HomeMy WebLinkAboutContract 57876-R357876-R3
CSC No.
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
August 25, 2025
Internal Data Resources, Inc.
Attn: Legal Department
1120 Sanctuary Parkway, Suite 150
Alpharetta, GA 30009
Re: Contract Renewal Notice
City Secretary Contract No. 57876 (the "Contract")
Renewal Term No. 3, August 13, 2025 to August 12, 2026
The above referenced Contract with the City of Fort Worth expires on August 12, 2025
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with your quote for charges for the new renewal term, and
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto
PeopleSoft Purchasing at httas://www.fortworthtexas.2ov/departments/finance/purchasin2.
If you have any questions concerning this Contract Renewal Notice, please contact us at
the email address listed below.
Sincerely,
City of Fort Worth
IT Solutions I Finance I Contracts
100 Fort Worth Trail
Fort Worth, TX, 76102
zz IT Finance Contracts(&,fortworthtexas.cov
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By: Di Giond a no (Aug 26, 202519:37:13 CDT)
Name: Dianna Giordano
Title: Assistant City Manager
Date: 08/26/2025
Internal Data Resources, Inc.
By:
�(g�"
Name:
Samantha Green
Title:
Director of Government Services
Date: 8/25/2025
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
B
Y
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
Candace Paliava
By: Candace Ngk—(Aug 26,202510: CDT)
Name: Candace Pagliara
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: 24-0309
Approval Date: 04/23/2024
Form 1295: 2023-1107112
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: � 4",V.
Name: Angela Alonzo
Title: Sr Administrative Services Mgr.
City Secretary:
b
By:
Name: Jannette Goodall
Title: City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
,CITY COUNCIL AGEND
Official site of the City of Fort Worth, Texas
FoRTWORTH
Create New From This M&C
DATE: 4/23/2024 REFERENCE
NO..
CODE: C TYPE
**M&C 24- 041NFORMATION
0309 LOG NAME: TECHNOLOGY STAFF
AUGMENTATION
CONSENT PUBLIC NO
NO
SUBJECT. (ALL) Authorize Amendments to the City Secretary Contracts for Staff Augmentation
Services to Increase Annual Staff Augmentation Authorization by $1,247,340.00 for a
Total Annual Authorization of $5,621,340.00 and Add Four Annual Renewal Options for
the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize amendments to the City Secretary Contracts for
staff augmentation services to increase the annual staff augmentation authorization by $1,247,340.00
for a total annual authorization of $5,621,340.00 and add four annual renewal options for the
Information Technology Solutions Department.
DISCUSSION:
In November 2016, City Council approved Mayor & Council Communication (M&C) C-27983
authorizing agreements with four vendors to provide technology -related staff augmentation services in
a combined aggregate amount of $2,100,000.00 annually under Texas Department of Information
Resources (DIR) cooperative contracts. Since 2016, through various M&Cs, C-28636, C-28999, 20-
0410, 21-0084, 21-0456, 21-0733, 22-0444, 22-1020, 23-0119, the Information Technology Solutions
(ITS) has expanded the number of vendors to eight for an annual combined authorization of
$4,374,000.00 for information technology -related staff augmentation using DIR, Houston -Galveston
Area Council (H-GAC), and General Services Administration (GSA) cooperative contracts.
As the City's need for current or updated information technology hardware and software has
increased, so has the need for skilled information technology professionals to supplement City staff
implementing the technology.
The current authorization for $4,374,000.00 allows for the use of contractors to perform tasks related
to the cyber security, project management, ERP ongoing maintenance and support, assistance with
network work configurations, along with Help Desk, Desktop and Hardware support. Staff
augmentation is also used to bring in highly skilled consultants to fill vacancies in a "contract to hire
model". Furthermore, this funding allowed for assistance for one-time capital projects support
provided for in the ITS Capital Program in various programmables.
This Mayor and Council Communication seeks authorization to amend the staff augmentation
contracts, to increase the annual staff augmentation authorization by $1,247,340.00 for a new total
annual staff augmentation authorization of $5,621,340.00 to accommodate information technology -
related staff augmentation needs for the City of Fort Worth using existing Information Technology
Solutions Department City Secretary Contracts. The amended amount includes $1,089,000.00
requested by various City departments for their technology support needs.
To accommodate growth in operational needs, capital needs and other departmental needs, it is
requested that the authorization increase 5\% each year for the duration of the M&C authorization as
reflected in the chart below.
