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Home My WebLink AboutContract 62398-CO1CSC No. 62398-COI FORT WORTH., City of Fort Worth — Change Order Request Project Namel 2025 Asphalt Resurfacing Contract 3 Client Project #(s)I 105639 Project Description Asphalt resurfacing at various locations Contractorl Peachtree Construction, Ltd. I Change Order #1 1 l City Project Mgr.l Iretomiwa Otuyelu l City Inspector) Dept. Original Contract Amount Extras to Date Credits to Date Pending Change Orders (in M&C Process) Contract Cost to Date Amount of Proposed Change Order Revised Contract Amount Original Funds Available for Change Orders Remaining Funds Available for this CO Additional Funding (if necessary) TPW $3,605,084.95 City Sec # 1 62398 Date 4/30/2025 Stephen Barnard Contract Time Totals (CD) $3,605,084.95 210 $3,605,084.95 210 $206,779.50 30 $3,811,864.45 240 $180,254.00 $180,254.00 $26,525.50 CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT 5.74% MAXALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 25%) $4,506,356.19 JUSTIFICATION (REASONS) FOR CHANGE ORDER $3,605,084.95 $206,779.50 $3,811,864.45 $180,254.00 $180,254.00 $26,525.50 This change order increases the quantities of existing bid items to include two additional street sections, W 7th Street from Hillcrest Street to Rivercrest Street, and Andrew Avenue from E Rosedale Street to Sayles Trail, into the current contract. The scope of work includes the installation of new curb and gutter and asphalt resurfacing on W 7th Street and curb and gutter repairs and asphalt resurfacing on Andrew Avenue. No new items will be added to the contract as part of this change order. In addition, staff supports the contractor's request for an additional 30 calendar days to complete the additional scope. This additional time accounts for the approval process of the change order and the expanded scope of work, ensuring the contractor can complete the project without compromising quality. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order. The Project/Program Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Peachtree Construction Ltd J Barry Clark 1 1—,tS a,',�a ,, „.o=,s_ 07/15/25 Inspector/Inspection Supeiv,-S—Orjm Date Project and Contract Compliance Manager Date 07/16/25 90 07/16/25 Program,WAa&qLr Date Senior Ca6tal Pr iect Officer Date +^ 07/23/25''"J 07/25/25 Assistant Director(Dept) Date Director, Contra7fing Department (Dept) Date qah-- LVk( Pat 'icia L. Wadsack Ju 29, 202511:18.33 CDT) 07/29/25 �---' 07/29/25 Date Assistant City Manager Date s4faL 07/30/25 .wfi ,. - 08/05/25 Council Action (if required) M&C Number I 25-0591 I M&C Date Approved 1 6/24/20251 ATTEST: FOR ,4, q;i �Y d off...... A.- aF o 09d0 Jannette Goodall, City Secretary V,O ddnbTEXa°o�ygd OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WoaTH Project Name 2025 Asphalt Resurfacing Contract 3 Client Project # 105639 Contractorl Peachtree Construction, Ltd. City of Fort Worth Change Order Additions City Sec # 62398 1 PMI Iretomiwa Otuyelu Inspectorl Stephen Barnard l Change Order Submittal # 0 Date 1 4/30/2025 1 ADDITIONS HEM UESCKIP I ION DEP I Oty Unit Unit Cost 3 3216.0102 T"Concrete Curb & Gutter TPW 600.00000000 LF $86.5U 22 0241.1700 Pavement Pulverization 11" TPW 3,800.00000000 SY $8.25 24A 9999.1002 3" Asphalt Pvmt Superpave SP-D TPW 3,800.00000000 SY $27.24 25 3211.0601 CEMLIME @32lbs/SY TPW 61.00000000 TN $430.00 26 3123.0101 Unclassified Excavation TPW 75.00000000 CY $32.50 TPW Sub Total Additions I otal 1 $43,250.001 $31,350.001 $103,512.00 1 $26,230.001 $2,437.50 1 $206,779.501 1 1 1 $206,779.501 Change Order Additions Page 1 of 2 HEM FORT WORTH Project Name 2025 Asphalt Resurfacing Contract 3 Client Project # 105639 Contractorl Peachtree Construction, Ltd UESCKIN I ION City of Fort Worth Change Order Deletions City Sec # 62398 1 PMI Iretomiwa Otuyelu Inspectorl Stephen Barnard l Change Order Submittal # Date 1 4/30/2025 1 DELETIONS DEPI Oty Unit Unit Cost I otal TM $0.001 Sub Total Deletions $0.00 1 Change Order Deletions Page 2 of 2 