HomeMy WebLinkAboutContract 63728CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement (“Agreement”) is entered into by and between Teksys, Inc
(“Vendor”), a Texas corporation and the City of Fort Worth (“City”), a Texas home-rule municipality,
individually referred to as “Party” and collectively as the “Parties.”
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A – Pricing Index;
3. Exhibit B – Cooperative Agency Contract DIR-CPO-5287; and
4. Exhibit C – Conflict of Interest Questionnaire
Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto. If any provisions of the attached Exhibits conflict with the terms herein, are prohibited
by applicable law, conflict with any applicable rule, regulation or ordinance of City, the terms in this
Cooperative Purchase Agreement shall control.
City shall pay Vendor in accordance with the payment terms in Exhibit A and in accordance with
the provisions of this Agreement. Total annual payment made under this Agreement by City shall
not exceed Three Hundred Fifty Thousand Dollars ($350,000.00). Vendor shall not provide any
additional items or services or bill for expenses incurred for City not specified by this Agreement unless
City requests and approves in writing the additional costs for such services. City shall not be liable for
any additional expenses of Vendor not specified by this Agreement unless City first approves such
expenses in writing.
The Parties will engage in multiple transactions to purchase goods and/or services under this
Agreement. For each purchase made pursuant to this Agreement, Vendor must supply a quote for the
subject goods and/or services and the quote must conform with the then-current pricing under the
underlying cooperative agreement. If the City accepts the quote and places an order for the goods and/or
services, that quote shall be considered as an addendum to this agreement but is not required to be filed
in the City records. The Parties will maintain all quotes for the 3- year Audit period included herein.
The term of this Agreement is effective beginning on the date signed by the Assistant City
Manager ("Effective Date") and expires on June 27, 2026, with three (3) one-year renewal options. City
or Vendor may terminate this Agreement at any time and for any reason by providing the other party
with at least 30 days’ written notice of termination.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books, documents, papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement at no additional cost to City. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives or (2) received by the other party by United States Mail, registered, return receipt
requested, addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
100 Fort Worth Trail
Fort Worth, TX 76102
With copy to Fort Worth City Attorney’s Office at the
same address
To VENDOR:
Teksys, Inc.
David Madrigal, President
5401 Mitchelldale Street, Suite B1
Houston, TX 77092
Facsimile: NA
City is a government entity under the laws of the State of Texas and all documents held or
maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the
Agreement requires that City maintain records in violation of the Act, City hereby objects to such
provisions and such provisions are hereby deleted from the Agreement and shall have no force or effect.
In the event there is a request for information marked Confidential or Proprietary, City shall promptly
notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A
determination on whether such reasons are sufficient will not be decided by City, but by the Office of
the Attorney General of the State of Texas or by a court of competent jurisdiction.
The Agreement and the rights and obligations of the parties hereto shall be governed by, and
construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of
law provisions. Venue for any suit brought under the Agreement shall be in a court of competent
jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any
state law other than Texas or venue in Tarrant County, City objects to such terms and any such terms are
hereby deleted from the Agreement and shall have no force or effect.
Nothing herein constitutes a waiver of City’s sovereign immunity. To the extent the Agreement
requires City to waive its rights or immunities as a government entity; such provisions are hereby deleted
and shall have no force or effect.
To the extent the Agreement, in any way, limits the liability of Vendor or requires City to
indemnify or hold Vendor or any third party harmless from damages of any kind or character, City
objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force
or effect.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section
does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government
Code, the City is prohibited from entering into a contract with a company for goods or services unless
the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” has
the meanings ascribed to those terms in Chapter 2271 of the Texas Government Code. By signing this
Agreement, Vendor certifies that Vendor’s signature provides written verification to the City that
Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section
does not apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government
Code, the City is prohibited from entering into a contract for goods or services that has a value of
$100,000 or more that is to be paid wholly or partly from public funds of the City with a company with
10 or more full-time employees unless the contract contains a written verification from the Vendor that
it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of
this Agreement. To the extent that Chapter 2276 of the Government Code is applicable to this
Agreement, by signing this Agreement, Vendor certifies that Vendor’s signature provides written
verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott
energy companies during the term of this Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section
does not apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, the City is prohibited from entering into a contract for goods or services that has a
value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a
company with 10 or more full-time employees unless the contract contains a written verification from
the Vendor that it: (1) does not have a practice, policy, guidance, or directive that discriminates against
a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract
against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government
Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor’s
signature provides written verification to the City that Vendor: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will
not discriminate against a firearm entity or firearm trade association during the term of this Agreement.
