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Home My WebLink AboutContract 58142-A2R358142-A2 R3 CSC No. SECOND AMENDMENT AND THIRD RENEWAL TO CITY OF FORT WORTH CONTRACT 58142 This Second Amendment and Third Renewal is entered into by and between the City of Fort Worth ("City"), a home rule municipality, with its principal place of business at 100 Fort Worth Trail, Fort Worth, Texas, and Carahsoft Technology Corporation ("Vendor"). City and Vendor are each individually referred to herein as a "party" and collectively referred to as the "parties." WHEREAS, on September 28, 2022, the parties entered into City Secretary Contract No. 58142 for the provision of Software as a Service (SaaS) Migration Services to transition the Accela on -premise Land Management instance to the Accela Cloud ("Agreement/Contract"); WHEREAS, the current term of the Agreement is set to expire on September 29, 2025; WHEREAS, the Parties wish to renew the Agreement to align its term with the underlying General Services Administration (GSA) Schedule Contract No. 47QSWA18D008F; and WHEREAS, the Parties also wish to clarify the number of remaining renewal options authorized by M&C 22-0728 on September 27, 2022. NOW, THEREFORE, the parties, acting herein by the through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS The Agreement is hereby amended to align with the term of the underlying Cooperative Agreement, GSA Contract No. 47QSWA18D008F. Pursuant to M&C 22-0728, the Third Renewal Term shall begin on August 22, 2025, and shall end on August 21, 2026. Renewal Term Number Renewal Term Number 1 Renewal Term Number 2 Renewal Term Number 3 Renewal Term Number 4 Beginning Date of Term Member 30, 2023 September 30, 2024 August 22, 2025 August 22, 2026 2. RENEWALS Term Expiration Date September 29, 2024 September 29, 2025 August 21, 2026 August 21, 2027 The Agreement is hereby renewed for Renewal Term Number 3, with pricing in accordance with Exhibit A-1 attached hereto and made a part thereof the Agreement. OFFICIAL RECORD 3. CITY SECRETARY FT. WORTH, TX Second Amendment and Third Renewal to Fort Worth City Secretary Contract No. 58142 Page 1 of 4 CSC No. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 4. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. [Signature Page Follows] Second Amendment and Third Renewal to Fort Worth City Secretary Contract No. 58142 Page 2 of 4 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH: By: Dianna Gi� o (Sep 3, 2025 11:58:33 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 09/03/2025 APPROVAL RECOMMENDED: By: /-� ��.'. Name: Kevin Gunn Title: Director, IT Solutions Department ATTEST: w 9 ��nfl �FORT�9dd p� O /.g Opp*ooe By: oQpo*�d iiatJ£on�iea Cuuce�ii pawn nEX o54b Name: Jannette Goodall Title: City Secretary VENDOR: Carahsoft Technology Corporation By: 4)at1--& La� Name: Natalie LeMav O Title: State and Local Contracts Manager Date: 08/28/2025 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Steven Vandever (Aug 29, 2025 14:39:12 CDT) Name: Steven Vandever Title: Sr. IT Solutions Manager APPROVED AS TO FORM AND LEGALITY: Candace Pacglioro By: Candace Pagliara (Sep 2, 202511:41:24CDT) Name: Candace Pagliara Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0097 Approval Date: 2/14/2023 Form 1295: 2022-930827 ATTEST: By: -;A�� Name: Marissa Levine Title: Contracts Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Amendment and Third Renewal to Fort Worth City Secretary Contract No. 58142 Page 3 of 4 CSC No. Exhibit A-1 (Attached) Second Amendment and Third Renewal to Fort Worth City Secretary Contract No. 58142 Page 4 of 4 GOVERNMENT - PRICE QUOTATION ACCELA GOVERNMENT AT CARAHSOFT 11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON, VIRGINIA 20190 