This Agreement may be renewed up to three (3) one-year renewal terms in
accordance with the terms and conditions of the Sourcewell cooperative contract.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
I91h*97_1111111ki1Me] NLy,F_119IQkgMa=1A91911a_119IQkgI
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Municipal Parking Fund to support the approval of the above
recommendation and execution of a contract amendment. Prior to any expenditure being incurred,
the Information Technology Solutions Department has the responsibility to validate the availability of
funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
Program Activity Budget Reference #
Year (Chartfield 2)
Valerie Washington (6192)
Kevin Gunn (2015)
Mark DeBoer (8598)
Amount
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31241&councildate=8/8/2O23 8/9/2023
M&C Review
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ATTACHMENTS
04TYLER TECH ECITATION SOFTWARE AND HARDWARE.docx (CFW Internal)
FID Table Tvler.XLSX (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31241&councildate=8/8/2O23 8/9/2023