(signature page follows)
(remainder of this page intentionally left blank)
The undersigned represents and warrants that he or she has the power and authority to execute
this Agreement and bind the respective party.
CITY OF FORT WORTH:
By: ______________________________
Name: Jesica McEachern
Title: Assistant City Manager
Date: _________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Lauren Prieur
Title: Director, Transportation & Public
Works Department
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By: ______________________________
Name: Sagar Medisetty
Title: Engineering Manager
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Amarna Muhammad
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 25-0575
Date Approved: 6/24/25
1295 Form: 2025-1282208
VENDOR:
Teksys, Inc
By:
Name: David Madrigal
Title: President
Date: ________________________
Exhibit A
Appendix C Pricirrg Index (per Amendment ��
Te ksys, I n c.
I �] I :��1 IMa-f���l
...�
Manufacturer � Brand Category DIR Discount % nff
MSRP
Ai-RU5 NetwarkjSaftware 1 S.aa°/o
Altowav Wireless/Hardware 1�.aa°/o
Axis Cammunicatians 5urveillan�e�Ac�ess�Hardware �o.aa��o
Briefcam 5urveillars�e�A��ess�Hardware�5oftware � o.oa��o
Br��a 5urveFllan�e�Ac�ess�Hardware�5oftware 1 a.aa°/o
Camhium Wireless�Hardware 16.�0°/0
CradlePoint Wireless�Hardware 1�.aa°/o
Digital Watchdag 5urvei[Ian�ejA��ess�Hardware 5.aa%
Ditek 5urveillan�e�A��ess�Hardware 15.aa°/o
�SC 5urveillar��e�Access/Hardware 8.�0°/a
Eagle Eye Netwarks Surueillance�A�cess�Hardware�5aftware 14.04°/o
E�alon Technologies Surveillan�e�A��ess�Hardware�5aftware 7.a0°/o
Genetec Surveillan�eJA��ess�Hardware�5a�tware 22.04°/0
Genetec Streamvolt 5urveillan�e�Ac�ess�Hardware 20.04°/Q
Gene#e� Clearan�e 5oftware�5urve€Ilance�Ac�ess�Hardware 4.�4°/o
Hanwha 5urve�Ilan�e�Ac�ess�Hardware�5oftware 24.00°/o
lnner �ange 5urveillance�A�cess� Har�#ware/ 5ofitware 5.�0°/a
1�Configure Surveillance�Ac�ess� Hardware�5oftware 1Q.04°/a
JCI 5�arveillar��e�Access�Hardware 10.40°/o
lCBC Networics 5urvei�lan�e�Ac�ess/W�reless� Hardware 8.�0°/a
;
M i lesto ne 5 u rve i I I a nce�A�cess�H a rdwa re�5oftwa re 12.OD°/o
I
Mabile Marfc Wire[ess�Hardware 7.�0°/a
❑ptCanne�t Wireless�Hardware S.aO°/Q
❑ptex 5urveillance�Hardware�Saftware 5.�0°/o
Par�arama Antennas Wirefess�Hardware 15.OQ°/o
PowerStack 5urveillance�A�cess nlVireless�Hardware S.aO°/Q
PawerStack Power�5urveillan�e�Comm��ease 1�.40°/o
QC�GNIFY � ON551 Surveillance�Atcess�Hardware�5aftware 15.00°/o
Qalsys 5urveillar��e�A�cess�Hardware 10.44°/o
RayTec S u rve i I I a nce�H a rdwa re S.aO°/o
Rekar 5urveillance�A�cess�Hardware� 5oftware S.aO°/Q
Rhombu5 Surveillan�e�Ac�eSs� Nardware�5oftware 5.�0°/a
Ru�kus V►lireless Wire[ess�Hardware 32.OD°/o
5cylla 5urveillance 5oftware 3.�0°/a
Se�urity �aar CantraEs �S�C} 5urve€Ilar�ce�Ac�ess�Hardware 34.04°/o
Sikfu�Ceragon Wireless�Hardware 15.00°/0
Teksys SurveillancejA�cess �UVireless/Hardware 10.04°/0
Telcsys 5urveillance Camera 5ystem/�atral�Lease 10.04°/Q
To�.tr�as Access�Hardware 5.�0°/o
TRAXy� 5urve�Ilan�e�Ac�ess,�Hardware 7.a4°/o
ViewZ Surveillance�Hardware 5.�0°/a
ZeroEyes 5urveillance 5oftware S.aO°/o
�
CATEG�RY Detailed 5err�ice Descriptinn DIR Discaunt °/o
off MSRP
Genetec-Prafessional Servi�es
Genete� � a.ao��o
Genetec-5treamvault
Genete� � s.aa��o
WLAN 5upport, 5aftware, and Ma€ntenance
Ru�kus 1 �.a�°/o
orR
5err�ice Category 5e�vice Des�riptian Discount °/
aff MSRP
