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Home My WebLink AboutContract 55801-A2R4CSC No. 55801-A2R4 AMENDMENT NO.2 AND RENEWAL NO.4 TO CITY OF FORT WORTH CONTRACT NO.55801 This Amendment and Renewal is entered into by and between the City of Fort Worth ("City) and IDEXX Laboratories, Inc. ("Vendor"), City and Vendor may be referred to individually as a Parry and collectively as the Parties. WHEREAS, on June 6, 2021, the Parties entered into City Secretary Contract 55801 for the Vendor to provide microbiological supplies for the Fort Worth Water Department ("Agreement"); WHEREAS, the Agreement may be renewed annually at the City's discretion for four additional one-year renewal options; WHEREAS, the Parties now wish to renew the Agreement for its fourth renewal option, beginning September 1, 2025, and ending August 31, 2026: WHEREAS, the Parties also agree to update the line item pricing under Exhibit F, Seller's Proposal to reflect price increases, with the understanding that the line item increases do not affect or change the authorized annual spending limit of the Agreement. NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement: 1. AMENDMENT TO AGREEMENT The following is hereby amended: Exhibit F, Seller's Proposal, is hereby deleted in its entirety and is replaced with the attached, revised Exhibit F. 2. RENEWAL The term of the Agreement is hereby renewed for an additional year beginning September 1, 2025, and expiring on August 31, 2026, unless terminated earlier in accordance with the Agreement. 3. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY 4. FT. WORTH, TX CSC 55801 A2R4 Page 1 of 2 ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. ACCEPTED AND AGREED: CITY OF FORT WORTH: By: cp9 ' Name: Jesica L. McEachern Title: Assistant City Manager Date: 07/25/2025 APPROVAL RECOMMENDED: By: Chris Harder (Jul21, 2025 12:33 CDT) Name: Christopher Harder, P.E. Title: Water Department Director ATTEST: POD pORT��d By: C Name: Jannette S. Goodall Title: City Secretary °a� °EoA54a IDEXX Laboratories, Inc, By: Name: Chun -Ming Chen Title: Vice President Date: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: y TNa4me:P an Wilson Title: Contract Services Administrator APPROVED AS TO FORM AND LEGALITY: .4y.'a_7d&d'zk u Name: Amarna A. Muhammad Title: Assistant City Attorney I CONTRACT AUTHORIZATION: M&C: 21-0355 1295: 5/18/2021 Form 1295: Certification No: 2021-731067 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSC 55801 A2R4 Page 2 of 2 REVISED EXHIBIT F - SELLER'S j3m%j:�=PROPOSAL vRENEWAL CONTRACT LABORATORIES Number / Date 20285385 / 06/19/2025 Ship to Address Sold to Address CITY OF FORT WORTH WATER DEPT. CITY OF FORT WORTH WATER DEPT. ROLLING HILLS WTP/ATTN:LAB-MIC WATER LAB SERVICES 2600 SOUTHEAST LOOP 820 200 TEXAS ST FORT WORTH TX 76140 FORT WORTH TX 76101 UNITED STATES UNITED STATES UNITED STATES UNITED STATES Bill -to Customer 99960 Net weight : 48.859 Pricing valid from 09/01/2025 through 08/31/2026 Material ID Description Quantity UnitPrice Total Value Commodity/COO Batch Exp.Date Backorder item 98-0005754-00 WQTLGT-100 QUANTI-TRAY LEGIOLERT 100PACK 1 459.00 459.00 3926909910/US 98-9012534-00 QTL Sealer Plus Insert 1 123.00 123.00 8422909195/US 98-09588-00 WV290SBST-100, 290 ML VESSEL W/NA 100-PK 1 247.05 247.05 3926909910/CN 98-11682-00 WP104 COLI PIA COMPARATOR 1 23.00 23.00 3822190080/US 98-9011770-00 SEALER PLUS RUBBER INSERT, QT-2000 1 118.00 118.00 8422909195/US 98-21675-00 WQT2K QUANTI-TRAY 2000 DISPOSABLE 100/BX 1 195.43 195.43 3926909910/US 98-29006-01 WQC-HPC IDEXX-QC_HPC/TVC 1 80.19 80.19 3822190080/US 98-08877-00 WP2001-18 GAMMA IRAD COLILERT-18 200PACK 1 1,035.72 1,035.72 3822190080/US 98-29001-01 WQC-FC IDEXX-QC_FECAL COLIFORM 1 196.83 196.83 3822190080/US 98-20748-01 WKIT 1001, QUANTI-CULT 1 247.10 247.10 3822190080/US All local taxes at customer charge rm% V LABORATORIES Date 06/19/2025 Number 20285385 Material ID Description Quantity UnitPrice Total Value Commodity/COO Batch Exp. Date Backorder item 98-09226-00 WQTC, PRE-DISP.QT COMPARATOR 1 42.00 42.00 3822190080/US 98-20745-00 WVR20 VESSEL RACK 1 66.10 66.10 7326908688/US 98-0007740-01 WLGT-PRE LEGIOLERT PRETREATMENT 1 17.00 17.00 3822190080/US 98-05761-01 WHPC-100 HPC,SIMPLATE MULTI DOSE 1.5 1 356.83 356.83 3822190080/US 98-29000-01 WQC-TCEC IDEXX-QC_COLIFORM AND E. COLI 1 253.53 253.53 3822190080/US 98-0005796-00 WQTLGT-20 QUANTI-TRAY LEGIOLERT 20PACK 1 119.00 119.00 3926909910/US 98-09462-01 RUBBER INSERT,QT 2000 1 112.00 112.00 8422909195/US 98-0009287-01 WQC-LP IDEXX-QC_LEGIONELLA PNEUMONPHILA 1 232.00 232.00 3822190080/US 98-05760-01 WHPC-25 HPC, SIMPLATE UNIT DOSE 1.5 1 135.65 135.65 3822190080/US 98-09227-00 WQT2KC, PRE-DISP.QT 2000 COMPARATOR 1 42.00 42.00 3822190080/US 98-29007-01 WQC-EC IDEXX-QC_E. COLI 1 