HomeMy WebLinkAboutContract 62620-R1Contract Renewal Page 1 of 2
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
July 17, 2025
Facilitech, Inc dba Business Interiors
Attn: Mary Arnett
1111 Valley View Lane
Irving, TX 75061
Re: Contract Renewal Notice
Contract No. 62620 (“Contract”)
Renewal Term No. 1: October 1, 2025 to September 30, 2026
The above-referenced Contract with the City of Fort Worth expires on September 30, 2025
(“Expiration Date”). Pursuant to the Contract, renewals are at the mutual agreement of the parties.
This letter is to inform you that the City is requesting to renew the Contract for an additional one-
year period, which will begin immediatelyafterthe Expiration Date.All other terms and conditions
of the Contract remain unchanged.
To agree to renew the Contract for an additional one-year period, please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up to date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Elyse Dara
Elyse Dara
817-392-0501
Elyse.Dara@fortworthtexas.gov
CSC No. ____________
Contract Renewal Page 2 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: ___________________________
Name: Valerie Washington
Title: Assistant City Manager
Date: ________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Marilyn Marvin
Title: Property Management Director
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: ______________________________
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND
LEGALITY:
By: ______________________________
Name:
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0970
Date Approved: 11/12/2024
Form 1295 Certification No.: 2024-1222810
Facilitech, Inc. dba Business Interiors
By:
Name: Mary Arnett
Title: CFO
Date: ________________________
Region XIV Education Service Center
1850 Highway 351
Abilene, TX 79601-4750
325-675-8600
FAX 325-675-8659
April , 2025
Colin Quackenbush
Sales & Marketing Manager
Magnuson Group
1400 Internationale Pkwy
Woodridge, Illinois 60517
Sent via email to: colin@magnusongroup.com
Re: Renewal of Region 14 ESC contract # 07-104 Furniture
Dear Colin Quackenbush:
Region 14 Education Service Center is pleased to announce it is renewing contract # 07-104
Furniture for the period October 01, 2025 through September 30, 2026, in accordance with the
contract.
If you have any questions or concerns, feel free to contact me at (325) 675-7003.
Sincerely,
Emily Jeffrey
Region 14, Chief Financial Officer
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 11/12/24 M8�C FILE NUMBER: M&C 24-0970
LOG NAME: 13P COOP BUSINESS INTERIORS MC PMD
SUBJECT
(ALL) Authorize Agreements with Facilitech, Inc dba Business Interiors Using Various Cooperative Agreements as an Authorized Dealer for
Various Manufacturers for the Purchase, Design, and Installation of Furniture for All City Departments Housed at New City Hall for a Combined
Amount Up to $1,500,000.00 for the Initial Term and Authorize Four Consecutive One-Year Renewal Options for $1,725,000.00 for Renewal 1,
$1,983,750.00 for Renewal 2, $2,281,313.00 for Renewal 3, and $2,623,509.00 for Renewal 4
RECOMMENDATION:
It is recommended that the City Council authorize agreements with Facilitech, Inc dba Business Interiors using various cooperative agreements as
an authorized dealer for various manufacturers for the purchase, design, and installation of furniture for all City Departments housed at New City
Hall for a combined amount up to $1,500,00.00 for the initial term and authorize four consecutive one-year renewal options for $1,725,000.00 for
renewal 1, $1,983,750.00 for renewal 2, $2,281,313.00 for renewal 3, and $2,623,509.00 for renewal 4.
DISCUSSION:
The Purchasing Division was approached by the Property Management Department (PMD) to procure an agreement for furniture and installation
and design services for all City Departments housed at New City Hall. Facilitech, Inc. dba Business Interiors is the current provider of furniture as
well as the installation and design at New City Hall. To ensure consistency and compatibility as additional or replacement furniture is purchased,
staff recommends contracting with Facilitech, Inc. dba Business Interiors as an authorized dealer of various manufacturers for the purchase of
furniture and installation and design using the cooperative contracts listed below. These agreements will be used for the purchase or replacement
of furniture at New City Hall after the Future City Hall CMAR Agreement (CSCO 57973) has expired.
