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Home My WebLink AboutContract 59910-CO2fORT.;O!TH.City of Fort Worth Change Order Request Project Name..-l _N_e_w_M_a-in _S_tr _ee_t_O _utf_a_ll _St _o_rm _D_r-ai-n --------------------. Client Project #(s) 103666 CSC No. 59910-CO2 City Sec# 59910 Project Description This project will reroute existing storm drain systems and install a new outfall, at 8th St. and Calhoun in preparation for the USAGE North Bypass Channel Circle C Construction Change Order#.._l ____ 2 ___ _. Datel 6/16/2025 Contractor! �================: City Project Mgr .... l ____ M_a_x_A _ra_ns _e _n,_P_.E_. ___ __.City lnspector ... l ____ J _er _em_y_K_oo_nc _e ___ __. Dept. TPW Contract Time Totals (CD) Original Contract Amount $9,242,595.00 $9,242,595.00 365 Extras to Date $25,275.00 $25,275.00 128 Credits to Date Pending Change Orders (in M&C Process) Contract Cost to Date $9,267,870.00 $9,267,870.00 493 !Amount of Proposed Change Order $237,052.00 $237,052.00 25 Revised Contract Amount $9,504,922.00 $9,504,922.00 518 Original Funds Available for Change Orders $0.00 Remaining Funds Available for this CO $0.00 Additional Funding (if necessary) $237,052.00 $237,052.00 CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT I 2.84% I MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 25%) I $11,553,243.75 I JUSTIFICATION (REASONS) FOR CHANGE ORDER This Change order is for the installation and maintenance of a Temporary Pedestrian Trail for the Main Street Outfall project. Although the construction plans did indicate a detour trail on Sheet 20, due to nearby portions of the trail being closed for construction, an additional detour was needed to ensure pedestrian safety. This Change Order was approved via council action on 6/10/2025 per M&C 25-0554. The items Temporary Fencing, 3" HMAC, and Trail Removal were not existing items; however the prices were compared to similar Fort Worth projects and found to be reasonable. The remaining items were unique bid items in which the city negotiated with the contractor to agree on pricing for each individual item. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order. The Project/Program Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Contractor's Campany Name I Contractor (Name) I Contract Signature Date Circle C Construction I Keegan Jonkers l,<'r"�,.,,,,.. 07/16/25 Inspector/Inspection Supervisor Date Project and Contract Compliance Manager Date __ ,,, 07/16/25 ::ZIii 07/10/25 ,, oance Jull6 l02S19:37COT1 MaxAransen JullO 202SI2:09CDTl Program Manager Date Senior Capital Project Officer Date �IJ..J,_. 07/21/25 �IJ..J,_. 07/22/25 Assistant Director (DepQ Date Director, Contracting Department (DepQ Date � • • I W-a,]M,b 07/22/25 YI �., 07/23/25 ?atriciaL.WadsackfJul22 202511:lJCDTI i..urvnPri•ur(Jul23,202514:59:52CDT) Assistant City Attorney Date Assistant City Manager Date � 07/25/25 � 07/25/25 Dou Ln81ackJul25 202516:20:39CDT1 Counci Action (If required) M&CNumber M&C 25-0554 M&C Date Approved 6/10/20251 ATTEST: ),. � Jannette Goodall, City Secretary FORT WORTH Clt�/ Of FOrt WOI'�Il 1'T� � Change Order Additions Project Name New Main Street OuHall Srorm Drain City Sec # 59910 ClientProject# 103666 Contractor Circle C Construction PM Max Aransen, P.E. Inspector Jeremy Koonce Change Order Submittal # O2 Date 6/16/2025 �� •� �IL�11� ' ' •` S7�i��S�L1��L'm■�� i�' �, � � �� , �� , � � �� O � �� ,� �� 0 �� ', � �� , � �� O , � ,� �� 0 � : �� , �� ,� . �� O � : �� , � �� 0. � : �� , �� , � �� 0 � : �� '� , �� , �� 0 - ,.. � �. . , - - . - , - � : �� , �� ,-� �� , � � � � � � , �, �, � �� Change Order Additions Page 2 ot4 F�K� H�rH city or Fon wortn Change Order Deletions Project