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Home My WebLink AboutContract 62067-R162067-R1 CSCO No CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 23, 2025 Tradebe Environmental Services, LLC Attn: Curtis Russell 1433 E. 83rd Ave. Ste. 200 Merrillville, IN. 46410 Re: Contract Renewal Notice Contract No. CSCO No. 62067 (the "Contract") Renewal Term No. 1: September 1, 2025 to August 31, 2026 The above referenced Contract with the City of Fort Worth expires on August 31, 2025 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the City's sole discretion. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide the written acknowledgment does not affect the renewal of this Agreement. Please log onto PeopleSoft Purchasing at httn://fortworthtexas.2ov/purchasin2 to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, i Roger Grantham Environmental Supervisor 817-392-8592 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pagel of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH Ilap� W4-4� By: Valerie Wa;-...nEton (Seo 3. 2025 10:53:50 CDT) Name: Valerie Washington Title: Assistant City Manager APPROVAL RECOMMENDED: By: 4 Name: Wyndie Turpen Title: Assistant Environmental Services Director ATTEST: �poar"°o a ° p90d Odin nnXos`� By: Name: Jannette S. Goodall Title: City Secretary Tradebe Environmental Services, LLC By: Co�T'in Burden (Aug 8, 2025 09:44:46 EDT) Name: Colin Burden Title: Director of Contracts, Proposals and Pricing CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 4� Name: Roger Grantham Title: Environmental Supervisor APPROVED AS TO FORM AND LEGALITY: M. fCwwl And &rs-, /I By: M. Kevin Anders, II (Sep 2, 2025 12:24:57 CDT) Name: M. Kevin Anders, II Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0665 Date Approved: _2024-1160797 Form 1295 Certification No.: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Page 1 of 3 Official site of the City of Fort Worth, Texas ACITY COUNCIL AGEND FORT_ORRTT_N_ Create New From This MSC DATE: 8/13/2024 REFERENCE **M&C 24- LOG NAME: 22HAZARDOUS WASTE NO.: 0665 DISPOSAL RFP NO. 24-0119 CODE: C TYPE: CONSENT PUBLIC NO NO SUBJECT: (ALL) Authorize the Execution of Non -Exclusive Service Agreements with Clean Earth Environmental Solutions, Inc., Tradebe Environmental Services, LLC and Heritage Environmental Services, LLC for Hazardous Waste Disposal Services in an Estimated Combined Amount Up to $900,000.00 for the Initial Term with Four Additional One -Year Renewal Options for the Environmental Services Department RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive service agreements with Clean Earth Environmental Solutions, Inc., Tradebe Environmental Services, LLC, and Heritage Environmental Services, LLC for hazardous waste disposal services in an estimated combined amount up to $900,000.00 for the initial term with four additional one-year renewal options for the Environmental Services Department. DISCUSSION: The Environmental Services Department issued a Request for Proposal (RFP) to procure an agreement for the packaging, transportation, recycling, and disposal of aggregated household hazardous waste commonly collected at the Environmental Collection Center and drop-off stations, as well as disposal of City -generated hazardous, non -hazardous, and special waste. The City of Fort Worth (City) will utilize this agreement to safely collect, transport, treat, and dispose of hazardous materials in compliance with regulations and minimize environmental risks. In order to procure these services, the Environmental Services Department purchasing staff issued Request for Proposal (RFP) No. 24-0119. The RFP consisted of detailed specifications describing the project background, vendor requirements, and other requirements to perform the services. The RFP was advertised in the Fort Worth Star -Telegram on February 7, 2024, February 14, 2024, February 21, 2024, February 28, 2024, March 6, 2024, and March 13, 2024. The City received three responsive proposals. An evaluation panel consisting of representatives from the Environmental