M/SBE for this Chanae Order M/SBE Sub I Type of Service I Amount for this CO Westhill Construction, Inc. Concrete Flat work Elite Striping, LLC dba Action Ser Striping $24,491.76 $1,801.03 Total $26,292.79 Previous Change Orders CO # DATE I AMOUNT Total I $0.00 1 City of Fort Worth, Texas Mayor and Council Communication DATE: 06/24/25 M&C FILE NUMBER: M&C 25-0591 LOG NAME: 202025 ASPHALT RESURFACING CONTRACT 3 — CO1 SUBJECT (CD 5 and CD 7) Authorize Execution of Change Order No. 1, in the Amount of $206,779.50, and the Addition of 30 Calendar Days to the Construction Contract with Peachtree Construction, Ltd., for the 2025 Asphalt Resurfacing Contract No. 3 Project for a Revised Contract Amount of $3,811,864.45 RECOMMENDATION: It is recommended that the City Council authorize execution of Change Order No. 1, in the amount of $206,779.50, and the addition of 30 calendar days to the City Secretary Contract No. 62398 with Peachtree Construction, Ltd. for the construction of the 2025 Asphalt Resurfacing Contract No. 3 project (City Project No. 105639) for a revised contract amount of $3,811,864.45. DISCUSSION: On November 19, 2024, Mayor & Council Communication (M&C) 24-1028, awarded the City Secretary Contract No. 62398 with Peachtree Construction, Ltd., in the amount of $3,605,084.95 for the construction of the 2025 Asphalt Resurfacing Contract No. 3 project (City Project No. 105639) at various locations. Change order No. 1 will add two new street segments to this contract: West 7th Street from Hillcrest Street to Rivercrest Street and Andrew Avenue from East Rosedale Street to Sayles Trail. The segment of West 7th Street has been deteriorating at an accelerated rate due to the absence of curb and gutter infrastructure. Also, the segment of Andrew Avenue is experiencing severe deterioration, necessitating immediate corrective action to prevent further degradation and maintain the road's safety and usability. Staff has reviewed and verified the quantities for the additional work under this Change Order No. 1. To complete the work, staff recommends extending the contract time by 30 calendar days. The following table summarizes previous contract action and change orders: Construction Contract Date J Amount IlOriginal Contract Amount (M&C 24-1028) 11/19/2024 $3,605.084.95 IChange Order No. 1 This M&C $206,779.50 Revised Contract Amount $3,811,864.45 This change order will not impact the Transportation and Public Works Department's annual operating budget. Funding is budgeted in the General Capital Projects Fund for the Transportation and Public Works Department to fund the 2025 Asphalt Resurfacing Contract No. 3 project as appropriated. DVIN/Business Equity — Peachtree Construction Ltd agrees to maintain its initial M/WBE commitment of 12.72% that it made on the original contract and extend and maintain that same M/WBE commitment of 12.72% to this first change order. Therefore, Peachtree Construction Ltd remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. This project is located in COUNCIL DISTRICTS 5 and 7. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects Fund for the 2025 Asphalt Resurf Contract 3 project to support the approval of the above recommendation and the execution of the change order. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Jesica McEachern 5804 Oriainatina Business Unit Head: Lauren Prieur 6035 Additional Information Contact: Monty Hall 8662 105639-CNCO-2025 Asphalt Resurfacing Contract 3 - CO 1 Interim Agreement Report 2025-07-25 Created: 2025-07-15 By: Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) Status: Out for Signature Transaction ID: CBJCHBCAABAASxJTQGMZ14E7rsYLmUbR9JdOCKeKg5rk Agreement History Agreement history is the list of the events that have impacted the status of the agreement prior to the final signature. A final audit report will be generated when the agreement is complete. "105639-CNCO-2025 Asphalt Resurfacing Contract 3 - CO 1" Hi story Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2025-07-15 - 9:22:11 PM GMT- IP address: 204.10.90.100 