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Home My WebLink AboutContract 59790-A1CSC No. 59790-A1 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 59790 BETWEEN CITY OF FORT WORTH AND BRIGHTVIEW LANDSCAPE SERVICES, INC. This first Amendment to Fort Worth City Secretary Contract No. 59790 ("Amendment") is made between the City of Fort Worth ("City"), a Texas home -rule municipal corporation, and Brightview Landscape Services, Inc. ("Vendor"), individually referred to as "party" and collectively as "parties." WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 59790 beginning July 17, 2023("Agreement"); WHEREAS, the current term expires on February 28, 2026, unless terminated earlier in accordance with the Agreement; and WHEREAS, it is the collective desire of the parties to amend the Agreement to update the pricing of Exhibit B, with the understanding that the amendment does not increase the total compensation authorized under M&C 23-0569. NOW THEREFORE, known by all these present, the parties, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENT The Agreement is hereby amended by replacing Exhibit B with the document attached to this first Amendment, known herein as Exhibit 13-1 of the Agreement. II. ALL OTHER TERMS SHALL REMAIN THE SAME All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 59790 Page 1 of 4 [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] First Amendment to Fort Worth City Secretary Contract No. 59790 Page 2 of 4 Executed effective as of the date signed by the Assistant City Manager below. CITY: City of Fort Worth NaQ"E ' Name: Clt r� Title: Assistant City Manager Date: 09/06/2025 Approval Recommended: By: Chn"fWhel'- Name:cChuj:9A4a (Sep 3, 202514:31:25 CDT) Title: Water Director Attest: �ooa„o ,tee a=o 1 °naa�66ss` By: Name:ran=ette.Goodall Title: City Secretary VENDOR: Brightview Landscape Services, Inc. By:.4� Name: Jessica Durbin Title: Senior Vice President Date: 9-03-25 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. NameSISI Yl ask�Sep 3, 2025 11:01:41 CDT) Title: Sr. Contract Compliance Specialist Approved as to Form and Legality: By: .cQtxaiut2 Wk4, i 2 Name: Amarna Muhammad Title: Assistant City Attorney Contract Authorization: M&C: 23-0569 Date Approved: 6/7/2023 Form 1295 Certificate No.: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 59790 Page 3 of 4 EXHIBIT B-1 See next page. First Amendment to Fort Worth City Secretary Contract No. 59790 Page 4 of 4 BrightView V March 03, 2025 BrightView Landscape Services, Inc 2830 N Beach St. Haltom City, TX 76111 Re: City Secretary Contract No. 59790 ("Contract") Renewal Term No. 2: March 1, 2025 to February 28, 2026 Greetings, We certainly appreciate the opportunity for continued partnership regarding your renewal and confirmation dated February 26, 2025. As we continue to experience rising costs in our industry, as well as utilizing Producer Price Index (PPI) data, we will implement a 5% increase to begin March 1, 2025. Our analysis includes the following: - 5% industry wages increase YOY - 10.59% rise of fuel costs - 3.3% to 3.5% increase CPI We are grateful for your ongoing support and look forward to a successful year. Please reach out with any questions. Sincerely, Terry Mattingly Branch Manager BrightView Landscape Services, Inc Grounds maintenance, Field Operations Division Yard, Remove any trash and debris before mowing. Mow and weed eat 3 feet around concrete structure, 2100 Rolling Creek Run, Fort Worth, TX 76108, 7 45389 28 Day Cycle EA 72102905 $ 76.81 Contact Dennis Hunter - Warehouse Supervisor - 817-944-2187 Grounds maintenance, Field Operations Division Yard, Remove any trash and debris before mowing, Mow and weed eat around all fences and structures, 11820 Hemphill Street, Crowley, TX 76036, 28 6 45388 Day Cycle EA 72102905 $ 76.81 Grounds maintenance, Field Operations Division Yard, Red area: Remove any trash and debris before mowing. Mow and weed eat around all buildings, structures, and trees. Edge around all drives, 4 45386 sidewalks, and curbs, 160811th Avenue, FortWorth TX 76102 EA 72102905 $ 913.40 Grounds maintenance, Field Operations Division Yard, Green area: Remove