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Home My WebLink AboutContract 62858-R1CSC No. 62858-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 21, 2025 Dealers Electrical Supply Company Attn: Daryl Donaldson 2320 Columbus Avenue Waco, TX 76701 Re: Contract Renewal Notice Contract No. CSC No. 62858 (the "Contract") Renewal Term No. 1: August 1, 2025 to July 31, 2026 The above referenced Contract with the City of Fort Worth expires on July 31, 2025 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.aov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, TyIX11whider (Jut 22, 2025 11:02 CDT) Tyson Whitler 817-392-8083 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal No.I Page 1 of 2 CSC No. CITY OF FORT WORTH i By: Name: Jesica McEachern Title: Assistant City Manager Date: 08/05/2025 APPROVAL RECOMMENDED: I-rusun_ By: Lauren Prieur (Jul31, 2025 13:39:36 CDT) Name: Lauren Prieur Title: Director, TPW ATTEST: ann poF Fo►er�da p�a 09dd Pao OVS o=d ad4n nEXp5o4p By: Name: Jannette S. Goodall Title: City Secretary Dealers Electrical Supply Company By: 44L:�' Name: Daryl Donaldson Title: Vice President Sales and Marketing CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. G(�i�ti By: Ty n Whitler (Jul 22, 202511:02 CDT) _ Name: Tyson Whitler Title: Parts/Materials Supervisor TPW APPROVED AS TO FORM AND LEGALITY: ,A�irc.:.rc� i�uiLc�xtarac� By: Name: Amama Muhammad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0071 Date Approved: 01-28-2025 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal No.l Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 01/28/25 M&C FILE NUMBER: M&C 25-0071 LOG NAME: 13PCOOP ELECTRICAL AND PLUMBING SUPPLIES LSJ PMD SUBJECT (ALL) Authorize Non -Exclusive Agreements with Dealers Electrical Supply Co. and Elliott Electric Supply, Inc. Using Multiple Cooperative Agreements for Electrical Supplies and Plumbing Equipment for a Combined Annual Amount Up to $1,929,150.00, Authorize Two One -Year Renewal Options for the Same Annual Amount for All City Departments, and Ratify Expenditures Up to $200,000.00 for Purchases Made December 2024- February 2025 RECOMMENDATION: It is recommended that the City Council authorize non-exclusive agreements with Dealers Electrical Supply Co. and Elliott Electric Supply, Inc. using multiple cooperative agreements for electrical supplies and plumbing equipment for a combined annual amount up to $1,929,150.00, authorize two one-year renewal options for the same annual amount for all City Departments, and ratify expenditures up to $200,000.00 for Purchases Made December 2024- February 2025. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize non-exclusive agreements that will be used by all City departments to purchase electrical supplies and plumbing equipment to update and maintain City -owned property. The agreements will be with Dealers Electrical Supply Co. and Elliott Electric Supply, Inc. using multiple cooperative agreements. The most current agreements expired on November 30, 2024. It is also requested that City Council approve the ratification of expenditures up to $200,000.00 for the purchase of electrical supplies made from December 2024 through February 2025 (when the new agreements are executed). Staff reviewed the pricing and recommends awarding agreements to Dealers Electrical Supply Co, using The Interlocal Purchasing System's (TIPS) Cooperative Contract 230502 and Elliott Electric Supply, Inc., using BuyBoard Cooperative Contract 657-21. TIPS Cooperative Contract 230502 was published on May 4, 2023 and May 11, 2023. Responses were opened on June 16, 2023. BuyBoard Cooperative Contract 657-21 was published on January 27, 2021, and February 2, 2021. Responses were opened on June 17, 2021. Both cooperative contracts offer fixed discounts. The maximum amount allowed under the agreements citywide will be $1,929,150.00. However, the actual amount used will be based on needs of the department and available budget. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local government seek competitive bids for purchase of the item. TIPS and Buyboard contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. TERM: The initial term of the agreement with Dealers Electrical Supply, Co., will begin upon execution and expire July 31, 2025 to correspond with the terms of the cooperative contract. The initial term of the agreement with Elliott Electric Supply, Inc., will begin upon execution and expire November 30, 2025 to correspond with the terms of the cooperative contract. These Agreements may be renewed for up to two additional one- year terms for the same annual amount at the City's option. BUSINESS EQUITY - A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION:, The Director of Finance certifies that funds are available in the current operating budgets, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the purchase agreements. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 Dana Burghdoff 8018 Oriainatina Business Unit Head: Reginald Zeno 8517 Marilyn Marvin 7708 Additional Information Contact: Brandy Hazel 8087 LaKita Slack -Johnson 8314 FORT WORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Dealers Electrical Supply CO. For: lst Renewal TIPS 230502 M&C: 25-0071 CPN: CSO: 62858 DOC#: Date: _ To: Name Department Initials Date Out 1. Tyson Whitler TPW- Signature 2. Anna Benavides TPW — Initials 3. Martin Phillips TPW- Initials MA P 4. Lauren Prieur TPW- Signature . 5. Amarna Muhammad Legal- Signature Am 6. Jesica McEachern ACM- Signature C * 7. Ronald Gonzales I CSO — Initial K� 8. Jannette Goodall CSO-Signature9. Allison Tidwell CSO-Assign CSC-- 10. Tabitha Giddings TPW-Admire 11. 10. DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ®No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs