HomeMy WebLinkAboutContract 63653-R1CSC No. 63653-RI
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
August 13, 2025
Carter BloodCare
Attn: BJ Smith, Chief Operating Officer
2205 Highway 121
Bedford, TX 76021
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 63653 ("Contract")
First Renewal Term: October 1, 2025 to September 30, 2026
The above -referenced Contract with the City of Fort Worth expires on September 30, 2025
("Expiration Date"). This letter is to inform you that the City wishes to exercise its renewal option
for a First Renewal Term, which will begin immediately after the Expiration Date as outlined
above. All other terms and conditions of the Contract remain unchanged.
Please return this signed acknowledgment letter, along with a current copy of your
insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set
forth below acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at httD://fortworthtexas.aov/vurchasin�,, to ensure
that your company information is correct and up to date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Ximber ,Allen
Kimber Allen
Sr. Contract Compliance Specialist
Kimberlv.Allennfortworthtexas. 2ov
817-392-6443
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal — CSC 63653-R1 Page 1 of 2
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ACCEPTED AND AGREED:
CITY OF FORT WORTH
JBy: ZI, 9-��
Name: William Johnson
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
By: James Davis (Aug 18, 2025 11:42:55 CDT)
Name: Jim Davis
Title: Fire Chief
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: 4�1
Name: Brenda Ray
Title: Purchasing Manager
APPROVED AS TO FORM AND
LEGALITY:
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ATTEST: �n Fortr °nd �—
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P°o o¢p
1 `R� dda TEXPSoG4 Name: Taylor Paris
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Title: Sr. Assistant City Attorney
By: --
Name: Jannette S. Goodall CONTRACT AUTHORIZATION:
Title: City Secretary M&C: 25-0533
Date Approved: 6/ 10/2025
CARTER BLOODCARE
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By: '✓f��'Yi?�'
Name: BJ Smith
Title: Chief Operating Officer
Date: 1 r^ 23`
Form 1295 Certification No.: 2025-1301323
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal — CSC 63653-R 1 Page 2 of 2
M&C Review Page 1 of 2
0
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGEND FORTORRTTH_
Create New From This M&C
DATE: 6/10/2025 REFERENCE **M&C 25- LOG NAME: 36FD EMS CARTER
NO.: 0533 BLOODCARE
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Agreement with Carter BloodCare to Provide Blood
Components and Related Services for an Annual Amount Up to $126,000.00 for the Initial
Term and Authorize Four (4) One -Year Renewal Options for the Same Amount for the
Fire Department
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with Carter
BloodCare to provide blood components and related services for an annual amount up to $126,000.00
for the initial term and authorize four (4) one-year renewal options for the same amount for the
Fire Department.
The purpose of this Mayor and Council Communication (M&C) is to authorize execution of an
agreement with Carter BloodCare to provide blood components and related services. The Office of the
Medical Director (OMD) oversees the clinical care delivered by the Fort Worth Fire Department in the
Emergecy Management Services (EMS) system. In the delivery of advanced life support and critical
care interventions in the field, the Fire Department requires access to blood components such as
whole blood, packed red blood cells, and plasma to optimize patient outcomes during traumatic events
and severe medical emergencies.
Carter BloodCare is a licensed blood center and non-profit organization that provides blood and
transfusion services to hospitals and emergency medical providers throughout Texas. Through this
agreement, Carter BloodCare will supply blood components that are properly screened, labeled, and
delivered in compliance with Food and Drug Administration, Association for the Advancement of Blood
& Biotherapies, and applicable regulatory standards.
This partnership will allow the Fire Department's Emergency Management Services to ensure timely
access to lifesaving blood products for critically ill and injured patients under field resuscitation
protocols.
FUNDING: Upon adoption of the Fiscal Year 2025 operating budget for Emergency Medical Services,
funding will be available in the Emergency Medical Services Fund for the Fire Department.
ADMINISTRATIVE CHANGE ORDERS: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval.
TERM: The initial term of the agreements will begin upon execution and end one year from the date.
RENEWAL TERMS: The agreement may be renewed for four (4) additional one-year terms. This
action does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
Chapter 252 Exemption: This agreement was approved as exempt from competitive bidding
requirements under chapter 252 as a contract necessary to preserve or protect the public health and
safety, by the Fort Worth City Attorney's Office.
This solicitation was reviewed by The Business Equity Division for available business equity prospects
http://apps.cfwnet.org/council_packet/mc review.asp?ID=33394&councildate=6/10/2025 8/12/2025
M&C Review
Page 2 of 2
according to the City's Business Equity Ordinance. There were limited business equity opportunities
available for the services/goods requested, therefore, no business equity goal was established.
This agreement will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation and adoption of the
Fiscal Year 2025 Budget for Emergency Medical Services by the City Council, funds will be available
in the current operating budget, as appropriated, in the Emergency Medical Services Fund. Prior to
an expenditure being incurred, the Fire Department has the responsibility to validate the availability of
funds.
TO
Fund I Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: William Johnson ()
Oriainatina Department Head: Jim Davis (6801)
Additional Information Contact:
ATTACHMENTS
25-TBD512025 (PS 36FD EMS CARTER BLOODCARE)-CC - Approved.pdf (CFW Internal)
Approved Chapter 252 Exemption Form for Carter Blood Care.gdf (CFW Internal)
Carter BloodCare SAMs.Ddf (CFW Internal)
Carter BloodCare SOS.pdf (CFW Internal)
CarterBlood Form 1295.i)df (CFW Internal)
Purchase Agreement- Carter Blood Care.docx (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=33394&councildate=6/10/2025 8/12/2025