HomeMy WebLinkAboutOrdinance 21019-11-2013 Ordinance No. 21019-11-2013
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE PARKS AND RECREATION IMPROVEMENT FUND IN
THE AMOUNT OF $461,068.69, FROM AVAILABLE FY 2013 FUNDS, FOR THE
PURPOSE OF PURCHASING AUDIO VISUAL EQUIPMENT, FITNESS ROOM
EQUIPMENT AND OFFICE FURNITURE FOR CHISHOLM TRAIL, COMMUNITY
CENTER; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL
ORDINANCES EV CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAEVED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2013-2014 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Parks
And Recreation Improvement Fund in the amount of$461,068.69, from available funds for the purpose of
purchasing audio visual equipment, fitness room equipment and office furniture for Chisholm Trail
Community Center.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remairung portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 20952-09-2013 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions
of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Assistant City Attorney ary J K eri y S etary
ADOPTED AND EFFECTIVE: November 5,2013
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 1115/2013 - Ordinance No. 21019-11-2013
DATE: Tuesday, November 05, 2013 REFERENCE NO.: **P-11599
LOG NAME: 13P13-0257 CHISOLM TRAIL AV EQUIP LSJ
SUBJECT:
Authorize Transfer in the Amount of$461,068.69 from the Fiscal Year 2013 General Fund to the Fiscal
Year 2014 Parks and Recreation Improvement Fund, Authorize Purchase of Audio Visual Equipment from
Digital Resources, Inc., Using a Cooperative Contract in the Amount of$95,748.00 and Adopt
Appropriation Ordinance (COUNCIL DISTRICT 6)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize a transfer in the amount of$461,068.69 from the Fiscal Year 2013 General Fund to the
Fiscal Year 2014 Parks and Recreation Improvement Fund;
2. Authorize the purchase of audio visual equipment from Digital Resources, Inc., using the Interlocal
Purchasing System's Cooperative Contract No. 01012612 in the amount of$95,748.00; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Parks and Recreation Improvement Fund in Fiscal Year 2014 in the amount of $461,068.69 from available
funds.
DISCUSSION:
Funds were allocated in the Fiscal Year(FY) 2013 budget for the operation of the City of Fort Worth
Chisholm Trail Community Center(Center) including funds for one-time costs for furniture, fitness
equipment, audio-visual equipment, and other purchases necessary to complete the Center's
furnishings. Due to unforeseen delays, construction is now scheduled to be completed in January
2014. Installation fees are included in a number of the items needed for completion of the Center and
warranties are also provided with some of the purchases. Because of installation and warranty issues, the
purchase of these items must be closely coordinated with the building construction schedule. Therefore,
Staff is requesting that the amount of $461,068.69 be transferred from the FY 2013 Fund to the FY 2014
budget.
The Parks and Community Services Department (PACS)will purchase audio visual equipment from Digital
Resources, Inc., for the new Center. Currently the new facility is under construction and is scheduled to
open in January 2014. This new center will house a full-size gymnasium, a fitness room, a play-care
room, a aerobics/dance room and several multi-purpose rooms. Several rooms will provide
meeting/training space for small City board meetings, commission meetings and community-based public
or neighborhood meetings. The new equipment will support various functions of the new facility and
provide user-friendly equipment that can be easily utilized by Staff as well as the community.
This purchase includes digital signage for the lobby, five monitors for the fitness room and three display
monitors for the multi-purpose rooms. Intercom/paging and sound systems will be installed in all of the
Logname: '13P13-0257 CHISOLM TRAIL AV EQUIP LSJ Page l of 2
community center rooms. The equipment is compliant with the Americans with Disabilities Act (ADA) and
will be installed by Digital Resources, Inc. The cost of the equipment to be purchased under this Mayor
and Council Communication is in the amount of$95,748.00.
COOPERATIVE PURCHASE - State Law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for purchase of the item. The Interlocal Purchasing System (TIPS/TAPS) Cooperative
Contracts have been competitively bid to increase and simplify the purchasing power of local government
entities.
PRICE ANALYSIS - Staff has reviewed the contract and concluded that the prices are reasonable. Digital
Resources, Inc., has previously contracted with the City to provide high definition (HD) integration for the
Council Chambers, as well as a recording and monitoring solution for two interview rooms at Police
Department.
MiWBE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office, in accordance with the BIDE Ordinance, because
the purchase of goods and services is from sources where subcontracting or supplier opportunities are
negligible.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the current capital budget,
as appropriated, of the Parks and Recreation Improvement Fund.
BQN\13-0257\LSJ
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GQ05 472001 080050410030 a46�68.69 0001 538070 0807036 $461,068.69
GC05 541370 080050410030 $461,068.69 GQ05 541370 080050410030 $95,748.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Susan Alanis (8180)
Jack Dale (8357)
Additional Information Contact: LaKita Slack-Johnson (8314)
Logname: 13P13-0257 CHISOLM TRAIL AV EQUIP LSJ Page 2 of 2