Techni�al ServEces Te�hni�al Servi�es `IS.��°/o
Maintenan�e 5ystem Network Manitenance and 5upport � 5.��°/o
5ervi�es Instal[atian, Technical Trou�leshoating, Training, Proje�t Management, � 5.��°/a
5ystem ❑esign, RF Engineering
Fabri�atian Custom Equipr�ent De�eloprrtent �0.a�°/a
FiberTRAX Platinum Maintenan�e and suppart of FiberTRAX 5ystem �6.a�°/a
Maintenan�e &
5u�port
Fi�erTRA?C Gold Maintenan�e and support af FiberTRAX 5ystem `IS.�a°/o
Maintenance &
5upport
Fi�erTRAX 5ilver Maintenan�e and support af FiberTRAX 5ystem 16.��%
Maintenan�e &
5upport
� � i ' i � t
Type of Vntume by DlR
Q� Praduct Categary D�5[au�'It %
of� MSRP
1-99 u n its
104-Sfl� units Hardware � �a%
500+ units Hardware � 5a%
DIR Contract No. DIR-CPO-5287
Teksys, Inc – 26-2086850
STATE OF TEXAS
DEPARTMENT OF INFORMATION RESOURCES
CONTRACT FOR PRODUCT, SERVICES, AND RELATED SERVICES
Teksys, Inc
1 INTRODUCTION
1.1 Parties
This contract for Mobile Digital Video Recording Systems, Accessories and Related
Services (this “Contract”) is entered into between the State of Texas, acting by and
through the Department of Information Resources (hereinafter “DIR”) with its principal
place of business at 300 West 15th Street, Suite 1300, Austin, Texas 78701, and Teksys,
Inc, a Texas Domestic For-Profit Corporation (hereinafter “Successful Respondent”), with
its principal place of business at 5401 Mitchelldale St, Suite B-1, Houston, Texas 77092.
1.2 Compliance with Procurement Laws
This Contract is the result of compliance with applicable procurement laws of the State
of Texas. DIR issued a solicitation on the Comptroller of Public Accounts’ Electronic State
Business Daily, Request for Offer (RFO) DIR-CPO-TMP-566, on 12/09/2022, for Mobile
Digital Video Recording Systems, Accessories and Related Services (the “RFO”). Upon
execution of all Contracts, a notice of award for DIR-CPO-TMP-566, shall be posted by
DIR on the Electronic State Business Daily.
1.3 Order of Precedence
A. For transactions under this Contract, the order of precedence shall be as follows:
1.this Contract;
2.Appendix A, Standard Terms and Conditions;
3.Appendix B, Successful Respondent’s Historically Underutilized
Businesses Subcontracting Plan;
4.Appendix C, Pricing Index;
5.Appendix D, Service Agreement template;
6.Appendix E, Master Operating Lease Agreement;
7.Appendix F, Master Lease Agreement;
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8.Exhibit 1, RFO DIR-CPO-TMP-566, including all Addenda; and
9.Exhibit 2, Successful Respondent’s Response to RFO DIR-CPO-TMP-566,
including all Addenda.
B.Each of the foregoing documents is hereby incorporated by reference and
together constitute the entire agreement between DIR and Successful
Respondent.
1.4 Definitions
Capitalized terms used but not defined herein have the meanings given to them in
Appendix A, Standard Terms and Conditions.
2 TERM OF CONTRACT
The initial term of this Contract shall be up to two (2) years commencing on the date of
the last signature hereto (the “Initial Term”), with one (1) optional two-year renewal and
one (1) optional one-year renewal (each, a “Renewal Term”). Prior to expiration of the
Initial Term and each Renewal Term, this Contract will renew automatically under the
same terms and conditions unless either party provides written notice to the other party
at least sixty (60) days in advance of the renewal date stating that the party wishes to
discuss amendment or non-renewal.
3 OPTION TO EXTEND
Successful Respondent agrees that DIR may require continued performance under this
Contract at the rates specified in this Contact following the expiration of the Initial Term
or any Renewal Term. This option may be exercised more than once, but the total
extension of performance hereunder shall not exceed ninety (90) calendar days. Such
extension of services shall be subject to the requirements of the Contract, with the sole
and limited exception that the original date of termination shall be extended pursuant
to this provision. DIR may exercise this option upon thirty (30) calendar days written
notice to the Successful Respondent.
4 PRODUCT AND SERVICE OFFERINGS
Products and services available under this Contract are limited to the technology
categories defined in Request for Offer DIR-CPO-TMP-566 for Mobile Digital Video
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Recording Systems, Accessories and Related Services. At DIR’s sole discretion, Successful
Respondent may incorporate changes or make additions to its product and service
offerings, provided that any changes or additions must be within the scope of the RFO.
5 PRICING
5.1 Pricing Index
Pricing to Customers shall be as set forth in Appendix C, Pricing Index, and shall
include the DIR Administrative Fee (as defined below).
5.2 Customer Discount
A. The minimum Customer discount for all products and services will be the
percentage off List Price (as defined below) or MSRP (as defined below), as
applicable, as specified in Appendix C, Pricing Index. Successful Respondent
shall not establish a List Price or MSRP for a particular solicitation. For purposes
of this Section, “List Price” is the price for a product or service published in
Successful Respondent’s price catalog (or similar document) before any discounts
or price allowances are applied. For purposes of this Section, “MSRP,” or
manufacturer’s suggested retail price, is the price list published by the
manufacturer or publisher of a product and available to and recognized by the
trade.
B. Customers purchasing products or services under this Contract may negotiate
additional discounts with Successful Respondent. Successful Respondent and
Customer shall provide the details of such additional discounts to DIR upon
request.
C. If products or services available under this Contract are provided at a lower price
to: (i) an eligible Customer who is not purchasing those products or services
under this Contract, or (ii) to any other customer under the same terms and
conditions provided for the State for the same products and services under this
contract, then the price of such products and services under this Contract shall be
adjusted to that lower price. This requirement applies to products or services
quoted by Successful Respondent for a quantity of one (1), but does not apply to
volume or special pricing purchases. Successful Respondent shall notify DIR
within ten (10) days of providing a lower price as described in this Section, and
this Contract shall be amended within ten (10) days to reflect such lower price.
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5.3 Changes to Prices
A. Subject to the requirements of this section, Successful Respondent may change
the price of any product or service upon changes to the List Price or MSRP, as
applicable. Discount levels shall not be subject to such changes, and will remain
consistent with the discount levels specified in this Contract.
B. Successful Respondent may revise its pricing by publishing a revised pricing list,
subject to review and approval by DIR. If DIR, in its sole discretion, finds that the
price of a product or service has been increased unreasonably, DIR may request
that Successful Respondent reduce the pricing for the product or service to the
level published before such revision. Upon such request, Successful Respondent
shall either reduce the pricing as requested, or shall remove the product or
service from the pricing list for this Contract. Failure to do so will constitute an act
of default by Successful Respondent.
5.4 Shipping and Handling
Prices to Customers shall include all shipping and handling fees. Shipments will be Free
On Board Customer’s Destination. No additional fees may be charged to Customers for
standard shipping and handling. If a Customer requests expedited or special delivery,
Customer will be responsible for any additional charges for expedited or special delivery.
6 DIR ADMINISTRATIVE FEE
A. Successful Respondent shall pay an administrative fee to DIR based on the dollar
value of all sales to Customers pursuant to this Contract (the “DIR Administrative
Fee”). The amount of the DIR Administrative Fee shall be seventy-five hundredths
of a percent (0.75%) of all sales, net of returns and credits. For example, the
administrative fee for sales totaling $100,000 shall be $750.
B. All prices quoted to Customers shall include the DIR Administrative Fee. DIR
reserves the right to increase or decrease the DIR Administrative Fee during the
term of this Contract, upon written notice to Successful Respondent without
amending this Contract. Any increase or decrease in the DIR Administrative Fee
shall be incorporated in the price to Customers.
