HomeMy WebLinkAboutContract 62653-R1A1CSC No. 62653-RlA1
FIRST RENEWAL -FIRST AMENDMENT TO
TO FORT WORTH CITY SECRETARY CONTRACT NO. 62653
This First Amendment to Fort Worth City Secretary Contract No. 62653 ("lst
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and Otis Elevator Company ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 62653 beginning January 14, 2025 and expiring September 30, 2025
(the "Agreement");
WHEREAS, the Agreement authorized the parties to renew the Agreement for up to four
one-year renewal terms;
WHEREAS, the parties desire to renew the Agreement for its first renewal term from
October 1, 2025 to September 30, 2026; and
WHEREAS, the City Council approved an increase in authorized spending associated
with the Agreement to allow for additional work during Fiscal Year 2025 (FY25), but clarification
is needed as to the scope and timing of the increased authorization;
WHEREAS the purpose of this Amendment is to increase the total authorized spend for
the fixed -annual maintenance costs of the Agreement during the current term in FY2025 by
$32,600.00 for a not -to -exceed amount of $132,600.00;
WHEREAS, this Amendment is intended to further clarify the funding available to the Parties
under the Agreement and as authorized by the Fort Worth City Council.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein
by the through their duly authorized representatives, agree to the following terms, which amend
the Agreement as follows:
I.
First Renewal
1. The Parties agree to renew and extend the Agreement for the first one-year renewal
period, to be effective beginning on October 1, 2025 and expiring on September 30, 2026
II.
First Amendment OFFICIAL RECORD
CITY SECRETARY
1. The Agreement is hereby amended as follows: FT. WORTH, Tx
Total payment under this Agreement shall not exceed One Hundred Thirty -Two Thousand
Six Hundred Dollars and No Cents ($132,600.00) annually for fixed annual maintenance
costs.
15t Amendment to Fort Worth City Secretary Contract No. 62653 Pagel of 3
In addition to the above maximum spend for annual maintenance, the City is authorized to
spend up to Five Hundred Thousand Dollars and No Cents ($500,000.00) over the life of
the Agreement, inclusive of all possible renewal terms, for repair, replacement, and
installation (RRI) services, subject to need, appropriation, and any additional contract
amendment that may be required.
In no event will the cumulative total spend, inclusive of both maintenance and RRI, under
this Agreement exceed One Million Two Hundred Sixty -Three Thousand Dollars and No
Cents ($1,263,000.00). For clarification and illustrative purposes only, although the Fort
Worth City Council has authorized a cumulative not -to -exceed amount sufficient to cover
both annual maintenance and potential RRI expenses over the life of the Agreement, actual
spending in any given fiscal year remains subject to contract terms and appropriated funds.
For example, if the City were to expend the full $500,000.00 in RRI funds during Fiscal
Year 2026, only the fixed maintenance amount of $132,600.00 would remain available
annually in subsequent fiscal years (FY2027—FY2029), and no additional RRI funds would
be available unless further appropriated and authorized by Council.
2. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
I" Amendment to Fort Worth City Secretary Contract No. 62653 Page 2 of 3
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CITY OF FORT WORTH:
By: CDP�
Name: Jesica L. McEachern
Title: Assistant City Manager
Date:
08/08/2025
APPROVAL RECOMMENDED:
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By: Cynthia Serrano (Jul 31, 2025 18:12:18 CDT)
Name: Cynthia Serrano
Title: Deputy Director, Public Events Department
Date: 07/31/2025
ATTEST:
By:
Name: Jannette Goodall
Title: City Secretary
Date:
08/11/2025
VENDOR:
Otis Elevator Company
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By: Amanda Haines (Jul 30,202514.37:39 CDT)
Name: Amanda Haines
Title: General Manager
Date: 07/30/2025
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CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
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By: Andreaa(Ju136:09:15CDT)
Name: Andrea Wright
Title: Assistant Director, Public Events Dept.
Date: 07/31/2025
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Taylor Paris
Title: Assistant City Attorney
Date: 08/01/2025
CONTRACT AUTHORIZATION:
M&C: 25-0578
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
15t Amendment to Fort Worth City Secretary Contract No. 62653 Page 3 of 3
8/11/25, 12:51 PM M&C Review
Official site of the City of Fort Worth, Texas
ACITY COUNCIL AGEND FORWORTH
Create New From This M&C
DATE: 6/24/2025 REFERENCE **M&C 25- LOG NAME: 13PAMEND COOP OTIS
NO.: 0578 ELEVATOR CC PED
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Amendment to Agreement with Otis Elevator Company Using Omnia
Cooperative Contract to Increase the Annual Amount by $1,163,000.00 for a New Total
Annual Amount Up to $1,263,000.00 for All City Departments
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to the Agreement (City Secretary
Contract No. 62653) with Otis Elevator Company using Omnia Cooperative Contract 2019001563 to
increase the annual amount by $1,163,000.00 for a new total annual amount up to $1,263,000.00 for
all City Departments.
DISCUSSION:
On January 14, 2025, the Public Events Department entered into an agreement with Otis Elevator
Company under Omnia Cooperative Agreement Contract No. 2019001563 (City Secretary Contract
No. 62653) for up to $100,000.00 to replace an elevator board at the Fort Worth Convention Center.
The Public Events, Property Management and Transportation & Public Works Departments requested
additional spending authority to cover routine monthly inspection, maintenance, repair and
replacement for vertical transportation systems. These services will be provided at the Fort Worth
Convention Center, Will Rogers Memorial Center, Houston Street and Western Heritage Garages, and
the Central Library. Staff requests City Council approval to increase the contract amount by
$1,163,000.00, bringing the total annual authorized amount up to $1,263,000.00.
FUNDING: The maximum amount allowed under this agreement will be $1,263,000.00; however, the
actual amount used will be based on the need of the City Departments and available budget.
AGREEMENT TERM: The current agreement term is from January 14, 2025 to September 30, 2025,
with four (4) one-year renewal options.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for the purchase of the item. Omnia Contracts have been competitively bid to
increase and simplify the purchasing power of local government entities.
DVIN: A business equity goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
The Cooperative Agreement serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendations and execution of the contract. Prior to any expenditure being incurred,
the participating departments have the responsibility to validate the availability of funds.
apps.cfwnet.org/council_packet/mc_review.asp? I D=33439&cou ncildate=6/24/2025 1 /2
8/11/25, 12:51 PM M&C Review
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Fund Department Account Project Program Activity Budget Reference # Amount
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Fund Department Account Project Program Activity Budget Reference # Amount
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Submitted for City Manaqer's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Contract 62653.pdf (Public)
Form 1295 Certificate 101377581.pdf (CFW Internal)
Otis Elevator SOS.pdf (Public)
OtisElevatorSAMS.pdf (CFW Internal)
Reginald Zeno (8517)
Jesica McEachern (5804)
Reginald Zeno (8517)
Michael Crum (2501)
Brandy Hazel (8087)
Cristina Camarillo (8355)
apps.cfwnet.org/council_packet/mc_review.asp?ID=33439&councildate=6/24/2025 2/2