HomeMy WebLinkAboutContract 58540-A1R1FIRST AMENDMENT AND FIRST RENEWAL
TO
CSC No. 58540-A 1 R 1
FORT WORTH CITY SECRETARY CONTRACT NO. 58540
This First Amendment and First Renewal to City Secretary Contract No. 58540 ("First
Amendment and First Renewal") is entered into by and between the City of Fort Worth ("City"),
a Texas municipal corporation, and Environmental Systems Rese arch Institute, Inc. ("Esri"
or "Vendor"). City and Vendor are each individually referred to herein as a "party" and
collectively referred to as the "parties."
WHEREAS, on October 1, 2022, the parties entered into City Secretary Contract No.
58540 for Vendor to provide ArcGIS Software Products to the City ("Agreement");
WHEREAS, the current term of the Agreement expires December 4, 2025;
WHEREAS, M&C 22-0939 authorized two additional one-year renewal options under
the Agreement;
WHEREAS, the parties wish to renew the Agreement for an additional one-year renewal
term beginning October 1, 2025, and ending September 30, 2026 in alignment with the
subscription term.
WHEREAS, the parties also wish to administratively increase the annual contract
amount by $50,000.00 for a revised annual contract amount not to exceed $900,000.00.
NOW, THEREFORE, the parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
1.The Agreement is hereby amended to revise the term dates to align with the subscription
term, beginning on October 1, 2025 and ending on September 30, 2026.
2.The Agreement is hereby amended to increase the annual contract amount by $50,000.00
for a revised annual contract amount not to exceed $900,000.00.
3.The Agreement is hereby amended to include Exhibit A -Esri Amendment, attached
hereto and made a part of this First Amendment and First Renewal.
2.
RENEWALS
1.The Agreement is hereby renewed for a one-year renewal term to begin October 1,
2025 and end September 30, 2026, with pricing in accordance with Exhibit A -Esri Amendment.
First Amendment and First Renewal to Fort Worth City Secretary Contract No. 58540 Page 1 of4
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
4.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
[Signature Page Follows]
First Amendment and First Renewal to Fort Worth City Secretary Contract No. 58540 Page 2 of 4
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: D�no (Jul 25, 202514:37:44 CDT)
Name: Dianna Giordano
Title: Assistant City Manager
Date: 07/25/2025
APPROVAL RECOMMENDED:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST:
By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
CONTRACT COMPLIANCE
MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: Steven Vandever (Jul 15, 202514:24 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND
LEGALITY:
By:
Name: Hye Won Kim
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0939
Approval Date: 11/29/2022
Form 1295: 2022-945152
Environmental Systems Research Institute, ATTEST:
Inc.
By: Annt!i:j!,,Lll4,202515:llPOTl
Name: Annette Kazandjian
Title: Managing Business Attorney
Date: Jul 14, 202s
By:
Name: Alejandra Merino
Title: Sr. Manager, International Contracts
First Amendment and First Renewal to Fort Worth City Secretary Contract No. 58540 Page 3 of 4
Exhibit A
Esri Amendment
(Attached)
First Amendment and First Renewal to Fort Worth City Secretary Contract No. 58540 Page 4 of 4
Amendment No. 1
Agreement No. 00310002.0
es r i � OFENCE
WHERE'
This Amendment No. 1 is entered into by and between City of Fort Worth ("City"), and Environmental
Systems Research Institute, Inc. ("Esri").
WHEREAS, Esri and City entered into an Enterprise Agreement with an effective date of October 1, 2022
(hereinafter "EA" or "AgreemenY'); and
WHEREAS, the parties desire to amend the Agreement to extend the term for an additional one (1) year from
October 1, 2025, through September 30, 2026 ("A1 Renewal Term") and update applicable language and
appendices;
NOW THEREFORE, the parties agree to the following:
1. The parties understand Master Agreement No. 00277310.0 (CSC No. 55200) expired on January 24, 2023.
The parties agree to restate the terms of Master Agreement No. 00277310.0 (CSC No. 55200) specifically for
this Agreement and it shall be effective and govern during the A1 Renewal Term.
