HomeMy WebLinkAboutContract 62465-A1CSC No. 62465-A1
AMENDMENT NO. 1
TO CITY OF FORT WORTH CONTRACT 62465
This Amendment is entered into by and between the CITY OF FORT WORTH ("City"),
and HOLT TEXAS, LTD. ("Vendor"). City and Vendor may be referred to individually as a
"Party" and collectively as the "Parties".
WHEREAS on December 18, 2024, the City entered into an agreement for the vendor to
provide labor and parts to service, repair, maintain, and upgrade the City's Caterpillar equipment
for the Property Management Department as described in City Secretary Contract No. 62465
("Agreement");
WHEREAS, City discovered that our vendor management system registered the Vendor's
name as BD Holt Co., in accordance with Vendor's W-9; and
WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement
to assign payments due under the agreement to BD Holt Co., which ensures the City issues
payments under the correct Taxpayer Identification Number.
NOW THEREFORE, Fort Worth and Vendor, acting herein through their duly authorized
representatives, agree to the following terms:
1.
AMENDMENT
The Agreement is hereby amended to add Section 34. Section 34 shall read as follows:
34. ASSIGNMENT OF PAYMENTS
Although the Agreement is executed between Holt Texas, Ltd., and the City, the City will
issue all payments for the goods and services provided through this Agreement to BD Holt Co., as
they are the tax entity registered with the Internal Revenue Service (IRS), and in the City's Vendor
Management System. BD Holt Co., may not assign its right to payment under this agreement to
any other person or entity.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal. OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Amendment 1 Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT W TH
By: Valerie Washington (Sep 4, 202511:19:29 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: 09/04/2025
APPROVAL RECOMMENDED:
By:
Name: Marilyn Marvin
Title: Property Management Director
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By:
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
Holt Texas, Ltd.
By.
Name:
Michael Puryear
Title:
General Counsel
Date:
09/03/2025
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
Denise Garcia
By: Denise Garcia (Sep 4, 2025 08:58:34 CDT)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND
LEGALITY:
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By:
Name: Amarna Muhammad
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0955
M&C Approved: 11/12/24
Form 1295 Certification No.: 2024-1212587
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Amendment 1 Page 2 of 2
M&C Review
Page 1 of 2
A CITY COUNCIL AGEND
Create New From This M&C
DATE: 11/12/2024 REFERENCE
NO..
**M&C 24- LOG NAME:
0955
CODE: P TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FORT WORTH
21021-SOLE SOURCE-
HOLT TEXAS, LTD.
NO
SUBJECT: (ALL) Authorize Execution of a Sole Source Agreement with Holt Texas, LTD. to
Purchase Original Equipment Manufacturer Caterpillar Parts for the Property Management
Department in an Annual Amount Up to $1,080,000.00 and Authorize Four One -Year
Renewal Options for the Same Amount
I=10101 ,ILy,1=1►117_110101►I
It is recommended that the City Council authorize execution of a Sole Source Agreement with Holt
Texas, LTD. to purchase Original Equipment Manufacturer Caterpillar parts for the Property
Management Department in an annual amount up to $1,080,000.00 and authorize four one-year
renewal options for the same amount.
10]6*401*111*]ZI
The Property Management Department is seeking authority to enter into an agreement with Holt
Texas, LTD. to obtain Original Equipment Manufacturer (OEM) Caterpillar parts from the authorized
service facility to repair and maintain approximately 127 Caterpillar heavy equipment units in the City's
fleet, of which 32 are under warranty. These parts will ensure the equipment is operational and the 32
units maintain the manufacturer warranty. Holt Texas LTD D/B/A Holt Cat is an authorized sole
source distributor for Caterpillar, Inc's heavy equipment, parts and engines for the state of Texas,
including Fort Worth, Texas. Holt is the OEM of Caterpillar heavy equipment. No other vendor has
the diagnostic software to handle the repairs except Caterpillar. Non -OEM parts would directly
influence the performance and reliability of the equipment operation. The City Attorney's Office
approved a Chapter 252 exemption request related to this purchase.
DVIN-BE: This project was approved for a waiver per the Chapter 252 exemption, as a sole source by
the Legal Department. Therefore, the business equity goal requirement is not applicable.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and
expire one year later.
RENEWAL OPTIONS: The agreement may be renewed for four (4) additional one-year periods. This
action does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
The maximum amount allowed under this agreement will be $1,080,000.00 annually. However, the
actual amount used will be based on the needs of the department and the available budget. Funding is
budgeted in the Fleet Service Outside Repair & Maintenance account in the Fleet & Equipment
Services Fund for the Property Management Department.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the Fleet and Equipment Sery Fund to support the approval of the above
http://apps.cfwnet.org/council_packet/mc review.asp?ID=32661&councildate=11/12/2024 11/18/2024
M&C Review
Page 2 of 2
recommendation and execution of the agreement. Prior to any expenditure being incurred, the
Property Management Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office by
Oriainatina Department Head:
Additional Information Contact:
Dana Burghdoff (8018)
Marilyn Marvin (7708)
Eliana Guevara (5199)
Brad Hunter (6759)
ATTACHMENTS
21021-SOLE SOURCE- HOLT TEXAS, LTD..docx (CFW Internal)
21021-SOLE SOURCE- HOLT TEXAS, LTD..XLSX (CFW Internal)
Approved Chapter 252 Exemption Form Holt Texas.pdf (CFW Internal)
Business Equity Waiver.pdf (CFW Internal)
Form 1295 Certificate 101262404 (Ft Worth - Sole Source Itr).pdf (CFW Internal)
SAMs Report- HOLT TEXAS, LTD..pdf (CFW Internal)
SOS Holt Texas LTD.PNG (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=32661&councildate=11/12/2024 11/18/2024