HomeMy WebLinkAboutContract 60214-R2CSC No. ___________
Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 22, 2025
Facility Wizard Software, Inc. d/b/a Wizard Software Solutions
Attn: Legal Department
PO Box 408693
Chicago, IL 60640
Re: Contract Renewal Notice
City Secretary Contract No. 60214 (the “Contract”)
Renewal Term No. 2 of Unlimited: October 2, 2025 to October 1, 2026
The above referenced Contract with the City of Fort Worth expires on October 1, 2025 (the
“Expiration Date”). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with your quote for charges for the new renewal term, and
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto
PeopleSoft Purchasing at https://www.fortworthtexas.gov/departments/finance/purchasing.
If you have any questions concerning this Contract Renewal Notice, please contact us at
the email address listed below.
Sincerely,
City of Fort Worth
IT Solutions | Finance | Contracts
100 Fort Worth Trail
Fort Worth, TX, 76102
zz_IT_Finance_Contracts@fortworthtexas.gov
Contract Renewal Page 2 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By: ___________________________
Name: Dianna Giordano
Title: Assistant City Manager
Date: ___________________________
Facility Wizard Software, Inc. d/b/a Wizard
Software Solutions
By: ___________________________
Name: ___________________________
Title: ___________________________
Date: ___________________________
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: ___________________________
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
By: ___________________________
Name:___________________________
Title: Assistant City Attorney
Contract Authorization:
M&C: 25-0562
Approval Date: 06/24/2025
Form 1295: 2025-1305652
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: ___________________________
Name: Steven Vandever
Title: Sr. IT Solutions Manager
City Secretary:
By: ___________________________
Name: Jannette Goodall
Title: City Secretary
Kristin S Kelly
President
7/25/25
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 6/24/2025 REFERENCE **M&C 25-
NO.: 0562
CODE: C TYPE: CONSENT
LOG NAME:
PUBLIC
HEARING:
Page 1 of 2
Official site of the City of Fort Worth, Texas
�ORT�'4'ORTII
-��
04NEW WIZARD
SOFTWARE SOLUTIONS
AMENDMENT
NO
SUBJECT: (ALL) Authorize Execution of Amendment to an Agreement with Facility Wizard Software,
Inc. d/b/a Wizard Software Solutions, to Increase the Annual Contract Amount by
$53,760.00 for a Revised Annual Amount of $138,260.00 to Purchase Add-on Software
for Existing Real Property Lease Management Software for the Initial Term and Authorize
Unlimited Renewal Options in the Same Amount for the Information Technology Solutions
and Aviation Departments
RECOMMENDATION:
It is recommended that the City Council authorize execution of an amendment to an agreement with
Facility Wizard Software, Inc. d/b/a Wizard Software Solutions (City Secretary Contract No. 60214),
to increase the annual contract amount by $53,760.00 for a Revised Annual Amount of
$138,260.00 to purchase add-on software for existing Real Property Lease Management Software for
the intial term and authorize execution of unlimited renewal options in the same amount.
DISCUSSION:
On October 2, 2023, the City executed City Secretary Contract (CSC) No. 60214, an agreement with
Facility Wizard Software, Inc for the purchase of an annual subscription for REportfolio (RPO), a real
estate lease and agreement management software, and related Professional Services for use by the
Aviation Department. The Aviation Department's Real Property team uses RPO to administratively
manage property and equipment leases at Meacham International Airport and Spinks Airport. This
amendment will allow for the purchase of an annual add-on software subscription to Pertormo (PMO),
a computerized maintenance management system. PMO allows for the dispatching of work orders,
managing maintenance, tracking inventory, and forecasting of future asset costs.
Approval of this Mayor and Council Communication (M&C) will allow the Aviation DepartmenYs Real
Property team and the airport Facilities Supervisor to use the PMO software to house warranty
information, receive preventative maintenance alerts, and budget forecast for full replacement of
equipment; thereby lessening downtime due to equipment failures and increasing customer
satisfaction with tenants.
A Chapter 252 Exemption was requested and approved by the City Attorney's Office as a sole source
exemption.
BUSINESS EQUITY: This project was approved for a waiver per the Chapter 252 Exemption, as a
sole source by the Legal Department. Therefore, the business equity goal requirement is not
applicable. The amendment for this project was not reviewed by The Business Equity Division for a
business
equity goal, as it was anticipated to be under the $100,000.01 threshold.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval if sufficient funds have been appropriated.
http://apps.cfwnet.org/council�acket/mc review.asp?ID=33423&councildate=6/24/2025 6/26/2025
M&C Review
AGREEMENT TERM: Upon City Council's approval and execution of the first amendment to CSC
60214, the initial term of the agreement will expire in accordance with the terms and conditions of the
initial agreement made on October 2, 2023.
RENEWAL OPTIONS: Upon City Council approval of this M&C, this agreement may be renewed for
an unlimited amount of renewal terms in the same amount. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
Page 2 of 2
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Municipal Airport Fund to support the approval of the above
recommendation and execution of the change order. Prior to any expenditure being incurred, the
Information Technology Solutions Department and Aviation Department have the responsibility to
validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
irtment Account Project
ID ID
ram Activity Budget Reference #
Year (Chartfield 2;
Dianna Giordano (7783)
Amount
Submitted for City Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
Kevin Gunn (2015)
Mark P. Deboer (8598)
04NEW WIZARD SOFTWARE SOLUTIONS AMENDMENT funds avail.docx (CFW Internal)
Aviation FID Table.xlsx (CFW Internal)
Certificate of Interested Parties - Completed 5.6.25.pdf (CFW Internal)
Complete Waiver of Business Equitv.pdf (CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=33423&councildate=6/24/2025 6/26/2025