any trash and debris before mowing. Mow and weed eat, Maintain weeds; spraying is permitted in pipe yard, 160811th 5 45387 Avenue, Fort Worth TX 76102, 14 Day Cycle EA 72102905 $ 381.57 Grounds Maintenance, Lake Worth Management Office, Mow and weedeat around all trees, structures, fences, and ramp within red lined area on Map Exhibit 3, 7601 Cahoba Dr. FortWorth, TX 31 45413 76135, 14 Day Cycle EA 72102905 $ 536.91 Contact John Lopez- Security Manager - 817-944-0192 Grounds Maintenance, Lake Worth Dam, Mow all areas within red lines on Map Exhibit 2 from the street to the fence, Mow and weedeat to edges of Rip Rap areas, Weedeat around all structures, 30 45412 equipment, walls, trees, and fences including vaults EA 72102905 $ 1,384.46 Grounds Maintenance, Lake Worth Dam, Apply vegetation control/ Herbicide to all areas within red lines on Map Exhibit 1 to keep the area clean of grass/aquatic growth, brush, new growth of trees, and 29 45411 any outlaw growth, 6100 Hatchery Rd. Fort Worth, TX EA 72102905 $ 1,261.20 14 Da- Cycle Merchandise Line Item Description UOM Category Amt Grounds maintenance, Holly Water Treatment Plant, Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both sides of fences, 151111th Avenue, Fort Worth TX 1 45383 76102, 14 Day Cycle EA 72102905 $ 1,919.65 Grounds maintenance, Eagle Mountain Water Treatment, Yellow area- Mow, weed eat/edge around trees, structures, drives, and both sides of fences, 6801 Bowman Roberts Road, Ft. Worth TX 76179, 14 8 45390 Day Cycle EA 72102905 $ 1,536.44 Grounds maintenance, Eagle Mountain Raw, Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both sides of fences, 8619 Eagle Mountain Circle, Ft. Worth 76135, 14 Day 12 45394 Cycle EA 72102905 $ 612.87 Grounds maintenance, Rolling Hills Water Treatment Plant, Mow areas as designated in maps, weed eat/edge around trees, structures, drives, and both sides of fences. Mow one swath around the 15 45397 outside perameter of fence, 2500 SE Loop 820, Ft. Worth TX 76140 EA 72102905 $ 1,553.38 Grounds maintenance, Westside Water Treatment Plant, Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both sides of fences, Mow one swath around the outside 18 45400 perameter of fence, 12200 Old Weatherford Rd Aledo,TX 76008 EA 72102905 $ 1,387.94 Grounds maintenance, Village Creek Water Reclamation Facility, Yellow Area - Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both sides of fences, 4500 23 45405 Wilma Lane, Arlington, TX 76012, 14 Day Cycle EA 72102905 $ 3,049.12 28/42 Day Cycle Merchandise Line Item Description LION! Category Amt Grounds maintenance,Village Creek Water Reclamation Facility, Orange Area -Mow areas as designated in maps, weed eat/edge around trees, structures drives, both sides of fences, Mow entire 21 45403 levee to fence line, Weed eat around all structures and vaults EA 71101105 $ 2,311.40 Grounds maintenance, Village Creek Water Reclamation Facility, Blue Area - Remove growth and spray 22 45404 gravel areas, 4500 Wilma Lane, Arlington, TX 76012, 28 Day Cycle EA 72102905 $ 1,135.00 Grounds maintenance, Peak Flow/Biosolids Facility, Yellow Area - Mow entire levee to fence line, 24 45406 weed eat around all structures and vaults, 2501 Greenbelt Road, It, Worth, TX 76118, 28 Day Cycle EA 72102905 $ 2,321.55 Grounds maintenance,Eagle Mountain Water Treatment Plant, Red Area Only -mow, weed eat/edge 11 45393 around trees, 6801 Bowman Roberts Road, It, Worth TX 76179, 28 Day Cycle EA 72102905 $ 1,163.33 Grounds maintenance,Village Creek Drying Beds, Yellow Area, Mow areas as designated in maps,weed eat/edge around trees,structures drives,and both sides of fences, Mow trails inside of yellow 26 45408 area,mow, entire levee,1439 NW Green Oakselvd, Arlington,TX76006 EA 72102905 $ 5,360.50 Grounds maintenance, Village Creek Drying Beds, Mow areas as designated in maps, weed eat/edge around trees, structures drives, and both sides of fences, 2674 Greenbelt Road, Arlington, TX 76012, 42 27 45409 Day Cycle EA 72102905 $ 2,302.92 90 Day Cycle Merchandise Line Item Description UOM Category Amt Grounds maintenance,Holly Water Treatment Plant, Remove growth and spray gravel areas, 111111th 2 