HomeMy WebLinkAboutContract 58092-R3CSC No. 58092-R3
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
August 6, 2025
C. Green Scaping, LP
Attention: Curtis Green
Address: 2401 Handley Ederville Rd.
Fort Worth, Texas 76118
Re: Contract Renewal Notice — 3rd Renewal
Contract No. CSC No. 58092
Renewal Term: 9/12/2025 TO 9/12/2026
Renewal Amount: $126.144.00
The above referenced Contract with the City of Fort Worth expires on September 12, 2025
(the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the
contract for its 3rd term in an amount up to $126,144.00 which will be effective immediately after
the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign
and return the second page of this letter, along with a copy of your current insurance
certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at to ensure that your company information is
correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
R
Regina Jones
Contract Compliance Specialist
817-392-2698
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: 08/22/2025
Name: Jesica McEachern
Title: Assistant City Manager
APPROVAL RECOMMENDED:
Mr ' Hid &r
By: Christopher Harder (hug 18, 2025 09:03:50 CDT)
Name: Chris Harder
Title: Water Director
ATTEST: A �
By: 08/22/2025
Name: Jannette Goodall
Title: City Secretary
C. Green Scaping, LLC.
Name: Curtis J. Green
Title: Vice President
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: Regi fi6w
Name: Regina Jones
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND
LEGALITY:
poRr,°
,ao o=o
a°Il� nEop54�p B Douglas Black (Aug 18, 202518:16:36 CDT)
Y:
Name: Doug Black
Title: Sr. Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0610
Date Approved:8/23/2022
Form 1295 Certification No: 2022-917080
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, August 23, 2022
REFERENCE NO.: **M&C 22-0610
LOG NAME: 13P ITB 22-0143 LANDSCAPE IRRIGATION SERVICES MC WATER
SUBJECT:
(ALL) Authorize Non -Exclusive Purchase Agreements with North Texas Hydromulching and Landscape
Services, LLC and C.Green Scaping, LP for Landscape Irrigation Services for the Water Department in a
Combined Annual Amount not to Exceed $146,000.00, and Authorize Five One -Year Renewals Options in
the Amount of $175,200.00 for the First Renewal, $210,240.00 for the Second Renewal, $252,288.00 for
the Third Renewal, $302,746.00 for the Fourth Renewal and $363,295.00 for the Fifth Renewal
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with North Texas
Hydromulching and Landscape Services, LLC and C.Green Scaping, LP for landscape irrigation services
for the Water Department in a combined annual amount not to exceed $146,000.00 and authorize five one-
year renewals options in the amount of $175,200.00 for the first renewal, $210,240.00 for the second
renewal, $252,288.00 for the third renewal, $302,746.00 for the fourth renewal and $363,295.00 for the
fifth renewal.
The Water Department approached the Purchasing Division to procure landscape irrigation services.The
services will be used where irrigation equipment and/or lines are damaged by City work crews during
other construction, repair and installation projects on City owned/operated facilities, right-of-ways, storm
water channels, citizen's homes, and industrial areas.
In order to procure these services, staff issued an Invitation to Bid (ITB). ITB No. 22-0143 consisted of
detailed specifications outlining service expectations and performance. No guarantee was made that the
City would purchase specific quantities. This bid was advertised in the Fort Worth Star -Telegram on June
22, 2022, June 29, 2022, July 6, 2022 and July 13, 2022. The City received three (3) responses.
An evaluation panel consisting of representatives of the Water and Transportation and Public Works
departments reviewed and scored the submittals using Best Value criteria. The individuals scores were
averaged for each criteria and the final scores are listed in the table below.
Bidders
North Texas
Hydromulch &
Landscape Services,
LLC
C.Green Scaping, LP
Lawn Patrol Service,
Inc.
a
W1II17
Evaluation Criteria
b c d Total Score Rank
12.00 9.00 40.00
13.33
10.00
8.00
21.73
14.17
10.67
9.00
0.00
76.00 1
53.06 2
33.84 3
Bed Value criteria:
a. Bidder's qualifications and references related to the scope of work;
b. Bidder's ability to meet the City's timeframes requested in this bid;
c. Bidder's ability to meet the City needs;
d. Cost of Service.
After evaluation, the panel concluded that North Texas Hydromulching and Landscape Services, LLC and
C.Green Scaping, LP presented the best value for the City. Therefore, the panel recommends that Council
authorize this agreement to North Texas Hydromulching and Landscape Services, LLC and C.Green
Scaping, LP. Based on the user department anticipated usage, staff recommends multiple non-exclusive
agreements be awarded to the listed vendors to ensure demands are met in a timely manner. Under these
non-exclusive agreements, departments will order services according to lowest cost and availability. Staff
certifies that the recommended vendors bid met specifications.
Due to market volatility caused by supply chain disruptions, it may be necessary to increase the total
compensation for each annual renewal term. Therefore, it is recommended that Council authorize a total
compensation increase for the renewal terms, if exercised, of 20\0/o each year. The total compensation for
the initial term of the contracts shall not exceed $146,000.00, $175,200.00 for the first renewal,
$210,240.00 for the second renewal, $252,288.00 for the third renewal, $302,746.00 for the fourth renewal
and $363,295.00 for the fifth renewal.
