Loading...
HomeMy WebLinkAboutContract 61377-R161377-R1 CSC No. CITY OF FORT WORTH CONTRACT RENEWAL NOTICE August 4, 2025 CEC Facilities Group, LLC Attn: Legal Department 1275 Valley View Ln. Irving, TX. 75061 Re: Contract Renewal Notice City Secretary Contract No. 61377 (the "Contract") Renewal Term No. 1 of 1, October 11, 2025 to October 10, 2026 The above referenced Contract with the City of Fort Worth expires on October 10, 2025 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at httDs://www.fortworthtexas.2ov/departments/finance/nurchasin2. If you have any questions concerning this Contract Renewal Notice, please contact us at the email address listed below. Sincerely, City of Fort Worth IT Solutions I Finance I Contracts 100 Fort Worth Trail Fort Worth, TX, 76102 zz IT Finance Contractsafortworthtexas.aov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: ��By: DIGiordanoo (Aug 13, 202516:33:24 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 08/13/2025 CEC Facilities Group, LLC. By:i Name: Travis Rowe Title: Director Service Sales Date: 8/6/2025 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: : BY Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: M. K&viiv Axo&r;-, It By. M. Kevin Md—, II (Aug 13, 202516:31:28 CDT) Name: M. Kevin Anders, II Title: Assistant City Attorney Contract Authorization: M&C: N/A Approval Date: N/A Form 1295: N/A Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Domin�s�de Aug 6,202509:51:20 CDT) Name: Dominic Casagrande Title: Sr. IT Solutions Manager City Secretary: By: a Q,, om..�ss Name: Jannette Goodall Title: City Secretary P4F pon>°ncp �a POo =0 as°ysnEXPso OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 FORTWORTH, '11�lr City of Forth Worth IR Scan and Report August 1, 2025 ri City Hall Computer Room 200 Texas Street Fort Worth, TX 911 3000 W. Bolt Street Fort Worth, TX DR Site 6801 Bowman Roberts Rd. Fort Worth, TX C E C facilities group CEC Facilities Group will perform an IR Scan and Report on the electrical infrastructure at (3) Locations for City of Forth. The proposed power system study will include an Infrared thermography scan. From these scans and reports City of Fort Worth will be able to mitigate risk associated with existing electrical components. The information provided because of this study will help protect City of Fort Worth employees/customers as well as any service vendors who might come in contact with these electrical systems. SCOPE OF WORK — IR SCAN ✓ Perform infrared inspection on electrical equipment shown during the walk through ✓ IR inspection shall be performed by a certified Thermographer ✓ Thermographer shall use an infrared camera to photograph all electrical panel equipment ✓ Thermographer shall be accompanied by two Journeymen Electricians who will assist in removing panel covers ✓ Personnel Protective Equipment(PPE) shall be worn by all members of IR survey team ✓ Provide a detailed Inspection Report and Analysis of each piece of equipment surveyed ✓ Inspection Report shall highlight any anomaly's or potential issues ✓ Provide a corrective action plan based upon Inspection finding GENERAL PROVISIONS The client shall provide thefollowing: ✓ Existing electrical one line diagram (If Applicable) ✓ Access to site and electrical rooms EXCLUSIONS/CLARIFICATIONS: ✓ IR Scan of any equipment or gear not listed on this proposal ✓ ARC Flash Study, labels, and short circuit calculations ✓ Sheet work patching/painting ✓ New CAD Drawings/editing of existing CAD drawings ✓ Proposal is valid for 30 days ��CEC facilities group Perform Infrared Scan and Provide report the following locations with Panels Listed: 200 Texas Street - Annually Performed (Saturday Work) 1. UPS A - Panel CPA 1,2,3,4, 2. Panel UPS 3A 3. Panel 3-1 4. UPS B 2-2, 2-1 5. UPS B Panel UPS 6. Main Distribution panel in basement 7. EP-1 8. ATS 9. M90CFF12XX 10. EP-2 11. LKA 12. M90CFF1XX 13. disconnects feeding above gear 14. 4 - disconnects in battery room 3000 W. Bolt Street - Annually Performed (Night Work) 1. Panel LC 2. Panel A1, A2, A3 3. FDUPS2B 4. UPIA 1 & 2 5. Panel DP 6. UP1 B 7. Main Distribution Panel 8. Main Disconnect 9. ATS 10. Panel C section 1 & 2 11. UP3 section 1 &2 12. UP2 13. C1 14. UP2B 15. UPSB 1 & 2 16. B1, 32,33 6801 Bowman Roberts -Annually Performed (Normal Hours) 1. Main Disconnect 2. UMDP 3. PMDP 4. UPI 5. PLP1 6. P1 7. P2 - 2 Sections 8. P3 - 2 Sections 9. Unlabeled panel next to Panel P3 10. P4 - 2 Sections 11. P5 - 2 Sections 12. Lighting Tower box 1 &2 13. CLP3 14. CLP2 - 2 Sections 15. CLP1 - 2 Sections 16. Inspect wire ways above racks. c1111. �CEC facilities group PRICING: IR Scan and Report City of Forth City Hall Computer Room 200 Texas Street Fort Worth, TX .............................................. $7,282.00 911 3000 W. Bolt Street Fort Worth, TX..................................................................... $3,642.00 DR Site 6801 Bowman Roberts Rd. Fort Worth, TX .......................................................... $2,453.00 Pricing: Total cost for all work outlined above is $13,377.00. Price does not include sales tax. Price