HomeMy WebLinkAboutContract 61533-A4CSC No. 61533-A4
FOURTH AMENDMENT TO
FORT WO TH CITY SECRETARY CONTRACT NO. 61533
This Fourth Amendment to Fort Worth City Secretary Contract No. 61533 ("Fourth
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and EMA, Inc. a Minnesota corporation ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 61533 beginning June 7, 2024 (the "Agreement"); and
WHEREAS, the contract was previously amended to correct a rounding error on the
Compensation and Payment Schedule;
WHEREAS, the contract was amended to increase the spending authority and to extend
the term of Phase I, moving the expiration of both Phase I and the contract from June 7, 2025 to
July 31, 2025;
WHEREAS, the contract was amended to add the Phase II Statement of Work and Project
Schedule documents to Exhibit A, and the EMA Consultant Request Form was also added to
Exhibit A, along with the requirement that the final $215,000.00 of the contract's spending
authority be accessible only after Fort Worth completes a fully executed EMA consultant Request
Form, to authorize work;
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to update the Phase II milestone pricing.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The EMA Phase II Compensation and Payment Schedule, attached to this Fourth
Amendment as Exhibit A-3, shall replace the Pricing table that was added in the
Third Amendment as Exhibit A-1;
2. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fourth Amendment to Fort Worth City Secretary Contract No. 61533 Page 1 of 3
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By: 0��
Name: Jesica McEachern
Title: Assistant City Manager
Date:
08/26/2025
Approval Recommended:
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B y:
Chris[op er Aug 1, 2025065842 CDT)
Name:
Christopher Harder, P. E.
Title:
Director, Water Departmer4
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Attest:
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By:
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Name:
Jannette Goodall
Title:
City Secretary
VENDOR:
EMA, Inc.
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By:
Name: Michael Moosavi
Title: Vice President
Date: 08/18/2025
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: Rlchar ug 18,202516:08:57 CDT)
Name: Richard Lisenbee
Title: Sr. IT Manager, Water Department
Approved as to Form and Legality:
By:
Name: Hye Won Kim
Title: Assistant City Attorney
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fourth Amendment to Fort Worth City Secretary Contract No. 61533 Page 2 of 3
Exhibit A-3
EMA Phase II Compensation and Payment Schedule
Fourth Amendment to Fort Worth City Secretary Contract No. 61533 Page 3 of 3
Compensation and Payment Schedule
Fixed Price
This is a Fixed Price deliverable -based agreement for services and actual expenses. The total cost to FWWD for the
performance of the tasks contained in the Statement of Work (SOW) shall not exceed the amount shown, except in the case
that executed Change Orders have been approved and executed.
Milestone Payments
The following table of milestones are based on the key activities of the project and are tied to the acceptance of the
corresponding deliverables as found in the SOW.
Table 1: Water Customer Information System (CIS) Consultant Project Milestone Payment Schedule
Monthly 01 Project Management Month 1
Monthly 02 Project Management Month 2
Monthly 03 Project Management Month 3
Monthly 04 Project Management Month 4
Monthly 05 Project Management Month 5
Monthly 06 Project Management Month 6
Monthly 07 Project Management Month 7
Monthly 08 Project Management Month 8
Monthly 09 Project Management Month 9
Monthly 10 Project Management Month 10
Monthly 11 Project Management Month 11
Monthly 12 Project Management Month 12
MP01 Task 2-2: Proposal Management and Evaluation - Software
MP02 Task 2-3: Demonstration Script Development and Vendor Invitations
MP03 Task 2-4: Evaluate RFP Responses for Short List
MP04 Task 2-5: Conduct Short -Listed Vendor On -Site Demonstrations (up to three)
MP05 Task 2-6: Vendor Reference Calls
MP06 Task 2-7: Assistance Determination of Preferred Software Vendor
Month #2
$11,526.67
Month #3
$11,526.67
Month #4
$11,526.67
Month #5
$11,526.67
Month #6
$11,526.67
Month #7
$11,526.67
Month #7
$11,526.67
Month #8
$11,526.67
Month #9
$11,526.67
Month #10
$11,526.67
Month #11
$11,526.67
Month #12
$11,526.67
Month #2
$9,771.00
Month #2
$28,644.00
Month #3
$52,646.00
Month #4
$55,048.00
Month #4
$2,340.00
Month #4
$5,584.00
Phase 2 - Water Customer Information System (CIS) Consultant Payment Schedule Page 11
MP07
Task 2-8: Selected Software Vendor Contract Assistance
Month #5
MP08
Task 2-9: Proposal Management and Evaluation for System Integrator
Month #8
MP09
Task 2-10: Development of Deployment Scripts for System Integrators
Month #9
MP10
Task 2-11: Evaluation of System Integrator Responses and Short -Listing
Month #10
MP11
Task 2-12: Conduct On -Site Deployment Workshops with Short -Listed Integrators
Month #11
MP12
Task 2-13: Reference Calls for Short -Listed Integrators
Month #11
MP13
Task 2-14: Assistance with Selection of Preferred SI
Month #11
MP14
Task 2-15: Selected System Integrator Contract Assistance
Month #12
MP15
Task 2-16: Prepare to Implement
Month #12
MP16
Total Milestones
Expenses
Milestone Total
Task
Organizational Change Management, Business Process Re -engineering, and Data
TBD
Orders
Quality
Contract Total
$15,432.00
$9,771.00
$17,192.00
$46,699.00
$55,048.00
$2,340.00
$5,584.00
$15,432.00
$13,677.00
$473,528.00
$56,823.00
$530,351.00
$215,000.00
$745,351.00 1
Phase 2 - Water Customer Information System (CIS) Consultant Payment Schedule Page 12
FoRTWoRTHD
Routing and Transmittal Slip
Water
Department
DOCUMENT TITLE: EMA, Inc. - Fourth Amendment
M&C: CPN: CSO: 61533
DOC #:
TO:
ROLE: APPROVER
INITIALS:
Edward J. Williams, Project Manager
Approver �rui
Rick Lisenbee, Sr. IT Manager
Signer
Michael Moosavi, Vice President, EMA
Signer
Shane Zondor, Assistant Director
Approver
Jan Hale, Deputy Director
Approver
Chris Harder, Director
Signer
Hye Won Kim, Assistant City Attorney
Signer
Jesica McEachern, Assistant City Manager
Signer
Katherine Cenicola, Assistant City Secretary
Approver Kc
Jannette Goodall, City Secretary
Signer
Allison Tidwell, Administrative Assistant
Form Filler
Charmaine Baylor, Sr. IT Business Planner
Acceptor
EXPLANATION
Please sign and/or approve this Fourth Amendment to CSC 61533, the contract between EMA, Inc.
(EMA) and the City of Fort Worth (City) for the selection of the new Water Billing System. This
Amendment replaces the Pricing table from the Third Amendment with the Phase II Compensation
and Payment Schedule.
If you have questions or concerns, please email me.
Charmaine Baylor
Senior IT Business Planner
Water IT
Fort Worth Water Department
Phone: 817.392.6629