HomeMy WebLinkAboutContract 60185-R2CSC No. 60185-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 28, 2025
Sunbelt Pools, Inc.
Attn: Rob Morgan
10555 Plano Road
Dallas, TX 75238
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 60185 ("Contract")
Second Renewal Term (June 1, 2025 — May 31, 2026)
The First Renewal of the above -referenced Contract with the City of Fort Worth expired
on May 31, 2025 (the "Expiration Date"). Pursuant to the underlying Cooperative Purchase
Agreement, the original Contract provided for up to two (2) one-year renewal terms after the
expiration of the Initial Term. This letter will memorialize the collective desire of the parties to
renew the Contract for the Second Renewal Term, which began immediately after the Expiration
Date of the previous term and continues for one year thereafter. All other terms and conditions of
the Contract remain unchanged. Please return this signed acknowledgement letter to the
address set forth below acknowledging receipt of the Contract Renewal Notice.
Please log into PeopleSoft Purchasing to ensure that your company information is correct
and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact one at
the telephone number listed below.
Sincerely,
Clinton Wyatt, District Superintendent
817-392-5763
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Renewal of CSC No. 60815 Page 1 of 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples.
City:
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By: Dana Burghdoff (Aug 2b�2025 15:31:18 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
08/29/2025
Date:
Vendor:
By: /V
Name: Rob Morgan
Title: Sales
Email: robm@sunbeltpools.com
FOR THE CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
Name: Dave Lewis
Title: Director
Parnk.p& Recreation
Department
By: Joel McKnight (Aug 26, 202514:59:41 CDT)
Name: Joel McKnight
Title: Assistant Director
Park & Recreation Department
Approved as to Form and Legality:
By:
Name: Trey Qualls
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0625
Form 1295: 2023-1038112
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name: Clinton Wyatt
Title: District Superintendent
Park & Recreation Department
City Secretary:
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By.
Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Renewal of CSC No. 60815 Page 2 of 2
6/14/24. 1:08 PM
M&C Review
ACITY COUNCIL AGEND
Create New From This M&C
DATE: 8/8/2023 REFERENCE
NO..
CODE: P TYPE
Official site of the City of Fort Worth, Texas
FORT WORT
**M&C 23- 13PCOOP BB701-23
0625 LOG NAME: SWIMMING POOL SUPPLIES
LSJ PARD
CONSENT PUBLIC NO
NO
SUBJECT: (ALL) Authorize Execution of Agreements with Sunbelt Pools, Inc. and HydroApps LLC for
Swimming Pool Chemicals, Supplies, and Equipment in a Combined Annual Amount Up to
$155,000.00 Using Buyboard Cooperative Contract No. 701-23 for the Park
and Recreation and Water Departments
RECOMMENDATION:
It is recommended that the City Council authorize the execution of agreements with Sunbelt Pools,
Inc. and HydroApps LLC for swimming pool chemicals, supplies, and equipment for the Park and
Recreation and Water Departments in a combined annual amount up to $155,000.00 using Buyboard
Cooperative Contract No. 701-23 and authorize two annual renewal options for the same amount.
DISCUSSION:
The Park and Recreation and Water Departments approached the Purchasing division to enter into
agreements with the awarded vendors under Buyboard Contract No. 701-23. The contract offers a
variety of pool chemicals and supplies needed for City swimming pools and water chemical tanks. The
contract also includes hourly labor rates for installation and repair services of swimming pools,
equipment and supplies. BuyBoard contracts offer fixed discounts. Staff reviewed the pricing and
determined it to be fair and reasonable.
State law provides that a local government purchasing an item under a cooperative purchasing
agreement satisfies state laws requiring that the local government seek competitive bids for
the purchase of the items. BuyBoard contracts have been competitively bid to increase and simplify
the purchasing power of government entities.
Staff from the user -departments identified two vendors with which they wanted to enter
into agreements. Approval of this Mayor and Council Communication authorizes the City to execute
agreements with Sunbelt Pools, Inc. and HydroApps LLC.
The maximum combined annual amount under these agreements will be $155,00.00; however, the
actual amount used will be based on the need of the department and available budget. The annual
department allocation for these agreements is:
Departments Annual Amount
Water $40,000.00
Parks $115,000.00
Funding is budgeted in the Operating Supplies account of the Park and Recreation Department's
General Fund and the Water Department's Water & Sewer Funds, as appropriated.
DIVERSITY & INCLUSION - A Business Equity goal is not assigned when purchasing from an
approved purchasing cooperative or public entity.
AGREEMENT TERMS - Upon City Council approval, the agreements will begin upon execution and
end on June 1, 2024, with two (2) one-year renewal options to correspond with the terms of the
Buyboard Contract. This action does not require specific City Council approval provided that City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
apps.cfwnet.org/cou nci I_packet/mc_review. asp? I D=31252&counci Idate=8/8/2023 1 /2
6/14/24, 1:08 PM M&C Review
ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the General and Water & Sewer Funds to support the approval of the
above recommendation and execution of the purchase agreements. Prior to any expenditure being
incurred, the Park and Recreation and Water Departments have the responsibility to validate the
availability of funds.
BQN\\
TO
Fund Department Account Project
ID ID
FROM
Fund Department Account Project
ID ID
Submitted for City Manaqer's Office by:
Originating Department Head:
Additional Information Contact:
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Program Activity Budget Reference #
Year , (Chartfield 2)
Reginald Zeno (8517)
Jesica McEachern (5804)
Reginald Zeno (8517)
Dave Lewis (5717)
Jo Ann Gunn (8525)
La'Kita Slack -Johnson (8314)
ATTACHMENTS
13PCOOP BB701-23 SWIMMING POOL SUPPLIES LSJ PARD funds availabilitv.pdf (CFW Internal)
FID TABLE Pool Supplies.xlsx (CFW Internal)
Form 1295 Sunbelt.pdf (CFW Internal)
HydroApps 1295.pdf (CFW Internal)
HydroApps 701-23.pdf (CFW Internal)
Sunbelt Pools. 1295.pdf (CFW Internal)
Sunbelt Pools, Inc (1),pdf (CFW Internal)
Water Leslie COOP FID.xlsx (CFW Internal)
Amount
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