is valid for thirty (30) days from date of proposal. This Statement of Work or Proposal incorporates the Terms and Conditions attached hereto as fully set forth herein. As an authorized representative of City of Forth Worth or "Client", I hereby acknowledge and agree with theTerms and Conditions by signature hereto. Submitted by: Approved by: AQ�—� /00i Dianna Giordano (Aug 13, 202516:33:24 CDT) Travis Rowe Title Assistant City Manager Director Service Sales /CEC Facilities Group City of Fort Worth "PICEIC facilities group cCEC Terms and Conditions facilities group SECTION I SCOPE OF WORK AND EXTRAS 1.1 The scope of work to be performed by CECFG is limited to that specifically set forth in the Scope of Work and incorporated into this Agreement as though fully set forth herein. Any additions to the work set forth in the Scope of Work shall constitute extras and shall be an additional charge to Customer over and above the contract price. Such extras shall include but not be limited to: 1.1.1 Any additional work requested by Customer and provided by CECFG which is not specifically mentioned in the Scope of Work. 1.1.2 Any return trips to Customer's job site which CECFG is required to begin due to the failure of Customer, its agents or Its other contractors to properly schedule work for CECFG. SECTION II TERM 2.1 The scope of workto be performed under this Agreement shall be done during a mutually agreed upon schedule between the Customer and CECFG. SECTION III PAYMENT 3.1 Payments will be made on an as -invoiced basis. 3.2 Payments are due within 15 days of CECFG invoice date. Customer agrees to pay a service charge of 11/z% per month (annualized rate of 18%) on any amounts past due and further agrees to pay all costs incurred by CECFG for collections of past due amounts including courts costs and reasonable attorneys' fees. SECTION IV CANCELLATION 4.1 This Agreement may be cancelled by Customer upon two weeks written notice to CECFG or by CECFG upon two weeks written notice to Customer. In the event this Agreement is cancelled, Customer agrees to reimburse CECFG for all work completed to date, including all incidental expenses and all restocking charges CECFG may incurfrom its vendors as a result of Customer's cancellation. SECTION VDELAYS, LIABILITY, INDEMNIFICATION: 5.1 CECFG assumes no responsibility for delays or defaults in the performance of the work set forth in this Agreement due to causes beyond CECFG's control including but not limited to acts of God, armed conflicts, embargoes, strikes, or shortage of labor, raw materials or transportation. CECFG assumes no liability for engineering, design or other specifications prepared by other parties, including Customer, architects or any general contractor and further assumes no responsibility for any damages to Customer or any of its agents or employees caused by defective or negligent engineering, design or other specifications. 5.2 Customer shall indemnify CECFG against any loss or damage it sustains at the work site caused by fire, water, weather or any other cause which is not the result of CECFG's own negligence, including losses or damage caused by Customer's employees, agent or contractors. Customer agrees to insure at his own expense all merchandise and materials delivered or installed during the progress of the work against loss or damage by fire, theft or any other casualty. Customer shall be responsible for all materials and goods damaged or stolen from thejob after such materials have been delivered by CECFG to the job site. CECFG will not pay (and Customer will not demand payment of) liquidated damages for any reason whatsoever. SECTION VI MISCELLANEOUS PROVISIONS 6.1 ENTIRE AGREEMENT: This Agreement, including all Attachments, constitutes the entire understanding and agreement between CECFG and Customer. No other agreement, oral or written, expressed or implied shall limit or qualify the terms of this Proposal or these Terms and General Conditions. This Agreement may not be modified or changed except in a writing signed by both CECFG and Customer. 6.2 NOTICE TO OWNER: Failure of this contractor to pay those persons supplying material or services to complete this contract can result in the filing of a mechanic's lien on the property which is the subject of this contract pursuant to Chapter 429, RSMO. To avoid this result, you may ask this contractor for "lien wavers" from all persons supplying material or services for the work described in this contract. Failure to secure lien waivers may result in your paying for labor and materials twice. 6.3 REPRESENTATION: This is not an insurance agreement. CEC FACILITIES GROUP specifically disclaims any and all liability for any damages or costs incurred by Customer by reason of any manufacturing or installation defect in Customer's equipment and fixtures. In no event shall CEC FACILITIES GROUP be liable to Customer for any incidental or consequential damages. 6.4 LIMITATION OF LIABILITY: CEC Facilities Group's liability under this agreement, if any, shall be limited to the total amount of charges paid by Customer hereunder.