FUNDING: The maximum amount allowed under this agreement for the initial term will be $146,000.00,
however the actual amount used will be based on the need of the department and available budget. The
annual department allocation for this agreement is:
Estimated
Department Annual Account Name
Amount
Water $ 146,000.00 5330201 - Other Contractual Services
Funding is budgeted in the Water Department rollup within the Water and Sewer Fund.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the
DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services
is from sources where subcontracting or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and
expire on September 30, 2022.
RENEWAL OPTIONS - The Agreement may be renewed for five (5) one-year renewal periods (October
1 st to September 30th). This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL. INFORMATION / CERTIFICATTON:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the Water and Sewer Fund to support the approval of the above recommendation and
award of the agreement. Prior to any expenditure being incurred, the Water Department has the
responsibility to validate the availability of funds.
BQN\\
�1 1i Di 1 11
Fund Department Account P ID ct ProgramActivity Yeast Reference 2) Chartfield Amount
FROM
Fund Department Account Project ProgramActivity Budget Reference # (Chartfield Amount
ID ID Year 2)
Originating Department Head:
Reginald Zeno (8517)
Dana Burghdoff (8018)
Anthony.Rousseau (8338)
Christopher Harder (5020)
Cynthia Garcia (8525)
Maria Canoura (2526)
ATTACHMENTS
1. 1295 - C.Gree� g Certificate 100940095.pdf (CFW Internal)
2. 1295 - North Texas Hvdromulch & Landscape Service.pdf (CFW Internal)
3. 13P 22-0143"LANT)SC;APE IRRIGATTON RFRVTC",FS MC WATER.docx (CFW Internal)
4. 22-0143 WAIVER landscapelrrigationServices GV_signed.pdf (CFW Internal)
5. J3Tf06O - FID_TABLE_FOR UMJGATION_SERVICES 8-1-22R.xlsx (CFW Intemal)
6. SAMs - C.Green Scaping LP - not found.pdf (CFW Internal)
7. SAMs - North Texas Hydromulch & Landscape Services - not found.11d (CFW Internal)
D/M/WBE HFDBDIS52YD918 and Small Business Enterprise
GREEN SCAPI NG JJL I
Grass Establishment [rosion Control Wetland Development Mitigation Biotechnied Embenkment
PROJECT: Fort Worth - ITB Landscape Irrigation Services
BID OF: C. Green Scaping, L.P.
2401 Handley Ederville Rd.
Ft. Worth, TX 76118
Description Unit Quantity Price Total
2 Qualified Crew/Helper- Regular Hours HR 350 $41.00 $14,350.00
3 Licensed Landscape Irrigator - Regular Hours HR 200 $75.00 $15,000.00
4 Irrigation Technician (Foreman) - Regular Hours HR 150 $58.00 $8,700.00
5 Qualified Crew/Helper - After Hours HR 100 $53.00 $5,300.00
6 Licensed Landscape Irrigator - After Hours HR 105 $96.00 $10,080.00
7 Irrigation Technician (Foreman) - After Hours HR 100 $76.00 $7,600.00
8 Qualified Crew/Helper - Holiday Hours HR 50 $53.00 $2,650.00
9 Licensed Landscape Irrigator - Holiday Hours HR 100 $96.00 $9,600.00
10 Irrigation Technication (Foreman) - Holiday Hours HR 50 $76.00 $3,800.00
11 Service Call -Non Emergency - Reg Hrs; Mon -Fri 7AM-5PM EA 25 $156.00 $3,900.00
12 Service Call -Non Emergency - After Hours; 5:01PM-6:59AM EA 50 $156.00 $7,800.00
13 Service Call -Non Emergency - Saturday and Sunday EA 25 $156.00 $3,900.00
14 Service Call -Non Emergency - Holiday Hours EA 1 $156.00 $156.00
15 Service Call - Emergency - Reg Hrs; Mon -Fri 7AM-5PM EA 1 $156.00 $156.00
16 Service Call - Emergency - After Hours; 5:01PM-6:59AM EA 1 $156.00 $156.00
17 Service Call - Emergency - Saturday and Sunday EA 1 $156.00 $156.00
18 Service Call - Emergency - Holiday Hours EA 1 $156.00 $156.00
19 Qualified Crew/Helper - Saturday & Sunday HR 1 $53.00 $53.00
20 Licensed Landscape Irrigator - Saturday & Sunday HR 1 $96.00 $96.00
21 Irrigation Technication (Foreman) - Saturday & Sunday HR 1 $76.00 $76.00
22 Misc Parts, Materials, Tools & Equipment, Rental Cost Plus EA 1000 $1.15 $1,150.00
15% Markup
Total $94,835.00
Landscaping Exclusions:
1. Sales Tax is not included.
2. Watering is not included.
3. General Contractor to provide a water source at job site free of charge to GS
(Including the cost of pumps, taps, meters or other expense of obtaining water at job site.)
4. Topsoil, topsoil placement, root, rock or debris pickup is Not Included
5. General Contractor is to provide all traffic control, including all labor and devices.
6. This proposal may be withdrawn by us if not accepted within thirty (30) days.
7. This bid is intended to be a package and cannot be broken out without Green Scaping approval.
Tracy Updegraff
9/11 /2024