MAccela PHcarahsoft. ONE (703) 871-8500 1 FAX (703) 871-8505 1 TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM TO: Kathy Agee -Dow FROM: Leslie Valdez CITY OF FORT WORTH Carahsoft Technology Corp. 100 Fort Worth Trl 11493 Sunset Hills Road Fort Worth, TX 76102 USA Reston, Virginia 20190 EMAIL: Kathryn.Agee-Dow@fortworthtexas.gov PHONE: (817) 392-8461 EMAIL: Leslie.Valdez@carahsoft.com PHONE: (571) 662-3036 TERMS: GSA Schedule No: 47QSWAl8DO08F QUOTE NO: 57847242 Term: August 22, 2018 - August 21, 2028 QUOTE DATE: 07/10/2025 FTIN: 52-2189693 Shipping Point: FOB Destination QUOTE EXPIRES: 10/16/2025 Credit Cards: VISA/MasterCard/AMEX RFQ NO: Remit To: Same as Above SHIPPING: ESD Payment Terms: Net 30 (On Approved Credit) TOTAL PRICE: $1,337,981.15 Cage Code: 1P3C5 DUNS No: 088365767 TOTAL QUOTE: $1,337,981.15 UEI: DT8KJHZXVJH5 Business Size: Other than Small Sales Tax May Apply LINE NO. PART NO. DESCRIPTION - QUOTE PRICE QTY EXTENDED PRICE YEAR 4 OF 5 1 MS-00-000700R4-611 Accela Managed Application Services for SaaS - per $24,786.6648 GSA 12 $297,439.98 month (4th Renewal Term) Accela Inc - MS-00-000700R4 Start Date: 10/17/2025 End Date: 10/16/2026 2 SS21000MU700R3-611 Multi -Solution -Accela Annual - SaaS (3rd Renewal Term) $1,610.49 GSA 536 $863,222.64 Accela Building and Planning Accela Inc - SS21000MU700R3 Start Date: 10/17/2025 End Date: 10/16/2026 3 AS-00-DAC700R3-611 Accela Enhanced Reporting Database for SaaS (Based $177.15 GSA 536 $94,952.40 on Total Licensed User Count) (3rd Renewal Term) Accela Inc - AS-00-DAC700R3 Start Date: 10/17/2025 End Date: 10/16/2026 4 SS31 FIRDE700R3-611 Accela Fire Essentials Device License - SaaS (3rd $1,069.69 GSA 77 $82,366.13 Renewal Term) Accela Inc - SS31 FIRDE700R3 Start Date: 10/17/2025 End Date: 10/16/2026 YEAR 4 OF 5 SUBTOTAL: $1,337,981.15 SUBTOTAL: Year 4 of 5 TOTAL PRICE: TOTAL QUOTE: $1,337,981.15 $1,337,981.15 $1,337,981.15 Enhanced Reporting Database pricing is based on a percentage of SaaS Annual Contract Value. As SaaS Annual Contract Value increases/decreases based on seat count changes or annual uplift ERD pricing will be adjusted accordingly at contract renewal. All use of the Accela services specified in this document shall be governed by the Accela Subscription Services and Support Agreement under GSA MAS at https://www.carahsoft.com/buy/gsa-schedule-contracts/approved-csas ("Accela Terms"). By placing an order, customer accepts and agrees to be bound by the Accela Terms CONFIDENTIAL QUOTE DATE: 07/10/2025 PAGE 1 of 1 QUOTE NO: 57847242 M&C Review Page 1 of 3 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORTWORTH REFERENCE **M&C 23- 04AMEND CITY SECRETARY DATE: 2/14/2023 NO.: 0097 LOG NAME: CONTRACT 58142 WITH CARAHSOFT TECHNOLGY CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize an Amendment to City Secretary Contract 58142 with Carahsoft Technology Corporation, Increasing the Number of Required Licenses for the Information Technology Systems Initiative Project to Fund the Accela Cloud Migration Project, Adopt Appropriation Ordinance, and Amend Fiscal Years 2023-2027 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize the amendment to the City Secretary Contract 58142 increasing the total number or required licenses to access the Accela Cloud application from the original 400 to 536; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Special Purpose Fund in the amount of $130,888.00 from available funds, within the Developer Tech Improvement project ( City Project No. S00164) for the purpose of transferring to the General Capital Projects Fund to fund the ARPA for Information Technology Services Initiatives project related to the Accela Cloud Migration; 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the General Capital Projects Fund in the amount of $130,888.00 transferred from the Special Purpose Fund for the purpose of funding the ARPA for Information Technology Services Initiatives project (City Project No. 103746) related to the Accela Cloud Migration; and 4. Amend the Fiscal Years 2023-2027 Capital Improvement Program. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to appropriate funding with the General Capital Projects Fund transferred from the Special Purpose Fund to cover the costs associated with the increased of the number of departmental licenses associated with the Accela Cloud Migration. During the formulation of City Secretary Contract 58142, authorized by M&C 22-0728, an analysis of current users set the number of licenses required at 400. As a follow-up during the execution phase of the project, Development Services staff polled user departments and found that going forward the number of licenses required would need to increase from the 400 to 536, which breaks down as follows: Department Name Development Services Fire Code Compliance Water Requested Number of Licenses 279 100 34 http://apps.cfwnet.org/council_packet/mc review.asp?ID=30723&councildate=2/14/2023 2/15/2023 M&C Review Page 2 of 3 Transportation and Public Works 99 Neighborhood Services 6 Park and Recreation 10 TOTAL 536 A quote obtained from Carahsoft Technology Corporation referencing General Services Administration Schedule 47QSWAl8DO08F for the additional 136 licenses is $130,888.00, bringing the overall contract total to $1,379,887.00 for the first year. Maintenance costs for future years will include the additional 136 licenses. M&C 22-0728 authorized four additional annual renewals for City Secretary Contract 58142, using General Services Administration Schedule 47QSWAl8D008F. Funding for this project was not included in the FY2023-2027 Capital Improvement Program due to the fact it was not identified until after the budget was approved. The action in this M&C will amend the FY2023-2027 Capital Improvement Program as approved in connection with Ordinance 25773-09- 2022. Funding is available in the Developer Tech Improvements Project within the Special Purpose Fund for the purpose of transferring to the General Capital Project Fund for the ARPA for its ITS Initiatives Project. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are currently available in the Developer Tech Improvements Project within the Special Purpose Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the General Capital Projects Fund for the ARPA for ITS Initiatives Project related to Accela Cloud. Prior to expenditures being incurred, the Development Services and Information Technology Systems Departments have the responsibility of verifying the availability of funds. TO Fund Department Account Project Program Activity ' Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project ID ID Submitted for Citv Manager's Office bv: Oriainatina Department Head: Additional Information Contact: Program Activity Budget Reference # Year (Chartfield 2) Valerie Washington (6192) Kevin Gunn (2015) Mark Deboer (8598) Amount ATTACHMENTS 04AMEND CITY SECRETARY CONTRACT 58142 WITH CARAHSOFT TECHNOLGY funds availabilitv.Ddf (CFW Internal) 04AMEND CITY SECRETARY CONTRACT 58142 WITH CARAHSOFT TECHNOLGY Updated FID.xlsx (CFW Internal) Carahsoft Form 1295 2022-930827.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=30723&councildate=2/14/2023 2/15/2023 M&C Review Page 3 of 3 ORD.APP04AMEND CITY SECRETARY CONTRACT 58142 WITH CARAHSOFT TECHNOLGY 25002 AO23 (r2).docx (Public) ORD.APP04AMEND CITY SECRETARY CONTRACT 58142 WITH CARAHSOFT TECHNOLGY 30100 AO23 (r3).docx (Public) http://apps.cfwnet.org/council_packet/mc review.asp?ID=30723&councildate=2/14/2023 2/15/2023