Services, Diversity and Inclusion, and Information Technology Solutions evaluated and scored the responses using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Proposers Evaluation Factors A B C 11 D 11 Total Score11 Rank Clean Earth Environmental Solutions, 17.08 10.67 13 35 75.75 1 Inc. Tradebe Environmental Services, 17.92 12 14.33 14.16 58.41 2 LLC Heritage Environmental Services, 16.25 13 12.33 9.252 50.84 3 LLC http://apps.cfwnet.org/council_packet/mc review.asp?ID=32371&councildate=8/13/2024 9/3/2025 M&C Review Page 2 of 3 Evaluation Criteria: • A) Proposer's Qualifications and Experience • B) Availability of Resources to Provide Services • C) Proposer's Approach to Perform Services • D) Cost After evaluation, the panel concluded that Clean Earth Environmental Solutions, Inc., Tradebe Environmental Services, LLC and Heritage Environmental Services, LLC present the best value and the necessary coverage for the City. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' proposals each meet specifications. FUNDING: The maximum combined annual amount allowed under the agreements will be $900,000.00; however, the actual amount used will be based on the needs of the department and the available budget. Funding is budgeted in the General Operating & Maintenance categories in the Solid Waste and Environmental Protection Funds for the Environmental Services Department. BUSINESS EQUITY: Clean Earth Environmental Solutions, Inc. is in compliance with the City's Business Equity Ordinance by submission of the prime contractor waiver form. The City's Business Equity Goal on this project is 11\%. BUSINESS EQUITY: Tradebe Environmental Services LLC is in compliance with the City's Business Equity Ordinance by submission of the prime contractor waiver form. The City's Business Equity Goal on this project is 11\%. BUSINESS EQUITY: Heritage Environmental Services, LLC is in compliance with the City's Business Equity Ordinance. Heritage Environmental Services, LLC has agreed/committed to utilize 11\% business equity sub -consultant participation for the scope of work, meeting the City's Ordinance. The City's Business Equity Goal on this project is 11\%. AGREEMENT TERMS: Upon City Council approval, these agreements will begin upon execution and expire one year from that date (initial term). Each agreement may be renewed for four additional, one- year terms. Renewal action does not require specific City Council approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. 19 1�17*]:7Ji/t11I[*7,1[O]4:49IIJKIN I[Okip The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Solid Waste and Environmental Protection Funds. Prior to an expenditure being incurred, the Environmental Services Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID I Year (Chartfield 2) FROM Fund Department Account Project ID ID Submitted for Citv Manager's Office bv: Oriainatina Department Head: Additional Information Contact: Program Activity Budget Reference # Year (Chartfield 2) Valerie Washington (6199) Cody Whittenburg (5455) Sarah Czechowicz (5164) Amount http://apps.cfwnet.org/council_packet/mc review.asp?ID=32371&councildate=8/13/2024 9/3/2025 M&C Review Page 3 of 3 Denise Medrano (2031) ATTACHMENTS 11-Heritaae Environmental Services. LLC-TX-Secretary of State.Ddf (CFW Internal) 22HAZARDOUS WASTE DISPOSAL RFP NO. 24-0119.docx (CFW Internal) Approved Compliance Memo - Clean Earth.Ddf (CFW Internal) Approved Compliance Memo - Heritaae.Ddf (CFW Internal) Approved Compliance Memo - Tradebe New.Ddf (CFW Internal) FID TABLE-22HAZARDOUS WASTE DISPOSAL.xlsx (CFW Internal) Form 1295 Certificate - Clean Earth Environmental Solutions.Ddf (CFW Internal) Form 1295 Certificate - Heritaae Environmental Services.Ddf (CFW Internal) Form 1295 Certificate Tradebe.Ddf (CFW Internal) SAM Check - Clean Earth Environmental Solutions, Inc..Ddf (CFW Internal) SAM Check - Heritaae Environmental Services. LLC.Ddf (CFW Internal) SAM Check - Tradebe Environmental Services, LLC.Ddf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=32371&councildate=8/13/2024 9/3/2025