2. Article 7.1 Term. The term of this Agreement is extended for an additional one (1) year from October 1, 2025,
through September 30, 2026, unless this Agreement is terminated earlier as provided therein.
3. Delete and replace Appendix B EA Fee Schedule with the attached Appendix B EA Fee Schedule, which shall
supersede and apply during the A1 Renewal Term.
Except as may be specifically modified by this Amendment No. 1, all other terms and conditions of the Agreement
and any Amendment(s) or Addendum(s) constitute the entire agreement between the parties and supersede all
prior and contemporaneous agreements or representations, written or oral, concerning the subject matter of this
Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as of the date of the last party
to sign below.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
(City)
B�I, Di�o(Ju125,20251437:44CDTJ
Authorized Signature
Pr;nted Name: Dianna Giordano
T;t,e: Assistant City Manager Title:�anagingBusinessAttorney
�ate: 07/25/2025 Date: �ul 14, Zo25
00310002.1 Page 1 of 2
ENVIRONMENTAL SYSTEMS
RESEARCH INSTITUTE, INC.
(Esri) A ,�/
7d /�ON6�W1/�
By:
Annette Kaza Ijian Ju114,2025li:11 PDT)
Authorized Signature
Printed Name: Annette Kazandjian
5/13/2025 TA
APPENDIX B
EA FEE SCHEDULE
The EA Fee is $900,000. The EA Fee is in consideration of the EA Products, EA Maintenance, Esri User
Conference registrations, Advantage Program, Premium Support Services, and Esri Training Pass.
Term 1 EA Fee
10/1 /2025 — 9/30/2026
$900,000 $900,000
Number of Esri User Conference Registrations per Year 40
Number of Tier 1 Help Desk Callers That May Contact
Esri for Tier 2 Support 10
Number of Sets of Backup Media, if Requested 2
150 Technical Advisor Hours per Year
200 Learning and Services Credits per Year
Advantage Program (AP)
1 Annual Subscription
3 Authorized Callers
Esri Premium Support Services (PSS) Uncapped Number of Incidents
Term 1: 25 Training Pass Days
Esri Training Pass
One (1) Year
Term of EA 10/1/2025 — 9/30/2026
00310002.1 Page 2 of 2 5/13/2025 TA
A - 1 - Enterprise Agreement
Final Audit Report 2025-07-15
Created: 2025-07-14
By: Thomas Amrine (tamrine@esri.com)
Status: Signed
Transaction ID: CBJCHBCAABAAHCyOIpNLPjCKtkQpladro9iDODtNQU73
"A - 1 - Enterprise Agreement" History
�: Document created by Thomas Amrine (tamrine@esri.com)
2025-07-14 - 7:59:48 PM GMT- IP address: 155.226.129.248
Document emailed to Annette Kazandjian (akazandjian@esri.com) for signature
2025-07-14 - 8:00:56 PM GMT
`: Email viewed by Annette Kazandjian (akazandjian@esri.com)
2025-07-14 - 10:11:02 PM GMT- IP address: 207.213.21.13
��:: Document e-signed by Annette Kazandjian (akazandjian@esri.com)
Signature Date: 2025-07-14 - 10:11:48 PM GMT - Time Source: server- IP address: 207.213.21.13
Document emailed to Sandra Merino (smerino@esri.com) for signature
2025-07-14 - 10:11:49 PM GMT
Email viewed by Sandra Merino (smerino@esri.com)
2025-07-15 - 0:12:51 AM GMT- IP address: 104.47.51.126
:"E� Signer Sandra Merino (smerino@esri.com) entered name at signing as Alejandra Merino
2025-07-15 - 0:13:08 AM GMT- IP address: 12.235.16.3
��:: Document e-signed by Alejandra Merino (smerino@esri.com)
Signature Date: 2025-07-15 - 0:13:10 AM GMT - Time Source: server- IP address: 12.235.16.3
�' Agreement completed.