Name New Main Street Outfall Storm Drain City Sec # 59910 Client Project # 103666 Contractor Circle C Constmction PM Max Aransen, P.E. Inspector Jeremy Koonce Change Order Submittal #�2 Date 6/16/2025 DELETIONS �� .. � �0�� ,� �� . �-- � ,� �� Change Order Deletions Page 3 of 4 Previous Change Orders Co# DATE AMOUNT 1 10/9/2024 $25,275.00 Total $25,275.00 Circle C Construction Company New Main Street Outfall Change Order Three Item No. Additions Z 2 3 4 5 6 7 8 9 Description Asphalt Transition Slope Grading Equipment Downtime Temporary Fencing Chat Rock Base Trail InstaLlation 3" HMAC Installation 6" Compacted Base Installation Trail Removal TemporaryTrail and Fence Maintenance Quantity Unit 70 100 1 2140 1853 1853 1853 1853 8 LF SY LS LF SY SY SY SY MO Cost Total $ 215.00 $ 15,050.00 $ 91.15 $ 9,115.00 $22,195.00 $ 22,195.00 $ 15.00 $ 32,100.00 $ 5.00 $ 9,265.00 $ 30.00 $ 55,590.00 $ 15.00 $ 27,795.00 $ 14.00 $ 25,942.00 $ 5,000.00 $ 40,000.00 X �-�ii Kc�S _ Keegan lonkers Please Add 25 Days to the Contract for these changes. Total $ 237,052.00 500 VG'ES1' 1R�MMELL AVEI�3UF,, FORT VG'ORTH, TFXr1S 7G140 817-293-1863 FAX 817-293-1957 Labor and Equipment Breakdown 1 2 3 4 5 6 7 8 8 9 10 11 12 13 14 15 Description Superintendent Overtime Foreman Overtime Excavator Operator Overtime Loader Operator Overtime Pipelayer Overtime Pipelayer Helper Overtime Laborer Overtime Truck Driver Overtime Komatsu 490 Kobelco 300 Hitachi Loader Kawasaki Loader Takeuchi 135 Mini Excavator Pickup Truck W/ Tools 3 EA Asphalt Roller End Dump Truck and Trailer Hours 8 18 18 18 18 18 18 4 18 18 18 18 18 44 4 4 Cost Per Hour $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 135.00 127.50 120.00 105.00 97.50 90.00 82.50 120.00 150.00 125.00 80.00 80.00 20.00 15.00 20.00 125.00 Total Cost Total Cost $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,080.00 2,295.00 2,160.00 1,890.00 1,755.00 1,620.00 1,485.Od 480.00 2,700.00 2,250.00 1,440.00 1,440.00 360.00 660.00 80.00 500.00 $ 22,195.00 7/2/25, 4:11 PM CITY COUNCIL AGENDA Create New From This M8�C DATE: CODE: 6/10/2025 REFERENCE NO.. C TYPE: **M&C 25- 0554 CONSENT M&C Review LOG NAME: PUBLIC HEARING: F�RT�'�ORTI� -�~- 20SWM FWCC MAIN ST OUTFALL CHANGE ORDER NO. 2 � SUBJECT: (CD 2 and CD 9) Authorize Execution of Change Order No. 2, in the Amount of $237,052.00 and the Addition of 25 Calendar Days to the Construction Agreement with William J. Schultz, Inc. dba Circle C Construction Company, for the Installation and Maintenance of a Temporary Pedestrian Trail for a Revised Contract Total in the Amount of $9,504,922.00, Adopt Appropriation Ordinance, and Amend Fiscal Years 2025-2029 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Change Order No. 2 to City Secretary Contract No. 59910, in the Amount of $237,052.00 and the Addition of 25 Calendar Days to the Construction Agreement with William J. Schultz, Inc. dba Circle C Construction Company, for the installation and maintenance of the temporary pedestrian trail, increasing the contract amount to $9,504,922.00 (City Project No. 103666). 2. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Stormwater Capital Projects Fund, by increasing estimated receipts and appropriations in the Fort Worth Central City Main Street Outfall project (City Project No. 103666) in the amount of $237,052.00, and decreasing estimate receipts and appropriations in the Fort Worth Central City Greenleaf project (City Project No.103260) by the same amount; and 3. Amend the Fiscal Years 2025-2029 Capital Improvement Program DISCUSSION: The purpose of this Mayor and Council Communication is to recommend execution of Change Order No. 2 for costs related to the installation and maintenance