453. Avenue, Fort Worth TX 76102, 90 Day Cycle EA 72102905 $ 567.51 Grounds maintenance, Eagle Mountain Water Treatment Plant, Remove growth and spray gravel 9 45393 areas, 6801 Bowman Roberts Road, Ft. Worth TX 76179, 90 Day Cycle EA 72102905 $ 637.71 Grounds maintenance, Eagle Mountain Raw, Remove growth and spray gravel areas, 8619 Eagle 13 45395 Mountain Circle, It, Worth 76135, 90 Day Cycle EA 72102905 $ 121.16 Grounds maintenance, Rolling Hills Water Treatment Plant, Remove growth and spray gravel areas, 16 45398 2500 SE Loop 820, It, Worth TX 76140, 90 Day Cycle EA 72102905 $ 637.71 Grounds maintenance, Westside Water Treatment Plant, Remove growth and spray gravel areas, 19 45401 12200 Old Weatherford Rd Aledo,TX 76008, 90 Day Cycle EA 72102905 $ 401.75 Grounds maintenance, Peak Flow/Biosolids Facility, Blue Area - Remove growth and spray gravel 25 45407 areas, 2501 Greenbelt Road, It, Worth, TX 76118, 90 Day Cycle EA 72102905 $ 637.71 Grounds maintenance, Village Creek Drying Beds, Remove growth and spray gravel areas, 2674 28 45410 Greenbelt Road, Arlington, TX 76012, 90 Day Cycle EA 72102905 $ 318.86 180 Day Cycle Line Item Description UOM Category Merchandise Amt Grounds maintenance, Holly Water Treatment Plant, Remove vegetation from fencing, 151111th 3 45385 Avenue, Fort Worth TX 76102, 180 Day Cycle EA 72102905 776.67 Grounds maintenance, Eagle Mountain Water Treatment Plant, Remove vegetation from fencing, 6801 10 45392 Bowman Roberts Road, Ft. Worth TX 76179, 180 Day Cycle EA 72102905 621.34 Grounds maintenance, Eagle Mountain Raw, Remove vegetation from fencing, 8611 Eagle Mountain 14 45396 Circle, Ft. Worth 76135, 180 Day Cycle EA 72102905 310.7 Grounds maintenance, Rolling Hills Water Treatment Plant, Remove vegetation from fencing, 2500 SE 17 41191 Loop 820, Ft. Worth TX 76140, 180 Day Cycle EA 72102905 621.34 Grounds maintenance, Westside Water Treatment Plant, Remove vegetation from fencing, 12200 Old 20 45402 Weatherford Rd Aledo,TX 76008, 180 Day Cycle EA 72102905 310.7 11 9 3 4 7 2 13 5 10 8 6 1 12 Plant Bed Maintenance Services, Monthly, Westside Water Treatment Plant, 12200 Old Weatherford 44341 Rd., Aledo, TX 76008 MO Plant Bed Maintenance Services, Monthly, Village Creek Water Reclamation Facility, 4500 Wilma Lane, 44339 Arlington, TX 76012 MO Plant Bed Maintenance Services, Monthly, South Holly Admin. Bldg., 1500 11th Avenue, Fort Worth, TX 44333 76102 MO 44334 Plant Bed Maintenance Services, Monthly, SCADA,151111th Avenue, Fort Worth, TX 76302 MO Plant Bed Maintenance Services, Monthly, Rolling Hills Admin. Bldg., 2500 SE Loop 820, Fort Worth, TX 44337 76140 MO Plant Bed Maintenance Services, Monthly, Field Operations Admin. Bldg., 160811th Avenue, Fort 44332 Worth, TX 76102 MO Plant Bed Maintenance Services, Monthly, Eagle Mountain Plant, 6801 Bowman Roberts D, Fort 44343 Worth, TX 76179 MO Plant Bed Maintenance Services, Monthly, Central Water Laboratory Bldg., 2600 SE Loop 820, Fort 44335 Worth, TX 76140 MO Initial Plant Bed Maintenance Cleanup, Westside Water Treatment Plant, 12200 Old Weatherford Rd., 44340 Aledo, TX 76008 EA Initial Plant Bed Maintenance Cleanup, Village Creek Water Reclamation Facility, 4500 Wilma Lane, 44338 Arlington, TX 76012 EA Initial Plant Bed Maintenance Cleanup, Rolling Hills Admin. Bldg., 2500 SE Loop 820, Fort Worth, TX 44336 76140 EA Initial Plant Bed Maintenance Cleanup, Field Operations Admin. Bldg., 160811th Avenue, Fort Worth, 44331 TX 76102 EA Initial Plant Bed Maintenance Cleanup, Eagle Mountain Plant, 6801 Bowman Roberts D, Fort Worth, TX 44342 76179 EA 72102905 $ 529.95 Belongs to Plant Operations - Contact Brenda McKinley 817-392-4907 72102905 $ 764.75 72102905 $ 610.55 72102905 $ 672.59 72102905 $ 1,917.30 72102905 $ 305.40 Belongs to Field Operations - Contact Denis Hunter 817-944-2187 72102905 $ 2,302.53 72102905 $ 452.30 Belongs to Lab Services Contact Rickey Lewis 817-392-5906 72102905 $ 1,059.28 72102905 $ 1,529.28 72102905 $ 3,834.58 72102905 $ 610.81 72102905 $ 4,605.07 City of Fort Worth, Texas Mayor and Council Communication DATE: 06/27/23 M&C FILE NUMBER: M&C 23-0569 LOG NAME: 13P ITB 23-0054 GROUNDS MAINTENANCE SERVICES AW