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7 INTERNET ACCESS TO CONTRACT AND PRICING INFORMATION
In addition to the requirements listed in Appendix A, Section 7.2, Internet Access to
Contract and Pricing Information, Successful Respondent shall include the following
with its webpage:
A. A current price list or mechanism to obtain specific contract pricing;
B. MSRP/list price or DIR Customer price;
C. Discount percentage (%) off MSRP or List Price;
D. Warranty policies; and
E. Return policies.
8 USE OF ORDER FULFILLERS
8.1 Authorization to Use Order Fulfillers
Subject to the conditions in this Section 8, DIR agrees to permit Successful Respondent
to utilize designated order fulfillers to provide products, services, and support resources
to Customers under this Contract (“Order Fulfillers”).
8.2 Designation of Order Fulfillers
A.Successful Respondent may designate Order Fulfillers to act as the distributors
for products and services available under this Contract. In designating Order
Fulfillers, Successful Respondent must be in compliance with the State’s Policy on
Utilization of Historically Underutilized Businesses. DIR and Successful
Respondent will agree on the number of Order Fulfillers that are Historically
Underutilized Businesses as defined by the CPA.
B.In addition to the required Subcontracting Plan, Successful Respondent shall
provide DIR with the following Order Fulfiller information: Order Fulfiller name,
Order Fulfiller business address, Order Fulfiller CPA Identification Number, Order
Fulfiller contact person email address and phone number.
C.DIR reserves the right to require Successful Respondent to rescind any Order
Fulfiller participation or request that Successful Respondent name additional
Order Fulfillers should DIR determine it is in the best interest of the State.
D.Successful Respondent shall be fully liable for its Order Fulfillers’ performance
under and compliance with the terms and conditions of this Contract. Successful
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Respondent shall enter into contracts with Order Fulfillers and use terms and
conditions that are consistent with the terms and conditions of this Contract.
E. Successful Respondent may qualify Order Fulfillers and their participation under
the Contract provided that: i) any criteria is uniformly applied to all potential
Order Fulfillers based upon Successful Respondent’s established, neutrally
applied criteria, ii) the criteria is not based on a particular procurement, and iii) all
Customers are supported under the criteria.
F. Successful Respondent shall not prohibit any Order Fulfiller from participating in
other procurement opportunities offered through DIR.
8.3 Changes in Order Fulfiller
Successful Respondent may add or remove Order Fulfillers throughout the term of this
Contract upon written authorization by DIR. Prior to adding or removing Order Fulfillers,
Successful Respondent must make a good faith effort to revise its Subcontracting Plan
in accordance with the State’s Policy on Utilization of Historically Underutilized
Businesses. Successful Respondent shall provide DIR with its updated Subcontracting
Plan and the Order Fulfillers information listed above.
8.4 Order Fulfiller Pricing to Customer
Order Fulfiller pricing to the Customer shall be in accordance with Section 5.
9 NOTIFICATION
All notices under this Contract shall be sent to a party at the respective address
indicated below.
If sent to the State:
Lisa Massock or Successor in Office
Chief Procurement Officer
Department of Information Resources
300 W. 15th St., Suite 1300
Austin, Texas 78701
Phone: (512) 475-4700
Email: lisa.massock@dir.texas.gov
If sent to Successful Respondent:
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David Madrigal
Teksys, Inc
5401 Mitchelldale St, Suite B-1
Houston, Texas 77092
Phone: (832)-408-6556
Email: david.madrigal@teksys.com
10 SOFTWARE LICENSE, LEASE AND SERVICE AGREEMENTS
10.1 Software License Agreement
A. Customers acquiring software licenses under this Contract shall hold, use, and
operate such software subject to compliance with the Software License
Agreement. Customer and Successful Respondent may agree to additional terms
and conditions that do not diminish a term or condition in the Software License
Agreement, or in any manner lessen the rights or protections of Customer or the
responsibilities or liabilities of Successful Respondent. Successful Respondent
shall make the Software License Agreement terms and conditions available to all
Customers at all times.
B. Compliance with the Software License Agreement is the responsibility of the
Customer. DIR shall not be responsible for any Customer’s compliance with the
Software License Agreement.
10.2 Service Agreement
Services provided under this Contract shall be in accordance with the Service Agreement
template as set forth in Appendix D of this Contract. No changes to the Service
Agreement template terms and conditions may be made unless previously agreed to by
Successful Respondent and DIR. Successful Respondent and Customer may agree to
terms and conditions that do not diminish or lessen the rights or protections of the
Customer or the responsibilities or liabilities of Successful Respondent.