of a temporary pedestrian trail and make supporting appropriation adjustments. On June 13, 2023 (M&C 23-0473), the City Council authorized a construction contract with William J. Schultz, Inc. dba Circle C Construction Company in the amount of $9,242,595.00 for the Fort Worth Central City Main Street Outfall Project. The contract was subsequently revised by Change Order No. 1 in the amount of $25,275.00, administratively authorized on October 9, 2024. This is Change Order No. 2 for the installation and maintenance of the temporary pedestrian trail in the amount of $237,052.00. Although the construction plans did indicate a detour trail, due to other portions of the trail being closed for construction, an additional detour was needed to ensure pedestrian safety. Staff considers the cost to be fair and reasonable for the scope of services provided. Appropriations for the Main Street Outfall Project (City Project No. 103666) are depicted below: Existing Additional Fund qppropriations Appropriations Project Total 52002- Stormwater Capital $7,489,000.00 $237,052.00 $7,726,052.00 Projects Fund apps.cfwnet.org/council_packet/mc_review.asp?ID=33415&councildate=6/10/2025 1 /3 7/2/25, 4:11 PM M&C Review Existing Additional Fund qppropriations Appropriations Project Total 52007- Stormwater Rev $2g5,118.37 $0.00 $295,118.37 Bonds2020 Fund 52008- Drainage Rev Bonds $2,000,000.00 $0.00 $2,000,000.00 Series 2023 Fund 52009- Stormwater $g,g17,668.00 $0.00 $9,917,668.00 Commercial Paper Fund ProjectTotal $19,701,786.37 $237,052.00 $19,938,838.37 Funding is currently available in the Fort Worth Central City Greenleaf project (City Project No.103260) within the Stormwater Capital Projects Fund as detailed in the budget summary below : Existing Additional Fund Appropriations Appropriations Project Total 52002- Stormwater Capital $g06,261.00 Project Fund ($237,052.00) $569,209.00 52007- Stormwater Rev Bonds 2020 Fund $3,393,675.00 $0.00 $3,393,675.00 52008- Drainage Rev Bonds Series 2023 Fund $1,000,000.00 $0.00 $1,000,000.00 52009- Stormwater Commercial Paper Fund $7,237,351.00 $0.00 $7,237,351.00 Project Total $12,437,287.00 ($237,052.00) $12,200,235.00 Fundfng trom Greenleat wfll be pulled trom the Stormwater Gapftal Pro�ect Fund in order to pay tor this change order. The entirety of the $9,242,595.00 original contract amount, the $100,000.00 material testing fee (to be performed by a geotechnical testing firm), and the $255,453.00 inspection fee (to be performed by an inspection firm) are considered Fort Worth Central City related work, which is eligible for funding reimbursement from Tax Increment Reinvestment Zone No. 9(Trinity River Vision TIF) pursuant to the Trinity River Vision Authority (TRVA) Project Plan. Having met its $26.6 million commitment to the TRVA Project, the Tarrant Regional Water District (TRWD) will reimburse the City's yearly expenses for this contract at the end of each Fiscal Year, up to the total amount of $9,598,048.00, in accordance with the provisions of the executed Interlocal Agreement between the City and the TRWD (City Secretary Contract No. 59910). This is confirmed with the executed reimbursement letter dated June 12, 2023. Staff will record monthly receivables for reimbursable expenses, and the FWCC Program Manager in the FW Lab Department will collect the full reimbursement from TRWD at the end of each fiscal year. Since the City has exhausted the share of the local program budget allocated to Stormwater infrastructure relocation, the additional $262,327.00 in costs associated with Change Order No. 2 and No. 1 will not be included in the annual reimbursement process between the City and the TRWD. Rather, costs for these