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Home My WebLink AboutContract 63836CSC No. 63836 ` , TEXAS VETERANS COMMISSION ?(+h y Veferans Starts (ere'" Notice of Grant Award (NOGA) AWARD INFORMATION TVC Grant Number GEN25-F-036 Fluxx Grant ID: R-2024-2018006106 Program Information Program Category: General Assistance Program Grant Period Start Date: 2025-07-01TOO:00:00Z Grantee Organization City of Fort Worth Grantor Organization: Texas Veterans Commission Award Issue Date: 05/15/2025 Total Awarded Amount: $350,000.00 Service Category: Financial Assistance Grant Period End Date: 2026-08-31TOO:00:00Z Terms and Conditions The Texas Veterans Commission ("Grantor") and the receiving Grantee Organization ("Grantee") (collectively, "Parties") formally agree to abide by the outlined statutes, rules, and program requirements ("Terms and Conditions") as listed below. This Notice of Grant Agreement ("NOGA") becomes effective when TVC's Executive Director and the Grantee's ' Signatory Authority (as listed below) have both clicked the "accept" button in the Fluxx system for this specific grant application. The full execution of this NOGA creates a legally binding agreement between the Grantor and Grantee. The Grantee is required to review the below Terms and Conditions before clicking "accept" in the Fluxx system. By clicking "accept" in Fluxx, Grantee is affirmatively agreeing to abide by all of the relevant rules and requirements associated with this NOGA. Should the Grantee have questions or issues with the language included in any of the Terms and Conditions, it is the Grantee's responsibility to reach out to the FVA Team to understand the Terms and Conditions of this NOGA prior to signing the NOGA. By signing this NOGA, Grantee agrees to attend the FVA webinar series instructing Grantee how to carry out its duties and responsibilities under this NOGA. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ` 50 TEXAS VETERANS COMMISSION � a J11r' "�L(+inJc Veferans Starts 7-(ere" 1 or The Terms and Conditions are outlined as follows: (1) Texas Government Code 434; Texas Administrative Code 460; and Texas Grant Management Standards (Statewide Procurement Division, Version 2.0); (2) the 2025-2026 Request for Applications (RFA); (3) 2025-2026 Annex A Terms and Conditions; (4) 2025-2026 Annex B Grant Program Requirements; (5) Depending on this NOGA's Program Category, the relevant "Annex B" applies to this NOGA: a. 2025-2026 Annex B Appendix 1— General Assistance; b. 2025-2026 Annex B Appendix 2 —Housing for Texas Heroes; c. 2025-2026 Annex B Appendix 3 —Veterans Mental Health; or d. 2025-2026 Annex B Appendix 4 —Veterans Treatment Court. (6) Grantee's Application; and (7) all budget tables, budget group allocations, budget narratives, and notes included in the Grantee's Application. Any prior NOGA between the Parties for the same services in this Program Category as those in the Grantee's 2025-26 grant application is nullified and superseded by this new NOGA. This NOGA constitutes the entire agreement between the Parties. Any changes or modifications to the Grantee's 2025-26 grant award shall follow the TVC's established amendment process. AUTHORIZATION Authorized Representative Authorized Representative Title: Date: Name: Si na ure A th i R// q/Zs Dana Burghdoff 7 Executive Director: Grant Au orized R resentative Title: Date: Thomas P. Palladino Executive Director Grant Status ♦ Negotiations Comments for TVC: NOGAAgreement Note: Executive Director that is listed in Principal Participants in this application must accept the NOGA or the designated signature authority may accept the NOGA with justification in a written Delegation of Authority letter signed by the Executive Director that must be uploaded. Note: Only VCSO and VTC Grantees are authorized to upload a signed NOGA document. Delegation of Authority Letters may be uploaded as separate files. NOGA DOCUMENTS ry NOGA.docx NOGA Added at 3:39 PM on June 23, 2025 I have read, understand, and accept the Yes terms of this grant contract according to federal & state regulations, and TVC policies outlined in the RFA, Program Requirements, and the Notice of Grant Award statement. Date: 7/9/2025 Status Active Grant ♦ Table of Contents Organization Information Additional Organization Information Full Application Summary of Services Financial Information Budget Tables Documents ♦ Organization Information Organization: Organization Status: Primary Contact: Primary Signatory: Organization Summary Organization Name EIN UEI Headquarters Address Applicant Type Governing Body Email: Website: Serving Veterans since: ♦ Organization Addresses Headquarters Address 100 Fort Worth Trail Fort Worth, Texas 76102 United States Additional Addresses Additional Organization Information Principal Participants City of Fort Worth Validated Michelle Doonkeen Dana Burghdoff City of Fort Worth 75-6000528 None 100 Fort Worth Trail Neighborhood Services Department Fort Worth, Texas United States Unit of Local Government City Council/City Mayor/City Manager Benedict.George@fortworthtexas.gov www.fortworthtexas.gov 2017-07-01 Phone numbers must be formatted as XXX-XXX-XXXX Grant Program Primary Contact* Michelle Doonkeen Email: MICheIle.Doonkeen@fortworthtexas.gov Phone: 817-392-5771 Executive Director * Dana Burghdoff Email: Dana.Burghdoff@fortworthtexas.gov Phone: 817-392-8018 Chief Financial Officer * Reginald Zeno Email: Reginald.Zeno@fortworthtexas.gov Phone: 817-392-8517 Chief Operations Officer: Kacey Bess Email: Kacey.Bess@FortWorthTexas.gov Phone: 817-392-8187 Project Manager / Coordinator * Michelle Doonkeen Email: Michelle.Doonkeen@fortworthtexas.gov Phone: 817-392-5771 Project Accountant * BENEDICT GEORGE Email: benedict.george@fortworthtexas.gov Phone: 817-392-7339 Media / Communications Coordinator * Michelle Doonkeen Email: Michelle.Doonkeen@fortworthtexas.gov Phone: 817-392-5771 PRR Reporter 1: RUBY RUBIO Email: Ruby.Rubio@fortworthtexas.gov Phone: 817-392-8255 PRR Reporter 2: BENEDICT GEORGE Email: benedict.george@fortworthtexas.gov Phone: 817-392-7339 ♦ Full Application ♦ Summary of Services 1. Proposed Project Service Area(s)* Tarrant 2. Who will the organization provide direct services to under the proposed project? Check boxes below." Veterans: Yes Dependents: Yes Surviving Spouses: Yes Total Number of unduplicated clients 68 to be served.* 3. Provide a summary of the service(s) your Organization proposes to provide to clients through this grant* Grant funding will provide limited emergency assistance and financial relief to eligible Veterans, their Dependents, and Surviving Spouses who can demonstrate financial need. Services: Mortgage, Rent, and Utilities. 4. What types of eligible beneficiaries Active Duty , National Guard, Reserves , Veteran from the United States military components will your organization serve with TVC grant funding? (select all that apply)* 5. Choose the veteran discharge Honorable, General Under Honorable Conditions, Other Than status(es) (Characterization of Service) Honorable Conditions, Uncharacterized, Dishonorable, Bad that your organization will serve with TVC grant funding? (select all that Conduct, Dismissed apply)* 6. Can beneficiaries request services Yes over the phone?* If yes, provide phone number for 817-392-5795 beneficiaries' to contact for application and/or client intake?* Must be formatted as XXX-XXX-XXXX 7. Can beneficiaries request services or Yes make an appointment online?* If beneficiaries can make an appointment online, please provide the application link for beneficiaries' to utilize for application and/ or client intake. If awarded a grant, this contact information will be included in FVA's Grantee Directory. * The online application link is temporary suspended. Applicants must submit their applications by mail or drop off. They will be contacted by assigned Human services Specialist for a phone interview . Call 817-392-5795 -Mail in Application or Call 817-392-2276 - Online application or email to CAPonline@fortworthtexas.gov. 8. Can beneficiaries apply for services Yes via walk-in? * 9. Are services provided by appointment only?* 10. How will beneficiaries be evaluated to determine priority of service?* 11. Once eligibility is determined, how many days will it take for requested services to be provided?* ♦ Financial Information No Demonstrated Need 14 12. Does your organization have the Yes ability to sustain this project without FVA funding?* 13. Does your organization use Yes software to record accounting transactions and manage financial book keeping?* What is the name, type, and version of PEOPLESOFT ERP the software?* Note: Enter values for Total Assets, Total liabilities and Net Assets Total Assets* $11,276,830,000.00 Total Liabilities* Net Assets at the end of the Year* Budget Tables Name Job Title Ruby Rubio $6,654,236,000.00 $4,761,619,000.00 Salary & Fringe Group Annual Salary Sr. Human Services $73,120.00 Specialist % Time to TVC Grant Total Grant Funded Salary 50% $36,560.00 Total Fringe: Total Grant Funded Fringe: Social Security: Health: Medicare: Dental: FICA: Vision: Total Salary + Fringe: $36,560.00 Total Salary Category Rent Mortgage Utilities Total Category Administrative and Facilities Costs Total Total Budget: ♦ Documents Life: Unemployment: Parking: Disability: Retirement: Phone: Worker's Comp: Fringe % of Salary: 0.0% Direct Client Services Group Unit Cost Quantity $132,000.00 1 $132,000.00 1 $18,000.00 1 IDC Group $350,000.00 $36,560.00 Amount Requested $132,000.00 $132,000.00 $18,000.00 $282,000.00 Amount Requested $31,440.00 $31,440.00 APPLICATION PACKAGE DOCUMENTS 11 Form W-9 - revised Mar 2024.pdf IRS Determination Letter Added by BENEDICT GEORGE at 1:50 PM on November 12, 2024 Self Insurance Coverage letter FY 2025.pdf Liability Insurance Added by BENEDICT GEORGE at 12:36 PM on November 11, 2024 City of Fort Worth -Elected Officials.pdf Governing Body Members Added by BENEDICT GEORGE at 12:30 PM on November 11, 2024 Business Authorization Letter TEXAS VETERANS COMMISSION FUND FOR VETERANS ASSISTANCE 2025 GENERAL ASSISTANCE PROGRAM GRANT ID: GEN25-17-036 APPROVED AS TO FORM AND LEGALITY: CITY OF FORT WORTH: (Electronically signed) By: —� Name: DanaBur doff Title: Asssist�ajnt-7ityyM n ger Date- b /I l I[S APPROVAL RECOMMENDED: *JAI avwov By:-My.ahot as.l&ug.> 2U2599;4�; C.11i) Name: Kacey Thomas Title: Neighborhood Services Director ATTEST: By: Name: lannette Goodall Title: City Secretary p O�pnngn ORT�aO p/�o Cpdd ao oQ �e :d aaan nezns44p VENDOR: Texas Veterans Commission By: Electronically signed) Name: Thomas Palladino Title: Executive Director Date: CSC No. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Title: Michelle Doonkeen NSD Assistant Director APPROVED AS TO FORM AND LEGALITY: By; Sophie Mathews Name: Sophie Mathews Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0167 dated 02/25/2025 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX M&C Review Page I of 3 CITY COUNCIL AGENDA Official site of the City of Fort Worth, Texas FORTWORTII Create New From This M&C DATE: 2/25/2025 REFERENCE NO.: **M&C 25-0167 LOG NAME: 19NS TVC GRANTS 2025-2026 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Ratify Application for and, if Awarded, Acceptance of Two Grants from the Texas Veterans Commission in a Total Amount Up to $700,000.00 for Assistance to Veterans with Security Deposits, Rent, Mortgage, Utility Assistance and Accessibility and Safety Modifications to their Homes, Approve Execution of Applicable Grant Contracts, Waive Indirect Costs and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Ratify the application for and, if awarded, acceptance of two Veterans' Assistance Grants from the Texas Veterans Commission for a General Assistance Grant in an amount up to $400,000.00 and a Housing for Texas Heroes Grant in an amount up to $300,000.00; 2. Authorize the execution of related contracts, including any renewals, amendments and extensions in accordance with City policies and regulations with the Texas Veterans Commission for the grant funds for the program year beginning on July 1, 2025 and ending on August 31, 2026; 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating State Fund, subject to receipt of the grants, in an amount up to $700,000.00, for the purpose of assistance to veterans and families; and 4. Authorize a waiver of the Neighborhood Services Department indirect cost rate of 21.05\0/o, for an estimated total of $17,769.99. DISCUSSION: The purpose of the Mayor and Council Communication (M&C) is to ratify the application for and, if awarded, acceptance of two grants from the Texas Veterans Commission, a General Assistance Grant in an amount up to $400,000.00 and a Housing for Texas Heroes Grant in an amount up to $300,000.00 that will benefit