Document emailed to LaKeshia Lynch (LaKeshia.Lynch@fortworthtexas.gov) for filling 2025-07-15 - 9:38:24 PM GMT Document emailed to J Barry Clark Qbclark@peachtreecon.com) for signature 2025-07-15 - 9:38:25 PM GMT Document emailed to Stephen Barnard (stephen.barnard@fortworthtexas.gov) for signature 2025-07-15 - 9:38:25 PM GMT Email viewed by LaKeshia Lynch (LaKeshia.Lynch@fortworthtexas.gov) 2025-07-15 - 9:38:31 PM GMT- IP address: 20.159.64.152 Email viewed by Stephen Barnard (stephen.barnard@fortworthtexas.gov) 2025-07-15 - 9:38:33 PM GMT- IP address: 20.159.64.138 Email viewed by J Barry Clark Qbclark@peachtreecon.com) 2025-07-15 - 9:39:49 PM GMT- IP address: 47.190.61.6 Document e-signed by J Barry Clark Qbclark@peachtreecon.com) Signature Date: 2025-07-15 - 9:46:46 PM GMT - Time Source: server- IP address: 47.190.61.6 FoRTW❑RTHg I rp1Nem"v Adobe Acrobat Sign Form filled by LaKeshia Lynch (LaKeshia.Lynch@fortworthtexas.gov) Form filling Date: 2025-07-15 - 10:00:51 PM GMT - Time Source: server- IP address: 204.10.90.100 Document e-signed by Stephen Barnard(stephen.barnard@fortworthtexas.gov) Signature Date: 2025-07-16 - 3:35:49 PM GMT - Time Source: server- IP address: 107.115.171.106 Document emailed to Daniel Roy (daniel.roy@fortworthtexas.gov) for signature 2025-07-16 - 3:35:52 PM GMT Document emailed to Iretomiwa Otuyelu (Iretomiwa.Otuyelu@fortworthtexas.gov) for signature 2025-07-16 - 3:35:52 PM GMT Email viewed by Daniel Roy (daniel.roy@fortworthtexas.gov) 2025-07-16 - 3:36:00 PM GMT- IP address: 52.244.129.126 Email viewed by Iretomiwa Otuyelu (Iretomiwa.Otuyelu@fortworthtexas.gov) 2025-07-16 - 3:36:02 PM GMT- IP address: 52.244.179.71 Document e-signed by Iretomiwa Otuyelu (Iretomiwa.Otuyelu@fortworthtexas.gov) Signature Date: 2025-07-16 - 3:41:45 PM GMT - Time Source: server- IP address: 204.10.90.100 Document e-signed by Daniel Roy (daniel.roy@fortworthtexas.gov) Signature Date: 2025-07-16 - 6:34:00 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Zelalem Arega (Zelalem.Arega@fortworthtexas.gov) for signature 2025-07-16 - 6:34:03 PM GMT Email viewed by Zelalem Arega (Zelalem.Arega@fortworthtexas.gov) 2025-07-16 - 6:34:10 PM GMT- IP address: 20.159.64.138 Email viewed by Zelalem Arega (Zelalem.Arega@fortworthtexas.gov) 2025-07-23 - 2:05:42 PM GMT- IP address: 52.244.129.126 Document e-signed by Zelalem Arega (Zelalem.Arega@fortworthtexas.gov) Signature Date: 2025-07-23 - 2:15:25 PM GMT - Time Source: server- IP address: 208.184.124.181 Document emailed to Mary Hanna (Mary.Han na@fortworthtexas.gov) for signature 2025-07-23 - 2:15:27 PM GMT Email viewed by Mary Hanna (Mary.Han na@fortworthtexas.gov) 2025-07-24 - 3:30:36 PM GMT- IP address: 104.47.65.254 FoRTW❑RTHg I r°Ne""v Adobe Acrobat Sign FORTWORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: 2025 ASPHALT RESURFACING CONTRACT 3 — CO 1 M&C: 25-0591 CPN: 105639 CSO: DOC#:1 Date: To: Name Department Initials Date Out 1. LaKeshia Lynch Bus-Sppt AL- 07/15/25 2. Peachtree Construction Ltd Vendor JB� 07/15/25 3. Stephen Barnard TPW - Inspector Stephen earna c 07/16/25 4. Daniel Roy TPW — Sr.Inspector 07/16/25 5. Iretomiwa Otuyelu TPW 07/16/25 6. Zelalem Arega TPW Zelalem mega 07/23/25 7. Mary Hanna TPW 07/25/25 8. Patricia Wadsack TPW AD �(��/ 07/29/25 9. Lauren Prieur TPW Director Lauren Pneur 07/29/25 10. Doug Black Legal � 07/30/25 11. Jesica McEachern CMO Douglas Black CA 08/05/25 12. Jannette Goodall CSO 08/07/25 13. TPW Contracts TPW CC: Program Manager, Sr. CPO, TPW BSPAP Recon Team, TPW Records Room, TPW Contracts ALSO List: - Bus Sppt: LaKeshia Lynch; Prg Mgr.: Zelalem Arega; Sr CPO — Mary Hanna DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, Jay will review and take the next steps. NEEDS TO BE NOTARIZED: []YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ❑No NEXT DAY: ❑YES ❑No ROUTING TO CSO: ®YES ❑No Action Reauired: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: Please notify TPWContracts(a,fortworthtexas.gov for pickup when complete. Call ext. 7233 or ext. 8363 with questions. Thank you!