HomeMy WebLinkAboutContract 63815CSC No. 63815
Memorandum of Understanding
Between the City of Fort Worth, TX and City of Arlington, TX
FY 2024 Byrne Justice Assistance Grant
1. PARTIES. The parties to this Memorandum of Understanding ("MOU") are the City of Fort
Worth. Texas ("Recipient') and City of Arlington, Texas ('`Subrecipient').
2. AUTHORITY. This MOU sets forth the Recipient's and the Subrecipient's responsibilities
under the U.S. Department ofJustice ("DOJ"). Bureau of Justice Assistance. Fiscal Year 2024
Edward Byrne Memorial Justice Assistance Grant (Grant).
3. PURPOSE. The purpose of this MOU is to enhance the working relationship between the
parties in order to facilitate effective implementation of the Grant, in compliance with the DOJ
Program requirements. A portion of grant funds awarded under the Grant has been allocated
to secure grant funding for the Tarrant County Mental Health Law Liaison Program. as outlined
in the Grant agreement titled "Memorandum of Understanding Between the Cities of Fort
Worth, Arlington, and County of Tarrant. Texas." In addition to those grant funds, once
awarded, grant funds in the amount of $ l 16,945.00 shall provide funding to the City of
Arlington Police Department (APD) funds to acquire Glock pistols and purchase miniature Red Dot
Sights (mRDS) and accessories to enhance the target perfonnance of Officers during a shooting
in the City of Arlington as outlined in the Budget Narrative, attached as "Exhibit A" and
incorporated by reference as part of this MOU.
4. RESPONSIBILITIES:
A. Recipient:
1) The Recipient is the cognizant fiscal agency of the Grant Funds and agrees to
participate in a collaborative manner with the Subrecipient throughout the life of the
Grant.
2) After the Grant is awarded. the Recipient shall facilitate and manage the Grant
throughout its lifecycle, as required by the Grant award contract.
3) The Fort Worth Police Department — Financial Management Division — Supplemental
Funding Unit (Unit) will oversee the administration, procurement, and reporting of the
Subrecipient's grant -funded activities. The Unit shall review, approve, and/or request
approval from DOJ for any written requests by Subrecipient to modify the terms of
Exhibit A.
4) The Recipient shall reimburse the Subrecipient an amount not to exceed $116.945.00
from available grant funds for approved services and expenses rendered in accordance
with the terms of this MOU upon receipt of a proper and verified invoice with
satisfactory program accompanying documentation of services provided. The
OFFICIAL RECORD
CITY SECRETARY
MOU between the City of Fort Worth, TX FT. WORTH, TX
and the City of Arlington, TX — Fiscal Year 2024 Edward Byrne JAG Page] of 9
reimbursement made to the Subrecipient shall not exceed actual costs incurred to
provide the services under this MOU. Actual costs, both direct and indirect, must be
reasonable and allowable as those terms are defined and explained in the Office of
Management and Budget, as codified under 2 CFR Chapter I, Chapter 11, Part 200.
R. Subrecipient:
I) Participate in a collaborative effort with the Recipient in the application,
administration, and implementation of the Grant. The collaboration to last throughout
the life of the grant.
2) Meet all statutory, administrative, and other included requirements pertaining to
administration, procurement. and reporting required under the Grant. Requirements to
be met include those found in (1) the Office of Management and Budget circulars, (2)
the Office of Justice Programs Financial Guidelines, (3) the Grant Assurances, (4)
Exhibit A to this MOU, entitled "FY 2024 JAG Budget Narrative", which is
incorporated by reference as part of this MOU, and (5) "Exhibit B" to the MOU,
entitled "Award Document" which is incorporated by reference as part of this MOU.
3) Maintain full documentation supporting fulfillment of the requirements set forth above.
All such documentation shall be furnished to Recipient upon request if necessary for
Recipient to fulfill its obligations under the Grant. If this documentation is not
maintained and furnished to Recipient on request, Recipient may exercise all remedies
available under this MOU, including the right to withhold payment to Subrecipient or
terminate this MOU as described herein.
4) Submit electronically, in color, in PDF format and authorized signature(s) "Monthly
Performance ReporC" (PR) form to the Fort Worth Police Department Supplemental
Funding Unit at CPD Grants(@,fortworthtexas.aov. no later than the 15'h calendar day of
the month regardless of level' of activity. In addition,the Subrecipient shall submit
program updates and other reports requested by the Recipient and DOJ in the
appropriate format and on atimely basis; and make availableat reasonable times and for
reasonable periods records and other programmatic or financial records, books, reports,
and supporting documents for review by the Recipient, DOJ, or their authorized
representatives. Performance Reports are due to the Recipient no later than the 15`h
calendar day of the following month. The Performance Report must contain the
following information:
a) A detailed list of all projects or activities for which the Grant funds were
expended or obligated during the previous month. including:
(1) The name of project or activity:
(2) A description of project or activity; and
(3) An evaluation of the completion status of the project or activity.
5) Submit electronically, in color, in Excel spreadsheet format, and authorized
signature(s) the "Monthly Request for Reimbursement" (RFR) form with supporting
documentation to the Fort Worth Police Department Supplemental Funding Unit at
CPD—Grantsnafortworthtexas.gov.no later than the 15th calendar day of the month
MDU between the City of Fort worth, TX Page 2 of 9
and the City of Arlington, TX — Fiscal Year 2024 Edward Byrne JAG �
following expenditures, regardless of level of spending. Reimbursements by the
Recipient tvill not be made until after receipt of an acceptable and approved RFR and
Performance Report from the Subrecipient. Reimbursements shall be made within 30
days receipt of said documents. The monthly R.FRs and Vendor Report Forms must
contain the following information:
a. The amount of Grant funds that were expended to projects or activities during
the previous month: and
b. The amount of Grant funds that were obligated during the previous month.
6) Submit any and all proposed changes to the attached budget to the Recipient prior to
any expenditure deviation from approved budget. No expenditures inconsistent with
the attached budget shall be made by Subrecipient prior to receiving written approval
from Recipient. Failure to obtain pre -approval for deviations from budget may result
in a denial of reimbursement.
7) Maintain financial, programmatic. and supporting documents, statistical records, and
other records pertinent to claims submitted during the contract period for a minimum
of five (5) years after the termination of the contract period, or for five (5) years after
the end of the federal fiscal year in which services were provided. Such records shalt
be available to Recipient for investigation. examination and audits as necessary. If any
litigation, claim, or audit involving these records begins before the fifth (5) year period
expires. the Recipient will notify the Subrecipient of such litigation, claim or audit, and
Subrecipient will be responsible for maintaining the records and documents for not less
than three (3) years after the final conclusion of all litigation, claims, or audits.
Litigation is considered resolved when a final order is issued, or a written agreement is
entered into between the DOJ. Recipient and Subrecipient. Audits are considered
concluded upon the closure of the audit covering the entire award period.
PERFORMANCE. Recipient will monitor and evaluate Subrecipient's performance using the
goals and performance standards required in this MOU. Substandard performance as
determined by Recipient, including noncompliance with any applicable regulation. will
constitute noncompliance with this MOU. if action to correct such substandard performance is
not taken by Subrecipient within a reasonable period of time after being notified in writing by
Recipient, procedures to suspend or terminate the MOU will be initiated.
6. COMPENSATION. Payment by Recipient to Subrecipient shall require completion of all
Recipient forms and copies of adequate supporting documentation verifying eligibility of
expenses.
Subrecipient will not commingle grant funds with any other funds in any manner that would
prevent Recipient from readily identifying expenditures for the FY 24 Byrne .JAG Grant.
MOU between the City of Fort Worth, TX
and the City of Arlington. TX — Fiscal Year 2024 Edward Byrne JAG Page 3 of 9
7. SUBRECIPIENT MONITORING AND MANAGEMENT.
A. Pursuant to 2 C.F.R. Section 200.331 (Requirements for Pass Through Entities). the
following information is applicable to S ubrec i p ient ' s Grant Award:
(1) Federal Award Identification — 15PBJA-24-GG-05349-JAGX
(2) S ubree i pient' s Name — City of Arlington
(3) Subrecipient's unique entity identifier— SAYUGHQHSXB1
(4) Federal Award Identification Number (FAIN) — 15PBJA-24-GG-05349-JAGX
(5) Federal Award Date — 12/5/2024
(6) Subaward Period of Performance Start and End Date 10/01/2023 — 09/30/2027
(7) Amount of Federal Funds obligated by this action - $519,546.00
(8) Total Amount of Federal Funds obligated to the Subrecipient - $116,945.00
(9) Federal award project description — FY24 Justice Assistance Grant Collaboration with
Fort Worth, Tarrant County, and Arlington.
(10) Name of Federal Awarding Agency, Pass -Through Entity — Department of Justice
passed through the City of Fort Worth
(11) CFDA Number and Name — 16.738 Edward Byrne Memorial Justice Assistance
Program
(12) Identification of whether the award is R&❑ - This award is not being utilized for
research or development.
(13) Indirect cost rate for the Federal award -The Subrecipient did not request
reimbursement for indirect costs.
8. CERTIFICATIONS.
A. Subrecipient hereby assures and certifies that:
1. It will comply (and will require any subgrantees or contractors to comply) with any
applicable statutorily -imposed nondiscrimination requirements, which may include the
Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C_ § 3789d); the Victim of
Crime Act (42 U.S.C. § 1064(e)); The Juvenile Justice and Delinquency Prevention Act of
2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the
Rehabilitation Act of 1973 (29 U.S.C. § 701); the Americans with Disabilities Act of 1990
(42 U.S.C. § 1231-34). the Education Amendments of 1972 (20 U.S.C. § § 1681, 1683,
1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order
13279 (equal protection of the laws for faith -based and community organizations).
2. It will comply, if applicable, with the Award Condition: Determination of Suitability
required. in advance, for certain covered individuals who may interact with participating
minors under the age of eighteen by completing and documenting their actions of the
Determination of Suitability Checklist form. The Determination of Suitability Checklist
form shall be provided during the JAG application phase and before the JAG Award
Agreement. The Determination of Suitability Checklist Form must also be completed for
any employee selected to work on the JAG grant project after the JAG application closes,
after the JAG Award Agreement has been accepted, and any time during the project's
period of performance.
MOU between the City of Fort Worth. TX
and the City of Arlington. TX — Fiscal Year 2024 Edward Byrne JAG Page 4 of 9
3. No federal appropriated funds have been paid or will be paid, by or on behalf of the
Subrecipient, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the making of any Federal grant.
the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal grant or cooperative agreement.
4. if any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal grant or cooperative agreement, the Subrecipient
shall complete and submit Standard Form — LL, "Disclosure of Lobbying Activities," in
accordance with its instructions.