veterans in Fort Worth and Tarrant County. The Neighborhood Services Department has already submitted applications for these grants to meet the November deadline for application. The Forward Home Veteran Assistance Program funded by the General Assistance Grant will provide emergency financial assistance such as deposits, rental/mortgage and utility payments that are short- term and temporary in nature. During program year 2023-2024, the grant was able to assist 106 veteran/dependents and surviving spouses. This program year, through September 2024, the program has served 9 households for a benefit average of $2,078.63 per household. This grant will be administered by the Community Services Division of the Neighborhood Services Department. If awarded, funding will allow to provide needed services to help stabilize veterans and prevent homelessness. The Housing for Texas Heroes Grant will be utilized to provide needed repairs, accessibility or safety modifications to the homes of low-income veterans or surviving spouses. During program year 2023- 2024, the Housing for Texas Heroes Grant provided assistance to 18 veterans and surviving spouses. For the 2024-2025 program year, the City did not receive the Housing for Texas Heroes grant. This grant will be administered by the Community Services Division of the Neighborhood http://apps.cfwnet.org/couneil_packet/me_review.asp?ID=33032&counciIdate=2/25/2025 7/9/2025 M&C Review Page 2 of 3 Services Department. If awarded, funding will provide needed services to help with accessibility and critical housing repairs. The Neighborhood Services Department will connect with eligible veterans through various resources, including 2-1-1 (First Call for Help), Mission United (a United Way initiative supporting veterans, active -duty military, and their families), the Texas Veterans Network, and local Veteran Assistance programs. The department will also with the City's Veterans Affairs Office to share information about these programs. Grant funds support administrative and program delivery allocations for 1.15 full time employee positions in the Neighborhood Services Department. Indirect costs totaling an estimated $17,769.99 calculated by taking wages & salaries designated for this grant of approximately $84,418.00 multiplied by the Neighborhood Service Departments' indirect cost rate of 21.05\% defined in the City's most recent Cost Allocation Plan, could be charged to these grants. A waiver of these indirect costs is requested to allow allocation of these funds to further support the programs and services to assist low -to -moderate income veterans and families. If awarded, both grants will begin on July 1, 2025 and end on August 31, 2026. Positions funded with Texas Veteran Commissions grant funds are subject to grant availability. In the event of a grant award being decreased or eliminated, Neighborhood Services Department would review programs and services funded by the grants and determine a level of service and staffing that aligns with the available funding. Alternatives to consider may include staff and program reductions or eliminations. Grant applications have been entered to the Grant Application Repository as GRNT-APPL- 0000000115 and GRNT-APPL-0000000116. No matching funds are required from the City for these grants. These programs service ALL COUNCIL DISTRICTS and the rest of Tarrant County. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, in the Grants Operating State Fund. The Neighborhood Services Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. These are reimbursement grants. TO Fund Department Account ID FROM Fund Department Account ID Project Program Activity Budgetl Reference # Amount ID Year I (Chartfield 2) Project ID Submitted for Citv Manaaer's Office by Oriqinatinq Department Head: Additional Information Contact: Program Activity Budget Reference # Year (Chartfield 2) Jesica McEachern (5804) Kacey Bess (8187) Benedict George (7339) Michelle Doonkeen (5771) Amount http://apps.cfwnet.org/eouncil_packet/mc_review.asp?ID=33032&councildate=2/25/2025 7/9/2025 M&C Review Page 3 of 3 ATTACHMENTS ORD.APP 19NS TVC GRANTS 2025-2026 AO(r3).docx (Public) http://apps.cfwnet.org/council_pac]<ethnc_review.asp?ID=33032&councildate=2/25/2025 7/9/2025