HomeMy WebLinkAboutContract 60388-A4CSC No. 60388-A4
FOURTH AMENDMENT TO CITY OF FORT WORTH CONTRACT 60388 BETWEEN
THE CITY OF FORT WORTH AND WHENWELOVE FOR COLD WEATHER
EMERGENCY OVERFLOW SHELTER AND OTHER EMERGENCY SHELTER
OPERATIONS
This fourth amendment (the "Amendment") is made and entered into by and between the City of
Fort Worth, a home -rule municipality of the State of Texas (hereinafter referred to as the "City"),
acting by and through Dianna Giordano, its duly authorized Assistant City Manager, and
WhenWeLove, a Texas nonprofit corporation ("Agency"). Each party shall be individually
referred to herein as Party and collectively as Parties.
RECITALS
WHEREAS, the City entered into an agreement with Agency to provide services more
specifically described in the agreement, City Secretary Contract No. 60388, (the "Agreement");
WHEREAS, the Parties executed the first amendment to the Agreement through which
the Parties agreed to decrease the budget due to unexpended funds;
WHEREAS, the Parties executed the second amendment and first renewal to the
Agreement through which the Parties amended the scope of services, amended the budget and
amended the reporting forms to reflect changes in sheltering operations;
WHEREAS, the Parties executed the third amendment to the Agreement through which
the Parties amended the scope of services, the budget and reporting form;
WHEREAS, the Parties desire to decrease the budget in order to allow unexpended funds
to be reallocated to other programs.
NOW THEREFORE City and Agency do hereby agree to the following:
AMENDMENT
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the Parties agree as follows:
A. EXHIBIT "B" BUDGET is hereby deleted and replaced in its entirety with attached
EXHIBIT "B" BUDGET consisting of two pages as Attachment 1 to the Fourth
Amendment.
II.
This Amendment is effective upon execution.
III. OFFICIAL RECORD
Fourth Amendment to CSC 60388 CITY SECRETARY
CoFW and WHENWELOVE FT. WORTH, TX
All terms and conditions of the Agreement not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Agreement.
[SIGNATURE PAGE FOLLOWS]
Fourth Amendment to CSC 60388
CoFW and WHENWELOVE
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be
effective this day of , 20
FOR CITY OF FORT WORTH:
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Dianna Giordano (Aug 15, 2025 15:27:01 CDT)
Dianna Giordano
Assistant City Manager
Date: 08/15/2025
APPROVAL RECOMMENDED
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Bethany Warner (Aug 14, 202512:37:38 CDT)
FOR AGENCY: WhenWeLove
Gary �r) (Aug 13, 202512:11:44 CDT)
Gary Wilkerson
Executive Director
Date: 08/13/2025
Bethany Warner, Intergovernmental Relations Manager
Date:
APPROVED AS TO FORM AND
GALITY
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Gavin Midgley, Assistant City Attorney
08/14/2025
Date:
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
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Tara Perez
Manager, Homeless Strategies
Fourth Amendment to CSC 60388
CoFW and WHENWELOVE
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ATTEST:
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Jannette S. Goodall, City Secretary
Date: 08/18/2025
24-0553
M&C No.:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FOURTH AMENDMENT TO CITY OF FORT WORTH CONTRACT 60388
BETWEEN THE CITY OF FORT WORTH AND WHENWELOVE FOR COLD WEATHER
EMERGENCY OVERFLOW SHELTER AND OTHER EMERGENCY SHELTER
OPERATIONS
ATTACHMENT 1 TO FOURTH AMENDMENT
Fourth Amendment to CSC 60388
CoFW and WHENWELOVE
PROGRAM COSTS I Total $66,087.70
A. SALARIES (By title)
Contracted screening and shelter staff
Executive Director
SALARIES TOTAL:
B. FRINGE BENEFITS
(Can include: Employer -paid Social Security, Medicare,
Health Insurance, Dental Insurance, Vision Insurance, Life
Insurance, Disability Insurance, Unemployment Insurance,
Workers Compensation and Retirement expenses)
FRINGE BENEFITS TOTAL:
C. FACILITY USAGE
Use of WhenWeLove as waiting area during activations
FACILITY USAGE TOTAL:
D. CELL PHONES/EQUIPMENT
Cell Phone
Computer
CELL PHONES/EQUIPMENT TOTAL:
E. Direct Client Assistance
Bus Passes
CLIENT EXPENSES TOTAL:
F. OTHER APPROVED
Indirect
Janitorial Services
Laundry Services
Supplies
Breakfast & Water 40 nights — overnight guests (100)
Daytime Meals (if needed)10 days, 2 meals per day for
100 guests