5. if any funds have been paid or will be paid to purchase law enforcement equipment, the
Subrecipient shall comply with Executive Order 13688 ("Federal Support for Local Law
Enforcement Equipment Acquisition'). The term "law enforcement equipment" includes,
but is not limited to administrative equipment such as office furniture and computers. It
also includes military and military -styled equipment, firearms. tactical vehicles, including
property covered under 22 C.F.R. 121 and 15 C.F.R. Part 774.
9. POINTS OF CONTACT.
A. Recipient
The primary point of contact for the Recipient is the Grant Specialist, Supplemental Funding
Unit. email address: CPD Grantsafortworthtexas.2ov.. Monthly RFRs should be signed and
submitted electronically to the Fort Worth Police Department. 505 West Felix Street, Fort
Worth, TX 76115, Attention: Grant Specialist, Supplemental Funding Unit at
CPD Grants(a fortworthtexas.Vv. .
Monthly PRs should be signed and electronically submitted by the Project Directors of the
aforementioned FY 2024 Byrne Justice Assistance Grant programs to the Fort Worth Police
Department. 505 West Felix Street, Fort Worth, TX 76115, Attention: Grant Specialist,
Supplemental Funding Unit at CPD Grants(a fortworthtexas.trov .
B. Subrecipient
The primary point of contact for Subrecipient is Brett Dove, Assistant Director —
Administration, telephone number817) 459-5321, email address:brett.dovea.arlinLrtontx.izov ,
mailing address: 620 W. Division Street Arlington, TX 76011-7421.
C. Recipient and Subrecipient
Before any item included in an RFR would be denied as unallowable, Recipient agrees to
confer with Subrecipient to allow for clarification and explanation. Recipient agrees to
memorialize in writing any oral conversations concerning this subject matter.
MGU between the City of Fort Worth, TX
and the City of Arlington, TX — Fiscal Year 2024 Edward Byrne JAG Pace 5 of 9
10. ENTIRETY OF UNDERSTANDING. This MOU, including Exhibits A and B and any
documents incorporated specifically herein by reference. constitutes the entire understanding
between the parties as to the matters contained herein. Any prior or contemporaneous oral or
written agreement or other documents are hereby declared null and void to the extent they may
conflict with any provision of this MOU.
11. IMMUNITY. The Parties and their respective governing bodies do not waive their sovereign
immunity by entering into this MOU, and each fully retains all immunities and defenses
provided by law or otherwise with respect to any action based on or occurring as a result of
this MOU.
12. INDEPENDENT CONTRACTOR. The parties to this MOU do not intend to enter into a
legal partnership, as that term is used to describe a legal entity and to involve joint and several
liabilities. Recipient shall operate hereunder as an independent contractor and not as an officer.
agent. servant or employee of Subrecipient. Likewise. Subrecipient shall operate hereunder as
an independent contractor and not as an officer, agent, servant or employee of the Recipient.
Neither Recipient nor Subrecipient shall be responsible under the Doctrine of Respondeat
Superior for the acts and omissions of the officers, members, agents, servants, employees, or
officers of the other. Each party paying for the performance of governmental functions or services
must make those payments from current revenues available to the paying party.
13.OTHER PROVISIONS. Nothing in this MOU is intended to conflict with any current laws
or regulations or with the directives of the Recipient or Subrecipient. The provisions of this
MOU are severable and if for any reason a clause, sentence, paragraph or other part of this
MOU shall be determined to be invalid by a court or federal or state agency. board or
commission having jurisdiction over the subject matter thereof, such invalidity shall not affect
other provisions which can be given effect without the invalid provision.
Any monies expended by a party under or in connection with this MOU must come from funds
currently available to that party.
Subrecipient agrees that Recipient or its representatives shall, until the expiration of five (5)
years after the grant period, have access to and the right to examine any directly pertinent
books, documents. papers and have access during normal working hours to all necessary
facilities and shall be provided adequate and appropriate workspace in order to conduct audits
in compliance with the provisions of this section. Recipient shall give Subrecipient reasonable
advance notice of intended audits.
14. TERM. This MOU will become effective on the date it is executed by both parties ("Effective
Date") and will remain in effect until the later of (1) expiration of the grant period or (2)
submission of the final report regarding the Grant to the DOJ.
15. MODIFICATION AND AMENDMENT. No amendment, modification, or alteration of the
terms of this MOU shall be binding unless the same is in writing. dated subsequent to the date
hereof, and duly executed by the parties hereto.
16. NOTICES. Notices required pursuant to the provisions of this MOU shall be conclusively
MOU between the City of Fort Worth, TX
and the City of Arlington. TX- Fiscal Year 2024 Edward Byrne JAG Page 6 of 9
determined to have been delivered when (1 ) hand -delivered to the other party, or (2) received
by the other party by United States Mail, registered, return receipt requested. addressed as
follows:
For the City of Fort Worth: For the City of Arlington:
Grants Specialist Deputy City Manager
City of Fort Worth Police Department City of Arlington
505 West Felix Street 620 W. Division Street
Fort Worth, TX 76115 Arlington, TX 76002-3231
17. TERNUNATION. It is expressly understood and agreed by and between the parties that this
MOU is wholly conditioned upon the actual receipt by Recipient of the Grant; that all monies
distributed to Subrecipient hereunder shall be exclusively from Federal funds received under
said grant and not from any other monies of Recipient; and that if such funds are not timely
forthcoming, in whole or in part. Recipient may, at its sole discretion, terminate this MOU and
Recipient shall not be liable for payment for any work or services performed by Subrecipient
under or in connection with this MOLD.
Either party may terminate this MOU at any time, by providing the other party with sixty (60)
days' written notice of termination.
Recipient may terminate this MOLD whenever such termination is determined to be in
Recipient's best interest, in event of Subrecipient default, inability or failure to perform or to
comply with any of the terms herein. or for other good cause.
Termination will be effected by written notice to Subrecipient, specifying the portions of the
MOLD affected and the effective date of termination. Subrecipient shall be reimbursed for valid,
eligible expenditures made prior to termination. Recipient will have no responsibility or
liability for Subrecipient's expenditures or actions occurring after the effective date of
termination.
18. SIGNATURE AUTHORITY. The person signing this MOU hereby warrants that he or she
has the legal authority to execute this MOU on behalf of his or her respective party, and that
such binding authority has been granted by proper order, resolution. ordinance. or other
authorization of the entity. The other party is fully entitled to rely on this warranty and
representation in entering into this MOU. This MOLT may be executed in one or more
counterparts and each counterpart shall, for all purposes, be deemed an original, but all such
counterparts shall together constitute one and the same instrument. Any signature delivered by
a parry by facsimile or other electronic transmission (including email transmission of a portable
document file (pdf) or similar image) shall be deemed to be an original signature hereto.
XIOU between the City of Fort Worth, TX
and the City of Arlington, TX — Fiscal Year 2024 Edward Byrne JAG Page 7 of 9
[SIGNATURE PAGE FOLLOWS]
MOU between the City of Fart Worth. TX
and the City of Arlington. TX — Fiscal Year 2024 Edward Byrne JAG Page 8 of 9
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By4 J
William Johnson /
Assistant City Manager
APPROVAL RECOMMENDED:
By:_
Robes Kk �1�� �Agg 12, 202516:15:25 CDT)
Interim Chief of Police
APPROVED AS TO FORM AND
LEGALITY:
Jac on Skinner
Assistant City Attorney
Contract Authorization:
M&C: 24-0506
Date Approved: 6/1 I/2024
ATTEST:
roe°r""°o
pF8 0
M
aiv
By:
JannGoodall
City Secretary
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract. including
ensuring ali performance and reporting
requirements.
,tQ f .dam 8.11.25
Angel Love
Grants Specialist
MOU between the City of Fort Worth, TX
and the City of Arlington, TX — Fiscal Year 2024 Edward Byrne JAG
ACCEPTED AND AGREED:
CITY OF ARLINGTON
By:
Jennif ichmann
Depu , City Manager
0-11
Date: ;Np Is
APPROVED AS TO FORM
AND LEGALITY:
By �"j4- .
Mo y Shortal1, City Attorney
ATTEST:
By: r�
Alex Busken, City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 9 of 9
Resolution No. 2 4- 3 0 0
A resolution authorizing the acceptance of FY 2024 Bureau
of Justice Assistance Block Grant Program funds in the
estimated amount of $116,945 and authorizing the execution
of any and all documents relative to the grant funds
WHEREAS, the cities of Arlington and Fort Worth, along with Tarrant County, are
eligible for a shared joint block grant award from the FY 2024 Bureau of
Justice Assistance Block Grant Program; and
WHEREAS, Bureau of Justice Assistance guidelines require one agency to submit the
grant application, manage fund distribution and fulfill grant reporting
requirements on behalf of the joint recipients; and
WHEREAS, Fort Worth has agreed to be the designated agency; and
WHEREAS, a Memorandum of Understanding, designating Fort Worth as the fiscal
agency, must be signed by the partnering agencies; NOW THEREFORE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON,
TEXAS:
That the City Manager or his designee is hereby authorized to accept FY 2024
Bureau of Justice Assistance Block Grant Program shared funds with the City of Fort
Worth and Tarrant County. The grant will provide funds to the City of Arlington in the
estimated amount of $116,945, The City of Arlington's funds will be used to support the
procurement of Glock pistols and equipment required to outfit standard duty weapons with
miniature Red Dot Sights. No cash match is required.
II.
Further, the City Manager or his designee is hereby authorized to execute any and
all documents, including a Memorandum of Understanding, relative to the acceptance of
such grant funds and the designation of Fort Worth as the fiscal agency.
PRESENTED AND PASSED on this the22nd day of October 12024,
by a vote of 9 ayes and o nays at a regular meeting of the City Council of the
City of Arlington, Texas.
JIM R. ROSS, Mayor
ATTEST:
/K?
ALEX BUSKEN, City Secretary
APPROVED AS TO FORM:
MOLLY SHORTALL, City Attorney
B 6 [ LLLUf .
(2)
Exhibit A
FY 2024 JAG Budget
Narrative
City of Fort Worth
Budget Sheet Instructions
Budget Detail Worksheet
OMB Approval NO.: 1121-0329
Expires 11/30/2020
For a 508 compliant, accessible version of the Budget Detail Worksheet, use the following link:
https://omp.gov/funding/Apply/Forms/BudgetDetailWorksheet/BDW508.pdf
Worksheet Instructions
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Budget Sheet Instructions
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-The Budget Detail Worksheet is provided for your use in the preparation of the budget and budget narrative. All required information (including the budget narrative) must be
provided. Any category of expense not applicable to your budget may be left blank. Indicate any non-federal (match) amount in the approNu,a.'" L-egory, if applicable.
Now to use this Workbook:
_The workbook includes several different worksheets. The first worksheet (this one) is an instruction sheet, the next worksheet includes the budget detail worksheet and narrative for
.year 1. Here are of tf . 11U.. for years 2-5 that can be completed as necessary. The last worksheet is a Budget Summary. It compiles all of the relevant budget
information into a single location and should be reviewed for correctness before the workbook is uploaded to the GMS application.
�Step by Step Usage:
1. Please read and print this instruction page. It can be used as a reference while completing the rest of the document.
2. For each budget category, you a tali )plc by viewing the'Budget Detail Example Sheet'.
3. The 'Definitions' tab explains terms used in the instructions for the various budget categories.
4. Record Retention: In accordance with the requirements set forth in 2 CFR Part 200.333, all financial records, supporting documents, statistical records, and all other records
pertinent to the award shall be retained by each organization for at least three years following the closure of the audit report covering the grant period.
S. The information disclosed in I a _ .abject to the Freedom of Information Act under U.S.C. 55.2.
Budget Point of Contact Information:
Contact Name:
I last: Love
817-392-4441 Contact Fax:
First: Angela Middle:
Contact Email: angela.miller@fortworthtexas.gov
Contact Phone:
Worksheet Index:
Tab
Budget Detail - Year 1
Budget Detail - Year 2
Budget Detail - Year 3
Budget Sheet Instructions
Budget Detail - Year 4
Budget Detail - Year 5
Budget Summary
Example - Budget Detail Sheet
Definitions
Budget Category Descr;ptions:
Personnel List each position by title and name of employee, if available. Shaw the annual salary rate and the percentage of time to be devoted to the project.
Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the apputam organization. In the
budget narrative, include a description of the responsibilities and duties of each position in relationship to fu, .....ng : kn,iject goals and objectives. All
Tequested information must be included in the budget detail worksheet and budget narrative.
Fringe Benefits Fringe benefits should be based on actual known costs or an approved negotiated rate by a Federal agency. If not based on an approved negotiated
rate, list the composition of the fringe benefit package. Fringe benefits are for the personnel listed in the budget category (A) and only for the
percentage of time devoted to the project. All requested information must be included in the budget detail worksheet and budget narrative.
Travel Itemize travel expenses of staff personnel (e.g. staff to training, field interviews, advisory group meeting, etc.). Describe the purpose of each travel
expenditure in reference to the project objectives. Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X
subsistence). In train '1,` ! . -, . i !I and meals for trainees should be listed separately. Show the number of trainees and the uu.; ;.. ss , jived.
Identify the location of travel, if known; or if unknown, indicate "location to be determined." Indicate Wnetner applicant's formal written travel policy or
he Federal Travel Regulations are followed. Note: I avel expenses for consultants should be included in the "Consultant Travel" data fields under the
'Subawards (Subgrants)/Procurement Contracts" category.
Equipment _ist non -expendable items that are to be purchased (Note: Organizations own capitalization policy for classification of equipment should be used).
Expendable items should be included in the "Supplies" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment,
especially high cost items and those subject to rapid technological advances. Rented or leased equipment costs should be listed in the "Contracts" data
'ields under the "Subawards (Subgrants)/Procurement Contracts" category In the budget narrative, explain how the equipment is necessary for the
success of the project, and describe the procurement method to be used. All requested information must be included in the budget detail worksheet
and budget narrative.
Supplies List items by type (office suppi trail 'i , ;s, copy paper, and expendable equipment items costing less than $5,000, such as books,
hand held tape recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the
course of the project. All requested information must be included in the budget detail worksheet and budget narrative.
Budget Sheet Instructions
Construction Provide a description of the construction project and an estimate of the costs. Minor repairs or renovations may be allowable and should be classified
in the "Other' category. OJP does not currenly fund construction programs. Consult with the program office before budgeting funds in this category. All
requested information must be included in the budget detail worksheet and budget narrative.
Subawards (Subgrants), Subawards (see "5ubaward" definition at 2 CFR 200.42): Provide a description of the Fedewi award activities proposed to be carried out by any
Procurement Contracts, subrecipient and an estimate of the cost (include the cost per subrecipient, to the extent known prior to application submission). For each subrecipient,
& enter the subrecipient entity name, if known. Please indicate any subaward information included under budget category G. Subawards
Consultant Pees (Subgrants)/Procurement Contracts by including the label "(subaward)" with each subaward entry.
'rocurement contracts (see "Contract" definition at L. d ,»22): Provide a description of the product or service to t d by contract and an
:stimate of the cost. Indicate whether the applicant's formal, written Procurement Policy or the Federal Acquisition Regulation is followed. Applicants
Are encouraged to promote free and open competition in awarding procurement contracts. A separate justification must be provided for sole source
)rocurements in excess of the Simplified Acquisition Threshold set in accordance with 41 D.S.C. 1908 (currently set at $150,000).
Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the
project. Consultant fees in excess of the DCC}J grant -making component's maximum rate for an 8-hour day (currently $650) require additional
justification and prior approval from the respective DO1 grant -making component. All requested information must be included in the budget detail
worksheet and budget narrative.
'Other Costs List items (e.g., rent, reproduction, telephone, janitorial or' security �A�)vices, and inVestigatAl or confidential funds) by type and the basis of the
computation. For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to I
rent. All requested information must be included in the budget detail worksheet and budget narrative.
Indirect Costs Indirect costs are allowed only if: a) the applicant has a current, federally approved indirect cost rate; or b) the applicant is eligit .... , . elects to
rse the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f). (See paragraph D.1.b. in Appendix VII to Part 200—States and Local Government
And Indian Tribe Indirect Cost Proposals for a description of entities i is I . t elect to use the "de minimis" rate.) An applicant with a current,
ederaliy approved indirect cost race must attach a copy of tt : :.. al, (a fully -executed, negotiated agreement. If the applicant does not have
in approved rate, one can be requested by contacting the applicant's cognizant Federal agency, which will review all documentation and approve a rate
for the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs categories. (Applicant Indian
tribal governments, in particular, should review Appendix VII to r arc Luu—States and Local Government and Indian Tribe Indirect Cost Proposals
regarding submission and documentation of indirect cost proposals.) Narrative for any indirect costs should clearly state which direct costs the indirect
cost agreement is being applied to. All requested information must be included in the budget detail worksheet and budget narrative.
In order to use the "de minimis" indirect rate an applicant would need to attach written documentation to the application that advises DOJ of both the
applicant's eligibility (to use the "de minimis" rate) and its election. If the applicant elects the de minimis method, costs must be consistently charged as
either indirect or direct costs, but may not be double charged or inconsistently charged as both. In addition, if this methoa is cnosen then it must be
used consistently for all federal awards until such time as the applicant entity chooses to negotiate a federally approved indirect cost rate.
Purpose Area #4
Budget Detail - Year 1
Does this budget contain conference costs which is defined broadly to include meetings, re. ors, symposia, and training activities? -YIN
(DOJ Financial_ Guide, Section 3.101
A. Personnel
Name
List each name, if known.
Narrative I
Position Computation
List each position, if known. Si Tory rate & amount of time devoted to the project for each name/po5Won.
Time Worked Percentage of Non -Federal Federal
Salary Rate (p of hours, days, months, Total Cost
years/ Time Contribution Request
1
$0 $0
Tatal(s) $0 I 50 ( $0
B. Fringe Benefits
Name Computation
List each grant -supported position receiving fringe benefits. Show the basis for computation.
Base Rate Total Cost Non -Federal Federal
Contribution Request
$o $0
Total(s) $0 $0 $0
1
Purpose Area #4
Wa►rative I I
C. Travel
Purpose of Travel I
location
Type of Expense
Basis
Computation
' Indicate the purpose of each trip a►
Per day, mile,
type of trip {training, advisory
Indicate the travel destination.
Lodging, Meats, Etc
trip, Etc
Compute the
Cost of each
type of expense X the number of people traveling.
group meeting)
I
# of
Non -Federal
Federal
Cast
Quantity
# of Staff
Total Cost
Trips
Contribution
Request
National CERT Conference
Indianapolis, Indiana
I
other
N/A
$1,443.00
1
1
1
$1,443
$1,443
National CERT Conference Hyatt
Indianapolis, Indiana
lodging
Night
5133.00
4
7
1
$3,724
$3,724
Hotel
National CERTConference flights -
Indianapolis, Indiana
Transportation
Round-trip
$509.00
1
7
1
$3,563
$3,563
American Airlines
National CE RT Confe ren ce
Indianapolis, Indiana
Other
N/A
$550.00
1
7
1
$3,850
I
I
$3,850 I
Registration Fees
r
GSA 2025 Per Diem M/IE rate (80-
Indianapolis, Indiana
p
Meals
0a y
$360.00
1
7
1
$2,520
$2,520
F/L 60)
2
Purpose Area ii4
Uber Indianapolis, Indiana (Transportation Round-trip $30.00 5 1 1
$15D
$150
Airport Parking 0Fw Airport Transportation Round-trip $14-00 5 1 1 570 $70
I I
Tota!{sJ $15,320 $0 $15,320
Narrative
FWPD will utilize the federal U.S. GSA per diem rates. The U.S. GSA lodging rate $133 is lower than the hotel lodging rate $189, FWPD will seek the lodging balance from another funding
`source. The National CERT Conference is a yearly event that brings CERT members from all over the United States to learn best practices and provide continuing education. Fort Worth
CERT brings its leadership members, who are also instructors, to take courses at the multi -day conference. Courses include traffic and crowd management, spontaneous volunteerism,
disaster response, CERT master instructor, tools for leadership success, advanced program manager, and many more break out sessions. The next conference will be held at the
downtown convention center in Indianapolis, Indiana. In an effort to meet the allocation total of $519,546, $1443 in 'other" travel expense is the remaining available travel funds. CERT
,may request to use these funds for unforseen travel expenses.
D. Equipment
Item
List and describe each Item of equipment that wdi be purchased
# of Items
Narrative
Computation
Compute the cast (e.g., the number of each item to be purchased X the cost per item)
IUnit Cost Total Cast Nan -Federal FederalContribution Request
$D $n
3
$o
Totals) 1 $0
E. Supplies
Supply Items
Provide a list of the types of items to be purchased with gront funds.
