HomeMy WebLinkAboutContract 58340-R3CSC No. 58340-R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
August 19, 2025
GT DISTRIBUTORS INC.
Attn: Greg Nebeker, Uniform Program Manager
1124 New Meister Ln, Ste 100
Pflugerville, TX 78660
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 58340 ("Contract")
Third Renewal Term: October 29, 2025 to October 28, 2026
The above -referenced Contract with the City of Fort Worth expires on October 28, 2025
("Expiration Date"). This letter is to inform you that the City wishes to exercise its renewal option
for a Third Renewal Term, which will begin immediately after the Expiration Date as outlined
above. All other terms and conditions of the Contract remain unchanged.
Please return this signed acknowledgment letter, along with a current copy of your
insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set
forth below acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.aov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Dominique 'Wagoner
Dominique Wagoner
Contract Compliance Specialist
Dominiaue.Wa,_ onera,fortworthtexas.2ov
817-392-4834
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal — CSC 58340-R3 Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: g
Name: William Johnson
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
By. Roble A' t 1 re- ge (Sep 3, 202512:19:26 CDT)
Name. Robert A. Alldredge, Jr.
Title: Executive Assistant Chief
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By:
Name: Jannette S. Goodall
Title: City Secretary
GT DIST RUTORS INC.
By:
Name: Gre Nebeker
Title: Un form Program Manager
Date:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: 4
Name: Loraine Coleman
Title: Administrative Services Manager
APPROVED AS TO FORM AND
LEGALITY:
By:
Name: Jackson Skinner
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0756
Date Approved: 9/27/2022
Form 1295 Certification No.: 2022-924254
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal — CSC 58340-R3 Page 2 of 2
10/14/22, 3:54 PM M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORT O
DATE: 9/27/2022 REFERENCE**M&C 22- LOG 13PITB 22-0177 POLICE EQUIPMENT,
NO.: 0756 NAME: UNIFORMS AND ALTERATION SVS HO
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Non -Exclusive Purchase Agreements with CenTex Uniform
Sales, Inc., Galls, LLC, GT Distributors, Inc., Impact Promotional Services, LLC. dba Got
you Covered Work Wear & Uniforms and M-Pak, Inc. for Police Equipment, Uniforms and
Alteration Services for a Combined Annual Amount Up to $793,355.00 and Authorize
Four, One -Year Renewal Options for the Same Annual Amount for the Code Compliance,
Police, Municipal Courts, Water and Transportation and Public Works Departments
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with CenTex
Uniform Sales Inc., Galls, LLC, GT Distributors, Inc., Impact Promotional Services, LLC. dba Got you
Covered Work Wear & Uniforms and M-Pak, Inc. for uniforms and police equipment for a combined
annual amount up to $793,355.00 and authorize four, one-year renewal options for the same annual
amount for the Code Compliance, Police, Municipal Courts, Water and Transportation and Public
Works Departments.
DISCUSSION:
The Code Compliance, Police, Municipal Courts, Water and Transportation and Public Works
Departments approached the Purchasing Division to purchase uniforms and police equipment. This
agreement will provide uniforms and the necessary equipment for personnel in the Code Compliance,
Water, and Transportation and Public Works Departments, as well as, police officers and marshals.
To procure these goods, Purchasing staff issued an Invitation to Bid (ITB) that consisted of detailed
specifications of the uniforms and equipment, and the service requirements.
ITB 22-0177 was advertised in the Fort Worth Star -Telegram for four consecutive Wednesdays
beginning on July 6, 2022, through July 27, 2022. The City received five responses.
An evaluation panel consisting of representatives from Code Compliance, Municipal Courts and
Water Departments reviewed and scored the submittals using Best Value criteria. The individual
scores were averaged for each of the criteria and the final scores are listed in the table below.
Proposers I Evaluation Factors
F(a) (b) (c) (d) Total [Rank_Score
CenTex Uniforms Sales Inc. 16.00 6.67 22.00 37.81 82.48
Galls, LLC 16.00 6.33 21.00 40. 00 F3-33
GT Distributors, Inc 15.33 7.00 19.00 31.92 73.25
Impact Promotional Services,
LLC dba Got You Covered Work F33 F.33FOOF69F35F5
Wear & Unifoms
M-Pak, Inc. 16 00 7 00 22 00 36 85 81.85
Best Value Criteria
(a) Vendor's Experience
(b) Vendor's Location or ability ro coordinate on -site meetings
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(c) Vendor's approach to performing services
(d) Price
After evaluation the panel concluded that CenTex Uniform Sales Inc., Galls, LLC., GT Distributors,
Inc., Impact Promotional Services, LLC. dba Got You Covered Work Wear & Uniforms, and M-Pak,
Inc. presented the best value and will provide the necessary coverage for the City. Therefore, the
panel recommends that Council authorize the police equipment, uniforms and alteration services
agreement to CenTex Uniform Sales Inc., Galls, LLC., GT Distributors, Inc., Impact Promotional
Services, LLC. dba Got You Covered Work Wear & Uniforms, and M-Pak, Inc.
FUNDING: The maximum amount allowed under this agreement citywide will be $793,355.00,
however, the actual amount used will be based on the need of the department and the available
budget. The annual department allocation for this agreement is:
Department
Police Department
Code Compliance Department
Municipal Courts
Transportation and Public Works
Department
Water Department
Estimated Annual Account
Amount Name
$600, 000.00 Uniforms
$99,000.00 Uniforms
$76,000.00 Uniforms
$15,000.00 Uniforms
$3,355.00 Uniforms
Funding will be budgeted in Uniforms account within the participating Operating Funds for Fiscal Year
2023.
DVIN-BE: Business Equity Division will run a direct campaign to Business Equity firms and
Purchasing is required to provide the ITB and advertisement date prior to public release.
AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and
expire one year from that date.
RENEWAL TERMS: The agreement may be renewed for four, one-year renewal options for the same
annual amount. The renewals do not require specific City Council approval as long as sufficient funds
have been appropriated.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year
2023 operating budget, as appropriated, in the participating departments' Operating Funds. Prior to
an expenditure being incurred, the participating departments have the responsibility to validate the
availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID I Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by_
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Reginald Zeno (8517)
Fernando Costa (6122)
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M&C Review
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Originating Department Head:
Additional Information Contact:
Anthony Rousseau (8338)
Neil Noakes (4212)
Cynthia Garcia (8525)
Heather Oakes (8354)
ATTACHMENTS
1295 Form M-Pak.pdf (CFW Internal)
22-0177 FID TABLE.xlsx (CFW Internal)
22-0177 Uniforms an Police Equipment NW.pdf (CFW Internal)
Cen-Tex Form 1295 Certificate.pdf (CFW Internal)
Galls Form 1295 Certificate.pdf (CFW Internal)
GT Distributors Form 1295 Certificate 100947398.pdf (CFW Internal)
GYC 1295 Ethics FortWorth ITB22-0177.pdf (CFW Internal)
SAM All Bidders 08.19.22.pdf (CFW Internal)
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