10.3 Master Operating Lease Agreement
DIR and Successful Respondent hereby agree that Successful Respondent is authorized
to utilize the Master Operating Lease Agreement in Appendix E of this Contract for
Lessees that are Texas State Agencies or otherwise authorized to conduct lease
transactions through DIR Contracts.
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10.4 Master Lease Agreement
DIR and Successful Respondent hereby agree that Successful Respondent is authorized
to utilize the Master Lease Agreement in Appendix F of this Contract for DIR authorized
entities as Lessees that are not Texas State Agencies or otherwise required by statute to
utilize the Texas Public Finance Authority for such leasing transactions. Texas State
Agencies that have the requisite capital authority and who are not required to utilize such
authority via the Texas Public Finance Authority may or may not be eligible to utilize the
Master Lease Agreement; each such agency must confer with its own counsel to make
this determination.
11 CONFLICTING OR ADDITIONAL TERMS
A. The terms and conditions of this Contract shall supersede any additional
conflicting or additional terms in any additional service agreements, statement of
work, and any other provisions, terms, conditions, and license agreements,
including those which may be affixed to or accompany software upon delivery
(sometimes called shrink-wrap or click-wrap agreements), and any linked or
supplemental documents, which may be proposed, issued, or accepted by
Successful Respondent and Customer in addition to this Contract (such additional
agreements, “Additional Agreements”), regardless of when such Additional
Agreements are proposed, issued, or accepted by Customer. Notwithstanding the
foregoing, it is Customer’s responsibility to review any Additional Agreements to
determine if Customer accepts such Additional Agreement. If Customer does not
accept such Additional Agreement, Customer shall be responsible for negotiating
any changes thereto.
B. Any update or amendment to an Additional Agreement shall only apply to
Purchase Orders for the associated product or service offering after the effective
date of such update or amendment; provided that, if Successful Respondent has
responded to a Customer’s solicitation or request for pricing, any subsequent
update or amendment to an Additional Agreement may only apply to a resulting
Purchase Order if Successful Respondent directly informs such Customer of such
update or amendment before the Purchase Order is executed.
C. Successful Respondent shall not require any Additional Agreement that: i)
diminishes the rights, benefits, or protections of Customer, or that alters the
DIR Contract No. DIR-CPO-5287
Teksys, Inc – 26-2086850
DIR-CPO-TMP-566 Page 9 of 10
Version 1.0
Rev. 3/21/23
definitions, measurements, or method for determining any authorized rights,
benefits, or protections of Customer; or ii) imposes additional costs, burdens, or
obligations upon Customer, or that alters the definitions, measurements, or
method for determining any authorized costs, burdens, or obligations upon
Customer.
D. If Successful Respondent attempts to do any of the foregoing, the prohibited
documents will be void and inapplicable to this Contract or the Purchase Order
between Successful Respondent and Customer, and Successful Respondent will
nonetheless be obligated to perform such Purchase Order without regard to the
prohibited documents, unless Customer elects instead to terminate such
Purchase Order, which in such case may be identified as a termination for cause
against Successful Respondent.
12 AUTHORIZED EXCEPTIONS TO APPENDIX A, STANDARD TERMS AND
CONDITIONS
No exceptions have been agreed to by DIR and Successful Respondent.
(Remainder of this page intentionally left blank.)
DIR Contract No. DIR-CPO-5287
Teksys, Inc – 26-2086850
DIR-CPO-TMP-566 Page 10 of 10
Version 1.0
Rev. 3/21/23
This Contract is executed to be effective as of the date of last signature.
Teksys, Inc
Authorized By: Signature on File
Name: David Madrigal
Title: President
Date: 6/18/2024
The State of Texas, acting by and through the Department of Information Resources
Authorized By: Signature on File
Name: Lisa Massock
Title: Chief Procurement Officer
Date: 6/27/2024
Office of General Counsel: Initials on File
Date: 6/26/2024
EXlllblt C
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICEUSEONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who oate Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
Teksys, Inc.
2
❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information is being disclosed.