WATER SUBJECT (ALL) Authorize Execution of Agreements with BrightView Landscape Services, Inc., Civilian Division LLC dba GI -Mow, Lawn Patrol Service, Inc., and Sports Field Holdings dba Sports Field Solutions for Grounds Maintenance Services for the Water Department in a Combined Annual Amount Up to $750,000.00 for the Initial Term, and Authorize Four One -Year Renewals in an Amount Up to $900,000.00 for the First Renewal, $1,080,000.00 for the Second Renewal, $1,296,000.00 for the Third Renewal, and $1,555,200.00 for the Fourth Renewal RECOMMENDATION: It is recommended that the City Council authorize execution of agreements with BrightView Landscape Services, Inc., Civilian Division LLC dba GI -Mow, Lawn Patrol Service, Inc., and Sports Field Holdings dba Sports Field Solutions for grounds maintenance services for the Water Department in a combined annual amount up to $750,000.00 for the initial term, and authorize four one-year renewals in an amount up to $900,000.00 for the first renewal, $1,080,000.00 for the second renewal, $1,296,000.00 for the third renewal, and $1,555,200.00 for the fourth renewal. DISCUSSION: The Water Department approached the Purchasing Division for assistance with securing an agreement for grounds maintenance services at Water Department facilities throughout the City of Fort Worth. Purchasing issued an Invitation to Bid (ITB) that consisted of specifications including the equipment needed to perform services, the detailed grounds maintenance services to be performed, the required licenses to perform chemical application services, and the procedures the vendor must follow to verify the services are completed. The ITB was advertised in the Fort Worth Star -Telegram on April 5, 2023, April 12, 2023, April 19, 2023, April 26, 2023, and May 3, 2023. The City received 6 responses. However, upon evaluation, one bidder, 2 Brother's Landscaping, LLC did not meet the minimum requirements for their bid response to be evaluated. An evaluation panel consisting of representatives from the Water and Park and Recreation Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidder i Evaluation Factors a b c d Total score BrightView Landscape Services, Inc. 1124.001121.00113.2511 0.00 I 48.25 Civilian Division LLC dba GI -Mow 1120.251118.75113.001118.#1 60.37 Lawn Patrol Service, Inc. 1120.251120.25J2.75j 2.55 1 45.80 Sports Field Holdings dba Sports Field Solutionsll17.251117.25112.751118.98I1 56.23 SRH Landscapes LLC 1122.501121.7512.751135.00I1 82.00 Best Value Criteria: a. Contractor's experience and references b. Contractor's availability of equipment and personnel to perform services c. Contractor's time to respond to service requests d. Cost of service After evaluation, the panel concluded that BrightView Landscape Services, Inc., Civilian Division LLC dba GI -Mow, Lawn Patrol Service, Inc., Sports Field Holdings dba Sports Field Solutions, and SRH Landscapes LLC presented the best value. When SRH Landscapes LLC was notified of the award recommendation, they declined to move forward. Therefore, the panel recommends that Council authorize agreements with BrightView Landscape Services, Inc., Civilian Division LLC dba GI -Mow, Lawn Patrol Service, Inc., and Sports Field Holdings dba Sports Field Solutions. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. Due to inflation and supply chain concerns, staff recommends the total compensation for each annual renewal term be increased by 20% to ensure the City is able to meet demand. The total compensation for the initial term of the contracts shall be an amount up to $750,000.00, $900,000.00 for the first renewal, $1,080,000.00 for the second renewal, $1,296,000.00 for the third renewal, and $1,555,200.00 for the fourth renewal. Funding is budgeted in the Water and Wastewater Departments rollup within the Water & Sewer Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire on February 28, 2024 to align with the mowing season. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 Oriainatina Business Unit Head Dana Burghdoff 8018 Reginald Zeno 8517 Christopher Harder 5020 Additional Information Contact: Jo Ann Gunn 8525 Alyssa Wilkerson 8357