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HomeMy WebLinkAboutContract 61189-A4CSC No. 61189-A4 AMENDMENT No . 4 TO CITY SECRETARY CONTRACT No. 61189 WHEREAS, the City of Fort Worth (CITY) and CDM Smith Inc., (ENGINEER) made and entered into City Secretary Contract No. 61189, (the CONTRACT) which was authorized by M&C 24-0172 on the 27th day of February, 2024, in the amount of $3,695,990.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment No.1 in the amount of $0.00 administratively authorized on July 16th, 2024, Amendment No.2 in the amount of $11,149,078.00 authorized by M&C 24-0729 on August 27th, 2024, and Amendment No.3 in the amount of $0.00 administratively authorized on March 5th, 2025; and WHEREAS, the CONTRACT involves engineering services for the following project: Eagle Mountain Water Treatment Plant Expansion, CPN 1051 76; and WHEREAS, it has become necessary to execute Amendment No. 4 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $6,249,236.00 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $21,094,304.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Eagle Mountain Water Treatment Plant Expansion Prof Services Agreement Amendment Template CPN 105176 Revision Date: 12/08/2023 Page 1 of 2 EXECUTED and EFFECTIVE as designated Assistant City Manager. APPROVED: City of Fort Worth C 3� -� Jesica McEachern Assistant City Manager DATE: 08/20/2025 �QgV4pn ol F F�RT�ad pro°°°° oop9�d ATTEST: °~° { PVo otd C, daa� nEXA`oo4� Jannette Goodall City Secretary APPROVAL RECOMMENDED: C,w�gf� f-brier Christopher Harder AWU 15.202512:33:43 CDT) Christopher Harder, P. E. Director, Water Department Contract Compliance Manager: of the date subscribed by the City's ENGINEER CDM Smith Inc. Jessica L. Veach, P.E Associate DATE: 08-13-2025 By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ��c�yiaea, 7'/2caercc�c� James McDonald, P.E. Senior Capital Project Officer APPROVED AS TO FORM AND LEGALITY: Douglas Black (Aug 18, 2025 17:56:47 CDT) Douglas W. Black Sr. Assistant City Attorney OFFICIAL RECORD City of Fort Worth, Texas CITY SECRETARY Prof Services Agreement Amendment Template Revision Date: 12/08/2023 FT. WORTH, TX Page 2 of 2 M&C No.#: 25-0715 M&C Date: A�ust 12th, 2025 Form 1295: 2025-1314066 Eagle Mountain Water Treatment Plant Expansion CPN 105176 Smith May 22, 2025 Mr. James McDonald, P.E. Project Manager City of Fort Worth Water Department 1000 Throckmorton Street Fort Worth, TX 76102 Subject: Eagle Mountain Water Treatment Plant Amendment No. 4 CDM Smith Project No.: 0515-294565 City Secretary No. 61189 - City Project No. 105176 Dear Mr. McDonald: This letter is in reference to a contract between Consultant (CDM Smith Inc.) and the City of Fort Worth (the City) dated February 27, 2024 referred to herein as the "Contract." CDM Smith is pleased to submit our Amendment No. 2 for the City's Eagle Mountain Water Treatment Plant Phase IV Expansion — Project No. 105176. CDM Smith was requested to complete engineering services during construction and additional services (to be authorized by the City if needed). We request an amendment to our current contract for performing these additional services. The attached scope of work provides a more detailed explanation for these additional services. Also attached is our fee proposal table developed for the additional scope of work. The requested fee for Amendment 4 is $ 6,249,236.00. This fee is broken down as follows: • CDM Smith, Inc. $5,404,480 • MWBE Consultants (Gupta & Associates, Inc.) $416,348 • Non MWBE Sub Consultants $428,408 801 Cherry Street, Unit 33, Suite 1820, Fort Worth, Texas 76102 Smith Mr. McDonald May 22, 2025 Page 2 Table 2 below summarizes our revisions to the total contract: Table 2 — Total Contract: Description Amount Original Contract $3,695,990.00 Amendment No. 1 $0.00 Amendment No. 2 $11,149,077.66 Amendment No. 3 $0.00 Amendment No. 4 $6,249,236 Modified Contract $21,094,303.66 This change modifies the overall MWBE percentage but maintains a 10% MWBE participation for the full contract. We appreciate the opportunity to be of continued service to the City. Please contact us if we need to provide any further information. Sincerely, Jessica Veach, P.E. Associate / Client Service Leader CDM Smith Inc. Copy to: Sarah Stewart, P.E., CDM Smith, Inc. Tony Sholola, P.E. City of Fort Worth 801 Cherry Street, Unit 33, Suite 1820, Fort Worth, Texas 76102 AMENDMENT NO.4 ENGINEERING SERVICES FOR EAGLE MOUNTAIN WATER TREATMENT PLANT PHASE IV EXPANSION CONSTRUCTION PHASE SERVICES CITY PROJECT NO.: 105176 AMENDMENT NO. 4 ATTACHMENT A REVISION 1 Scope for Enaineerina Related Services for Water and/or Sanitary Sewer Improvements ENGINEERING SERVICES FOR EAGLE MOUNTAIN WATER TREATMENT PLANT PHASE IV EXPANSION CONSTRUCTION PHASE SERVICES CITY PROJECT NO.: 105176 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. PROJECT DEFINITION AND BACKGROUND The City of Fort Worth (City) is expanding Eagle Mountain Water Treatment Plant (EMWTP) from its current production capacity of 107 million gallons per day (mgd) to 142 mgd to meet the City's projected water demand increases. The initial EMWTP Phase IV Expansion (Phase IV Expansion) is expected to provide an additional 35 mgd of potable water to the City's distribution system. The Phase IV Expansion project includes the planning, design, and construction