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Home My WebLink AboutContract 58211-R358211-R3 CSC No. CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 22, 2025 Locution Systems, Inc. Attn: Legal Department 1626 Cole Blvd. Suite 250 Golden, CO. 80401 Re: Contract Renewal Notice City Secretary Contract No. 58211 (the "Contract") Renewal Term No. 3 of 4, November 1, 2025 to October 31, 2026 The above referenced Contract with the City of Fort Worth expires on October 31, 2025 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at htti)s://www.fortworthtexas.2ov/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact us at the email address listed below. Sincerely, City of Fort Worth IT Solutions I Finance I Contracts 100 Fort Worth Trail Fort Worth, TX, 76102 zz IT Finance Contracts(afortworthtexas.Rov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Dianna Giordano (Aug 18, 202513:52:40 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 08/18/2025 Locution Systems, Inc. By: Name: VL 1\1 Title: 11 H Date: —7 I 2g 2 S CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: By: Name: Hyp Kim Title: Assistant City Attorney Contract Authorization: M&C: 24-0310 Approval Date: 04/23/2024 Form 1295: 2024-1136499 Contract Compliance Manager: By signing I acknowledge that 1 am the person responsible for the monitoring and administration of this contract; including ensuring all performance and reporting requirements. By: Pet�Ro IAug 14 7Q7_,S 122. 3:36 CDT) Name: Pete Rizzo Title: Sr. IT Solutions Manager City Secretary: By: l/l Name: Jannette Goodall Title: City Secretary oon�n ao� FORr�°a 09dp Oro -10 Od �# C O�QngnE4p56e OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Page 1 of 3 A CITY COUNCIL AGEND Create New From This M&C DATE: 4/23/2024 REFERENCE NO.: **M&C 24-0310 LOG NAME: CODE: C TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FORTWORTH 04LOCUTION REFRESH NO SUBJECT: (ALL) Authorize Execution of Amendment 2 to City Secretary Contract 58211 with Locution Systems Inc., for Firestations with a CADVOICE Alert System for Upgrades and Annual Maintenance to Increase the Authorized Amount Up to $541,375.00 Annually for a Contract Total Amount of $641,375.00 with Four Renewal Options IA0101�,ILyi121i I I191►P It is recommended that the City Council authorize amendment 2 to City Secretary Contract 58211 with Locution Systems Inc., for fire stations with a CADVOICE Alert System for upgrades and annual maintenance, the amendment will increase the authorization amount up to $541,375.00, for a total contract amount of $641,375.00 with four renewal options. DISCUSSION: The Information Technology Solutions (ITS) Department will utilize this agreement with Locution Systems Inc. (Locution), to purchase upgrades to CADVOICE Alert Systems for Fire, spare parts on an as needed basis and annual support maintenance for all fire stations that have the CADVOICE Alert System. CADVOICE is an automated dispatching and fire station alerting system that interfaces with standard computer -aided dispatch (CAD) systems. This is the standard alerting technology used at all fire stations throughout the City. This technology separates the act of speaking the dispatch from the dispatcher, allowing them to handle more calls in the same amount of time, and providing first responders with a clear, consistent, accent -neutral voice that is easy to understand in stressful situations. The Chart below demonstrates the cost breakdown per Station. Station Address Funding Estimated Costs 1 120 N. Pecan Fiscal Year (FY) 22 Fire Department $39,500.00 (FD) Locution Refresh - 104548 2 1�1000 Cherry Street JIFY22 FD Locution Refresh - 104548 11$39,500.00 18 111101 12th Avenue JIFY22 FD Locution Refresh - 104548 11$39,500.00 114 112737 Meadowbrook Drive JIFY22 FD Locution Refresh - 104548 11$39,500.00 23 113201 Portales Street JIFY22 FD Locution Refresh - 104548 11$39,500.00 124 113101 Forest Avenue JIFY22 FD Locution Refresh - 104548 11$39,500.00 31 1�4209 Longstraw Drive JIFY22 FD Locution Refresh - 104548 11$39,500.00 138 1113280 Park Vista Boulevard JIFY22 FD Locution Refresh - 104548 11$39,500.00 116 115933 Geddes Ave JIFY23 FD Locution Refresh-104547 11$60,000.00 115 1�3100 Azle Avenue JIFY24 FD Station 15-105400 11$50,000.00 43 P00038/FY24 FD Locution Refresh $70,000.00 http://apps.cfwnet.org/council_packet/mc review.asp?ID=32017&councildate=4/23/2024 4/24/2024 M&C Review Page 2 of 3 Station Address Walsh Ranch Pkwy and Walsh Ave Annual Maintenance Per Station (11, optional) 11 IlTotal Funding Estimated Costs ��$45,375.00 11$541,375.00 Locution is the documented sole source vendor