Cooperative Cooperative
Manufacturer Cooperative Cooperative Current Final
Name� Reference Expiration Expiration
Date Date
AIISeating Corporation TIPS 210305 5/31/2026 5/31/2026
Andreu World Chicago TIPS 220303 5/31/2027 5/31/2027
Egan Visual Corporation OMNIA Partners 07-86 9/30/2025 9/30/2030
Enwork- ASSA Group DBA Enwork OMNIA Partners R191819 4/30/2025 4/30/2025
Fellowes SOURCEWELL #091423-FELL 12/4/2027 12/4/2030
Magnuson Group OMNIA Partners 07-104 9/30/2025 9/30/2030
MooreCo Inc. TIPS 230301 5/31/2028 5/31/2028
National Office Furniture (Kimball International) OMNIA Partners R191811 4/30/2025 4/30/2025
OFS Brands SOURCEWELL #091423-OFS 12/4/2027 12/4/2030
Special T OMNIA Partners 07-122 9/30/2025 9/30/2030
Steelcase Inc. SOURCEWELL #091423-STI 12/4/2027 12/4/2030
Studio TK - TEKNION LLC SOURCEWELL #091423-TKN 12/4/2027 12/4/2030
Stylex Inc- Stylex Seating TIPS 230301 4/31/2028 4/31/2028
The HON Company LLC. BuyBoard 667-22 3/31/2025 3/31/2025
The HON Company LLC. OMNIA Partners R191804 4/30/2025 4/30/2025
Via lnc. OMNIA Partners 07-128 9/30/2025 9/30/2030
FUNDING: The combined annual amount for the initial term of the agreements is up to $1,500,000.00; however, the actual amount used will be
based on the need of the department and available budget.
RENEWAL OPTIONS: The agreements may be renewed up to four (4) consecutive one-year renewal options for up to $1,725,000.00 for renewal
1, $1,983,750.00 for renewal 2, $2,281,313.00 for renewal 3, and $2,623,509.00 for renewal 4. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FURNITURE REQUESTS: PMD has implemented a structured process and a designated form to address the purchase of furniture, installation
and design services using this vendor for departments housed at City Hall. Departments shall submit a form using the New City Hall Facilities
Management Routine Request which is found on the City intranet. Departments shall not purchase, design or install furniture at City Hall without
Property Management Department approval.
SUCCESSOR CONTRACTS: The City will initially use the BuyBoard, The Interlocal Purchasing System (TIPS), Sourcewell and OMNIA Partners
(OMNIA) contracts listed above to make purchases authorized by this Mayor and Council Communication (M&C). In the event a BuyBoard, TIPS,
Sourcewell and OMNIA cooperative contract is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding
with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the
last appropriation expires, regardless of whether the then-current purchase agreement has expired.
In the event a BuyBoard, TIPS, Sourcewell and OMNIA Partners cooperative agreement is not extended, but BuyBoard, TIPS, Sourcewell and
OMNIA executes new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City to purchase furniture and services
under the new BuyBoard, TIPS, Sourcewell and OMNIA contract(s). If this occurs, in no event will the City continue to purchase furniture and
services under the new agreement(s) for more than four (4) years without seeking Council approval.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies any state law requiring that the local government seek competitive bids for the purchase of items. BuyBoard, TIPS, Sourcewell and
OMNIA contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. Information
of publication of all cooperative purchasing agreements have been provided per the table below.
Cooperative Name Solicitation Number Cooperative Reference Dates of Public Notices Bid Opened
BuyBoard RFP 667-22 667-22 7/21 /2021, 7/22/2021, 7/28/2021, 7/29/2021 10/28/2021
OMNIA Partners RFP 19-18 R191804 11/7/2019, 11/8/2019, 11/14/2019, 11/20/2019 12/11/2019
OMNIA Partners RFP 19-18 R191811 11/7/2019, 11/8/2019, 11/14/2019, 11/20/2019 12/11/2019
OMNIA Partners RFP 19-18 R191819 11/7/2019, 11/8/2019, 11/14/2019, 11/20/2019 12/11/2019
OMNIA Partners RFP 24-22 07-86 6/14/2022, 6/21/2022 7/21/2022
OMNIA Partners RFP 24-22 07-104 6/14/2022, 6/21/2022 7/21/2022
OMNIA Partners RFP 24-22 07-122 6/14/2022, 6/21/2022 7/21/2022
OMNIA Partners RFP 24-22 07-128 6/14/2022, 6/21/2022 7/21/2022
Sourcewell RFP 091423 #091423-TKN 7/27/2023, 7/28/2023, 8/3/2023 9/14/2023
Sourcewell RFP 091423 #091423-OFS 7/27/2023, 7/28/2023, 8/3/2023 9/14/2023
Sourcewell RFP 091423 #091423-STI 7/27/2023, 7/28/2023, 8/3/2023 9/14/2023
Sourcewell RFP 091423 #091423-FELL 7/27/2023, 7/28/2023, 8/3/2023 9/14/2023
TIPS RFP 210305 210305 3/4/2021, 3/5/2021, 3/11 /2021, 3/12/2021 4/16/2021
TIPS RFP 220303 220303 3/3/2022, 3/10/2022 4/18/2022
TIPS RFP 230301 230301 3/2/2023, 3/9/2023 4/21/2023
BUSINESS EQUITY - A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating
departments' Operating Funds to support approval of the above recommendation and execution of the agreement. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office bk Reginald Zeno 8517
Dana Burghdoff 8018
Originating Business Unit Head: Reginald Zeno 8517
Marylin Marvin 7708
Additional Information Contact: Jo Ann Gunn 8525
Maria Canoura 2526