2025-07-15 - 0:13:10 AM GMT
� Adabe Acraha# Sign
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Page 1 of 2
Official site of the City of Fort Worth, Texas
�ORT�'4'ORTII
-��
REFERENCE **M&C 22- 04ENVIRONMENTAL SYSTEMS
DATE: 11/29/2022 NO.: 0939 LOG NAME: RESEARCH INSTITUTE
ENTERPRISE AGREEMNT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize a Sole Source Consolidated Enterprise Agreement with Environmental
Systems Research Institute, Inc. for a Three-Year Term in the Amount of $2,550,000.00
and Authorize Two One-Year Renewal Options for the Information Technology Solutions
Department and the Water Department
RECOMMENDATION:
It is recommended that City Council authorize a sole source consolidated Enterprise Agreement with
Environmental Systems Research Institute, Inc. for a three-year term in the amount of $2,550,000.00
and authorize two one-year renewal options for the Information Technology Solutions Department and
the Water Department.
DISCUSSION:
The Environmental Systems Research Institute, Inc. (ESRI) Enterprise License Agreement will replace
the current separate Information Technology Solutions Department (ITS) and Water Department
contracts and consolidate them into a single contract. This new contract will continue to provide all
current products as well as offer new modules, applications, extensions, and issue unique named-
user licenses for the City. A few of the new software products included are ArcGIS Monitor, ArcGIS
Urban, ArcGIS Enterprise, Site Scan for Drones, ArcGIS Workflow Manager, ArcGIS Tracker, ArcGIS
Business Analyst, ArcGIS Roads & Highways Enterprise, ArcGIS Indoors, ArcGIS Notebook Server,
and ArcGIS Hub Premium. This licensing framework is necessary for the deployment of ESRI's
Enterprise platForm. The new platform will allow the City to have a centralized intranet for web maps,
and ArcGIS Hub Premium to allow a centralized internet site for web maps and data download.
Water requires the new ESRI framework to upgrade its infrastructure network to ArcGIS Utility
Network Management Enterprise. This transition will allow the City to visualize assets spatially and
temporally, and perform analysis across all utility types. The advanced analysis from this software will
assist the Water Department in calculating infrastructure at risk, provide better quality control
workflows, and drive better decision-making with high-quality data.
The contract will have a defined rate for three years at $850,000.00 per year, and year four will allow
for negotiations to the provided applications and services.
DVIN: A waiver of the goal for Business Equity subcontracting requirements was requested, and
approved by the DVIN, in accordance with the applicable Ordinance, because the waiver request is
based on the sole source information provided.
AGREEMENT TERM — Upon City Council's approval, the consolidated Enterprise Agreement for IT
Solutions Department and the Water Department will become effective upon execution and expire
thirty-six (36) months following.
ADMINISTRATIVE CHANGE ORDER — An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30491&councildate=ll/29/2022 11/30/2022
M&C Review
Page 2 of 2
RENEWAL OPTIONS — After the initial three-year term, the Agreement may be renewed for up to two
(2) additional one-year terms at the City's option. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
Funding is budgeted in the Other Contractual Services account within the Info Technology Systems
Fund, in the FY23 ITS ESRI Agreement project within the ITS Capital Fund and in the Software
Licenses account within the Water & Sewer Fund, as appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital & operating budgets, as
previously appropriated, in the ITS Capital Fund for the FY23 ITS ESRI Agreement project and in the
Info Technology Systems and Water & Sewer Funds to support the approval of the above
recommendation and execution of the agreement. Prior to an expenditure being incurred, the
Information Technology Solutions and Water Departments have the responsibility to validate the
availability of funds.
TO
CFund Department Account Project I Program Activity Budget Reference # Amount
' ID ' ID � ' Year ' (Chartfield 2)
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID � Year (Chartfield 2) I
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
Valerie Washington (6192)
Kevin Gunn (2015)
Kevin Gunn (2015)
Mark Deboer (8598)
ATTACHMENTS
04ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE ENTERPRISE AGREEMNT funds availabilitv.pdf
(CFW Internal)
ESRI DVIN Waiver 10-7-2022.pdf (CFW Internal)
ESRI Form 1295 10-2022.pdf (CFW Internal)
FID Tabel ESRI EA 10-26.xlsx (CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30491&councildate=ll/29/2022 11/30/2022