253.53 253.53 3822190080/US 98-12973-00 WP200I GAMMA IRRAD COLILERT 100ML 20OPK 1 1,006.83 1,006.83 3822190080/US 98-09221-00 WV120SBST-200,VESSELS W/ST AND SB, 20OPK 1 150.23 150.23 3926909910/CN 98-0002570-01 SEALER PLUS, WQTSPLUS 1 6,130.00 6,130.00 8422309187/US 98-09222-00 WV120SB-200,VESSELS W/O ST, 20OPK 1 150.23 150.23 3926909910/C N 98-0005738-00 WLGT-100 TEST LEGIOLERT 100ML 100T 1 2,125.00 2,125.00 3822190080/US Items Total 13,917.25 Total Amount USD 13,917.25 All local taxes at customer charge CTTY COUNCIL AGENDA FORT WORT11 Create New From This M&C DATE: 5/18/2021 REFERENCE **M&C 21- LOG NAME: 601DEXX LABORATORY NO.: 0355 CONSUMABLES CODE: G TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize An Agreement with IDEXX Distribution, Inc., a Wholly -Owned Subsidiary of IDEXX Laboratories, Inc. to Provide Microbiological Supplies for the Water Department in the Annual Amount of $180,000.00 RECOMMENDATION: It is recommended that the City Council authorize an agreement with IDEXX Distribution, Inc., a wholly -owned subsidiary of IDEXX Laboratories, Inc. to provide microbiological supplies for the Water Department in the annual amount of $180,000.00. DISCUSSION: The Water Department Laboratory Services Division will utilize the agreement to purchase microbiological supplies necessary to test for E-Coli, total coliforms and legionella in the public water supply. The Texas Commission on Environmental Quality (TCEQ) requires a minimum of 270 samples be tested each month to meet regulatory requirements. The Water Department Laboratory Services Division is certified by TCEQ's National Environmental Laboratory Accreditation Program (NELAP) for analysis by the MMO-MUG (Colilert) Test, Standard Method 9223 of the TCEQ. IDEXX Distribution, Inc. is the documented sole supplier and distributor of the Colilert test supplies. No guarantee was made that a specific amount of goods will be purchased. The Water Department Laboratory Services Division anticipates spending $180,000.00 during this agreement period. AGREEMENT TERMS — Upon City Council's approval, this agreement shall begin on August 31, 2021 and expire August 30, 2022. RENEWAL OPTIONS — This agreement may be renewed for up to four (4) additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term. BID ADVERTISEMENT —This procurement is exempt from the competitive bidding requirements as provided for under Section 252.022(7)(A) of the Texas Local Government Code because IDEXX Distribution, Inc. is the sole provider and distributor of Colilert test supplies. ADMINISTRATIVE CHANGE ORDER —An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. DVIN - A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the waiver request is based on the sole source information provided. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to support the approval of the above recommendation and execution of the purchase agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. TO TOFund I Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Fund Department Account Project Program Activity Budget Reference # Amount - --------- FROM-- - ___ID--- ID -- Year - - (Chartfield 2) ----ID — Fund . Department Account Project Program Activity Budget . Reference # Amount -- ID - — ID ;- —`— Year _(Chartfield 2) - Submitted for Citv Manaqer's Office bv: Dana Burghdoff (8018) Originating Department Head: Chris Harder (5020) Additional Information Contact: Patricia Stanley (5906) ATTACHMENTS 601DEXX LABORATORY CONSUMABLES 1295 Form.Ddf (CFW Internal) 601DEXX LABORATORY CONSUMABLES COI.pdf (CFW Internal) 601DEXX LABORATORY CONSUMABLES FID TABLE.xlsx, (CFW Internal) 601DEXX LABORATORY CONSUMABLES funds avail.docx, (CFW Internal) 601DEXX LABORATORY CONSUMABLES MWBE.pdf (CFW Internal) 601DEXX LABORATORY CONSUMABLES SAM.pdf (CFW Internal) 601DEXX LABORATORY CONSUMABLES W-9.pdf (CFW Internal) Approved IDEXX 2021 Chapter 252 Exemotion.ndf (CFW Internal) IDEXX Sole Source Letter.Ddf (Public) CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl i Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2021-731067 IDEXX Distribution, Inc. Westbrook, ME United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/26/2021 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. TBD, City of Fort Worth Water testing supplies Nature of interest 4 Name of Interested Party City, State, Country (Place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION My name is Chun -Ming Chen and my date of birth My address is One IDEXX Dr Westbrook ME 1 04092 USA (street) (city) (state) (zip code) (country) i declare under penalty of perjury that the foregoing is true and correct. Executed in Cumberland County, State of Maine on the 26th day of March 20 21 . (month) (year) X. Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.ceffd96a