1
eCERT- Stihl M5 291 chainsaw5
=CERT- logo 6ft table cover
I
(CERT- ID badge printer ribbon
CERT-Standing desk
;CERT- Philips Heart Start AEp
CERT- Utility cart large 2 shelf
[CERT- Storage containers for gear 4 pack
CERT- Motorola Multi -unit charger kit for APX Next radio
CERT- Portable coolers
CERT- Hand truck
Purpose Area i#4
Computation
Describe the item and the compute the costs. Computation: The number of each
item to be pure
N of Items
Unit Cost
Total Cost
3
$666.67
$2,000
2
$189.00
$378
i
} I
$120,00
$600
1
$200.00
$200
1
$1,479.00
$1,479
1
$580.00
$580
2
$141.00
$282
2
$1,000.00
$2,000
3
$250.00
$750
4
$230,00
$920
W
hosed X the cost per item.
Non -Federal Federal
Contribution Request
$2,000
$378
$600
$200
$1,479
$580
$282
I
t $2,000
$750
$920
Purpose Area 44
CERT- Safety glasses
$500
$500
CERT- standard emergency uniforms
20
$260.00
$5,200
$5,200
CERT- emergency medical deployment supplies member kit
50
$135.00
$6,750
$6,750
CERT standard emergency uniform jackets
50
$130.00
$6,5130
$6,500
CERT- Sam splint
50
$17.99
$900
S900
CERT-Triage kit
1
$484.00
$484
$484
CERT-10x1D Quick shelter tent
2
$703.13
$1,407
$1,407
CERT- Ham radio for m obile a mergen cy Communications
1
51,200,00
$1,200
$1,200
CERT- Wound packing training kit for STB courses
1
$748.00
$748
$748
CERT-Stop the Bleed kits
50
$52.95
$2,648
$2,648
FWPD Norcet[csaoft body armor protection
35
52,614.28
$91,5DO
$91,500
FWPD SWAT aiming lasers
21
$3,571.42
$75,000
$75,OD0
Totol(s) $202,026
$0 $202,026
Narrative
The FWPD Community Emergency Response Team (CERT) Is requesting funds for 1 year of operational purposes including training, National CERT Conference fees, medical supplies in
deployments, emergency -labeled standard uniform supplies for identification purposes, and supplies far tonado debris removal; the CERT Program does not have a funded budget; there is
no supplanting concern; the Narcotics Team is requesting funds to purchase standard soft vests for ballistic protection that are lightweight and uses velcro for a quieter removal when
needed; the SWAT Unit is requesting to purchase next generation mounted aiming lasers that are lightweight, compact, and durable which will help to give the Offices an advantage over
suspects at night in law -lighted environments. The listed CERT supplies will help support the operations of the CERT Program and providing disaster supplies to the members. The CERT
Program is con sistantly growing leading to more citizens taking the Basic CERT course which is a standardized course from F E M A recognized throughout the United States. After taking the
course, the graduates are provided disaster supplies along with basic medical supplies which could be used in a disaster response. After taking the course, the members are allowed to
deploy with the Fort Worth CERT Team to any call out or community event. Community outreach Is an important goal for CERT. Fort Worth CERT focuses an teaching the public disaster
preparedness to show them haw to care for themselves and their neighbors during any large scale disaster or incident. Other trainings such as stop the bleed and weather awareness are
taught throughout the year as well as having a table set up at various community events. Along with community outreach, CERT assists the Police Department at multiple large events in
the city during the year. At these deployments, they are credentialed and work with our 5pecial Events & Emergency Response (SEER) Unit as well as our Homeland Security Unit to act as
a force mutlipiier. ALL PROJECTS WILL BE ONGOING THROUGHOUT THE LIFE OF THE GRANT.
5
F. Construction
Purpose
Provide the purpose of the
construction
j Narrative
G. Subawards (Subgrants)
Description
Description of Work
Describe the construction project(s)
Provide o description of the activities to be carried out by
subrecipients.
Purpose Area #4
Computation
Compute the costs (e.g., the number of each item to be purchased X the cost per item)
Non -Federal Federal
# of Items Cost Total Cost Contribution Request
$4 $0
Totals) $0 $0 $0 1
Purpose
Describe the purpose of the suboward (subgrant)
City of Arlington Police Department to purchase red dot sights (mRDsj to improve targeted shooting
Tarrant County-MHMR to provide police call back services to persons to determine if further resources or assistance is needed other than jail
with mental illness
Consultant Travel (if necessary)
6
Consultant?
Is the suhawardfora
consultant? If yes, use
the section below to
explain associoted
travel expenses
included in the cost.
Non -Federal
Federal
ToialCosf
I I
I I
Contribution
Request
No $116,945
I
S116,945
No $137,402
$0
S137,402
Total(s) $254,347
$0
$254,347
Purpose Area #4
Purpose of Travel Location Type of Expense Computation
Indicate the purpose of each trip or
type of trip (training, advisory Indicate the travel destination. Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling,
group meeting)
Duration # of Non -Federal Federal
Cost or Total Cost
{ Staff Contribution Request
Distance
$0 so
Total $0 $o So
Narrative
The Tarrant County- Mental Health Law Liaison Program requests funds to provide contractual mental health services upon police calls with persons of mental illness to deter jail and to
provide training to officers on how to interact with mentally ill persons. The services will 1) provide technical assistance by answering Officer calls 24 hours a day 7 days a week, 2) provide
.active and assertive follow-ups to include consultation with Officers on the phone or in the field, and 3) provide up to 24 mental health trainings and in -services to Officers. The City of
Arlington is requesting funds to purchase glock MO57 pistols with miniature red dot sights that have a wider field of vision to aid in enhancing peripheral vision and targeted shooting.
THE PRO1ECTs WILL 6E ONGOING THROUGHOUT THE LIFE Of THE GRANT.
H. Procurement Contracts
Description
Provide a description of the products or services to be procured by
contract and an estimate of the costs. Applicants are encouraged to
promote free and open competition in awarding contracts. A
separate justification must be provided for sole source procurements
in excess of the Simplified Acquisition Threshold (currently $150,000).
Purpose Consultant?
Is the subaward for a
consultant?Ifyes, use
Describe the purpose of the contract the section below to
explain associated
travel expenses
included in the cast.
7
Total Cost Non -Federal Federal
Contribution Request
$0
Total(s) $0 $o $0
Consultant Travel (if necessary)
Purpose of Travel
indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Narrative
Location
indicate the travel destination.
1. Other Costs
Description
List and describe items that will be paid with grants funds (e.g. rent,
reproduction, telephone, janitorial, or security services, and
investigative or confidential funds).
Quantity
I Narrative I
Purpose Area t#4
Type of Expense
Motel, airfore, per diem
Basis
8
I
Computation
Compute the cost of each type of expense X the number of people traveling.
Duration # of Non•Federol Federal
Cost or Total Cost Staff Contribution Request
Distance
$0 $o
Total so $o So
Computation
Show the basis for computation
Non -Federal Federal
Cost Length of Time Total Cost Contribution Request
so $a
Total(s) $0 $0 $0
J. Indirect Costs
Description
Describe what the approved rate is and how it is applied.
Narrative
Purpose Area k4
Base
Computation
Compute the indirect costs for those portions of the program which allow such costs.
Indirect Cost Rate
Total(s)
Non -Federal
Federal
Total Cost
Contribution
Request
$o
so
$0
$o
$0
Purpose Area #4
Budget Detail - Year 2
Does this budget contain conference costs which is defined broadly to include meetings, retreats. seminars, symposia, and training activities? - YIN
(Doi Financial Guide. Section 3.101
A. Personnel
Name Position computation
List each Home, ff known. LLs[ each position, If known. Show annual salary rote & amount of time devoted to the project fareach name position.
Time worked percentage of I Non -Federal Federal
salary Rate (0zfh-M &M months Total Cost
Tirne Contribution Request
$a $o
ratal(s) $0 $0 $0
Narrative
V. Fringe Benefits
Name
List each grant -supported position receiving fringe benefits.
Base
z
Computation
Show the basis for computation.
Rate
Total(s)
Non -Federal
Federal
Total Cost
Contribution
Request
$o
$0
$0 $0
$0
Narrative I
.C. Travel
Purpos e of Travel
I
:Indicate the purpose of each trip or-
Y type of trip (tro'b0g, advisory
I group meeting)
Na tiona I CERT Confe re nce
II
I
^tationai CERT Conference Hotel I
I
National CERT Conference
Registration
National CERT Conference Airfare
Airport Parking
Purpose Area #4
Location Type of Expense Basis
indicate the travel destlnatfon. 1_odging, Meals, Etc. Per day, mile,
trip, Etc.
TBD
TBD
TBD
TBD
DFW Airport
Other N/A
Computation
compute the Cost of each type of exF
Cost Quantity # Of staff 1 # of
Trips
$1,442.00 1 1 1
lodging (Night $300,00 6 5 1
1
Other IN/A 5550,00 1 5 1
Transportation (Round-trip $650,00 1 5 1
I
I
Transportatlon IRound-trip $14.00 5 1 1
I I
2
ense X the numbs
Total Cost
$1,442
$9,000
$7,750
$3,250
$70
r of people traveling.
I
Non -Federal Federal
Contribution Request
$1,442
• $9,000
I
I
$2,750
I
I $3,250
I $70
Purpose Area #4
Wber TBD Transportation Round-trip $30.00 5 1 1 $150 $0 $150
GSA Per Diem TBD Meals Day $360.00 1 1 1 $360 $0 $360
rII Totalls) $171022 $fl $17,022
(Narrative
Ili =WPD will utilize the federal U.S. GSA per dlem rates when conferece location is determined. The amounts above are estimates only and will be adjusted to the federal U.S. GSA per
Ilems. The National CERT Conference is a yearly event that brings CERT members from all over the United States to learn best practices and provide continuing education. Fort Worth
:ERT brings its leadership members, who are also instructors, to take courses at the multi -day conference. Courses include traffic and crowd management, spontaneous volunteerism,
41isaster response, CERT master instructor, tools far leadership success, advanced program manager, and many more break out sessions. This conference location is T B D at this time and is
scheduled to be announced In July 2025. In an effort to meet the allocation total of $519,546, $1442 "other" travel expenses is the remaining available travel funds. CERT may request to
use these funds far unforseen travel expenses.
i
i
D. Equipment
Item
List and describe each item of equipment that wilt be purchased
Narrative
Computation
Compute the cost fe.g., the number of each Item to be purchased x the cost per Item)
Non -Federal Federal
lY of it Unit Cost Totaf Cost Contribution Request
so $a
Tatai(s) $0 $n $0
3
,E. Supplies
I Supply items
Provide a list of the types of items to be purchosed with grant funds.
CERT- Portable medic kit
CERT- Trailer wrap with CERT logo
CERT- standard emergency uniforms
CERT- 6'x12' enclosed cargo trailer
CERT- Predator 5000 watt dual fuel Inverter generator
CERT-standard emergency uniform Jackets
CERT- Portable medic kit
CERT- emergency medical deployment member supplies kit
CERT- 30 amp cahle
CERT- Folding tables
Purpose Area #4
Computation
❑ascribe the item and the compute the Casts. Ccmpvtation: The number of each item to be purchasedX the cost per item.
