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HomeMy WebLinkAboutResolution 6147-08-2025A Resolution NO.6147-08-2025 A RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT #2 TO AN ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION TO REVISE THE SCOPE OF WORK AND TO INCREASE THE ESTIMATED PROJECT COSTS FROM $22,207,642.00 TO $27,228,605.00 DUE TO ADDITIONAL FEDERAL FUNDING AND INCREASE CITY PARTICIPATION IN THE FORM OF REGIONAL TRANSPORTATION DEVELOPMENT CREDITS FROM $4,249,641.00 TO $5,184,842.00. WHEREAS, the City of Fort Worth and the Texas Department of Transportation ("TxDOT") entered into a Local Project Advance Funding Agreement ("AFA") (City Secretary No. 55206; CSJ# 0902-90-046 and 0902-90-172) on October 13, 2020, to effectuate their agreement to reconstruct Meandering Road; and WHEREAS, there's a need to amend the existing contract to include: Utilities phase work as detailed in Article 8, Architectural and Engineering Services as described in Article 11, Construction Responsibilities as referenced in Article 12, Right of Way and Real Property responsibilities as highlighted in Article 14; and WHEREAS, the scope of work for the Project now includes the following: additional engineering, right-of-way, utilities, and construction improvements to Meandering Road (from Roberts Cut Off to Anahuac Ave) and LTJG Barnet (from Meandering Road to NASJRB east gate). Specific improvements include the reconstruction of Meandering Road from four to three lanes, intersection realignment at Roberts Cut Off Road, intersection improvements at Yale Street and LTJG Barnett, reconstruction of water lines, addition of sidewalks and side paths within project limits, and bike lanes on LTJG Barnett; and WHEREAS, the estimated cost for the Project increased by $4,676,000.00 due to additional federal funding, taking the total from $22,207,642.00 to $27,228,605.00, with city participation in the form of regional transportation development credits increasing from $4,249,641.00 to $5,184,842.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, THAT: The City Manager is authorized to execute Amendment #2 to the Advance Funding Agreement with the Texas Department of Transportation revising the scope of work and increasing the project costs due to additional federal funding, from $22,207,642.00to $27,228,605.00, with city participation in the form of regional transportation development credits increasing from $4,249,641.00 to $5,184,842.00. The City acknowledges the terms of reimbursement for real property costs, and all other provisions of the original contract shall remain in full force and effect. Adopted this 26'h day of August 2025. ATTEST Jannette S. Goodall, City Secretary TxDOT: CCSJ # 0902-90- I AFA ID I Z00001403 AFA CSJs 0902-90-172, 0902-90-046 District # 02 Code Chart 64# 115000 Project Name VA; Meandering Road I LT JG Barnett Road THE STATE OF TEXAS § THE COUNTY OF TRAVIS § Federal Highway Administration: CFDA No. 20.205 CFDA Title Highway Planning and Construction AFA Not Used For Research & Development ADVANCE FUNDING AGREEMENT For CONGESTION MITIGATION & AIR QUALITY IMPROVEMENT AND SURFACE TRANSPORTATION BLOCK GRANT PROGRAM Off -System AMENDMENT #2 THIS AMENDMENT is made by and between the State of Texas, acting through the Texas Department of Transportation, called the "State", and the City of Fort Worth, acting by and through its duly authorized officials, called the "Local Government". The State and Local Govp,(r�#dent shall be collectively referred to as "the parties" hereinafter. wr WITNESSETH WHEREAS, the parties executed a contract o� October 13, 2020,1610,, rctuate their agreement to a, reconstruct Meandering Road; arid,'' WHEREAS, the parties executed Amendment #1 to the contract on May 2, 2024 to change the scope to include utilities phase work and to include the federal funds for CSJ 0902-90-172; and, WHEREAS, it has bye me necessary to amend contract contract in order to increase federal funds for CSJ 0902-90-172` , ,,:; NOW THEREFORE, in consideration of the;premises and of the mutual covenants and agreements of the parties, the parties do agree as follows: f AGREEMENT The parties agree that t�1ri; Agreement is amended as follows: 1. Attachment C-1, Project Budget, is deleted in its entirety and replaced with Attachment C-2, Project Budget, which is attached to and made a part of this Amendment. The total estimated cost of the Project increased by $ 5.020.963.00, from $ 22.207.642.00 to $ 27.228.605.00, due to additional federal funding approved for CSJ 0902-90-172. The additional federal funds increased estimated costs for: environmental, engineering, ROW, utilities, and construction. 