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Home My WebLink AboutContract 62549-R162549-R1 CSC No. CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION August 5, 2025 Bazan Roofing, Inc. Attn: Jorge L. Bazan 2824 N Beach St. Fort Worth, Texas 76111 Re: Contract Renewal Notice Contract No. CSC No. 62549 (the "Contract") Renewal Term No. 1: September 1, 2025 to August 31, 2026 The above referenced Contract with the City of Fort Worth expires on August 31, 2025 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the mutual agreement of the parties. This letter is to inform you that the City is requesting to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. To agree to renew the Contract for an additional one (1) year period, please sign and return this request to exercise renewal option, along with a copy of your current insurance certificate, to the address set forth below. Please log onto PeopleSoft Purchasing at httD://fortworthtexas.2ov/purchasin2 to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, A rwLreal T-r o- Andrea Trejo Sr. Contract Compliance Specialist City of Fort Worth - Property Management Department (817) 392-5048 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract No. 62549 — RI Page 1 of 2 Bazan Roofing, Inc. CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH VOL w4 By: Valerie Washington (Aug 29, 2025 16:35:48 CDT) Name: Valerie Washington Title: Assistant City Manager APPROVAL RECOMMENDED: By: U Name: Marilyn Marvin Title: Property Management Director ATTEST: 4 Wagr4 pp� ifORT�9A�� Od POo °=d o By. aIICy n�Agap Name: Jannette S. Goodall Title: City Secretary Bazan Roofing, Inc. /- agae- By: Name: Jorge L. Bazan Title: President Contract No. 62549 — RI Bazan Roofing, Inc. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Denise Ggroia By: Denise Garcia (Aug 29, 202514:57:46 CDT) Name: Denise Garcia Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: au/,gv Name: Thomas R. Hansen Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-1067 1295 Form: 2024-1238088 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 2 A CITY COUNCIL AGEND Create New From This M&C FORTWORTH REFERENCE **M&C 24- 13P ROOF REPAIR DATE: 12/10/2024 NO.: 1067 LOG NAME: REPLACEMENT SERVICES MC PMD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements for Roof Repair and Replacement Services with Bazan Roofing, Inc., Castro Roofing of Texas LLC, and Crimson Construction Management LLC, Using the Interlocal Purchasing System Cooperative Contract No. 240604 for an Initial Term in a Combined Amount Up to $8,000,000.00, and Authorize Three Consecutive One -Year Renewal Options Up to the Same Amount for the Property Management Department RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements for roof repair and replacement services with Bazan Roofing, Inc., Castro Roofing of Texas LLC, and Crimson Construction Management LLC, using The Interlocal Purchasing System Cooperative Contract No. 240604 for an initial term in a combined amount up to $8,000,000.00, and authorize three consecutive one-year renewal options up to the same amount for the Property Management Department. DISCUSSION: The Property Management Department contacted the Purchasing Division to enter into non-exclusive purchase agreements with Bazan Roofing, Inc., Castro Roofing of Texas LLC, and Crimson Construction Management LLC, using The Interlocal Purchasing System (TIPS) Cooperative Contract No. 240604. The City of Fort Worth (City) will use these contracts to purchase roof repair and replacement services on an as -needed basis. Roof repair and replacement services are used by City Departments in connection with a variety of projects. Prices under the TIPS Contract No. 240604 were compared and a discount will be applied under the contract. FUNDING: The combined amount for the initial term of the agreements is up to $8,000,000.00; however, the actual amount used will be based on the needs of the department and available budget. Funding is budgeted in the General Fund and the General Capital Projects Fund for the Property Management Department for the purpose of funding various projects, as appropriated. AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and expire on August 31, 2025 in accordance with the terms of the TIPS Contract. RENEWAL TERMS: The agreement may be renewed for three additional one-year renewals in accordance with the terms of the TIPS Contract. The renewal action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of items. TIPS contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. Information of the publication of this cooperative purchasing agreement has been provided in the table below. Cooperative Solicitation Cooperative Bid Name Number Reference (Dates of Public Notices Opened TIPS RCSP 240604 240604 6/6/2024, 6/7/2024, 6/13/2024, 7/19/2024 6/14/2024 BUSINESS EQUITY: A Business Equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating and capital budget, as previously appropriated, in the General Fund and the General Capital Projects Fund for various projects to support the approval of the above recommendation and execution of the purchase agreements. Prior to any expenditure being incurred, the Property Management Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manager's Office bv: Oriqinatinq Department Head: Additional Information Contact: Reginald Zeno (8517) Dana Burghdoff (8018) Reginald Zeno (8517) Marylin Marvin (7708) Jo Ann Gunn (8525) Maria Canoura (2526) ATTACHMENTS 13P ROOF REPAIR REPLACEMENT SERVICES MC PMD funds avail.pdf Accountinq-PMD FIDs emails.pdf (CFW Internal) FID Table.xlsx (CFW Internal) Form 1295 - Bazan Roofing Inc.pdf (CFW Internal) Form 1295 - Castro Roofinq of Texas LLC.pdf (CFW Internal) (CFW Internal)