Ft of Items
Unit Cost I
Total Cost
Non -Federal I
Federal
Contribution
Request
1
$1,503.i70
$1,503
$1,503
1
$3,000.00
$3,000
$3,000
15
$260.00
$3,900
$3,900
1
57,600.00
$7,600
$7,600
2
51,1o0.00
$2,200
52,200
50
$130,00
$6,500
$6,500
1
51,500.00
$1,500
$1,500
30
$135.00
$4,050
$4,050
2
$200.00
$400
$400
4
$44.50
$178
$178
Total(s)
$30,831
I $0
$30,831
4
Purpose Area H4
Narrative
The FWPD CERT Program has no budget for its basic, standard operational needs. Supplanting is not an issue. The CERT program is in need of a new trailer to transport equipment and
supplies during call outs and city events. A trailer would help to increase the response time during an emergency call out. The generator would be used to keep the equipment running in
the trailer such as an A/C unit, computers, radio chargers, etc. during power outages and bad weather. The emergency jackets are standard uniform and provides program recogintion to
those being served in an emergency. FWPD has no budget for the standard uniform jackets therefore supplanting is not an issue. The current medical kit has passed its shelf life and needs
replacement. The trailer wrap would be used to highlight
the program as we travel and move equipment to deployments or events. It will serve a dual purpose as to identify it as a Police Department program and could also support recruitment
to the Community Emergency Response Team. he CERT Program is consistantly growing leading to more citizens taking the Basic CERT course which is a standardized course from FEMA
recognized throughout the United States. After taking the course, the graduates are provided disaster supplies along with basic medical supplies which could be used in a disaster
response. After taking the course, the members are allowed to deploy with the Fort Worth CERT Team to any call out or community event. Community outreach is an important goal for
CERT. Fort Worth CERT focuses on teaching the public disaster preparedness to show them how to care for themselves and their neighbors during any large scale disaster or incident.
Other trainings such as stop the bleed and weather awareness are taught throughout the year as well as having a table set up at various community events. Along with community
outreach, CERT assists the Police Department at multiple large events in the city during the year. At these deployments, they are credentialed and work with our Special Events &
Emergency Response [SEER] Unit as well as our Homeland Security Unit to act as a force mutliplier. ALL PROJECTS WILL BE ONGOING THROUGHOUT THE LIFE OF THE GRANT.
F. Construction
Purpose
i
Provide the purpose of the
construction
Narrative
Description of Work
Describe the construction project(s)
d of items
Computation
Compute the costs (e.g., the number of each item to be purchased X the cost per item)
Cost Total Cost Non -Federal
Contrlbutlon
So
Total(s) $0 $0
G. Subawards (Subgrants)
Description Purpose Consultant?
Federal
Request
$0
$0
E
Provide a description of the activities to be carried our by
subrecipients.
Cansultant Tavel (if necessary)
Purpose of Travel
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Varrative
H. Procurement Contracts
Description
Location
Indicate the rra vel destin ation.
Purpose Area 04
Is the subaward jar a
consultant? If yes, use
Describe the purpose of the suhaward (subgrant) the section below to
explain associated
travel expenses
Included in the cost.
Non -Federal
Federal
Total Cost
Contribution
Request
$Q
Totalls)
$fl
$0
$a
Type of Expense
Computation
Ito tel, airfare, per diem Compute the cos of each type of expense X the
number of people traveling.
Duration
#of
Non -Federal
Federal
Cost
or
Staff
Total Cost
Conurbation
Request
Distance
$0
$9
total
$0
$n
go
Purpose I Consultant?
6
a
Provide a description of the products or services to be procured by
can tract and an estimate of the costs. Appliconts are encouraged to
promote free and open competition in awarding contracts. A
separate fustrficotion must be provided for sale source procurements
in excess of the yimplrfiedAcquisitionThreshold (currently $I50,000).
insultant Travel (if necessary)
Purpose of Travel
Beare the purpose of each trip or
type of trip (training, ocivisory
group meeting)
Narrative
1. Other Costs
Description
Location
indicate the travel destination.
Purpose Area il4
!Describe the purpose of the contract
Type of Expense
Hotel, airfare, per diem
7
Cos
Ca
I
is the subaward for a
i-ansu![an[71f yes, use
the section beta to
explain associated
travel expenses
included in the cost.
Totat Cost
Non-federal
Contribution
Federal
Request
So
Totals) 1
$0 I
$o l
$o
Computation
Compute the cast of each type of expense X the
number of people traveling.
Duration
# of
Non -Federal
Federal
Computation
List and describe items that will be paid with grants funds (e,g. renr,
reproduction, telephone, janitorial, or security services, and
investigative or confidenricifunds).
Narrative
f. Indirect Costs
Description
Describe what the approved rote is and how it is applied.
Narrative
r
Quantity
Purpose Area #4
Bose
Show the basis for computation
Basis Cost Length of Time Total Cast Non -Federal Federol
Contribution Request
S❑ So
Totul(s) $0 $U $0
Computation
Compute the indirect costs for those portions of the progrorn which allow such costs.
8
Indirect Cost Rate
Total Cost Non -Federal Federal
Contribution Request
So So
Total(s) $0 $0 $0
Budget Summary
Budget Summary
Note: Any errors detected on this page should be fixed on the corresponding Budget Detail tab.
Year I
Year 2
Year 3
Year 4
Year 5
m
(if
v
needed)
v
(if needed)
(if needed)
as
M
a
(if needed)
Budget Category
c
a
_
.
iu
a
LL cr
a
c
co
W
ai U
ro m
LL n
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a
c
a
a
b
a
-o v
a
LL cr
a
>
c
a
cc
_
a`v W
a D
LL P
a
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a
M
@
ti a
W D
cr
a
_
o
iv
v
o w
z
�+
a
o m
z
v
aro
o 'r
z
a
z
a
z
A. Personnel
$0
$0
SO
I $0
$0
$0
$0
$0
$0
$0
$o
B. Fringe Benefits
$0
$0
$0
$0
$0
$0
$0
So
$o
$0
$0
C. Travel I
$15,320
$0
$17,022
$0
$0
$0
$0
$0
$0
I $0
$32,342
D. Equipment
$0
$0
$0
$0
5o
$o
$o
$0
$0
So
$0
E. Supplies
$202,026
$0
$30,831
$0
$0
$0
$0
$0
$0
$o
$232,857
F.Construction
So
$0
$0
$0
$o
$0
$0
$o
$0
$o
$0
G. Subawards (Subgrants)
$254,347
$0
$0
$0
$o
$0
$0
$o
$0
$0
$254,347
H.Procurement Contracts
So
So
$0
$0
$0
$0
So
$0
$0
$0
$0
i. Other
$o
$o
$0
$0
So
SO
$n
$o
$0
} So
SO
Total Direct Costs
$471,693
$o
$47,853
$0
$0
$0
$0
$0
$0
$0
$519,546
J.Indirect Costs
$o
$0
$0
$0
So
$0
$0
5o
$0
So
$0
Total Projeo Costs
$471,693
$0
$47,853
$0 1
$0
1 $0
$0
$0
$0
$0
$519,546
Does this budget contain conference
costs which
is defined
broadly to incluc
a meetings, retreats, seminars,
symposia, and training
activities? - Y/N
No
1
Exhibit B
Award Document
City of Fort Wort13
CSC No. 62568
Department of Justice (DU,)
Office of Justice Programs
Bureau of Justice Assistance
Washington, D.C. 20531
Name and Address of Recipient: CITY OF FORT WORTH
200 TEXAS ST
City, State and Zip: FORT WORTH, TX 76102
Recipient UEI: ENS6MKS1ZL18
Project Title: FWPO FY24 JAG Program Award Number; 15PBJA 24-GG-BS349-JAGX
Solicitation Title: BJA FY ZI Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation
Federal Award Amount: $519,546.00 Federal Award Date: 1215124
Awarding Agency: Office of Justice Programs
Bureau of Justice Assistance
CFunding instrument Type: Grant
bpportunity Category: 0
lAssistance Listing:
116.738 - Edward Byrne Memorial Justice Assistance Grant Program
Project Period Start Date: 1011123 JProject Period End date., 9130/27
Budget Period Start Date: 1011/23 ?k3udget Period End Date. 9/30/27
Project Description: The city of Fort Worth will use .JAG funds for equipment, supplies, and training to enhance the protection of sworn
Officers and civilian volunteers who perform law enforcement duties in community policing programs. The county of
Tarrant will use JAG funds for contractual mental health services to answer police calls from the mentally ill to deter
them from jail and direct them to appropriate services. The city of Arlington will use JAG funds for a strategic 5-year
plan to purchase police equipment and supplies for shooting improvement.
Page: 1 of 23
Award Letter
December 5, 2024
Dear Fernando Costa,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs
(OJP) has approved the application submitted by CITY OF FORT WORTH for an award under the funding opportunity
entitled 2024 BJA FY 24 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation. The
approved award amount is $519,546.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before
accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information,
Financial Information, and Award Conditions) and Award Acceptance, For COPS Office and OVW funding the Award
Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but
,also compliance with assurances and certifications that relate to conduct during the period of performance for the
award. These requirements encompass financial, administrative, and programmatic matters, as well as other important
matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
assurances and certifications, and the application as approved by OJP, so that they understand the award
requirements. information on all pertinent award requirements also must be provided to any subrecipient of the award.
;Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies
for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator,
land Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to
ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the
entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts
of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and
certification, within 45 days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if
you haven't already completed the enrollment process in ASAP. The Entity Administrator should have already received
an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Brent J. Cohen
Acting Assistant Attorney General
10ffice for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) enforces federal
civil rights laws and other provisions that prohibit discrimination by recipients of federal financial assistance from OJP,
the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW).
Several civil rights laws, including Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of
1973, require recipients of federal financial assistance (recipients) to give assurances that they will comply with those
laws. Taken together, these and other civil rights laws prohibit recipients from discriminating in the provision of
services and employment because of race, color, national origin, religion, disability, and sex or from discriminating in
the provision of services on the bases of age.
+Some recipients of DOJ financial assistance have additional obligations to comply with other applicable
nondiscrimination provisions like the Omnibus Crime Control and Safe Streets Act of 1968, which prohibits
discrimination on the basis of religion in addition to race, color, national origin, and sex. Recipients may also have
related requirements regarding the development and implementation of equal employment opportunity programs.