OTHER APPROVED TOTAL:
TOTAL PROGRAM COST:
Fourth Amendment to CSC 60388
CoFW and WHENWELOVE
$47,092.24
$590.61
$3,600.00
$3,600.00
$3,600.00
$3,600.00
$12,204.85
$67,087.70
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/25/24 M&C FILE NUMBER: M&C 24-0553
LOG NAME: 19DIRECTIONS HOME AMENDMENTS AND RENEWALS
SUBJECT
(ALL) Authorize Execution of Amendments to Contracts with WhenWeLove Decreasing Contract Amount by $144,077.46 for a Total Contract
Amount of $55,922.54 for Cold Weather Shelter and with Tarrant County Homeless Coalition Increasing Contract Amount by $144,077.46 for a
Total Contract Amount of $494,477.46 for the Direct Client Services Fund; Authorize a Renewal of Directions Home Contracts for Fiscal Year
2025; Find that Amendments and Contracts Serve a Public Purpose and that Adequate Controls are in Place
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager or his designee to execute an amendment to agreement on City Secretary Contract 60388 with WhenWeLove
decreasing contract amount by $144,077.46 for a total contract amount of $55,922.54 for cold weather shelter;
2. Authorize the City Manager or his designee to execute an amendment to agreement on City Secretary Contract 54548 with Tarrant County
Homeless Coalition increasing contract amount by $144,077.46 for a total contract amount of $494,477.46 for the Direct Client Services
Fund;
3. Authorize a Renewal of Directions Home Contracts for Fiscal Year 2025;
4. Authorize the City Manager or his designee to amend the agreements if necessary to achieve program goals provided that the amendment
is within the scope of the program and in compliance with City policies and applicable laws and regulations;
5. Find that such amendments serve a public purpose and that adequate controls are in place.
DISCUSSION:
The City funded cold weather overflow shelter from October 15, 2023 to March 31, 2024 so that on nights when certain cold weather triggers were
met and regular emergency shelter beds were full, an overflow site could be utilized by those experiencing homelessness. WhenWeLove had the
contract to provide overflow shelter staffing. This season there were 34 standby nights triggered by temperatures and 11 nights of activation of cold
weather overflow shelter. The shelter averaged 40 guests per night but had a maximum of 164 during the ice storm.
Due to a relatively mild winter, there are unexpended funds in the contract with WhenWeLove for cold weather shelter staffing.
However, there has been increasing demand on the Direct Client Services Fund (DCSF) at Tarrant County Homeless Coalition. DCSF covers a
variety of expenses for those experiencing homelessness including: a bus ticket to reunite with family or friends, one-time rental assistance, critical
documents, fees necessary to house someone that other programs don't cover, family overflow shelter and other fees necessary to house
someone. In an effort to reduce heat -related fatalities, DCSF will also cover expenses at cooling stations in Fort Worth. Transferring funds
between the cold weather shelter contract and DCSF for Fiscal Year (FY) 2024 will provide needed funding for family overflow shelter and cooling
stations as well as other eligible expenses.
Directions Home staff is closely monitoring spending in all programs and anticipates executing amendments for less than $100,000.00 in FY
2024 to ensure the best use of funding to serve those experiencing homelessness.
A Professional Service 252 Exemption Form was submitted for Directions Home services and approved by the City Attorney's Office allowing the
renewal of contracts in FY 2025.
Funding is budgeted in the Other Contractual Services account within the General Fund for the Neighborhood Services Department.
Directions Home services and programs are available in ALL COUNCIL DISTRICTS.
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The Director of Finance certifies that upon approval of the recommendations, funds are available in the current operating budget as previously
appropriated, in the General Fund. Prior to an expenditure being made the Neighborhood Services Department has the responsibility to validate
the availability of funds.
Submitted for Citv Manaaer's Office bv: Fernando Costa 6122
Oriainatina Business Unit Head: Kacey Bess 8187
Additional Information Contact: Tara Perez 2235