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HomeMy WebLinkAboutOrdinance 27800-06-2025Ordinance No. 27800-06-2025 AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE STORMWATER REV BONDS 2020 FUND, IN THE AMOUNT OF $350,000.00, FROM AVAILABLE PROCEEDS DRAINAGE REV REF 2020 RESIDUALS, FOR THE PURPOSE OF FUNDING THE WESTCLIFF DRAINAGE IMPROVEMENTS PROJECT (CITY PROJECT NO. C01669); PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2024-2025 in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Stormwater Rev Bonds 2020 Fund in the amount of $350,000.00, from available Proceeds Drainage Rev Ref 2020 residuals, for the purpose of funding the Westcliff Drainage Improvements project (City Project No. C01669). SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance 27107-09-2024 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: Douglas Black (Jul 14, 2025 10:44 CDT) Assistant City Attorney ADOPTED AND EFFECTIVE: June 24, 2025 CITY SECRETARY Jannette S. Goodall City Secretary A!Z� 44,0 o gNc ®o 0 +Q! t1AOay.. Mayor & Council Map I CPN #01669 Westcliff Drainage Improvements CD #3 FORTWORTH. 4 � 3 1 t �r E � Project Location . f •: • — a,s; - �+�: • , � `,R — - `'�s,.- -�* : -- � � Council Districts t ' '•°j`^4[`� r '' ��~ham �*� " �#`�y� � i � �L "?�� # ` �` .c Y 3 - Michael D. Crain 9 - Elizabeth M. Beck 3 - MichaeHD._. Crain n r 7 l ti 4� F L r�. O G� 1} 1 c: . f,114 C Q' S N 2 Z J 0 Z 0 Elizabeth M. Beck Data Source: CFW GIS, Near Map I Map generated March 2025 0 170 340 510 TPW Business Support Services Copyright © 2025 City of Fort Worth. Unauthorized reproduction is a violation of US Feet applicable laws. This data is to be use for graphical representation only The accuracy is not to be taken/used as data produced for engineering purposes or by a registered professional land surveyor The City of Fort Worth assumes no responsibility for the accuracy ofsaid data. City of Fort Worth, Texas Mayor and Council Communication DATE: 06/24/25 M&C FILE NUMBER: M&C 25-0607 LOG NAME: 20SWM WESTCLIFF PHASE 1 AND CONTRACT 91 PT 2 CHANGE ORDER 3 SUBJECT (CD 3 and CD 9) Authorize Execution of Change Order No. 3, to a Construction Contract with William J. Schultz, Inc. dba Circle C Construction Company in the Amount of $1,621,223.35 for the Westcliff Drainage Improvements, Phase 1, and Sanitary Sewer Rehabilitation Contract 91, Project Part 2, Adopt Appropriation Ordinances, and Amend Stormwater and Water Capital Improvement Program Contributions to their Respective Fiscal Years 2025-2029 Capital Improvements Programs RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Change Order No. 3 to City Secretary Contract No. 57280 a construction contract with William J. Schultz, Inc. dba Circle C Construction Company, in the amount of $1,621,223.35 for the Construction of the Westcliff Drainage Improvements, Phase 1, and Sanitary Sewer Rehabilitation Contract 91, (City Project No. C01957) Part 2, for a revised contract amount of $18,001,715.95; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water and Sewer Capital Projects Fund in the amount of $946,260.00, from available PayGo residuals in the Water and Sewer Capital Projects Fund, for the purpose of funding the Sanitary Sewer Rehabilitation Contract 91 project (City Project No. C01957) Part 2 and to affect a portion of Water's Contribution to the Fiscal Years 2025-2029 Capital Improvement Program; 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Stormwater Rev Bonds 2020 Fund, in the amount of $350,000.00, from available Proceeds Drainage Rev Ref 2020 residuals, for the purpose of funding the Westcliff Drainage Improvements project by (City Project No. C01669); and 4. Amend the Stormwater Capital Improvement Program Contribution to the Fiscal Year 2025-2029 Capital Improvements Program. DISCUSSION: On February 22, 2022, by Mayor and Council Communication (M&C 22-0120), the City Council authorized a contract with William J. Schultz, Inc. dba Circle C Construction Company in the amount of $14,663,252.60 for the construction of Westcliff Drainage Improvements, Phase 1, and Sanitary Sewer Rehabilitation Contract 91, Part 2. The project provides for the installation or replacement of storm drain pipes, deteriorated sanitary sewer mains, and deteriorated water mains. The storm pipe improvements are the final phase of the overall four -phase Westcliff Drainage Improvements project to mitigate home and property flooding in the Westcliff neighborhood. The sanitary sewer component of this project is part of the Water Department's Sanitary Sewer Overflow Initiative Program. As part of this project, all identified street segments will be reconstructed with asphalt after storm drain, water line, and sanitary sewer installation is completed. The contract was subsequently revised to add needed construction items by Change Order No. 1, in the net amount of $59,500.00, administratively authorized February 9, 2023. The contract was further revised to add needed construction items and a survey for easement negotiations by Change Order No. 2, authorized on May 14, 2024, by