Page: 2 of 23
OCR provides technical assistance, training, and other resources to help recipients comply with civil rights obligations.
Further, OCR administratively enforces civil rights laws and nondiscrimination provisions by investigating DOJ
recipients that are the subject of discrimination complaints. In addition, OCR conducts compliance reviews of DOJ
recipients based on regulatory criteria. These investigations and compliance reviews permit OCR to evaluate whether
DOJ recipients are providing services to the public and engaging in employment practices in a nondiscriminatory
manner.
For more information about OCR, your civil rights and nondiscrimination responsibilities, how to notify your employees
or beneficiaries of their civil rights protections and responsibilities and how to file a complaint, as well as technical
assistance, training, and other resources, please visit www.oiQ.gov/program/civil-rights-office/outreach. If you would
like OCR to assist you in fulfilling your civil rights or nondiscrimination responsibilities, please contact us at asl<OCRCO�o
io.usdoi.gov or www.nip.gov/program/civil-rights-office/aboutgocr-contacts.
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Ongoing NEPA Compliance Incorporated into Further Developmental Stages
NEPA Letter
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to support
a broad range of activities to prevent and control crime and to improve the criminal justice system, some of which could
have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related
federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by
the grantee or by a subgrantee or third party.? Accordingly,? prior to obligating ?funds for any of the specified activities,
:the grantee must first determine if any of the specified activities will be?funded by the grant.
?The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c.? A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior
d.? Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an i
e, Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact
Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations, the
preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan requirements,
please see https://www.bja.gDv/Funding/nepa.htmi.
NEPA Coordinator
First Name Middle Name Last Name
Qrbin no value Terry
Award Information
This award is offered subject to the conditions or limitations set forth in the Award: Information, Project
Information, Financial Information, and Award Conditions.
Recipient Information
Page: 3 of 23
Recipient Name
CITY OF FORT WORTH
UEI
ENSWKS1Zl-18
Street 1
200 TEXAS ST
City
FORT WORTH
Zip/Postal Code
76102
County/Parish
no value
Award Details
Federal Award Date
1215/24
Award Number
15PBJA 24-GG05340-JAGX
Federal Award Amount
$519,546.00
Street 2
State/U.S. Territory
Texas
Country
United States
Province
no value
Award Type
Initial
Supplement Number
00
Funding Instrument Type
Grant
Assistance Listing Assistance Listings Program Title
Number
16,738 Edward Byrne Memorial Justice Assistance Grant Program
Statutory Authority
Pub. L. No. 90-351, Title I, Part E, subpart 1 (codified at 34 U.S.C. 10151-10158); see also 28 U.S.C. 530C(a).
I
�[X] 1 have read and understand the information presented in this section of the Federal Award Instrument,
Project Information
'This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Solicitation Title Awarding Agency
OJP
2024 BJA FY 24 Edward Byrne Memorial Justice
Assistance Grant (JAG) Program - Local Solicitation Program Office
Application Number BJA
GRANT 142540 0 0
Page: 4 of 23
Grant Manager Phone Number E-mail Address
Fadumo Tahlil 202-598-9805 Fadumo.Tahlil@usdoj.gov
Project Title
FWPD FY24 JAG Program
Performance Period Start
Date
10/01 /2023
Budget Period Start Date
10i01 i2023
Performance Period End Date
09/30/2027
Budget Period End Date
09i3012027
Project Description
The cityof Fort Worth will use JAG funds for equipment, supplies, and training to enhance the protection of sworn
Officers and civilian volunteers who perform law enforcement duties in community policing programs. The county of
Tarrant will use JAG funds for contractual mental health services to answer police calls from the mentally ill to deter
them from jail and direct them to appropriate services. The city of Arlington will use JAG funds for a strategic 5-year
,plan to purchase police equipment and supplies for shooting improvement.
[X] I have read and understand the information presented in this section of the Federal Award Instrument
Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
[XI I have read and understand the information presented in this section of the Federal Award Instrument.
Award Conditions
This award is offered subject to the conditions or [irritations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
'Condition 1
(Meaningful access requirement for individuals with limited English proficiency
The recipient, and any subrecipient at any tier, must take reasonable steps to ensure that individuals with limited
English proficiency (LEP) have meaningful access to their programs and activities to comply with Title A of the Civil
!,Rights Act of 1964 (Title A), which prohibits discrimination on the basis of national origin, including discrimination
against individuals with LEP_ Such steps may require providing language assistance services, such as interpretation or
translation services. The Department of Justice guidance on compliance with this requirement may be found at
"wGuidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin
Discrimination Affecting Limited English Proficient Persons" (67 Fed. Reg. 41455-41472) (https://
ww.federalregister.govld102-15207) and is incorporated by reference here.
'Condition 2
Compliance with general appropriations -law restrictions on the use of federal funds (FY 2024)
Page: 5 of 23
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions that may be set out in applicable
appropriations acts are indicated at https://Ojp.gov/funding/Explore/FY24AppropriationsRestrictions.htm, and are
incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations-iaw restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
Condition 3
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C-F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38.
Among other things, 28 C.F.R. Part 38 states that recipients may not use direct Federal financial assistance from the
Department to support or engage in any explicitly religious activities except when consistent with the Establishment
Clause of the First Amendment and any other applicable requirements. An organization receiving Federal financial
assistance also may not, in providing services funded by the Department of Justice, or in their outreach activities
related to such services, discriminate against a program beneficiary or prospective program beneficiary an the basis of
religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice.
Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that
engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and
subrecipients that are faith -based or religious organizations. In addition, Part 38 states that a faith -based organization
that participates a Department of Justice funded program retains its independence from the Government and may
(Continue to carry out its mission consistent with religious freedom and conscience protections in Federal law.
!Recipients and subrecipients that provide social services under this award must give written notice to beneficiaries and
prospective beneficiaries prior to the provision of services (if practicable) which shall include language substantially
similar to the language in 28 CFR Part 38, Appendix C, sections (1) through (4). A sample written notice may be found
at https:/lwww.ojp.gov/programlcivil-rights-offlcelpartnerships-faith-based-and-other-neighborhood-organizations.
In certain instances, a faith -based of religious organization may be able to take religion into account when making
hiring decisions, provided it satisfies certain requirements. For more information, please see https://www.ojp.gov/
funding/expl ore4egal overview2024/civil rightsreq u i re ments.
Condition 4
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOT') may determine that it will
not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions
regarding enforcement, including any such exceptions made during the period of performance, are (or will be during
the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices:
Special circumstances as to particular award conditions"(ojp.gov/fundinglExplore/LegalNotices-Award Regts.htm), and
incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
irequirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition
incorporated by reference below, or an assurance or certification related to conduct during the award period -- may
result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may
Page: 6 of 23
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other
legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
Condition 5
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
(`Condition 6
!Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this award
from OJP.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and
subawards ("subgrants"), see the OJP website at https://oip.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subreclpient ("subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334,
[In the event that an award -related question arises from documents or other materials prepared or distributed by OJP
;that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
Condition 7
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other
`person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, ❑r similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by --(I) online submission accessible via the OIG webpage at https://oig.justice.gov/hoUineYcontact-grants.htm
(select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General,
Investigations Division, ATTN. Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, ❑C 20530; and/or (3) by
facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
(Additional information is available from the DOJ OIG website at https:/Ioig.justice.gov/hotline.
Page: 7 of 23
Condition 8
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must
advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part
200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements.
Condition 9
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
Condition 10
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this
award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the
program solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
Condition 11
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://clp.gov/fiinanciaiguide/DOJ/index.htm), including any
iupdated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
Condition 12
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 G.F.R. Part 42 that relate to an
'equal employment opportunity program.
Among other items, 28 C.F.R. § 42.106(d), 28 C.F.R. § 42.405(c), and 28 C.F.R. § 42.505(f) contain notice
requirements that covered recipients must follow regarding the dissemination of information regarding federal
nondiscrimination requirements.
Condition 13
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated — in the application for the award (as approved by DOJ)(or
in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal
statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a
isubrecipient at any tier) is to benefit a set of individuals under 18 years of age.
Page: 8 of 23
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at hitps://ojp.gov/funding/Explore/Interact-Minors.htm
(Award condition: determination of suitability required, in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here.
Condition 14
Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain
related information to OJP by email at OJP.Compliance-Reporting@ojp.usdoj.gov. For purposes of this disclosure, high
risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
.performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the
'following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
lwas designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone number, and
,email address), and 4. The reasons for the high -risk status, as set out by the federal awarding agency.
Condition 15
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must --
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
!or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify al[ persons associated with the recipient (or any subrecipient) who are or will be involved in activities under
this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to
hire (or recruit for employment) certain aliens,
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form 1-9 record retention requirements, as well as records of all pertinent notifications and trainings.
12. Monitoring
IThe recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for
the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4, Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
Page: 9 of 23
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient
(or any subrecipient) may choose to participate in, and use, E-Verify (www_e-verify.gov), provided an appropriate
person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify
procedures, including in the event of a "Tentative Nonconfirmation° or a "Final Nonconfirmation r) to confirm
employment eligibility for each hiring for a position in the United States that is or wil[ be funded (in whale or in part) with
award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
l=. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website
(https://www.e-verify.gcvl) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-
VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
Condition 16
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed_ Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
Condition 17
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as rec[assifed
to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
Condition 18
Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
Page: 10 of 23
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b, certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do sa by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both --
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, a subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that
prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it
will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
Condition 19
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https:/fwww.ojp.gov/funding/implerneni/training-guiding-principles-grantees-and-subgrantees.
Condition 20
Specific post -award approval required to use a noncompetitive approach in any procurement contract that would
exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
ispecific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
[Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $250,000)), and are incorporated by reference here.
Page: 11 of 23
Condition 21
Requirement to report potentially duplicative funding
,If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
jfunds during the period of performance for this award, the recipient promptly must determine whether funds from any of
those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical
cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding
agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding
agency, must seek a budget -modification or change -of -project -scope Grant Award Modification (GAM) to eliminate any
inappropriate duplication of funding.
Condition 22
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP
financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the
award. Successful completion of such a training an or after January 1, 2021, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period
of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP
financial management and grant administration training" by 120 calendar days after the date the Entity Administrator
enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of
such a training on or after January 1, 2021, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https:llonlinegfmt.tra[ning.ojp.gov/. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply
with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on
this award.
Condition 23
Compliance with 41 U.S-C. 4712 (including prohibitions on reprisal: notice to employees)
,The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.&C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
,employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to
,public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
Condition 24
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with al applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
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OJP web site at https://Ojp.gov/funding/ExplorelProhibitedConduct-Trafficking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
Condition 25
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the ❑OJ awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high -
risk" for purposes of the OOJ high -risk grantee list.
Condition 26
Requirement to report actual or imminent breach of personally identifiable information (PII)
IThe recipient (and any "subreciplent" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PH)" (2 CFR 200.1) within the
scope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
Pi to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
Condition 27
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently
accessible at https:l/www.sam.govl. This includes applicable requirements regarding registration with SAM, as well as
maintaining the currency of information in SAM.
(The recipient also must comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients (first -
tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the
unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted an the OJP web site
at https.//ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
Condition 28
Compliance with restrictions on the use of federal funds --prohibited and controlled equipment under OJP awards
(Consistent with Executive Order 14074, "Advancing Effective, Accountable Policing and Criminal Justice Practices To
Enhance Public Trust and Public Safety," OJP has prohibited the use of federal funds under this award for purchases
transfers of specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any
IIorCbrecipient ("subgrantee") at any tier, to put in place specified controls prior to using federal funds under this award to
acquire or transfer any property identified on the "controlled equipment, list. The details of the requirement are posted
on the OJP web site at https:l/www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition:
Compliance with restrictions on the use of federal funds --prohibited and controlled equipment under OJP awards), and
are incorporated by reference here.
Condition 28
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
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modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may
be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by
law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an
exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
Condition 30
All subawards ("subgrants") must have specific federal authorization
he recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at https://Oip.gov/
funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal
authorization), and are incorporated by reference here.
Condition 31
Compliance with ❑OJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R, Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
Among other items, 28 C.F.R. § 54.140 contains notice requirements that covered recipients must follow regarding the
dissemination of information regarding federal nondiscrimination requirements.
Condition 32
The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among
other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity
and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of
performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role
of Authorized Representative during the period of performance under the award without first ensuring that the
individual has the requisite legal authority.
Condition 33
Verification and updating of recipient contact information
The recipient must verify its Grant Award Administrator, Financial Manager, and Authorized Representative contact
information in JustGrants, including telephone number and e-mail address. if any information is incorrect or has
changed, the award recipient's Entity Administrator must make changes to contact information through ❑IAMD.
Instructions on how to update contact information in JustGrants can be found at https://justicegrants.usdoj.gov/training/
training -entity -management.
Condition 34
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first -tier subawards ("subgrants") of $30,000 or more
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and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first -tier subrecipients (first -tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
on the CJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
Condition 35
Body -worn cameras, policies and procedures
In accepting this award, the recipient agrees not to use award funds for purchases of body -worn cameras or related
expenses for any agency unless that agency has policies and procedures in place that reinforce appropriate agency
Use of Force policies and training and address technology usage, evidence acquisition, data storage and retention, as
well as privacy issues, accountability and discipline.
Condition 36
Body armor - compliance with NIJ standards and other requirements
Ballistic -resistant and stab -resistant body armor purchased with award funds may be purchased at any threat level,
make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply
with applicable National Institute of Justice ballistic or stab standards, and is listed on the NIJ Compliant Body Armor
Model List. In addition, ballistic -resistant and stab -resistant body armor purchased must be made in the United States
and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information and the NIJ
Compliant Body Armor list may be found by following the links located on the NIJ Body Armor page: https:t/nij.ojp.gov/
topics/equipment-and-technology/body-armor. In addition, if recipient uses funds under this award to purchase body
armor, the recipient is strongly encouraged to have a "mandatory wear" policy in effect. There are no requirements
regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty.
Condition 37
The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and ❑CFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCF❑ all documentation necessary to
Complete monitoring tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DCJ
awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds;
referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee;
or termination of an award(s).
Condition 38
Any written, visual, or audio publications funded in whole or in part under this award, with the exception of press
releases, shall contain the following statements: "This project was supported by Grant No. <AWARD_NUMBER>
awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of
Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of
Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART
Office, Points of view or opinions in this document are those of the author and do not necessarily represent the official
position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides
guidance on allowable printing and publication activities.
Condition 39
Any Web site that is funded in whole or in part under this award must include the following statement on the home
page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to
interior content), and on any pages from which a visitor may access or use a Web -based service, including any pages
that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the
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Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of
Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including,
without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of
the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included
through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement.
Condition 40
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231
and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further
agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28
G.F.R. Part 22 and, in particular, 28 C_F.R. 22.23.
Condition 41
The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
Condition 42
Protection of human research subjects
The recipient {and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP
policies and procedures regarding the protection of human research subjects, including obtainment of Institutional
Review Board approval, if appropriate, and subject informed consent.
Condition 43
Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such
funds_
Condition 44
The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any tier) may be
used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any
accompanying accessories to support UAS.
Condition 45
Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this award, the recipient (and
any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if
EOJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may,
Iat its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur,
the recipient may be fined as per 34 U.S.C. 10231(c} (d). The recipient may not satisfy such a fine with federal funds.
Condition 46
Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing
Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards
Package (GSP) and all constituent elements, where applicable, as described at: https:l l it,ojp,gcvl gsp_grantcondition.
The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and
describe compliance with the GSP and appropriate privacy policy that protects snared information, or provide detailed
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justification for why an alternative approach is recommended.
Condition 47
Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations; award
conditions, and the ❑OJ Grants Financial Guide, and must include the applicable conditions of this award in any
subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of
specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit,
upon request, documentation of its policies and procedures for monitoring of subawards under this award.
Condition 48
In accepting this award, the recipient agrees that grant funds cannot be used for Facial Recognition Technology (FRT)
unless the recipient has policies and procedures in place to ensure that the FRT will be utilized in an appropriate and
responsible manner that promotes public safety, and protects privacy, civil rights, and civil liberties and complies with
all applicable provisions of the U.S. Constitution, including the Fourth Amendment's protection against unreasonable
searches and seizures and the First Amendment's freedom of association and speech, as well as other laws and
regulations. Recipients utilizing funds for FRT must make such policies and procedures available to DOJ upon request.
Condition 49
Avoidance of duplication of networks
jTo avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
;sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality
of an existing or proposed IT system.
Condition 50
Law enforcement task forces - required training
Within 120 days of award acceptance, each current member of a law enforcement task force funded with award funds
who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank,
must complete required online (internet-based) task force training. Additionally, all future task force members must
complete this training once during the period of performance for this award, or once every four years if multiple OJP
awards include this requirement.
The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and
Leadership (www.ctfli.org). The training addresses task force effectiveness, as well as other key issues including
privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight
and accountability. If award funds are used to support a task force, the recipient must compile and maintain a task
force personnel roster, along with course completion certificates.
Additional information regarding the training is available through BJA's web site and the Center for Task Force Integrity
and Leadership (www.ctfli.org).
Condition 51
Compliance with National Environmental Policy Act and related statutes
rUpon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National
Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental
;Impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient.
Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to
obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the
;award, the recipient agrees to contact BJA.
The recipient understands that this condition applies to new activities as set out below, whether or not they are being
Page: 17 of 23
specifically funded with these award funds. That is, as long as the activity is being conducted by the recipient, a
subrecipient, or any third parry, and the activity needs to be undertaken in order to use these award funds, this
condition must first be met. The activities covered by this condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed an ar
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior
use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamfne laboratories.
The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The recipient further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at https:/Ibja.gov/Funding/nepa.htmi, for
programs relating to methamphetamfne laboratory operations.
Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its
subrecipients' existing programs or activities that will be funded by these award funds, the recipient, upon specific
request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental
assessment of that funded program or activity.
Condition 52
Establishment of trust fund
If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is
required to establish a trust fund account. Recipients (and subrecipients) must maintain advance payments of federal
awards in interest -bearing accounts, unless regulatory exclusions apply (2 C.F.R. 200.305(b)(8)). The trust fund,
including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the
Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate the award
funds in the trust fund (including any interest earned) during the period of performance for the award and expend within
90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to OJP at the
time of closeout.
Condition 53
iAll State and Local JAG recipients must submit quarterly Federal Financial Reports (SF-425). Additionally, State JAG
iand Local JAG Category Two ($25K or more) must submit semi-annual performance reports through JustGrants and
IL.ocal JAG Category One (Less than $25K) must submit annual performance reports through JustGrants. Consistent
,with the Department's responsibilities under the Government Performance and Results Act (GPRA) and the GPRA
Modernization Act of 2010, the recipient must provide data that measure the results of its work. The recipient must
submit quarterly performance metrics reports through BJA's Performance Measurement Tool (PMT) website: https://
bjapmt.ojp.gov/. For more detailed information on reporting and other JAG requirements, refer to the JAG reporting
requirements webpage (https://bjapmt_ojp.gcv/help/jagdocs.html). Failure to submit required JAG reports by
established deadlines may result in the freezing of grant funds and future High Risk designation.
Condition 54
Required data on law enforcement agency training
Any law enforcement agency receiving direct or sub -awarded funding from this JAG award must submit quarterly
accountability metrics data related to training that officers have received on the use of force, racial and ethnic bias, de -
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escalation of conflict, and constructive engagement with the public.
Condition 55
Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after October 1, 2022
The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of
the first day of the period of performance for the award (October 1, 2022), however, the recipient may choose to incur
project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum-
- (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are removed by
OJP (via an Award Condition Modification (ACM)). (A withholding condition is a condition in the award document that
precludes the recipient from abligating, expending, or drawing down all or a portion of the award funds until the
condition is removed.)
Except to the extent (if any) that an award condition expressly precludes reimbursement of project costs incurred "at -
risk," if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding
condition through an Award Condition Modification (ACM), the recipient is authorized to obligate (federal) award funds
to reimburse itself for project costs incurred "at -risk" earlier during the period of performance (such as project costs
incurred prior to award acceptance or prior to removal of an applicable withholding condition), provided that those
project costs otherwise are allowable costs under the award.
Condition 56
If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded
to the Combined DIVA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA
laboratory with access to CODIS. With the exception of Forensic Genetic Genealogy, no profiles generated under this
award may be entered or uploaded into any non -governmental DNA database without prior express written approval
from iBJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA
profiles may be accepted for entry into CODIS. Booking agencies should work with their state CODIS agency to ensure
call requirements are met for participation in Rapid DNA (see National Rapid DNA Booking Operational Procedures
;Manual).
(Condition 57
Recipients utilizing award funds for forensic genealogy testing must adhere to the United States Department of Justice
Interim Policy Forensic Genealogical DNA Analysis and Searching (https://www.justice.gov/olp/pagelfile11204386/
download), and must collect and report the metrics identified in Section IX of that document to BJA.