of large - diameter piping, basins, filters, and other key infrastructure to accommodate additional equipment in the future that will facilitate increasing the capacity of the Phase IV Expansion by an additional 15 mgd (i.e., ultimate capacity of 50 mgd). Area at the site is being reserved for a future 50 mgd Phase V Expansion facility (identical to Phase IV Expansion) to increase the EMWTP to an ultimate buildout capacity of 207 mgd. Similarly, an area at the site is being reserved for potential future per- and polyfluoroalkyl substances (PFAS) removal facilities should the plant require additional treatment. The original contract and amendments to date include: ■ Original Contract (27 FEB 2024): Design Management, Conceptual Design, Preliminary Design, Equipment Preselection, Funding and Permitting Assistance, Field Services, and Plan Submittal Checklists ■ Amendment No. 1 (16 JUL 2024): No cost amendment with budget revisions to Preliminary Design and Funding and Permitting Assistance ■ Amendment No. 2 (06 SEP 2024): Added Final Design and Bid Phase Services with changes to Design Management, Preliminary Design, Equipment Preselection, Funding and Permitting, and Field Services Page 1 of 13 AMENDMENT2 ENGINEERING SERVICES FOR EAGLE MOUNTAN WATER TREATMENT PLANT PHASE IV EXPANSION CITY PROJECT NO.: 105176 ■ Amendment No. 3 (05 MAR 2025): Added Subsurface Utility Engineering to Field Services ■ Amendment No. 4: Added Construction Phase Services in Task 7. Upon receipt of notice to proceed, ENGINEER will provide construction phase services. The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. WORK TO BE PERFORMED Task 1. Design Management - Amended Task 2. Conceptual Design — Original Contract, No Change Task 3. Preliminary Design — Original Contract, No Change Task 4. Equipment Pre -Selection - Original Contract, No Change Task 5. Final Design — Original Contract, Amended/No Change Task 6. Bid Phase Services — Original Contract, Amended/No Change Task 7. Construction Phase Services — Included Task 8. Funding and Permitting Assistance - Original Contract, Amended/No Change Task 9. Field Services - Original Contract, Amended/No Change Task 10. Plan Submittal Checklists — Original Contract, Amended/No Change TASK 7 - CONSTRUCTION PHASE SERVICES 7.1 Project Management ENGINEER will perform project management duties throughout the Construction Services Phase of the Project based on the construction duration stated above. 7.1.1 General Project Management ENGINEER will perform the following duties monthly: • Lead, manage and direct ENGINEER'S project team activities. • Review project budget and schedule weekly and communicate internally among team members regarding task budget status. • Review project monthly and assess risk, budget, schedule, out of scope items, on - time delivery metrics, submittal review and RFI status. • Task and allocate team resources. • Communications and Reporting: Prepare and submit invoices and progress reports monthly in the format requested by the CITY. • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project. Task 7.1.1 Work Products • Monthly invoices and Progress Reports Page 2 of 13 AMENDMENT2 ENGINEERING SERVICES FOR EAGLE MOUNTAN WATER TREATMENT PLANT PHASE IV EXPANSION CITY PROJECT NO.: 105176 7.1.2 Meetings Pre -Construction Meeting (1): ENGINEER will attend one pre -construction meeting with the CITY, Construction Manager (CM), Contractor, and their Subcontractors. ENGINEER's Project Manager, Project Coordinator, and one Engineer representing each of the following design disciplines will be in attendance: civil, geotechnical, structural, electrical, and process -mechanical. ENGINEER assumes pre -construction meeting will be in -person at Eagle Mountain and 2 hours in duration exclusive of travel time. Monthiv Construction Meetings (48): ENGINEER will attend monthly in -person construction progress meetings with the CITY, CM, Contractor and their Subcontractors. ENGINEER's Project Manager and ENGINEER's Project Coordinator and one process mechanical engineer will attend up to 48 monthly progress meetings. One representative each for civil, architectural, structural, geotechnical, process mechanical, electrical and instrumentation disciplines will attend up to 12 monthly progress meetings, with meeting attendance determined by the corresponding work of the forthcoming month. ENGINEER assumes monthly meetings will be in person at Eagle Mountain and 2 hours in duration exclusive of travel time. ENGINEER will attend up to five I&C coordination meetings with SCADA Programmer (PCSS). I&C coordination meetings will generally follow the monthly progress meetings. ENGINEER's Project Manager and up to two persons from instrumentation discipline will attend meetings. ENGINEER assumes meetings to be in person at EMWTP and 1 hour in duration exclusive of travel time. Weekiv Construction Meetings (208): Engineer will attend weekly construction meetings virtually. ENGINEER's Project Manager and up to two persons from the design team will attend the 1-hour long weekly meetings via conference call. Task 7.1.2 Assumptions • ENGINEER assumes CM will conduct meetings and prepare meeting agenda and meeting summaries. CM or Contractor will prepare submittal and RFI log. ENGINEER assumes PCSS will conduct I&C coordination meetings and prepare meeting