Current Year 1 Year 2 Year 3 Year 4
Operating $2,095,200.00 $2,139,600.00 $2,246,580.00 $2,358,909.00 $2,476,854.00
Capital 1,541,083.00 1,618,137.00 1,699,044.00 1,783,996.00 1,873,196.00
Depts
Grants
Total
Amount of
increase
Percentage
of increase
0.00 1,089,000.00 1,143,450.00 1,200,623.00 1,260,654.00
737,717.00 774,603.00 813,333.00 854,000.00 896,700.00
4,374,000.00 5,621,340.00 5,902,407.00 6,197,527.00 6,507,404.00
$1,247,340.00 $281,067.00 $295,120.00 $309,876.00
5\% 5\% 5\%
Each of the existing staff augmentation City Secretary Contract cooperative agreements will be
amended to reflect this new total authorization. Additionally, this M&C is to request authorization to add
four renewal options for the ITS Department.
Upon approval of this M&C, ITS will manage all executed cooperative purchase agreements for
citywide needs for information technology -related staff augmentation for a total annual authorization.
To select temporary technology staff, the staffing requirements are identified by ITS and recruitment
requests are sent to eight staff augmentation vendors with cooperative agreements and existing City
Secretary Contracts. The vendors each have equal opportunity to respond with qualified candidates
and earn a minimum of ten percent of the awarded expenditures on an as -needed basis. No specific
amount is guaranteed.
Vendors authorized by this request are listed below. The vendors selected provide the best overall
value.
Cooperative
City
Cooperative
Contract Expiration
Secretary
Vendor
Contract
Date
Contract
Apex Systems LLC
DIR-CPO-4638
August 31, 2024
55409
GTS Technology
Solutions, Inc.
DIR-CPO-4526
August 31, 2024
57911
Insight Global, LLC
GS-35F-0247Y
March 19, 2032
51991
Internal Data
Resources, Inc. dba
IDR
DIR-CPO-4529
August 31, 2024
57876
Luna Data Solutions,
Inc.
DIR-CPO-4582
August 31, 2024
54782
Robert Half
International, Inc.
H-GAC TS06-21
May 31, 2024
56223
System Soft
Technologies, Inc.
DIR-CPO-4637
August 31, 2024
56634
TEKsystems, Inc.
DIR-CPO-4638
August 31, 2024
54907
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: In the event the Texas Department of Information Resources (DIR),
Houston -Galveston Area Council (H-GAC), or General Services Administration (GSA) agreements are
not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a
valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff
would stop making purchases when the last appropriation expires, regardless of whether the then -
current purchase agreement has expired.
The City will initially use the DIR, H-GAC, and GSA agreements to make purchases authorized by this
M&C. The DIR and H-GAC agreements are set to expire in 2024. If the agreements are extended,
this M&C authorizes the City to purchase similar services under the extended contracts. If the DIR
and H-GAC agreements are not extended, but DIR and H-GAC execute new cooperative contracts
with each vendor and with substantially similar terms, this M&C authorizes the City to purchase the
services under the new contracts. If this occurs, in no event will the City continue to purchase services
under the new agreements for more than four (4) years without seeking Council approval.
Funding is budgeted in the Grants Operating Federal, ITS Capital and the Info Technology Systems
Funds, along with any funding as needed by other City departments as appropriated.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council approval and execution of amendments to respective City
Secretary Contracts, each will become effective and expire in accordance with the underlying
cooperative agreement.
RENEWAL OPTIONS: The DIR and H-GAC cooperative agreements may be renewed for four (4)
additional one-year renewal terms at the City's option. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital and operating budgets,
as previously appropriated, in the Grants Operating Federal Fund for the American Rescue Plan Act
project, the ITS Capital Fund for the Technology Infrastructure -IT and ERP IT projects and in the Info
Technology Systems Fund to support the approval of the above recommendation and execution of
the amendment. Prior to any expenditure being incurred, the Information Technology Solutions
Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID , ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by
Originating Department Head:
Additional Information Contact:
Program Activity Budget
Year
Mark McDaniel (6222)
Kevin Gunn (2015)
Cynthia Tyree (6689)
ATTACHMENTS
04 Information Technoloav Staff Auamentation.docx (CFW Internal)
Apex Form 1295 for CSC No. 55409.pdf (CFW Internal)
FID Table Staff Auamentation 2024.V2.xlsx (CFW Internal)
GL0019-07 -Project Budget Summary _(34) (1).xlsx (CFW Internal)
GL0019-07 -Project Budget Summary_(35).xlsx (CFW Internal)
GL0019-07 -Project Budget Summary_(36).xlsx (CFW Internal)
Reference # Amount
(Chartfield 2)
GTS- Form 1295 101144825.pdf (CFW Internal)
IDR- Form 1295 101144312.pdf (CFW Internal)
Insiaht Global- Form 1295 101146616.pdf (CFW Internal)
LDS- Form 1295 101144612.pdf (CFW Internal)
SST- Form 1295 101144327.pdf (CFW Internal)
TekSvstemsForm 1295 101153799.pdf (CFW Internal)