Condition 58
Submission of eligible records relevant to the National Instant Background Check System
Consonant with fed era] statutes that pertain to firearms and background checks -- including 18 U.S.C. 922 and 34
U.S.C. ch. 409 -- if the recipient (or any subrecipient at any tier) uses this award to fund (in whole or in part) a specific
project or program (such as a law enforcement, prosecution, or court program) that results in any court dispositions,
information, or other records that are "eligible records" (under federal or State law) relevant to the National Instant
Background Check System (NICS), or that has as one of its purposes the establishment or improvement of records
systems that contain any court dispositions, information, or other records that are "eligible records" (under federal or
State law) relevant to the NICS, the recipient (or subrecipient, if applicable) must ensure that all such court
'dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS
fare promptly made available to the NICS or to the "State" repository/database that is electronically available to (and
accessed by) the N ICS, and -- when appropriate -- promptly must update, correct, modify, or remove such NICS-
relevant "eligible records".
In the event of minor and transitory non-compliance, the recipient may submit evidence to demonstrate diligent
monitoring of compliance with this condition (including subrecipient compliance). DOJ will give great weight to any such
evidence in any express written determination regarding this condition.
Condition 59
Prohibition on use of award funds for match under BVP program
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JAG funds may not be used as the 50% match for purposes of the DOJ Bulletproof Vest Partnership (BVP) program.
Condition 60
Extreme risk protection programs funded by JAG must include, at a minimum: pre -deprivation and post -deprivation due
process rights that prevent any violation or infringement of the Constitution of the United States, including but not
limited to the Bill of Rights, and the substantive or procedural due process rights guaranteed under the Fifth and
Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State
courts and United States courts (including the Supreme Court of the United States). Such programs must include, at
the appropriate phase to prevent any violation of constitutional rights, at minimum, notice, the right to an in -person
hearing, an unbiased adjudicator, the right to know opposing evidence, the right to present evidence, and the right to
confront adverse witnesses; the right to be represented by counsel at no expense to the government; pre -deprivation
and post -deprivation heightened evidentiary standards and proof which mean not less than the protections afforded to
a similarly situated litigant in Federal court or promulgated by the State's evidentiary body, and sufficient to ensure the
full protections of the Constitution of the United States, including but not limited to the Bill of Rights, and the
substantive and procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the
Constitution of the United States, as applied to the States, and as interpreted by State courts and United States courts
(including the Supreme Court of the United States). The heightened evidentiary standards and proof under such
programs must, at all appropriate phases to prevent any violation of any constitutional right, at minimum, prevent
rellance upon evidence that is unsworn or unaffrmed, irrelevant, based on inadmissible hearsay, unreliable, vague,
speculative, and lacking a foundation; and penalties for abuse of the program.
Condition fit
Expenditures prohibited without waiver
No funds under this award may be expended on the purchase of items prohibited by the JAG program statute, unless,
as set forth at 34 U.S.C. 10152, the BJA Director certifies that extraordinary and exigent circumstances exist, making
such expenditures essential to the maintenance of public safety and good order.
Condition 62
Exceptions regarding Prohibited and Controlled Equipment under OJP awards
Notwithstanding any provision to the contrary in the other terms and conditions of this award, including in the condition
regarding "Compliance with restrictions on the use of federal funds --prohibited and controlled equipment under OJP
awards," the requirements for the "Transfer/Sale of Award -Funded Controlled Equipment to Other LEAs" and the
requirements for the "Transfer/Sale of Award -Funded Controlled Equipment to NON -LEAS" do not apply to this award.
Condition 63
Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of
the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the
quarterly Federal Financial Report, SF 425_
Condition 64
Initial period of performance; requests for extension.
The recipient understands that for award amounts of less than $25,000 under JAG (Category 1), the initial period of
performance of the award is two years. The recipient further understands that any requests for an extension of the
period of performance for an award of less than $25,000 will be approved automatically for up to a total of two
additional years, pursuant to 34 U.S.C. 10152(f) and in accordance with the program solicitation associated with this
award.
Any request for an extension of the period of performance beyond a four-year award period will require approval, and
the approval (if any) will be at the discretion of the Director of BJA.
Condition 65
Page: 20 of 23
Withholding of funds for Memorandum of Understanding
The recipient may not expend or draw down any award funds until OJP has reviewed and approved the Memorandum
of Understanding (MOU), and an Award Condition Modification has been issued to remove this condition.
Condition fib
Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and
administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of information an civil, criminal,
and administrative proceedings connected with (or connected to the performance of) either this OJP award or any
other grant, cooperative agreement, or procurement contract from the federal government. Under certain
circumstances, recipients of OJP awards are required to report information about such proceedings, through the
federal System for Award Management (known as "SAM"), to the designated federal integrity and performance system
(currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of information on certain civil,
criminal, and administrative proceedings to the federal designated integrity and performance system (currently,
"FAPIIS") within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm (Award condition:
Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by
reference here.
Condition 67
Withholding of funds for Budget narrative or information
The recipient may not expend or draw down any award funds until the recipient submits, and OJP reviews and
accepts, the required budget information or narrative for the award, and an Award Condition Modification has been
issued to remove this condition.
[X] I have read and understand the information presented in this section of the Federal Award Instrument.
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I --
A. Declare to the U.S. Department of Justice (D04 under penalty of perjury, that I have authority to make this
declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and
belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted
(including by applicant's legal counsel as appropriate and made available to me) a diligent review of all terms and
conditions of, and all supporting materials submitted in connection with, this award, including any assurances and
certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after,
or at the time of the application submission and any materials that accompany this acceptance and certification): and
(2)1 have the legal authority to accept this award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) 1 understand
that, in taking (or not taking) any action pursuant to this declaration and certification, ❑OJ will rely upon this declaration
and certification as a material representation: and (2) 1 understand that any materially false, fictitious, or fraudulent
kinformation or statement in this declaration and certification (or concealment or omission of a material fact as to either)
may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§
Page: 21 of 23
10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the
federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official Name of Approving Official Signed Date And Time
Acting Assistant Attorney General Brent J. Cohen 12/2/24 3:22 PM
Authorized Representative
lxl
Entity Acceptance
Title of Authorized Entity Official
Assistant City Manager
Name of Authorized Entity Official
William Johnson
Signed Date And Time
1/2/2025 6:12 PM
Page: 22 of 23
Page: 23 of 23
ACCEPTED AND AGREED:
CITY D❑ FORTH:
BY: William Johnson (J n 3, 2Q2512:52 CST)
William Johnson
Assistant City Manager
APPROVAL RECOMMENDED:
BY: Rohert Rlid 1e Jan 3, 2 0 n 12:4S CST}
Robert A. Alldredge, Jr.
Executive Assistant Chief of Police
APPROVED AS TO FORM
AND LEGALITY:
By:
Ferris Mapes
Assistant City Attorney
Contract Authorization:
M&C: 24-0506
Date Approved: 6/11/2024
ATTEST:
By. ry
Fann e� Goodall
City Secretary
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Ang a Love
Grants Specialist
Ordinance No. 26944-06-2024
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE GRANTS OPERATING FEDERAL FUND, SUBJECT
TO RECEIPT OF THE GRANT, IN THE AMOUNT UP TO $750,000.00, FOR THE
PURPOSE OF FUNDING THE EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM FOR FISCAL YEAR 2024, PROVIDING FOR
A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2023-2024 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Grants
Operating Federal Fund, subject to the receipt of the grant, in the amount up to $750,00.00, for the purpose of
funding the Edward Byrne Memorial Justice Assistance Grant Program for Fiscal Year 2024.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 26453-09-2023 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Terris Mapes
Jerris Mapes (Jun 24, 2024 10:32 CDT)
Assistant City Attorney
ADOPTED AND EFFECTIVE: June 11, 2024
CITY SECRETARY
Jannette S. Goodall
City Secretary
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/11/24 M&C FILE NUMBER: M&C 24-0506
LOG NAME: 35FY2024 DOJ JAG GRANT PROGRAM -FORMULA
SUBJECT
(ALL) Authorize Application for, and Acceptance of, if Awarded, the Edward Byrne Memorial Justice Assistance Grant Fiscal Year 2024 Program
from the United States Department of Justice, Office of Justice Programs and Bureau of Justice Assistance in an Amount Up to $750,000.00,
Authorize Execution of a Grant Agreement with the United States Department of Justice and Related Memoranda of Understanding with Sub -
Grantees Identified by the Department of Justice, and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the application for, and the acceptance of, if awarded, the Edward Byrne Memorial Justice Assistance Grant Program for Fiscal
Year 2024 from the United States Department of Justice, Office of Justice Programs and Bureau of Justice Assistance in an amount up to
$750,000.00;
2. Authorize the execution of a grant agreement with the United States Department of Justice, Office of Justice Programs and Bureau of Justice
Assistance;
3. Authorize the execution of related memoranda of understanding with sub -grantees identified by the Department of Justice; and
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund, subject
to receipt of the grant, in an amount up to $750,000.00, for the purpose of funding the Edward Byrne Memorial Justice Assistance Grant
Program for Fiscal Year 2024.
DISCUSSION:
The City of Fort Worth Police Department (FWPD) will apply for program funding in an amount up to $750,000.00 in eligible grant expenses
including but not limited to training, supplies, equipment, or contractual services. The goal of the United States Department of Justice (US
DOJ) Edward Byrne Memorial Justice Assistance Grant (JAG) Fiscal Year 2024 (FY2024) Program, which was established by the US DOJ, is to
allow local governments to support a broad range of activities aimed at preventing crime and improving the criminal justice system. FWPD will
apply for the grant in conjunction with the US DOJ identified sub-awardees that were determined on a formula basis through crime data. In
general, FWPD will request funds to purchase police equipment, supplies, contracts, and training. Selected projects will be approved through our
Chain of Command and Needs Assessment process. No employee positions are funded through this grant.
The JAG Program has a public comment requirement that must be completed prior to the submission of the grant application. FWPD utilizes the
City of Fort Worth Mayor & Council (M&C) Agenda Meeting process to meet this requirement. The grant application is typically released in mid -
June with an early August due date.
Matching funds are not required under this grant. The funding type is reimbursable. Indirect costs are an allowable budget category in this
grant. No indirect cost revenues are expected to result from this program.
The grant will serve ALL COUNCIL DISTRICTS.
A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: U. S.
Department of Justice
FISCAL INFORMATION 1 CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, and adoption of the attached appropriation ordinance, funds
will be available in the current operating budget, as appropriated, in the Grants Operating Federal Fund. The Police Department (and Financial
Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Police
Department has the responsibility to validate the availability of funds. This is a reimbursement grant.
Submitted for City Mananer's Office bv: William Johnson 5806
Oriainatina Business Unit Head: Robert A. Alldredge, Jr. 4131
Additional Information Contact:, Angela Love 4441