for the CADVOICE Alert System and support maintenance service because they are the only vendor that has access to information and programs required to maintain the CADVOICE Alert System. PRICE ANALYSIS - The City has purchasing history for the CADVOICE Alert System, spare parts and maintenance. The prices offered by Locution remain unchanged from the previous purchase prices. Staff reviewed the pricing and determined it to be fair and reasonable. BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the purchase of goods or services is from a sole source where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM - Upon City Council's approval, this Agreement will begin once executed by the Deputy City Manager and end October 31, 2027. RENEWAL OPTIONS - This agreement may be renewed for up to four successive one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital and operating budget, as previously appropriated, in the ITS Capital Fund for the FY23 FD Locution refresh, FY24 FD Station 15 Refresh, FY24 FD Station 43 Refresh and the FY 22 FD Locution Refresh projects and in the Info Technology Systems Fund to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department I Account Project ID ID Submitted for Citv Manager's Office bv: Oriqinatinq Department Head: Additional Information Contact: Program Activity Budget Reference # Amount Year (Chartfield 2) Mark McDaniel () Kevin Gunn (2015) Kevin Gunn (2015) http://apps.cfwnet.org/council_packet/mc review.asp?ID=32017&councildate=4/23/2024 4/24/2024 M&C Review Page 3 of 3 ATTACHMENTS 04LOCUTION REFRESH.docx (CFW Internal) FID Table Locution 2024 revised.XLSX (CFW Internal) Form 1295 Certificate 101177214-1.Ddf (CFW Internal) Waiver for FD Locution Refresh.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=32017&councildate=4/23/2024 4/24/2024 Locution Systems, Inc. 1626 Cole Blvd Suite 250 Golden, CO 80401 Maintenance Services Renewal Quote Customer No.: FORTW FORTW Quote No.: 125541 Bill To: Fort Worth Fire Department Attn: Nori Sanchez 100 Fort Worth Trail Fort Worth, TX 76102 Date Ship Via 08/08/2025 Best Method Quote Date Renewal 08/08/2025 Quantity Item Number Required Shipped Remaining 1 1 1 1 1 1 1 1 1 1 1 1 51 51 6 6 2 2 4 2 45 52 5 45 3 5 1 4 46 4 2 45 52 5 45 3 5 1 4 46 Ship To: Fort Worth Fire Department Attn: Salidunio Tijerina (SR197559-Fire) 1515 11th Ave Fort Worth, TX 76102 F.O.B. Destination Sales Person Description Annual Maintenance & Services Ft Worth PrimeAlert/CADVoice Period: 11 /1 /25 - 10/31 /26 Consists of Maint/Svcs for: Central System CADVoice Audio DB (Basic) CADVoice Server CADVoice Supervisor CADVoice Radio CADVoice Audio DB (Adv) Interface to CAD Stations PrimeAlert/CADVoice Fire (Client) S/W PrimeAlert Fire (Client) Add -On for Relay Switching and Adv. Zoned Audio/Lighting (up to 10 devices) PrimeAlert Fire (Client) Add -On for 1 Zone Tracker Control Panel, Core Control Panel, EZ-Zone Station Control Unit (SCU) Intelligent Audio Switch Radio Interface Unit Relay PLC Door Bell Day/Night Switch Amplifier - Single 240W Ampifier - Single 35W Reader Board (H/W Only) Terms Net 30 Our Order Number Unit Price 601.00 1210.00 1509.00 2418.00 10894.00 1211.00 Amount 601.00 1210.00 1509.00 2418.00 10894.00 1211.00 254.00 12954.00 250.00 1500.00 129.00 258.00 408.00 642.00 52.00 38.00 111.00 84.00 31.00 18.00 236.00 48.00 46.00 1632.00 1284.00 2340.00 1976.00 555.00 3780.00 93.00 90.00 236.00 192.00 2116.00 Maintenance Services Locution Systems, Inc. 1626 Cole Blvd Renewal Quote Suite 250 Customer No.: FORTW FORTW Golden, CO 80401 - Quote No.: 125541 Bill To: Fort Worth Fire Department Ship To: Fort Worth Fire Department Attn: Nori Sanchez Attn: Salidunio Tijerina (SR197559-Fire) 100 Fort Worth Trail 1515 11th Ave Fort Worth, TX 76102 Fort Worth, TX 76102 Date Ship Via F.O.B. Terms 08/08/2025 Best Method Destination Net 30 Quote Date Sales Person Our Order Number Renewal 08/08/2025 Quantity Item Number Description Unit Price Amount Required Shipped Remaining 15 15 Speaker - Ceiling 9.50 142.50 4 4 Speaker - Ceiling, Blind Mount 13.50 54.00 9 9 Speaker - Wall Baffle 17.50 157.50 11 11 Speaker - Horn 22.50 247.50 4 4 Speaker - Ceiling Tile 16.50 66.00 9 9 Speaker - Ceiling Tile, Device Ready 19.00 171.00 15 15 Volume Control 7.50 112.50 1 1 Volume Control 10OW 7.50 7.50 1 1 Zone Tracker 361.00 361.00 4 4 Night Vision Illuminator 20.00 80.00 15 15 Night Vision Illuminator, EZ-Zone 89.00 1335.00 6 6 Strobe Light 11.50 69.00 2 2 Multi -Unit Indicator, 3-Position 57.00 114.00 5 5 Thermal Printer 144.00 720.00 1 1 Annual Escrow Fee 2563.00 2563.00 Invoice Subtotal 53049.50 Invoice Total 53049.50