HomeMy WebLinkAboutContract 63170-R1CSC No. 63170-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
June 16, 2025
Vann/Elli, Inc.
Attn: Bonnie Davis
PO BOX 1060
Joshua, TX 76058
Re: Contract Renewal Notice —1st Renewal
FY25 Guardrails and ERB
Contract CSC No. 63170
Original Contract Amount: $750,000.00
The above referenced contract with the City of Fort Worth, expires with the expenditure
of funds. The funds for the contract have been expended or programmed. This letter is to inform
you that the City has appropriated funding and is exercising its right to renew the contract in
the original contract amount, which will be effective upon execution by the designated Assistant
City Manager. All other terms and conditions of the contract remain unchanged. Please
verify that the original payment, performance and maintenance bonds, if any, remain active
or if retired, provide updated bonds when you return this letter. Please sign in the space
indicated below and return this document, along with a copy of your current
insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Clint Hoover
(817) 392-6573
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By:
Name: Jesica McEachern
Title: Assistant City Manager
Date: 07/25/2025
APPROVAL RECOMMENDED:
By: Lauren Prieur (Jul 18, 2025 14:17 CDT)
Name: Lauren Prieur
Title: Director, Transportation & Public Works
Department
ATTEST:
of Fon°r"�°a
as opop
(�\#�A oao*e W( o?d
aaoa aEop5a4d
By:
Name: Jannette S. Goodall
Title: City Secretary
Vann/Elli,
;�-
By: 11,(,Z _ --aul
Name: o nie Davis
Title: President
Date: � -a -7 - Q Ua
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: cz�
Name: Clint Hoover
Title: Engineering Manager, Transportation &
Public Works
APPROVED AS TO FORM AND LEGALITY:
By: Douglas Black (Jul 18, 202515:55 CDT)
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 25-0181
Date Approved: 02/25/2025
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
2/28/25, 4:45 PM
M&C Review
ACITY COUNCIL AGEND
Create New From This M&C
DATE: 2/25/2025 REFERENCE **M&C 25-
NO.: 0181
LOG NAME
CODE: G TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort worth, Texas
FORT WORTH
20ON-CALL GUARDRAIL AND
END -OF -ROAD BARRICADES
NO
SUBJECT. (ALL) Authorize Execution of a Unit Price Contract with Van/Elli Inc. in an Amount Up
to $750,000.00 for Task Order Construction Services for Projects Relating to Guardrails
and End -of -Road Barricades
RECOMMENDATION:
It is recommended that the City Council authorize execution of a unit price contract with Van/Elli Inc.
in an amount up to $750,000.00 for task order construction services for the installation of guardrail
and end -of -road barricades, (City Project No. 105907), with up to two renewals for the same amount.
DISCUSSION:
This contract will provide for construction services on an as -needed (task order) basis for projects
related to guardrail and end -of -road barricade installations. Guardrail projects include removal and
installation of guardrails and end -of -road barricades to improve overall safety within the City limits of
Fort Worth. The contract amount is capped at $750,000.00. The contract duration is based on the
expenditure of funds and may be renewed up to two additional times under the same terms,
conditions, and unit prices. The project was procured in a low bid format to determine unit prices to be
paid when task orders are issued.
Notice of bids was published in the Fort Worth Star -Telegram on November 13 and November 20,
2024. On December 19, 2024, two companies submitted bids:
CONTRACTOR BID
GSI Highway Products $184,387.50
Van/Elli Inc. $2,192,096.31
GSI Highway Products was deemed non -responsive because all bid items were not submitted.
The unit prices were compared to similar projects and were determined to be fair and
competitive. Task orders will be paid at the established unit prices. Projects identified initially include:
Guardrails and end -of -road barricades.
The contract is paid with available City PayGo funding. This task order contract will serve current and
future capital projects as needed, and a funds availability verification will be performed by the
Transportation & Public Works Contract Compliance Managers prior to task order assignment.
The Business Equity Division placed a 18.20\% business equity goal on this contract. Vann/Elli, Inc.,
submitted a Good Faith Effort (GFE) with supporting documentation, which is in accordance with the
City's Business Equity Ordinance.
The work will be located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the General Capital Projects Fund for the FY25 Guardrails and ERB project to
support approval of the above recommendation and execution of the contracts. Prior to any
expenditure being incurred, the Transportation and Public Works Department has the responsibility to
validate the availability of funds.
apps.cfwnet.org/council_packet/mc_review.asp?ID=33046&councildate=2/25/2025 1/2
2/28/25, 4:45 PM
M&C Review
TO
Fund I
Department
Account
Project
Program j Activity
I Budget
Reference #
Amount
ID
ID
Year
(Chartfield 2)
FROM
Fund
Department
Account
Project
Program
Activity
Budget
Reference #
Amount
ID
ID
Year
(Chartfield 2)
Submitted for Cibt Manager's Office bw
Originating Department Head:
Additional Information Contact:
Jesica McEachern (5804)
Lauren Prieur (6035)
Martin Phillips (7861)
Shammi Rahman (8771)
ATTACHMENTS
20ON-CALL GUARDRAIL AND END -OF -ROAD BARRICADES 1 fund avail.docx (CFW Internal)
Citv of Ft Worth. 2024 Guardrail and ERB. Form 1295.pdf (CFW Internal)
Citv of Ft Worth.2024 Guardrail and ERB.CPN1015195.Good Faith Effort Form.odf (CFW Internal)
Compliance Memo 02.05.25.pdf (CFW Internal)
FID Table - Guardrail and ERB.xlsx (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp?1D=33046&councildate=2/25/2025 2/2
FoRTWORTH,
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: Vann/Elli, Inc.
For: 1 st Renewal
M&C: 25-0181 CPN:
CSO: 63170
DOC#:
Date:
To:
Name
Department
Initials Date Out
1.
Clint Hoover
TPW- Signature
6W
2.
Anna Benavides
TPW - Initials
��
3.
Martin Phillips
TPW- Initials
t„ MAp
4.
Lauren Prieur
I TPW- Signature
'aC°m".
5.
Douglas Black
Legal- Signature
6.
Jesica McEachern
ACM- Signature
0M
7.
Ronald Gonzales
CSO - Initial
<r-
8.
Jannette Goodall
CSO-Signature
4-0
9.
Allison Tidwell
CSO-Assign CSC
-
10.
Tabitha Giddings
TPW-Admin
11.
10.
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: ❑YES ®No
RUSH: ❑YES ®No SAME DAY: ❑YES ®No NEXT DAY: ❑YES ®No
ROUTING TO CSO: ®YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs