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Home My WebLink AboutContract 62624-R1CSC No. 62624-R1 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION July 17, 2025 Facilitech, Inc dba Business Interiors Attn: Mary Arnett I I I I Valley View Lane Irving, TX 75061 Re: Contract Renewal Notice Contract No. 62624 ("Contract") Renewal Term No. 1: October 1, 2025 to September 30, 2026 The above -referenced Contract with the City of Fort Worth expires on September 30, 2025 ("Expiration Date"). Pursuant to the Contract, renewals are at the mutual agreement of the parties. This letter is to inform you that the City is requesting to renew the Contract for an additional one- year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. To agree to renew the Contract for an additional one-year period, please sign and return this request to exercise renewal option, along with a copy of your current insurance certificate, to the address set forth below. Please log onto PeopleSoft Purchasing at httn://fortworthtexas.2ov/purchasin2 to ensure that your company information is correct and up to date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Elyse Dara 817-392-0501 Elyse.Dara@fortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Valerie Washington (Aug 12, 2025 12:16:18 CDT) Name: Valerie Washington Title: Assistant City Manager Date: 08/12/2025 APPROVAL RECOMMENDED: By: f7( 4a Name: Marilyn Marvin Title: Property Management Director ATTEST: a44 �an�Il o*FOBt��O �o 0 By: V � Opan nEp6g44 Name: Jannette Goodall Title: City Secretary Facilitech, Inc. dba Business Interiors By: Mary Arnett(A 202516:35:47 CDT) Name: Mary Arnett Title: CFO Date: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Dvllse GaYvi By: Denise Garcia (Aug 12, 2025 08:21:27 CDT) Name: Denise Garcia Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: 9¢aaiL GtJianr� Name: Jessika Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0970 Date Approved: 11/12/2024 Form 1295 Certification No.: 2024-1222810 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 Docusign Envelope ID: 4F9D8531-7099-43A2-BF8E-4B78C468EAFE Region XIV Education Service Center 1850 Highway 351 Abilene, TX 79601-4750 325-675-8600 FAX 325-675-8659 April 15, 2025 Jamie Noguchi Special Projects Manager Egan Visual Corporation 300 Hanlan Rd Vaughan, ON L41-3136 Sent via email to: jnoguchi@egan.com Re: Renewal of Region 14 ESC contract # 07-86 Furniture Dear Jamie Noguchi: Region 14 Education Service Center is pleased to announce it is renewing contract # 07-86 Furniture for the period October 01, 2025 through September 30, 2026, in accordance with the contract. If you have any questions or concerns, feel free to contact me at (325) 675-7003. Sincerely, Signed by: ZYFE�� jc� Te rreySa7B... Region 14, Chief Financial Officer City of Fort Worth, Texas Mayor and Council Communication DATE: 11/12/24 M&C FILE NUMBER: M&C 24-0970 LOG NAME: 13P COOP BUSINESS INTERIORS MC PMD SUBJECT (ALL) Authorize Agreements with Facilitech, Inc dba Business Interiors Using Various Cooperative Agreements as an Authorized Dealer for Various Manufacturers for the Purchase, Design, and Installation of Furniture for All City Departments Housed at New City Hall for a Combined Amount Up to $1,500,000.00 for the Initial Term and Authorize Four Consecutive One -Year Renewal Options for $1,725,000.00 for Renewal 1, $1,983,750.00 for Renewal 2, $2,281,313.00 for Renewal 3, and $2,623,509.00 for Renewal 4 RECOMMENDATION: It is recommended that the City Council authorize agreements with Facilitech, Inc dba Business Interiors using various cooperative agreements as an authorized dealer for various manufacturers for the purchase, design, and installation of furniture for all City Departments housed at New City Hall for a combined amount up to $1,500,00.00 for the initial term and authorize four consecutive one-year renewal options for $1,725,000.00 for renewal 1, $1,983,750.00 for renewal 2, $2,281,313.00 for renewal 3, and $2,623,509.00 for renewal 4. DISCUSSION: The Purchasing Division was approached by the Property Management Department (PMD) to procure an agreement for furniture and installation and design services for all City Departments housed at New City Hall. Facilitech, Inc. dba Business Interiors is the current provider of furniture as well as the installation and design at New City Hall. To ensure consistency and compatibility as additional or replacement furniture is purchased, staff recommends contracting with Facilitech, Inc. dba Business Interiors as an authorized dealer of various manufacturers for the purchase of furniture and installation and design using the cooperative contracts listed below. These agreements will be used for