2. Attachment A-1, Resolution, Ordinance, or Commissioners Court Order, is supplemented by adding Attachment A-2, Resolution, Ordinance, or Commissioners Court Order. Funds increased for all phases of the project due to additional federal funds. AFA Amend Page 1 of 2 Rev. 10/03/2024 TxDOT: I Federal Highway Administration: CCSJ # 0902-90- I AFA ID I Z00001403 I CFDA No. 20.205 AFA CSJs 0902-90-172, 0902-90-046 I CFDA Title Highway Planning and Construction District # 02 Code Chart 64# 115000 Project Name VA; Meandering Road / LT JG I AFA Not Used For Research & Development Barnett Road All other provisions of the original contract are unchanged and remain in full force and effect. Signatory Warranty Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of the entity represented. Each party is signing this Agreement on the date stated under that R8tftY's signature. THE STATE OF TEXAS 1l."'? THE LOCAL GOVERNMENT ' ", fief ���m Signature ;,,.�i�r':: Signature Typed or Printed Name �ly Typed or Printed Title lY';' ,;3 �, y ,fy fir f 9t Vl Date i(p?NI, „tlialil�iitl»�16: , iilh. Typed or Printed Name Typed or Printed Title Date AFA Amend Page 2 of 2 Rev. 10/03/2024 TxDOT: CCSJ # 0902-90-172 I AFA ID I Z00001403 AFA CSJs 0902-90-172, 0902-90-046 District # 02 Code Chart 64# 115000 Project Name VA; Meandering Road / LT JG Barnett Road Federal Highway Administration: CFDA No. 20.205 CFDA Title Highway Planning and Construction I AFA Not Used For Research & Development ATTACHMENT A-2 RESOLUTION, ORDINANCE, OR COMMISSIONERS COURT ORDER Page 1 of 1 AFA LongGen Attachment A-2 TxDOT: I I Federal Highway Administration: CCSJ # 0902-90-172, AFA ID Z00001403, CFDA No. 20.205 090290-046 1 1 Z00001399 AFA CSJs 0902-90-172, 0902-90-046 I CFDA Title Highway Planning and Construction District # I Code Chart 64# 115000 Project Name Meandering Road Ij I AFA Not Used For Research & Development ATTACHMENT C-2 PROJECT BUDGET Costs will be allocated based on 100% Federal funding until the federal funding reaches the maximum obligated amount. The Local Government will then be responsible for the cost overruns. Description Total (Federal Local Estimated [tate Partici ation artici ation Partici ation Cost �% rCost Cost % PDCs CSJ: 0902-90-046 Engineering (by Local $1,393,763 00% $1,393,763 0% $0 TDCs 278,753 Government) Environmental (by Local $140,250 100% $140,250 0% $0 TDCs 28,050 Government) 1$1,534,013 Subtotal $1,534,013 $0 306,803 Environmental Direct State $9,750 00% $9,750 0% $0 TDCs 1,950 lCosts r Engineering Direct State $40,247 I100% $40,244 0% $0 8,049 Costs ,0% (TDCs Right of Way Direct State $ 00% $1 II $0 0% $0 I Costs r 11-1tility Direct State Costs 1$1 1100% $1 0% $0 1110% $0 Construction Direct State $1 100% $1 0% $0 0% $0 I Costs I Indirect State Costs $81,149 10% $0 1100% $81,149 10% 0 ,CSJ TOTAL -J$1,665,159 $1,584,010 $81,149 IVDCs 316,802 AFA LongGen Page 2 of 2 Attachment C-2 TxDOT: Federal Highway Administration: ccSJ # 0902-90-172, 090290-046 I AFA ID Z00001403, I Z00001399 CFDA No. 20.205 AFA CSJs 0902-90-172, 0902-90-046 I CFDA Title Highway Planning and Construction District # Code Chart 64# 115000 Project Name I Meandering Road AFA Not Used For Research & Development Description Total IFederal State Local Estimated Participation Participation Participation Cost CSJ: 0902-90-172 Environmental (by �$$263,048 �,100% $263,048 0% $0 TDCs 52,610 Local Government) Engineering (by .$1,512,445 100% 1,512,445 0% $0 TDCs 302,489 Local Government) I Right of Way (by Local .$1,245,148 100% $1,245,148 0% $0 TDCs 249,030 Government) j Utilities (by Local $1,680,147 100% $1,680,147 Iu0% $0 TDCs 336,029 Government) (III Construction (by Local $18,423,000 100%, $18,423,000 $0 TDCs 3,684,600 Government) II0% ` Subtotal $23,123,788 $23,123,788 $0 TDCs 4,624,7581 (Environmental Direct State $61,852 1100% $61,852 0% $0 rFDCs 12,370 1 Costs Right of Way Direct State $61,852 r100% $61,852 0% $0 (TDCs 12,370 ,Costs Engineering Direct State $61,853 100% $61,853 J$0 TDCs 12,371 Costs I0% lUtility Direct State Costs $61,853 100% $61,853 10% I$0 TDCs 12,371 I Construction Direct State $969,000 �100% r% DCs 193,800 Costs J$969,000 III J$0 Indirect State Costs $1,223,248 I$0 11100% I$1,223,248 0% ICSJ TOTAL $25,563,446 �0% I$24,340,1981If � 1,223,2481TDCs 4,868:040 PROJECT TOTAL $27,228,605 I$25,924,208 III I$1,223,248� TDCs 5,184842 Transportation Development Credits (TDCs) in the amount of 5,184,842.00 will be used in lieu of the Local Government's 20% Match. Payment by the Local Government to the State: $0.00 Total Project Reimbursement Costs = $25,924,208.00 Total Local Reimbursement Costs = $24,657,801.00 The final amount of Local Government participation will be based on actual costs. AFA LongGen Page 2 of 2 Attachment C-2 Mayor & Council Map I CPN #100873 Meandering Road I Advance Funding Agreement Amendment No. 2 CD#7 IIA j, SANDSPRINGS RD J'- Macy Hill F�TJCA-ST r � OCKS" V— - __ MEAN©ERd . wM; �. �.-BIG�BEND..ST r _ i BLACK OAK• LN! �. IfC, DOGGLAS ST COSTEN L-N- ST�HN . t✓R��iTYtl���mr�low 0 FORT WORTH: Project Extent Council District 7-Macy Hill of U- U- 0 U w r, 1� Un fly LL 11 [[ tee 0 N0RMA 'DR I in fAl Data Source: CFW GIS, Nearmap I Map generated July 2025 750 1,500 TPW Business Support Services CwV,W O2O23CitydFar W.th U—Xh—dnpadw—hand.o of a{oireAteldwf Thn tlotaarobe tee ro./ teperentatew aYy Th.a .r Feet N prahcuutolhd w�apr ihrGryd Far N6rthasawes aV miry for the .avorydwAdda City of Fort Worth, Texas Mayor and Council Communication DATE: 08/26/25 M&C FILE NUMBER: M&C 25-0785 LOG NAME: 20MEANDERING ROAD AFA AMENDMENT 2 SUBJECT (CD 7) Adopt a Resolution Authorizing Execution of Amendment No. 2 to the Advance Funding Agreement with the Texas Department of Transportation for the Meandering Road Project to Increase the Total Advance Funding Agreement Amount from $22,207,642.00 to $27,228,605.00 with City Participation in the Form of Regional Transportation Development Credits Increasing from $4,249,641.00 to $5,184,842.00, Adopt Appropriation Ordinances and Amend the Fiscal Years 2025-2029 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached resolution authorizing execution of Amendment No. 2 to the Advance Funding Agreement with the Texas Department of Transportation (City Secretary Contract No. 55206; CSJ #0902-90-046 and #0902-90-172) for the Meandering Road Project (City Project No.100873) to increase the total Advance Funding Agreement amount from $22,207,642.00 to $27,228,605.00 with City participation in the form of Regional Transportation Development Credits increasing from $4,249,641.00 to $5,184,842.00; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Capital Projects Federal Fund, in the amount of $4,676,000.00, subject to the receipt of the grant, for the purpose of funding the Meandering Road project (City Project No.100873); 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Capital Project Other Fund, in the amount of $935,201.00, subject to the receipt of the grant, for the purpose of funding the Meandering Road project (City Project No. 100873); and 4. Amend the Fiscal Years 2025-2029 Capital Improvement Program. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to adopt a resolution authorizing execution of Amendment No. 2 to the Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) (City Secretary Contract No. 55206; CSJ #0902-90-046 and # 0902-90-172), increasing the total project cost to $27,228,605.00, with corresponding increases in the Federal participation amount of $4,676,000.00, State participation amount of $263,814.00 and City participation in the form of Regional Transportation Development Credits (TDCs) in the amount of $935,201.00 as well as to adopt appropriation ordinances to accept additional federal grant funds for the project and to track usage of Transportation Development Credits. The City Council approved an AFA with TxDOT in the amount of $19,066,865.00 on September 22, 2020 (M&C 20-0722) for engineering, right-of- way (ROW) acquisition, and construction of the Meandering Road project, including Meandering Road from State Highway (SH) 183 to Anahuac Avenue in the Cities of River Oaks and Fort Worth and LT JG Barnett Road from Meandering Road to the Naval Air Station Joint Reserve