N/A
Name of Officer
4 Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
� Yes � No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
� Yes � No
5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
6
�Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
J u l 14 2025
Signature of vend usiness with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
***
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
6/24/25, 12:13 PM
CITY COUNCIL AGENDA
Create New From This M8�C
F� RT �'�0 RT I I
-�~-
REFERENCE **M&C 25- 13P COOP DIR-CPO-5287
DATE: 6/24/2025 NO.: 0575 LOG NAME: DIGITAL VIDEO RECORDING
SYSTEMS ML TPW
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of a Purchase Agreement with Teksys, Inc Using Texas
Department of Information Resources Cooperative Contract No. DIR-CPO-5287 for Mobile
Digital Video Recording Systems, Accessories and Related Services in an Annual Amount
Up to $350,000.00 and Authorize Three (3) One-Year Renewal Option for the Same
Amount for the Transportation and Public Works Department (2022 Bond Program)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a purchase agreement with Teksys, Inc
using Texas Department of Information Resources Cooperative Contract No. DIR-CPO-5287 for
mobile digital video recording systems, accessories and related services in an annual amount up to
$350,000.00 and authorize three (3) one-year renewal option for the same amount for the
Transportation and Public Works Department.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize an agreement with
Teksys, Inc that will be used by the Transportation and Public Works Department (TPV� to purchase
mobile digital video recording systems, accessories and related services on an as-needed basis. The
agreement will be used to create, repair, and replace streetlight systems mount at traffic intersections
that will monitor and ensure the safe flow of traffic throughout the City of Fort Worth.
Staff reviewed the pricing under Texas Department of Information Resources Cooperative Contract
No. DIR-CPO-5287 and determined the pricing to be fair and reasonable. Texas Department of
Information Resources Cooperative Contract No. DIR-CPO-5287 was published from December 3,
2022 to January 31, 2023 on Electronic State Business Daily (ESBD). Responses were opened on
January 31, 2023. Texas Department of Information Resources Cooperative Contract No. DIR-CPO-
5287 offers fixed discounts.
FUNDING: The maximum annual amount allowed under this agreement will be $350,000.00; however,
the actual amount used will be based on the needs of the department and available budget. Funding is
budgeted in the 2022 Bond Program Fund for the TPW Department for the purpose of funding
the TPW 2022 Bond Traffic Signal project, as appropriated.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of the item. Texas Department of Information Resources contracts
are competitively bid to increase and simplify the purchasing power of government entities across the
State of Texas.
TERM: The initial term of the agreement will begin upon execution and expire on June 27, 2026 to
correspond with the terms of the cooperative contract. The agreement may be renewed for up to three
(3) additional one-year terms for the same annual amount at the City's option.
BUSINESS EQUITY -A business equity goal is not assigned when purchasing from an approved
purchasing cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
M&C Review
apps.cfwnet.org/council_packet/mc_review.asp?ID=33436&councildate=6/24/2025 1 /2
6/24/25, 12:13 PM
M&C Review
This project is included in the 2022 Bond Program. The City's Extendable Commercial Paper (ECP)
(M&C 22-0607; Ordinance 25675-08-2022) provides liquidity to support the appropriation. Available
resources will be used to actually make any interim progress payments until debt is issued. Once debt
associated with a project is sold, debt proceeds will reimburse the interim financing source in
accordance with the statement expressing official Intent to Reimburse that was adopted as part of the
ordinance canvassing the bond election (Ordinance 25515-05-2022).
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the 2022 Bond Program Fund for the TPW 2022 Bond Traffic Signal project to
support the approval of the above recommendation and execution of the purchase agreement. Prior
to any expenditure being incurred, the Transportation and Public Works Department has the
responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Reginald Zeno (8517)
Jesica McEachern (5804)
Reginald Zeno (8517)
Lauren Prieur (6035)
Brandy Hazel (8087)
Martha Lopez (2059)
Reference # Amount
Chartfield 21
13P COOP DIR-CPO-5287 DIGITAL VIDEO RECORDING SYSTEMS ML TPW funds availability,pdf (CFW Internal)
20TPW Teksys FID Table 03-28-2025.x1sx (CFW Internal)
Form 1295 Certificate 101338181 signed.pdf (CFW Internal)
Teksys SOS.pdf (CFW Internal)
TeksyslncSams.pdf (CFW Internal)
Signature: K�� ���
Email: Katherine.Cenicola@fortworthtexas.gov
Program I Activity I Budget
Year
Signature: � ��a�
Email• Elisa.Winterrowd@fortworthtexas.gov
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