agenda and meeting summary. • Meetings with TCEQ are included in Task 7.13. Task 7.1.2 Work Products • None. 7.1.3 Site Visits and Inspections ENGINEER will make up to 24 site visits, excluding site visits specified in Tasks 3.1.2, to the project site to observe the progress and quality of various aspects of the construction work for the Project. Site visits shall be up to 2 hours in duration Page 3 of 13 AMENDMENT2 ENGINEERING SERVICES FOR EAGLE MOUNTAN WATER TREATMENT PLANT PHASE IV EXPANSION CITY PROJECT NO.: 105176 excluding travel time and will be conducted as requested by the City and/or Construction Manager as needed. Limits of Responsibility: The purpose of site visits will be to enable ENGINEER to carry out the duties and responsibilities assigned and undertaken by ENGINEER during the Construction Phase, and, in addition, by the exercise of ENGINEER's efforts as an experienced and qualified design professional, to provide the CITY with a greater degree of confidence that the completed work will conform to the Contract Documents and that the Contractor and its Subcontractors have implemented and maintained the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. ENGINEER will not, during such visits or as a result of such observations of the contractor's work in progress, supervise, direct, or have control over the Contractor or its Subcontractor's work, nor shall ENGINEER have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected or used by the Contractor, for security or safety on the site, for safety precautions and programs incident to the Contractor's or its Subcontractors work, nor for any failure of the Contractor or its Subcontractors to comply with Laws and Regulations applicable to the Contractor furnishing and performing the work. Task 7.1.3 Work Products • Field Summary Report will be supplied to the Construction Manager following a scheduled site visit specific to this task. 7.1.4 COORDINATION WITH CONSTRUCTION MANAGER ENGINEER assumes CM services will be provided by others under separate contract with City. The CITY's CM will serve as the project facilitator, coordinating the flow of information between ENGINEER, CITY, and the CONTRACTOR. ENGINEER shall coordinate with the CM on the following items. • ENGINEER shall make clarifications and interpretations of the Contract Documents to the CM. • ENGINEER shall coordinate with CM to review the CONTRACTOR's monthly progress schedule updates. 7.2 Shop Drawing Submittal Review ENGINEER will review shop drawings, related data submittals, product samples, and O&M submittals. All shop drawing submittal review comments will be uploaded to City's web -based project management system (e-Builder or similar). ENGINEER will perform technical and functional review of up to 1500 shop drawings and other related submittals, resubmittals, and O&M Manuals. Task 7.2 Assumptions • ENGINEER will receive submittal notifications from e-Builder and distribute to design team for review. ENGINEER will upload submittal review comments to web based electronic document control and submittal management system. Page 4 of 13 AMENDMENT2 ENGINEERING SERVICES FOR EAGLE MOUNTAN WATER TREATMENT PLANT PHASE IV EXPANSION CITY PROJECT NO.: 105176 • CM or CONTRACTOR will manage web based electronic document control and submittal management system and will distribute submittals to ENGINEER for review. Task 7.2 Work Products • Submittal review response (.pdf format) submitted through e-Builder 7.3 Test Reports CONSTRUCTION MANAGER will review construction material test reports submitted by the CONTRACTOR. ENGINEER will only review nonconforming reports when provided by the Construction Manager for coordination on how to address deficiencies. ENGINEER assumes up to 25 test reports will be submitted for review. Task 7.3 Assumptions • CM or CONTRACTOR will manage web based electronic document control and submittal management system and will distribute test reports to ENGINEER for review. 7.4 Request for Information (RFIs) ENGINEER will make clarifications and interpretations of the Contract Documents. ENGINEER will respond to up to 350 RFIs. All RFI responses will be uploaded to e- builder. Task 7.4 Assumptions • ENGINEER assumes CM or CONTRACTOR will manage web based electronic document control and RFI management system and will distribute RFIs to ENGINEER for review. ENGINEER will upload RFI responses to web based electronic document control and submittal management system. Task 7.4 Work Products • RFI Responses (.pdf format) 7.5 Field Order/Change Orders ENGINEER will issue and/or review up to 50 Field Orders and/or Change Orders. When clarifications or interpretations result in a change cost or schedule, ENGINEER will review cost estimates and prepare documentation for change orders. When clarifications or interpretations result in a no -cost change order, ENGINEER will prepare documentation for field order changes. Task 7.5 Assumptions • ENGINEER assumes CM or CONTRACTOR will manage documents on e-Builder and field order/change order management system. Providing services to review or evaluate construction contractor(s) claim(s), supported by causes not within the control of ENGINEER are an Additional Service. Page 5 of 13 AMENDMENT2 ENGINEERING SERVICES FOR EAGLE MOUNTAN WATER TREATMENT PLANT PHASE IV EXPANSION CITY PROJECT NO.: 105176 • Investigations, analyses, studies or design for substitutions of equipment or materials, corrections of defective or deficient work of the contractor or other deviations from the construction contract documents requested by the contractor and approved by the ENGINEER or CITY are an Additional Service. Task 7.5 Work Products • Field Order/Change Order Responses (.pdf format) 7.6 Instrumentation Witness Factory Test and Functional Demonstration Testing ENGINEER will provide instrumentation and control system coordination and witness factory and functional demonstration testing during construction. Testing will include the Witness Factory Tests, Functional Demonstration Tests, and I&C assistance during construction. It is assumed that up to ten, 8-hour days of factory testing, and one 8-hour day of functional testing will be provided, with one lead instrumentation engineer in attendance. Task 7.6 Assumptions • ENGINEER will not travel outside of the state of Texas to attend training and that the ten days are divided into three separate trips, each either 3- or 4-days duration. Task 7.6 Work Products ENGINEER will upload to e-Builder report after each FAT testing with results of the test. 7.7 Start -Up and Operations ENGINEER will review Contractor's commissioning, start-up, and testing plan and report to CITY. ENGINEER will participate in up to ten coordination meetings regarding startup and commissioning planning for this project ENGINEER will provide up to 160 hours of on -site assistance during plant start-up for Milestone 1 and an additional 160 hours for Milestone 2. Task 7.7 Work Products ENGINEER will supply an email report to the Construction Manager after each day on -site regarding testing/start up coordination as it is anticipated that as much of half of the hours above will be performed on -site. 7.8 Substantial and Final Completion Walkthrough ENGINEER will participate in two substantial completion walkthroughs and one final completion inspection with the CITY, CM, and Contractor and assist with preparation of substantial completion punch lists. Milestone 1 walkthrough will include five process mechanical engineers, two site civil, two instrumentation and controls, one architect, one structural, and two electrical engineers for up to two, 8-hour days. Page 6 of 13 AMENDMENT2 ENGINEERING SERVICES FOR EAGLE MOUNTAN WATER TREATMENT PLANT PHASE IV EXPANSION CITY PROJECT NO.: 105176 Milestone 2 walkthrough will include two process mechanical engineers, one site civil, one instrumentation and controls, one structural, and two electrical engineers for one 8-hour day. Final Completion walkthrough will include two ENGINEER representatives for up to 4 hours. Task 7.8 Work Products • Substantial completion punch list (.xlsx format). One per milestone • Final completion documentation of findings. 7.9 Record Drawings ENGINEER will prepare Record Drawings from information provided by the Contractor depicting any changes made to the Final Drawings during construction. The following information will be provided by the Contractor: • As -Built Survey • Red -Line Markups from Contractor in electronic (PDF) format • Copies of Approved Change Orders and Field Orders, annotated and referenced into the red -line markups ENGINEER will modify the Final Drawings electronically and will place a stamp on the plans indicating that they represent Record Drawings of the project as constructed. The following disclaimer will be included with the Record Drawing stamp: • These Record Drawings were prepared using information provided by others and represent the as constructed conditions to the extent that documented changes were provided for recording. The ENGINEER assumes no liability for undocumented changes and certifies only that the documented changes are accurately depicted on these drawings. ENGINEER will submit a set of Final Drawings, modified and stamped as Record Drawings for record storage. The ENGINEER may keep copies of the information provided by the CITY for their files, but all original, red -lined drawings will be returned to the CITY. Record Drawings will also be submitted in .pdf format. Task 7.9 Work Products • Final Record Drawings (.pdf format) 7.10 Operations and Maintenance Manual Engineer will develop and implement an information system to document plant operation and maintenance activities specific to Phase IV. The proposed electronic operation and Page 7 of 13 AMENDMENT2 ENGINEERING SERVICES FOR EAGLE MOUNTAN WATER TREATMENT PLANT PHASE IV EXPANSION CITY PROJECT NO.: 105176 maintenance information system (EOMIS) will be provided as a comprehensive PDF-based Phase IV EOMIS that will be stored on a common City -owned server and accessible remotely by staff and authorized personnel through the use of computers and tablets. The core foundation of the EOMIS will be the facility O&M manual and related information assets. The EOMIS will provide an organized structure aligned to the facility with easy to navigate controls that give access to essential operation information for knowledge transfer, training and troubleshooting process operation. The EOMIS is a living, revisable operation and maintenance documentation solution and this scope includes tools and training to allow City staff to maintain content into the future, thus keeping the EOMIS current at all times. The following outlines task details and deliverables for developing an Electronic Operation and Maintenance manual. Engineer will perform the following tasks and subtasks as part of the scope of work. 7.10.1 EOMIS Meetings Kick Off Workshop: Engineer will coordinate and facilitate a half -day workshop to present and discuss details of the EOMIS. The project kick-off session will facilitate presentation and discussion of scope, schedule, format, and style of the EOMIS. A draft O&M manual TOC list will be reviewed to establish the framework of the O&M information content. A sample O&M manual section will be selected to develop draft documents. EOMIS Review Meetings: Engineer will engage in up to two (2) on -site and one virtual workshop with the City. Workshops will include conducting in person interviews and data collection with City staff to discuss various aspects of the current plant operation. • EOMIS Pilot Chapter Review Meeting and Interview • EOMIS Milestone 1 Draft Review Meeting (In -Person) • EOMIS Milestone 2 Draft Review Meeting (Virtual) Training: Two virtual training sessions of two hours in duration. Each training sessions is described below: • Training Session 1 - The training will be presented in a classroom setting using a Power Point presentation followed by a hands-on session that includes the use of navigation and information organization as it relates to the EOMIS. The session will include familiarization, authoring and review procedures and tools. • Refresher Training — One refresher training will be held near Milestone2 in a two- hour workshop to allow plant staff to review and ask questions of their understanding of the EOMIS manual. Task 7.10.1 Work Products • Workshop agenda, presentation, and meeting summary. • Draft EOMIS Manual Table of Contents. Task 7.10.2 EOMIS Development EOMIS Development: ENGINEER will develop the EOMIS following the final TOC listing and format approved by the City. Development of the EOMIS will be completed in phases: Page 8 of 13 AMENDMENT2 ENGINEERING SERVICES FOR EAGLE MOUNTAN WATER TREATMENT PLANT PHASE IV EXPANSION CITY PROJECT NO.: 105176 • EOMIS Pilot — This will be the creation of a draft chapter for the City's review to establish the baseline for the balance of the EOMIS content. • Draft EOMIS — Milestone 1 Deliverable • Final EOMIS — Delivered with Milestone 2 After approval of the EOMIS Draft Chapter, development of the overall EOMIS will be completed in two phases, timed with the completion of the various construction projects as described above. At the end of each phase, a Draft EOMIS will be submitted to the City for review and a workshop will be held in person to review and collect comments towards finalizing the EOMIS Chapters issued per phase. As part of the EOMIS development, the following services will be conducted: • Existina Data Collection: Collection of Record Drawings, Vendor -Supplied Electronic/ Operation and Maintenance Information, data from the existing Operation and Maintenance Manual, vendor contact information, and applicable warranties. • Photographs: Engineer will capture and process photographs for inclusion in the manual. Photographs of select processes and process equipment will be annotated to identify important features and integrated into relative locations of the documents. • ODerational Fiaures: Engineer will develop graphics and figures for each process for reference in the EOMIS based on process flow diagrams, hydraulic profiles, site plans and other information. An image of the figures will be integrated into the process narratives, and also linked as a scalable PDF document for printing at any size. • Record Drawinas: Engineer will include final record drawings in a tabular listing as Adobe PDF files into the EOMIS. The drawing list will be programmed to link to each drawing -by -drawing title -labeled link. • Vendor -supplied Equipment O&M Manuals: This task includes listing and linking O&M manuals for electronic storage and reference in operation narratives. The EOMIS will have a dashboard button to display a full list of the equipment O&M manuals where each listing will be linked to a specific submittal stored in the EOMIS. • Field Verification: During field verification, Engineer will be on site at Plant 2 to work with operations and maintenance staff as needed to clarify and verify O&M information to complete the draft portions of the report. Task 7.10.2 Work Products At each Milestone, the ENGINEER will provide a Draft Field -verified EOMIS on an USB drive for the City's review. The final EOMs will be delivered to the City on a USB drive. In addition to the final electronic document, four (4) hard copy submissions will be made at the end of each section. The hard copies will include information prepared by Engineer, the SOPs, and related figures. The hard copies will not include the vendor O&M manuals, warranties, record drawings, etc. Those documents will be linked with the PDF, but not in the hard copy. Task 7.11 Standard Operating Procedures. In conjunction with the development of the electronic O&M Manual, Engineer will develop up to 12 new Standard Operating Procedures (SOP) that will provide detailed procedures for the Phase IV treatment plant and processes requiring consistent, safe task completion. A Page 9 of 13 AMENDMENT2 ENGINEERING SERVICES FOR EAGLE MOUNTAN WATER TREATMENT PLANT