Base (NASJRB) East Gate in Fort Worth. Amendment No. 1 to the AFA was approved by City Council on January 23, 2024 (M&C 24-0038). Amendment No. 1 was for additional engineering, ROW, utility relocation, and construction costs for the project. Additional federal funds in the amount of $2,964,198.00, additional State participation in the amount of $176,579.00 and additional City contribution in the form of TDCs in the amount of $785,678.00 were approved as part of Amendment No. 1. Amendment No. 2 is for additional engineering, ROW, utility relocation, and construction costs for the project. Additional federal funds in the amount of $4,676,000.00 were approved by North Central Texas Council of Governments (NCTCOG) Regional Transportation Council Action on 6/10/25 for this work and will be approved with this M&C. TxDOT will absorb the additional indirect costs of $263,814.00 for providing statewide support services to this federally funded project. These state indirect costs will not be appropriated in the City's finance system. The City's required additional local match is being made with Regional Transportation Development Credits (TDCs) in the amount of $935,201.00 which are appropriated and tracked as a non -spendable item in the Grants Capital Project Other Fund. The following table displays what the revised Federal, State and Local participation amounts will be after approval of Amendment No. 2: Total Estimated Cost Description (Excludes Non -spendable TDC Local Participation column) Federal Local Participation State Participation Participation % Cost I% IlCost % I TDCs II it �I _ll II Environmental (by Local 403,298.00 100% 403,298.00 0 0% 80,660.00 Government) I I0% (Engineering (by LG) 2,906,208.00 1100% ( 2,906,208.00 IIO% II 10% I 581,242.00 IROW (by LG) �I 1,245,148.001100% I 1,245,148.00 II0% II 0 �IO% II 249,030.00 Utility (by LG) I 1,680,147.00 100% 1,680,147.00 �10% II io% II 336,029.00 Construction (by LG) 18,423,000.00 100% 18,423,000.001I0% II 0 0% II 3,684,600.00 Subtotal II 24,657,801.00 �24,657,801.00I `I (I O�I I14,931,561.00 Environmental Direct State 71,602.00 100% 71,602.00 0% 0 0% 14,320.00 Costs ROW Direct State Costs 61,852.00 100% i 61,852.00 0% i0% 12,370.00 Engineering Direct State 102,100.00 100% 102,100.00 0% 0 0% 20,420.00 Costs Utility Direct State Costs 61,853.00 100% I 61,853.00 I (IO% II O IO% �I 12,371.00 Construction Direct State 969,000.00 100% 969,000.00 0% 0 0% 193,800.00 Costs i Indirect State Costs I 1,304,397.00 ��O% I 0 100% I1,223,248.00 0% II 0 Total i 27,228,605.00 I 25,924,208.00 I II 1,223,248.00 5,184,842.00 The following table displays the appropriation history for the project: i Existing Additional Fund Funding I Funding M&C Project Total Cap Projects 21,248,208.00 4,676,000.00F2�O-0722 This 25,924,208.00 FederaGrants 31003- Grants Capital Project 4,249,641.00 935,201.00 5,184,842.00 Other 39408- Street Rehabilitation I 500,000.00 0.00 500,000.001 Project Total 55,997,849.00 5,611,201.00131,609,050.00� Additional Federal funding for this project was not included in the Fiscal Years (FY) 2025-2029 Capital Improvement Program because the availability of the additional funding was unknown at the time of the development of the Capital Improvement Program. The action in this M&C will amend the FY2025-2029 Capital Improvement Program as approved in connection with Ordinance 27107-09-2024. The Business Support Division and Capital Project Division will charge salaries to this grant project as incurred. Indirect cost recovery does not apply. This project is located in COUNCIL DISTRICT 7 and the City of River Oaks. A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: Texas Department of Transportation FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations, execution of the amendment, and adoption of the attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, of the Grants Cap Projects Federal Fund and the Grants Capital Project Other Fund. The Transportation and Public Works Department (and Financial Management Services) is responsible for the collection and deposit of funds due to the City. This is a reimbursement grant. Submitted for Citv Manaaers Office bv: Jesica McEachern 5804 Oriainatina Business Unit Head: Lauren Prieur 6035 Additional Information Contact: Monty Hall 8662 Expedited