Mayor and Council Communication (M&C 24-0393), in the amount of $1,657,740.00 and an additional 190 calendar days was added to the schedule. Change Order No. 3 will provide modifications due to unforeseen conditions and design changes resulting from requests by the Water Department. The unforeseen conditions included unidentified sewer services on a sewer line planned to be abandoned and an existing storm drain pipe filled with debris. The scope affected by design changes includes water improvements for Westcliff Elementary, a shift from open cut to bore for private services, a change in pavement striping specifications, adjustments to landscaping, and adjustments to account for increases due to inflation. Staff recommends that the contract time be extended by an additional 192 calendar days due to the changes in scope discussed above, for a total contract time of 1,122 days. Contract item additions have been evaluated by City staff as necessary, and the unit prices were determined to be fair and reasonable when compared to City standard prices and recently bid projects. The following table summarizes previous contract actions and change orders: M&C (Original Contract I Amount Justification Number Date $14,663,252.60 Original Contract M&C 22-0120 02/22/2022 Change Order 1 $59,500.00 Add needed Administrative 02/09/2023 construction items Add needed construction items Change Order 2 $1,657,740.00 and survey for M&C 24-0393 05/14/2024 easement negotiations Change Order 3 Revised Contract Amount $1,621,223.35 Design and construction changes and additions to address unforeseen conditions $18,001,715.95 This M&C To Be Determined The construction cost for Change Order No. 3. will be shared between the Transportation and Public Works Department Stormwater Division and the Water Department. The Stormwater construction cost will increase by $674,964.56, and the Water Department costs will increase by $946,260.00 (Water: $402,095.00; Sewer: $544,165.00). It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year (FY), instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. The actions of this M&C will appropriate funds in support of the Water's portion of the City of Fort Worth's Fiscal Years 2025-2029 Capital Improvement Program, as follows: Capital Fund FY2025 CIP Budaet Chanae Revised Proiect Name Authority - FY2025 Name Annronriations (Increase/Decreasel Budge W&S Capital C01957 — SS Projects — Rehab Contract $0.00 This M&C $946,260.00 $946,260.00 Fund 56002 91 Appropriations for the Westcliff Phase 1 Improvements and Contract 91 Part 2 are as depicted below: Fund 56002 Water & Sewer Capital Fund (C01957) 30100 -General Capital Projects (C01957) 59601 —Water Capital (C01957) 59607 — Sewer Capital Legacy (C01957) Existing Additional Annronrations Annronriations (This Proiect Total MM&C) $12,508,101.00 $1,050,034.00 $4,000.00 $498,439.00 $946,260.00 $13,454,361.00 $0.00 $1,050,034.00 $0.00 $4,000.00 $0.00 $498,439.00 52007 — Stormwater Rev $7,386,000.00 $350,000.00 $7,736,000.00 Bonds 2020 (C01669) 52002 — Stormwater $1,755,185.31 $0.00 $1,755,185.31 Capital Projects Fund (C01669) 30100 — General Capital Projects $500,000.00 $0.00 $500,000.00 Fund (C01669) 59601 -Water $121,041.91 $0.00 $121,041.91 Capital (C01669) 59651 Stormwater Cap Proj — Bonds $6,029,823.67 $0.00 $6,029,823.67 (C01669) 59652 Stormwtr Cap Proj Legacy $23,287,92 $0.00 $23,287.92 (C01669) 59653 — Stormwater Cap $586.43 $0.00 $586.43 Proj 2007 (C01669) Projects Total $29,876,499.24 $1,296,260.00 $31,172,759.24 Business Equity - William J. Schultz, Inc. dba Circle C Construction Company agrees to maintain its initial MMIBE commitment of 22.00% that it made on the original contract and extend and maintain that same MMIBE commitment of 22.00% to all prior change orders up to and inclusive of this Change Order No. 3. Therefore William J. Schultz, Inc. dba Circle C Construction Company remains in compliance with the City's MM/BE Ordinance and attests to its commitment by its signature on the Acceptance of Previous MM/BE Commitment form executed by an authorized representative of its company. Funding is budgeted in the W&S Capital Projects and Stormwater Rev Bonds 2020 Funds for the TPW Department for the purpose of funding the SS Rehab Contract 91 and the Westcliff Drainage projects. This project is located in COUNCIL DISTRICTS 3 and 9. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the Unspecified All -Funds project within the W&S Capital Projects Fund and Unspecified All -Funds project within the Stormwater Rev Bonds 2020 Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the W&S Capital Projects Fund for the SS Rehab Contract 91 project and in the Stormwater Rev Bonds 2020 Fund for the Westcliff Drainage project. Prior to any expenditure being incurred, the Transportation & Public Works and Water Departments have the responsibility of verifying the availability of funds. Submitted for Citv Manaaer's Office bv: Jesica McEachern 5804 Oriainatina Business Unit Head: Lauren Prieur 6035 Additional Information Contact: Thanaa Maksimos 2485 Expedited