PHASE IV EXPANSION CITY PROJECT NO.: 105176 preliminary list and format for the SOPs will be prepared in conjunction with the plant staff through a virtual meeting. These SOPs will be linked to the EOMIS to provide instant access to pertinent operational and maintenance staff. Each SOP will contain plant specific operations guidelines developed specifically for the WTP. Preparation for the SOPs will include collection of information, authoring of text, and discussion and review with plant staff. The SOPs will be enhanced with photographs, illustrations and/or figures for simplification and clarification of essential details. In addition, control panel photos and pertinent screen shots will be included. The SOPs will be "specific task" oriented and typically consist of two (2) to five (5) pages per procedure. Draft SOPs will be provided to CITY staff for review and comment. Following receipt of comments, the SOPs will be finalized. A conference call will be held after City review of each group of SOPs and will be followed by finalization of that group of SOPs. Task 7.11 Work Products • Draft and Final SOPs (.doc and .pdf format) • A virtual workshop will be held to review the City's comments after submittal of the Draft Documents. Final SOPs will be incorporated into the final EOMIS. Task 7.12 Special Inspections for Piers ENGINEER will provide the following services in conjunction with the construction of drilled cast -in -place pier foundations (drilled shafts) during the construction phase of the PROJECT. Meet with the City, Construction Manager (CM), and representatives of the Contractor (and Subcontractors) to discuss the schedule, coordination requirements, acceptance criteria, and reporting procedures involved with the installation of the piers and the engineering observation thereof. Visit the site and observe drilling, record bearing stratum penetration, installation of casing, preparation of bearing surface, and concrete placement of drilled pier foundations. Prepare daily field visit reports including description of procedures, identification and dimensions of shafts installed, and any special observations or non -conformances with the Contract Documents. Site inspections for this work will be performed by a licensed Professional Geotechnical Engineer or an Engineer -in -Training (EIT) under direct supervision of the licensed Professional Geotechnical Engineer. Observe and document the soil and rock exposed at the drilled pier location and identify the material classification and pier penetration into the design bearing stratum for each pier. Provide non-standard pier penetrations or other field engineering support for special conditions that do not match the pre -determined subsurface conditions. Prepare a drilled Page 10 of 13 AMENDMENT2 ENGINEERING SERVICES FOR EAGLE MOUNTAN WATER TREATMENT PLANT PHASE IV EXPANSION CITY PROJECT NO.: 105176 pier installation log for each drilled pier documenting the minimum requirements included in the ENGINEER's drilled pier specification. Provide field coordination with ENGINEER's structural design team (or others as required) to resolve unanticipated construction challenges as it relates to the drilled pier installation on a timely basis. Task 7.12 Assumptions Drilled pier installation is assumed to be performed on a standard 5-day workweek. An average of eight (8) drilled piers will be installed per working shift (10-hours) with two drill rigs and a fulltime inspector with each drill rig. Based on this assumed production, drilled pier observation support is anticipated for up to 62 working days (assumed 10-hr days) during the pier installation period for up to two (2) pier inspectors. (Based on actual pier production layout and execution observed, pier inspection may be reduced to only one inspector if conditions warrant.) Additional support hours in excess of the specified number and working days are considered as special services and would require an amendment to the contract. Task 7.12 Work Product Review approved shop drawings and material certified test reports related to the piers and submit comments to the CM. Test reports will be reviewed for compliance with the drilled pier specifications. Prepare records supplementing reports submitted by the Contractor documenting the As - built dimensions of each pier, and the compliance of pier installation with requirements of the project specifications, and issues requiring correction or design adjustment. Provide a summary report for the drilled pier special inspection work performed including a summary of the piers installed (location, dimensions, actual versus design bearing penetration, etc.). Copies of all final drilled shaft installation logs to be attached to the report. Task 7.13 TCEQ Startup Support and Disinfection (CT) Studies This task includes ENGINEER's support with the following TCEQ required activities: • Disinfection (CT) Studies • Conventional Surface Water Treatment Plant (SWTP) Step 2 Documents • Plate Settler Full -Scale Verification Reports • Membrane System Full -Scale Verification Report As required by TCEQ, CDM Smith will prepare separate Disinfection (CT) Study Reports for Milestone 1 and Milestone 2, respectively. Draft reports will be submitted to the City for review before finalizing the reports and submitting them to TCEQ for review and approval. Page 