change orders will be eligible for reimbursement directly from future Trinity River Vision TIF revenue after prior commitments of the TIF have been satisfied. Once reimbursement associated with this project is received, those funds will be used to reimburse the Stormwater Utility. This future reimbursement of $262,327.00 will be documented in a reimbursement letter between the City and TRWD upon approval of this M&C. Because annual reimbursement by TRWD is not available for Change Order No. 2 and No. 1, Commercial Paper cannot be used to advance the funding. Instead, as depicted in the tables above, much of the initial funding for the project will be reallocated from the Stormwater Program's Paygo Fund. Funding for this Change Order will Amend Fiscal Years 2025-2029 Capital Improvement Program. apps.cfwnet.org/council_packet/mc_review.asp?ID=33415&councildate=6/10/2025 2/3 7/2/25, 4:11 PM M&C Review Business Equity Office — William J. Schultz, Inc. dba Circle C Construction agrees to maintain its initial M/WBE commitment of 9\% that it made on the original agreement and extend and maintain that same M/WBE commitment of 9\% to this Amendment No. 2. Therefore Circle C Construction remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. This project is located in COUNCIL DISTRICTS 2 and 9. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are currently available in the FWCC Greenleaf Sump project within the Stormwater Capital Projects Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the Stormwater Capital Projects Fund for the FWCC New Main St Outfall & 8 project to support the above recommendations and execution of this Change Order. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Jesica McEachern (5804) Lauren Prieur (6035) Thanaa Maksimos (2485) 20SWM FWCC MAIN ST OUTFALL CHANGE ORDER NO. 2 fund avail.docx (CFW Internal) 20SWM MAIN ST CO 2 FID TABLE.xlsx (CFW Internal) 20SWM MAIN ST CO 2 FORM 1295.pdf (CFW Internal) 20SWM MAIN ST CO 2 SAM Report.pdf (CFW Internal) 25-103262 (CO2 TRV Central City New Main Street Outfall)-CC.pdf (CFW Internal) M&C Map CPN103262 FWCC MainSt CO2.pdf (CFW Internal) ORD.APP 20SWM FWCC MAIN ST OUTFALL CHANGE ORDER NO. 2 52002 A025(R2).docx (Public) apps.cfwnet.org/council_packet/mc_review.asp?ID=33415&councildate=6/10/2025 3/3 F�RT`��RTH� Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: New Main St. Outfall Construction Change Order 2 Reauest M&C: 25-0554 CPN: 103666 CSO: 59910 DOC#: Date: To: Name Department Initials Date Out Keegan Jonkers Contractor � �� 1' k.jonkerscccirclecconstruction.com � 2. Jeremy Koonce TPW - Inspector �� 07/16/25 Jri ��iiiy Kooiic�� 3, Max Aransen TPW - Project Manager � 07/10/25 Mafi(�re� zn 4. Thanaa H. Maksimos TPW — Program Manager � 07/21 /25 5, Lissette Acevedo TPW — Sr. CPO �(�i �7/22/25 (, Patricia Wadsack TPW — Assistant Director �� 07�22�25 �, Lauren Prieur TPW - Director �y 07/23/25 g. Doug Black Legal - Assistant City Attorney � 07/25/25 oo�sia�oi::�k 9, Jesica McEachern CMO — Assistant City Manager � 07/25/25 10. Jannette Goodall CSO — City Secretary � �7/2$/25 �, �� ,�� 11. Allison Tidwell CSO — City Secretary � �7/3�/25 12. Tpw_SW_Contract TPW Stormwater CC: Program Manager — Thanaa Maksimos, Sr. CPO — Lissette Acevedo, TPW BSPAP Recon Team — Cindy Sengathith DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, Jay will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES �No RUSH: ❑YES �No SAME DAY: ❑YES �No NEXT DAY: ❑YES �No ROUTING TO CSO: �YES ❑No Action Repuired: ❑ As Requested ❑ For Your Information � Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return to: tpw sw contracts(a�,fortworthtexas.�ov Call 817-229-3283 with questions. Thank you!