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Home My WebLink AboutContract 62457-R1CSC: ____________ Contract Renewal – CSC 62457-R1 Page 1 of 2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 23, 2025 Wilson Bauhaus Interiors, LLC Attn: Felicia Davila 1341 W. Mockingbird Lane, Suite 1100W Dallas, TX 75247 Re: Contract Renewal Notice Fort Worth City Secretary Contract No. 62457 (“Contract”) First Renewal Term: October 1, 2025 to September 30, 2026 The above-referenced Contract with the City of Fort Worth expires on September 30, 2025 (“Expiration Date”). Pursuant to the Contract, contract renewals are at the mutual agreement of the parties. This letter is to inform you that the City is requesting to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgment letter, along with a current copy of your insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Dominique Wagoner Dominique Wagoner Contract Compliance Specialist Dominique.Wagoner@fortworthtexas.gov 817-392-4834 CSC: ____________ Contract Renewal – CSC 62457-R1 Page 2 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: ___________________________ Name: William Johnson Title: Assistant City Manager Date: ____________________ APPROVAL RECOMMENDED: By: ______________________________ Name: Robert A. Alldredge, Jr. Title: Executive Assistant Chief ATTEST: By: ______________________________ Name: Jannette S. Goodall Title: City Secretary CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ______________________________ Name: Loraine Coleman Title: Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: By: ______________________________ Name: Amarna Muhammad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0932 Date Approved: 10/29/2024 Form 1295 Certification No.: 2024-1217852 WILSON BAUHAUS INTERIORS, LLC By: Name: Felicia Davila Title: Principle / Owner Date: ____________________ July 23, 2025 M&C Review CITY COUNCIL AGENDA Create New From This M8�C DATE: 10/29/2024 REFERENCE NO.. Page 1 of 4 Official site of the City of Fort Worth, Texas FORT�'�'ORTII _��_ **M&C 24- 13PCOOP WILSON 0932 LOG NAME: BAUHAUS INTERIORS MC CITYWIDE CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Agreements with Wilson Bahaus Interiors, LLC Using Various Cooperative Agreements as an Authorized Dealer for Various Manufacturers for the Purchase, Design, and Installation of Furniture for All City Departments for a Collective Amount Up to $2,090,857.00 for the Initial Term and Authorize Four Consecutive One-Year Renewal Options for Up to $821,675.00 for Year 1, $944,926.00 for Year 2, $1,086,655.00 for Year 3, and $1,249,665.00 for Year 4 RECOMMENDATION: It is recommended that the City Council authorize agreements with Wilson Bahaus Interiors, LLC, using various cooperative agreements as an authorized dealer for various manufacturers for the purchase, design, and installation of furniture for all City Departments for a collective amount up to $2,090,857.00 for the initial term and authorize four consecutive one-year renewal options for up to $821,675.00 for year 1, $944,926.00 for year 2, $1,086,655.00 for year 3, and $1,249,665.00 for year 4. DISCUSSION: The Purchasing Division was approached by the following departments to procure agreements for furniture and installation and design services: Communications & Public Engagement, Development Services, Economic Development, Property Management, Police, Fire, Municipal Courts, Aviation and the Library. Staff recommends contracting with Wilson Bahaus Interiors, LLC as an authorized dealer of various manufacturers for the purchase of furniture and installation and design services using the following cooperative contracts: Cooperative Cooperative Manufacturer Cooperative Cooperative Current Final Name Reference Expiration Expiration Date Date Allsteel, Inc. OMNIA Partners R191802 4/30/2025 4/30/2025 Allsteel, Inc. OMNIA Partners 07-76 9/30/2025 9/30/2030 Egan Visual Corporation OMNIA Partners 07-86 9/30/2025 9/30/2030 ENWORK - ASSA GROUP DBA Enwork OMNIA Partners R191819 4/30/2025 4/30/2025 Magnuson Group OMNIA Partners 07-104 9/30/2025 9/30/2030 National Office Furniture (Kimball International) OMNIA Partners R191811 4/30/2025 4/30/2025 National Office Furniture (Kimball International) OMNIA Partners 2019.001896 5/30/2027 4/30/2029 Special T OMNIA Partners p7_�22 9/30/2025 9/30/2030 The HON Company LLC. BuyBoard 667-22 3/31/2025 3/31/2025 The HON Company LLC. OMNIA Partners R191804 4/30/2025 4/30/2025 Via lnc. OMNIA Partners 07-128 9/30/2025 9/30/2030 During the initial term, the Police Department (PD) will utilize $1,376,357.23 to furnish multiple new construction and planned renovations funded through Crime Control Prevention District Capital Projects, 2018 Bond Program, Tax Notes Series 2020, 2022 Bond Program and Tax Notes Series 2024, for its different facilities as shown on the table below: Project http://apps.cfwnet.org/council�acket/mc review.asp?ID=32638&councildate=l0/29/2024 7/23/2025 M&C Review D ��Project Name 101661 South Police Station 105488 IlFiscal Year (FY) 24 PD Fiscal 101919 105455 105489 105317 i Northwest Patrol Division ► Bob Bolen Training Shell 24 PD Rea Office Reconfi� Lobbv Renovation Total �mount $35,000.0 $35,000.0 $900,000.0 $400,000.0 $2,582.9 $3,774.2 $1,376,357.2 e Other participating departments' annual allocation for the agreements are as follows: of Public Notices RENEWAL OPTIONS: The agreements may be renewed up to four (4) consecutive one-year renewal options for up to $821,675.00 for year 1, $944,926.00 for year 2, $1,086,655.00 for year 3, and $1,249,665.00 for year 4. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. CURRENT AGREEMENTS: On December 4, 2023, the City entered into an agreement with Wilson Bahaus Interiors, LLC as an authorized dealer of manufacturer Special T, LLC under OMNIA Contract 07-122 for an amount up to $1,200.00 (City Secretary No. 60553) (CSC) and executed an amendment on December 14, 2023 increasing the annual amount up to $100,000.00. On December 13, 2023, the City entered into an agreement with Wilson Bahaus Interiors, LLC as an authorized dealer of manufacturer Via, Inc under OMNIA Contract 07-128 for an amount up to $100,000.00 (CSC No. 60601) and executed an amendment on February 2, 2024 authorized by Mayor & Council Communication (M&C) 24-0013 increasing the annual amount up to $200,000.00. On July 2, 2024, the City entered into an agreement with Wilson Bahaus Interiors, LLC as an authorized dealer of manufacturer The HON Company LLC under OMNIA Contract R191804 for an amount up to $100,000.00 (CSC No. 61627). For administrative ease and tracking, this M&C supersedes all prior M&Cs with Wilson Bahaus Interiors, LLC and is intended to control authorized spending authority moving forward. SUCCESSOR CONTRACTS: The City will initially use the listed BuyBoard and OMNIA Partners contracts to make purchases authorized by this M&C. In the event a BuyBoard or OMNIA Partners cooperative contract is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then-current purchase agreement has expired. In the event a BuyBoard or OMNIA Partners cooperative agreement is not extended, but BuyBoard or OMNIA Partners executes new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City to purchase the furniture and services under the new BuyBoard or OMNIA Partners contract(s). If this occurs, in no event will the City continue to purchase goods and services under the new agreement(s) for more than four (4) years without seeking Council approval. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of items. BuyBoard and OMNIA contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. Information of publication of all cooperative purchasing agreements have been provided per the table below. ooperative ame BuyBoard Solicitation Cooperative Number Reference RFP 667-22 II 667-22 Page 2 of 4 ned /21 /2021, 7/22/2021, 7/28/2021, 7/29/2021 ��10/28/2021 http://apps.cfwnet.org/council�acket/mc review.asp?ID=32638&councildate=l0/29/2024 7/23/2025 M&C Review Page 3 of 4 7/15/2019, 7/17/2019, 7/19/2019, OMNIA Partners RFP 001218 2019.001896 7/21/2019, 7/22/2019, 7/23/2019, 8/21/2019 7/24/2019, 7/25/2019, 8/6/2019 OMNIA Partners RFP 19-18 R191802 11/7/2019, 11/8/2019, 11/14/2019, 11/20/2019 12/11/2019 OMNIA Partners RFP 19-18 R191804 11/7/2019, 11/8/2019, 11/14/2019, 11/20/2019 12/11/2019 OMNIA Partners RFP 19-18 R191811 11/7/2019, 11/8/2019, 11/14/2019, 11/20/2019 12/11/2019 OMNIA Partners RFP 19-18 R191819 11/7/2019, 11/8/2019, 11/14/2019, 11/20/2019 12/11/2019 OMNIA Partners RFP 24-22 07-76 6/14/2022, 6/21/2022 7/21/2022 OMNIA Partners RFP 24-22 07-86 6/14/2022, 6/21/2022 7/21/2022 OMNIA Partners RFP 24-22 07-104 6/14/2022, 6/21/2022 7/21/2022 OMNIA Partners RFP 24-22 07-122 6/14/2022, 6/21/2022 7/21/2022 OMNIA Partners RFP 24-22 07-128 6/14/2022, 6/21/2022 7/21/2022 BUSINESS EQUITY: A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budgets, as previously appropriated, in the participating departments' Operating Funds to support approval of the above recommendation and award of the contract. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ Fund Department Account Project Program ' Activity Budget Reference #' Amount ID ID Year (Chartfield 2) Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manaqer's Office bv: Oriqinatinq Department Head: Additional Information Contact: Reginald Zeno (8517) William Johnson (5806) Reginald Zeno (8517) Neil Noakes (4212) Jo Ann Gunn (8525) Maria Canoura (2526) ATTACHMENTS Form 1295 - Wilson Bauhaus.pdf (CFW Internal) FW006-FID TABLE .xlsx (CFW Internal) FW007-FID TABLE for Wilson.xlsx (CFW Internal) FW017-FID Table for Furniture RFS.xlsx (CFW Internal) FW021-FID TABLE for Wilson Bauhaus (Furniture).xlsx (CFW Internal) FW035-FID Table Wilson Bauhaus COOP 8-26-2024.XLSX (CFW Internal) FW036-FID TABLE FIRE WILSON BAHAUS.xlsx (CFW Internal) http://apps.cfwnet.org/council�acket/mc review.asp?ID=32638&councildate=l0/29/2024 7/23/2025 M&C Review FW038-Furniture FID TABLE.xlsx (CFW Internal) FW055-FID TABLE BLANK WITH INSTRUCTIONS V2.xlsx (CFW Internal) FW084-FID Table Wilson Bauhaus.xlsx (CFW Internal) SAMs - Wilson Bauhaus EntitVlnfo 20240923-112328.pdf (CFW Internal) TX SOS - Wilson Bauhaus Interiors, LLC.pdf (CFW Internal) Page 4 of 4 http://apps.cfwnet.org/council�acket/mc review.asp?ID=32638&councildate=l0/29/2024 7/23/2025