11 of 13 AMENDMENT2 ENGINEERING SERVICES FOR EAGLE MOUNTAN WATER TREATMENT PLANT PHASE IV EXPANSION CITY PROJECT NO.: 105176 Each report will be submitted to TCEQ when construction is approximately 90 percent substantially complete and approximately 150 days before the anticipated dates of potable water delivery to the City's distribution system for each milestone. After receiving the respective approval letters from TCEQ for the CT Study Reports, ENGINEER will prepare and submit the Step 2 documentation for Conventional Surface Water Treatment Plant (SWTP) using a checklist including the following eight items for each of the two milestones: 1) finished water quality; 2) finished water blending report; 3) corrosion control report; 4) operator certifications; 5) operator training records for chemical handling and safety; 6) letter from operator certifying plant is ready for operation; 7) certificate of substantial completion from owner or engineer; and 8) CT Study approval letter from TCEQ. ENGINEER will schedule virtual meetings with the City and TCEQ before submitting each CT Study to familiarize TCEQ reviewers with the project, startup approaches, and disinfection strategies. ENGINEER will also schedule review meetings with the City and TCEQ after receiving review comments from TCEQ for Milestone 1 CT Study and Milestone 2 CT Study, respectively. This approach will provide TCEQ the required 60-day review periods (for the CT Studies and Step 2 Documents review) and allow ENGINEER and the City approximately 4 weeks to address comments, mitigate potential deficiencies, collect and analyze water quality samples, and compile data. ENGINEER will assist the City in preparing the full-scale verification test reports to document the performance of the inclined plate settlers as required by TCEQ. This may require separate 30-day testing periods for Milestone 1 and Milestone 2 to evaluate performance at the design maximum surface overflow rate of 2.2 gpm/sf or 0.30 gpm/sf effective plate settler surface loading rate (corresponding to 9,259 gpm or 13.3 mgd to each flocculation/sedimentation train). The City will be responsible for collecting all flow, turbidity, and related data and providing it to ENGINEER in Microsoft Excel (.xlsx) format. ENGINEER will assemble the data and prepare the reports for review by the City before finalizing the reports. The City will submit the final reports to TCEQ for each milestone. ENGINEER will assist the City in preparing the full-scale verification test reports to document the performance of the membrane system (specifically the Toray HFUG-2020AN Ultrafiltration Module) as required by TCEQ. Prior to beginning the test, ENGINEER will submit the Direct Integrity Testing (DIT) parameters to TCEQ (as part of the Step 2 Documents). The 40-day membrane full-scale verification testing period will be conducted within 6 months after Milestone 2 and will consist of: ■ Initial testing period of 30-days of data collection ■ Membrane clean -in -place (CIP) procedure after 30-days of operation ■ Final testing period of 10-days after the CIP was conducted City will be responsible for collecting all flow, turbidity, and related data and providing it to ENGINEER in Microsoft Excel (.xlsx) format. ENGINEER will assemble the data and prepare the report for review by the City before finalizing the report. The City will submit the final report to TCEQ for upon completion and within 6 months of the EMWTP Phase IV beginning to produce and distribute potable water with the membranes in service (i.e., Milestone 2). Page 12 of 13 AMENDMENT2 ENGINEERING SERVICES FOR EAGLE MOLINTAN WATER TREATMENT PLANT PHASE IV EXPANSION CITY PROJECT NO.: 105176 Task 7.13 Work Products • Draft and Final Outlines for Milestone 1 CT Study and Milestone CT Study, respectively (.doc and PDF formats) • Draft and Final CT Study Reports for Milestone 1 CT Study (.doc and PDF formats) • Comment/Response Logs addressing City and TCEQ comments on Milestone 1 CT Study and Milestone 2 CT Study, respectively (.xlsx format) • Draft and Final Conventional Surface Water Treatment Plant (SWTP) Use Checklist (Step 2) documents for Milestone 1 and Milestone 2, respectively. (.doc and PDF formats) • Draft and Final Plate Settler Full -Scale Verification Test Reports for Milestone 1 and Milestone 2, respectively (.doc and PDF formats) • Draft and Final Membrane System Full -Scale Verification Test Report for Milestone 2 (.doc and PDF formats) • Up to four total virtual meetings with TCEQ to discuss startup plans and CT Study review comments for Milestone 1 and Milestone 2, respectively (presentation slides in ppt and PDF formats; minutes in .doc and PDF formats) Page 13 of 13 0 City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, August 12, 2025 REFERENCE NO.: **M&C 25-0715 LOG NAME: 60EAGLEMWTPEXPA4-CDM SUBJECT: (CD 7) Authorize Execution of Amendment No. 4 in the Amount of $6,249,236.00 to an Engineering Agreement with CDM Smith Inc. for the Engineering Support Services During Construction, for the Eagle Mountain Water Treatment Plant 35 Million Gallons Per Day Expansion and Adopt Appropriation Ordinance to Effect a Portion of Water's Contribution to the Fiscal Years 2025- 2029 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Amendment No. 4 to an Engineering Agreement with CDM Smith Inc. (City Secretary Contract No. 61189) in the amount of $6,249,236.00 for the Engineering Support Services during construction, for the Eagle Mountain Water Treatment Plant 35 Million Gallons per Day Expansion and Pump Station 2 project (City Project No. 105176) for a revised contract amount of $21,094,304.00; and 2. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Water & Sewer Revenue Bonds Series 2024 Fund by increasing estimated receipts and appropriations in the Eagle Mountain Water Treatment Plant 35 Million Gallons per Day Expansion and Pump Station 2 project (City Project No. 105176) in the amount of $6,372,979.00 and decreasing estimated receipts and appropriations in the W&S Commercial Paper project (City Project No. UCMLPR) by the same amount, to effect a portion of Water's contribution to the Fiscal Years 2025-2029 Capital Improvement Program. DISCUSSION: On February 27, 2024, Mayor and Council Communication (M&C 24-0172), the City Council authorized an engineering agreement in the amount of $3,695,990.00 with CDM Smith Inc. (City Secretary Contract No. 61189) for the preliminary design of the Eagle Mountain Water Treatment Plant 35 Million Gallons per Day (MGD) Expansion. The agreement was subsequently revised by Amendment No. 1 with a net total amount of $0.00 administratively authorized on July 16, 2024, that allowed for replacing the work task for unit process evaluation with the work task for Environmental Permitting and Texas Water Development Board report document, Amendment No. 2 in the amount of $11,149,078.00 authorized by Mayor and Council Communication (M&C) 24-0729 on August 27, 2024, that authorized final design for the project, and Amendment No. 3 with a net total amount of $0.00 administratively authorized on March 5, 2025, that provided for project cost substitution at no additional cost. Amendment No. 4 provides for engineering support services during construction of the Eagle Mountain Water Treatment Plant 35 MGD Expansion to include site visits and inspections, monthly construction meetings, shop drawing review, response to requests for information, instrumentation witness factory test and functional demonstration testing, start-up and operations, record drawings, operations and administrative maintenance manuals, developing standard operating procedures, special inspections for piers, and disinfection studies. CDM Smith Inc., proposes to provide the necessary services for a fee not to exceed $6,249,236.00. Staff considers the proposed fee to be fair and reasonable for the scope of services proposed. In addition to the contract amount, $123,743.00 is required for staff project management costs. It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year (FY), instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. The actions in the M&C will appropriate funds in support of the Water's portion of the City of Fort Worth's Fiscal Years 2025-2029 Capital Improvement Program. Funding for the design of Eagle Mountain Water Treatment Plant 35 Million Gallons per Day Expansion and Pump Station 2 project is depicted below: Fund Existing Additional project Total* Appropriations Appropriations W&S Rev Bonds $15,503,908.00 $6,372,979.00 $21,876,887.00 Series 2024- Fund 56022 W&S Rev Bonds Bonds Series $122,000,000.00 $0.00 $122,000,000.00 —Fund 2024C56025 Project Total 1 $137,503,908.00 $6,372,979.00 1$143,876,887.00 *Numbers rounded for presentation purposes. This project will have no impact on the Water Department's operating budget when complete. The project is located in COUNCIL DISTRICT 7. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the Commercial Paper project within the W&S Rev Bonds Series 2024 Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S Rev Bonds Series 2024 Fund for the EMWTP 35MGD EXP. AND PS2 project to support the above recommendations and execution of the amendment. Prior to an expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds. FUND IDENTIFIERS (FIDs): TO Fund Department ccoun Project Program ctivity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project ProgramActivity Budget Reference # Amount ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manaqer's Office by_ Jesica McEachern (5804) Originating Department Head: Chris Harder (5020) Additional Information Contact: James McDonald (4982) ATTACHMENTS 1. 60EAGLEMWTPEXPA4-CDM FID Table (WCF 05.30.25).xlsx (CFW Internal) 2. 60EAGLEMWTPEXPA4-CDM funds avail.docx (CFW Internal) 3. 60EAGLEMWTPEXPA4-CDM Map.pdf (Public) 4. Form 1295 Certificate EMWTP Ph IV Amend 4.pdf (CFW Internal) 5.ORD.APP 60EAGLEMWTPEXPA4-CDM 56022 AO25(r2).docx (Public) 6. PBS CPN 105176.pdf (CFW Internal) 7. Request for Waiver of Business Equity Goal Final-CC.pdf (CFW Internal) 8. SAM.gov search CDM.pdf (CFW Internal) 60EAGLEMWTPEXPA4-CDM FID Table 2 56022 0600430 4905160 105176 2025 $6,372,979.00 2 56022 0600430 UCMLPR 2025 ($6,372,979.00) 2 56022 0600430 105176 2025 $6,372,979.00 2 56022 0600430 4905160 105176 001430 9999 $6,372,979.00 1 2 56022 0600430 5110101 105176 001480 9999 $ 35,355.00 Staff Costs 2 56022 0600430 5110101 105176 001485 9999 $ 58,925.00 Staff Costs 1 56022 0600430 5330500 105176 001430 9999 $ 6,249,236.00 Pay to consultant 3&4) 56022 0600430 5330500 105176 001484 9999 $ 20,624.00 Soil Lab Consultant 3&4) 56022 0600430 5310350 105176 001484 9999 $ 8,839.00 Soil Lab TPW Staff