the purchase or replacement of furniture at New City Hall after the Future City Hall CMAR Agreement (CSCO 57973) has expired. Cooperative Cooperative Manufacturer Cooperative Cooperative Current Final Name Reference Expiration Expiration Date Date AIISeating Corporation TIPS 210305 5/31/2026 5/31/2026 IAndreu World Chicago TIPS 220303 5/31/2027 5/31/2027 (Egan Visual Corporation OMNIA Partners 07-86 9/30/2025 9/30/2030 IEnwork- ASSA Group DBA Enwork OMNIA Partners I R191819 I, 4/30/2025 _ 4/30/2025 IFellowes SOURCEWELL #091423-FELL 12/4/2027 12/4/2030 Magnuson Group OMNIA Partners 07-104 I 9/30/2025 9/30/2030 Mooreco Inc. TIPS I 230301 5/31/2028 5/31/2028 (National Office Furniture (Kimball International) I OMNIA Partners R191811 4/30/2025 4/30/2025 IOFS Brands SOURCEWELL #091423-OFS 12/4/2027 12/4/2030 (Special T OMNIA Partners 07-122 9/30/2025 9/30/2030 ISteelcase Inc. SOURCEWELL #091423-STI I 12/4/2027 12/4/2030 (Studio TK - TEKNION LLC SOURCEWELL #091423-TKN I 12/4/2027 12/4/2030 Stylex Inc - Stylex Seating TIPS 230301 4/31/2028 4/31/2028 IThe HON Company LLC. BuyBoard 667-22 3/31/2025 3/31/2025 IThe HON Company LLC. OMNIA Partners R191804 4/30/2025 4/30/2025 IVia Inc. OMNIA Partners 07-128 I 9/30/2025 9/30/2030 FUNDING: The combined annual amount for the initial term of the agreements is up to $1,500,000.00; however, the actual amount used will be based on the need of the department and available budget. RENEWAL OPTIONS: The agreements may be renewed up to four (4) consecutive one-year renewal options for up to $1,725,000.00 for renewal 1, $1,983,750.00 for renewal 2, $2,281,313.00 for renewal 3, and $2,623,509.00 for renewal 4. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FURNITURE REQUESTS: PMD has implemented a structured process and a designated form to address the purchase of furniture, installation and design services using this vendor for departments housed at City Hall. Departments shall submit a form using the New City Hall Facilities Management Routine Request which is found on the City intranet. Departments shall not purchase, design or install furniture at City Hall without Property Management Department approval. SUCCESSOR CONTRACTS: The City will initially use the BuyBoard, The Interlocal Purchasing System (TIPS), Sourcewell and OMNIA Partners (OMNIA) contracts listed above to make purchases authorized by this Mayor and Council Communication (M&C). In the event a BuyBoard, TIPS, Sourcewell and OMNIA cooperative contract is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. In the event a BuyBoard, TIPS, Sourcewell and OMNIA Partners cooperative agreement is not extended, but BuyBoard, TIPS, Sourcewell and OMNIA executes new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City to purchase furniture and services under the new BuyBoard, TIPS, Sourcewell and OMNIA contract(s). If this occurs, in no event will the City continue to purchase furniture and services under the new agreement(s) for more than four (4) years without seeking Council approval. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of items. BuyBoard, TIPS, Sourcewell and OMNIA contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. Information of publication of all cooperative purchasing agreements have been provided per the table below. IlCooperative Name Solicitation Number Cooperative Reference Dates of Public Notices Bid Opened BuyBoard RFP 667-22 667-22 7/21 /2021, 7/22/2021, 7/28/2021, 7/29/2021 10/28/2021 OMNIA Partners RFP 19-18 R191804 11/7/2019, 11/8/2019, 11/14/2019, 11/20/2019 12/11/2019 OMNIA Partners RFP 19-18 R191811 11/7/2019, 11/8/2019, 11/14/2019, 11/20/2019 12/11/2019 II OMNIA Partners RFP 19-18 I R191819 11/7/2019, 11/8/2019, 11/14/2019, 11/20/20191 12/11/2019 II OMNIA Partners RFP 24-22 I 07-86 6/14/2022, 6/21/2022 OMNIA Partners RFP 24-22 07-104 6/14/2022, 6/21/2022 I OMNIA Partners RFP 24-22 07-122 6/14/2022, 6/21/2022 I OMNIA Partners RFP 24-22 07-128 6/14/2022, 6/21/2022 Sourcewell RFP 091423 I #091423-TKN 7/27/2023, 7/28/2023, 8/3/2023 Sourcewell RFP 091423 #091423-OFS 7/27/2023, 7/28/2023, 8/3/2023 Sourcewell RFP 091423 #091423-STI 7/27/2023, 7/28/2023, 8/3/2023 Sourcewell RFP 091423 #091423-FELL 7/27/2023, 7/28/2023, 8/3/2023 TIPS RFP 210305 I 210305 3/4/2021, 3/5/2021, 3/11 /2021, 3/12/2021 TIPS RFP 220303 I 220303 3/3/2022, 3/10/2022 I TIPS RFP 230301 I 230301 3/2/2023, 3/9/2023 7/21 /2022 7/21 /2022 7/21 /2022 7/21 /2022 9/14/2023 9/14/2023 9/14/2023 9/14/2023 4/16/2021 4/18/2022 4/21 /2023 BUSINESS EQUITY - A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 Dana Burghdoff 8018 Oriainatina Business Unit Head: Reginald Zeno 8517 Marylin Marvin 7708 Additional Information Contact: Jo Ann Gunn 8525 Maria Canoura 2526