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Home My WebLink AboutContract 44660-R11Docusign Envelope ID: FBA08BA7-9C83-442A-AFOE-A8F6E565608F CSC No. 44660-R11 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 30, 2025 PowerDMS, Inc. Attn: Legal Department 101 S. Garland Ave., Suite 300 Orlando, FL 32801 Re: Contract Renewal Notice City Secretary Contract No. 44660 (the "Contract") Renewal Term No. 11, July 31, 2025 to July 30, 2026 The above referenced Contract with the City of Fort Worth expires on July 30, 2025 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas. o� v/departments/finance/purchasin�. If you have any questions concerning this Contract Renewal Notice, please contact us at the email address listed below. Sincerely, City of Fort Worth IT Solutions � Finance � Contracts 100 Fort Worth Trail Fort Worth, TX, 76102 zz IT Finance Contracts(c�fortworthtexas. o�v OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 Docusign Envelope ID: FBA08BA7-9C83-442A-AF0E-A8F6E565608F [Executed effective as of the date signed by the Assistant City Manager below.]/ [ACCEPTED AND AGREED:] City: � By: Dianna Giordano (Jul 24, 2025 08:46:26 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 07/24/2025 PowerDMS, Inc. By: Name: Amy Prins Title: Director of C11storoec Renewal!'\ Date: 7/22/2025 I 12:29:22 PM PDT CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: M.Kevin Anders, II By: M. Kevin Anders, II (Jul 24, 2025 08:44:15 CDT) Name: M.KevinAnders,11 Title: Assistant City Attorney Contract Authorization: M&C: 24-1037 Approval Date: 12/10/2024 Form 1295: 2024-1236375 Contract Renewal Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Pete Rizzo (Jul 22, 202519:12:38 CDT) Name: Pete Rizzo Title: Sr. IT Solutions Manager City Secretary: By: Name: Jannette Goodall Title: City Secretary Page 2 of2 CITY COUNCIL AGENDA �� RT �r�`i� RT I I -��- Create New From This M8�C DATE: 12/10/2024 REFERENCE **M&C 24- LOG NAME: 04POWERDMS CSC NO.: 1037 44660 AMENDMENT 7 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Amendment Number 7 to City Secretary Contract Number 44660 with PowerDMS to Add PowerReady Subscription and Licenses and Increase the Total Contract Amount From $100,000.00 to $200,000.00, for the Fort Worth Police Department through the Information Technology Solutions Department RECOMMENDATION: It is recommended that City Council authorize the execution of amendment no. 7 to City Secretary Contract No. 44660 with PowerDMS to add PowerReady subscription and licenses and increase the total contract amount from $100,000.00 to $200,000.00, for the Fort Worth Police Department through the Information Technology Solutions Department. DISCUSSION: This M&C requests approval to execute amendment no. 7 to CSC 44660 to increase the annual contract amount by $100,000.00 for a new annual amount not to exceed $200,000.00 to add a PowerReady Subscription for the Fort Worth Police Department and allow continuation of current services provided by PowerDMS. The City utilizes PowerDMS to provide a policy and procedure document management system, a field training software, and a citizen engagement software for the Police Department and the Fort Worth Marshal Division. On July 25, 2013, the City entered into CSC 44660 with PowerDMS for use of PowerDMS and PowerStandards software by the Fort Worth Police Department with a total annual amount not to exceed of $50,000.00, with an expected recurring annual cost of $25,000.00. On February 15, 2021, the City executed amendment no. 1 to CSC 44660 to administratively increase the contract to add software licenses for the Fort Worth Police Department's Communication Division with a new annual amount not to exceed $33,291.25. On March 25, 2022, the City executed amendment no. 2 to administratively increase the contract to add additional software licenses for the Fort Worth Police DepartmenYs Communication Division with a new annual amount not to exceed $42,080.42. On April 26, 2022, the City executed amendment no. 3 to administratively increase the contract to add a subscription to PowerPolicy Professional software for the Fort Worth Marshal Division with a new annual amount not to exceed $60,277.69. On July 22, 2022, the City executed amendment no. 4 to administratively increase the contract to add Single Sign On (SSO) Services for the Fort Worth Marshal Division with a new annual amount not to exceed $60,701.28. On July 24, 2023, the City executed amendment no. 5 to administratively increase the contract to add additional PowerPolicy licenses and SSO services for the Fort Worth Marshal Division with a new annual amount not to exceed $61,414.91. On July 11, 2024, the City executed amendment no. 6 to administratively increase the contract to add a subscription to PowerEngage 9-1-1 software, PowerPolicy Professional software with SSO services for the Fort Worth Police DepartmenYs Communication Division with a new annual amount not to exceed $100,000.00. BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the purchase of goods or services is from a sole source where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval, this Agreement will begin once executed by the Deputy City Manager and end July 30, 2025. RENEWAL OPTIONS: This agreement may be renewed for additional one-year terms at the expiration of each successive term by mutual written agreement of the parties. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund for the FY25 PD PowerDMS Power Ready project to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. Fund Department Account Project ID ID Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Program I Activity I Budget Year Mark McDaniel (6316) Kevin Gunn (2015) Mark Deboer (8598) Reference # Amount Chartfield 21 04POWERDMS CSC 44660 AMENDMENT 7 funds availability,pdf (CFW Internal) 04POWERDMS CSC 44660 AMENDMENT 7 Updated FID Table.xlsx (CFW Internal) 25-TBD1182024(SS PowerDMS)Waiver-NS.pdf (CFW Internal) City of Fort Worth-1295.pdf (CFW Internal)