HomeMy WebLinkAboutContract 59918-A4R3CSC No. 59918-A4R3
FOURTH AMENDMENT AND THIRD RENEWAL
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 59918
This Fourth Amendment and Third Renewal to City Secretary Contract No. 59918
("Fourth Amendment and Third Renewal") is entered into by and between the City of Fort
Worth ("City"), a home rule municipality, with its principal place of business at 100 Fort Worth
Trail, Fort Worth, Texas, and Sigma Surveillance, Inc. DBA STS360 ("Vendor"). City and
Vendor are each individually referred to herein as a "party" and collectively referred to as the
"Parties."
WHEREAS, on August 14, 2023, the Parties entered into City Secretary Contract No.
59918 to provide surveillance and security monitoring products and related services
("Agreement");
WHEREAS, on August 31, 2023, the Parties executed the First Amendment to the
Agreement, which amended the initial contract term to begin on August 14, 2023 and expire on
October 29, 2023;
WHEREAS, the First Amendment to the Agreement, should have been amended for the
initial contract term to begin on August 14, 2023 and expire on February 24, 2024 in alignment
with the underlying cooperative contract, DIR-CPO-4697;
WHEREAS, the Parties wish to amend the Agreement to correct the contract dates to
ensure alignment with the term of the underlying cooperative contract; and
WHEREAS, the Parties further wish to renew the Agreement for a one-year renewal
term to begin February 25, 2025 and to expire February 24, 2026.
NOW, THEREFORE, the parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to correct and clarify the contract terms to align with
the term of the underlying cooperative contract, Texas Department of Information Resources
Contract No. DIR-CPO-4697, which was attached to the original Agreement as Exhibit C. The
initial contract term began on August 14, 2023 and expired on February 24, 2024. The First
Renewal term began on February 25, 2024 and expired on February 24, 2025. The Second Renewal
term began on February 25, 2025 and shall expire on February 24, 2026. The Third Renewal term
shall begin on February 25, 2026 and expire on February 24, 2027.
2. OFFICIAL RECORD
RENEWALS CITY SECRETARY
FT. WORTH, TX
Fourth Amendment and Third Renewal to Fort Worth City Secretary Contract No. 59918 Pagel of 3
The Agreement is hereby renewed for a one-year renewal term beginning February 25,
2025 and set to expire February 24, 2026, under the same terms and conditions.
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
4.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
[Signature Page Follows]
Fourth Amendment and Third Renewal to Fort Worth City Secretary Contract No. 59918 Page 2 of 3
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: 7114,afW Giordano (Aug 21, 202513:19:53 CDT)
Name: Dianna Giordano
Title: Assistant City Manager
Date: 08/21/2025
APPROVAL RECOMMENDED:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST:
By: U
Name: Jannette Goodall
Title: City Secretary
VENDOR:
p�� F,°°°°°°°°ly0
%Gig° °•10
°ago o=a°
b
dad n�454ga
Sigma Surveillance, Inc DBA STS360
By:
Name:Jose Garza
Title: _CTO
Date: 08-15-2025
CONTRACT COMPLIANCE
MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: Dominde Aug 15, 202516:30:41 CDT)
Name: Dominic Casagrande
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND
LEGALITY:
By:
Name: Hye Won Kim
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0613
Approval Date: 08/08/2023
Form 1295: 2023-1027402
ATTEST:
By:
Name:
Title:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fourth Amendment and Third Renewal to Fort Worth City Secretary Contract No. 59918 Page 3 of 3
M&C Review
Page I of 2
A
CITY COUNCIL AGEND
Create New From This M&C
DATE: 8/8/2023 REFERENCE NO.: **M&C 23-0613 LOG NAME:
CODE: C TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
Fa
04SIGMA
SURVEILLANCE
Rej
SUBJECT: (ALL) Authorize Execution of a Cooperative Purchasing Agreement with Sigma
Surveillance, Inc. dba STS360 Using a Cooperative Agreement with Renewal Options in
the Amount of $2,039,000.00 for the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that City Council authorize execution of a Cooperative Purchasing Agreement with
Sigma Surveillance, Inc. dba STS360 using a cooperative agreement with up to three renewal
options in the amount of $2,039,000.00 for the Information Technology Solutions Department.
DISCUSSION:
On June 27, 2023, City Council authorized Mayor and Council Communication (M&C) 23-0524 for
execution of a cooperative purchasing agreement with Sigma Surveillance, Inc. dba STS360 in the
amount of $2,039,000.00 annually using Texas Department of Information Resources contract DIR-
CPO-4770 with three options to renew. This M&C is to request authorization to execute an additional
cooperative purchase agreement with Sigma Surveillance, Inc. dba STS360 (STS360) using Texas
Department of Information Resources contract DIR-CPO-4697 with three options to renew. The
Cooperative Purchasing Agreements executed with STS360 using DIR-CPO-4770 and DIR-CPO-
4697 will share the total annual authorization of $2,039,000.00 approved under M&C 23-0524.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: In the event DIR-CPO-4697 is not renewed, staff would cease
purchasing at the end of the last purchase agreement coinciding with the valid DIR agreement. If the
City Council were to not appropriate funds for a future year, staff would stop making purchases when
the last appropriation expires, regardless of whether the then -current purchase agreement has
expired.
The City will initially use DIR-CPO-4697 to make purchases authorized by M&C 23-0524 and this
M&C. The cooperative agreement is set to expire February 24, 2025. If DIR-CPO-4697 is extended,
this M&C authorizes the City to purchase similar equipment and services under the extended
contract. If DIR-CPO-4697 is not extended but DIR executes a new cooperative contract with STS360
with substantially similar terms, this M&C authorizes the City to purchase the equipment and services
under the new DIR contract. If this occurs, in no event with the City continue to purchase goods and
services under the new agreement for more than three (3) years without seeking Council approval.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31240&councildate=8/8/2O23 8/9/2023
M&C Review
Page 2 of 2
AGREEMENT TERM: Upon City Council's approval, the initial term of the agreement will be effective
once executed by the Assistant City Manager and will expire on February 24, 2025 in accordance with
the DIR contract. The Agreement may be renewed through February 24, 2026.
RENEWAL OPTIONS: This Agreement may be renewed for three (3) additional one-year renewal
term, in accordance with the underlying or successive DIR, at the City's option. This action does not
require specific City Council approval provided that the City Council has appropriated sufficient funds
to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Grants Cap Projects Federal Fund for the City Hall Move 100 Energy Way project
and in the ITS Capital Fund for the Technology Infrastructure -IT programmable project and upon
adoption of the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal year
2024 operating budget, as appropriated, in the Info Technology Systems Fund, to support the
approval of the above recommendation and execution of the agreement. Prior to an expenditure
being incurred, the Information Technology Solutions Department has the responsibility to validate the
availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
Program Activity Budget Reference #
Year (Chartfield 2)
Valerie Washington (6192)
Kevin Gunn (2015)
Sallie Trotter (8442)
Amount
ATTACHMENTS
04AUTHORIZE COOPERATIVE PURCHASE AGREEMENT SIGMA SURVEILLANCE funds availabilitv.Ddf (CFW
Internal)
FID Table Siama Surveillance.XLSX (CFW Internal)
Form 1295 2023-1027402.Ddf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31240&councildate=8/8/2O23 8/9/2023