HomeMy WebLinkAboutContract 51991-A7R4CSC No. 51991-A7R4
SEVENTH AMENDMENT AND FOURTH RENEWAL
TO
CITY OF FORT WORTH CONTRACT 51991
This Seventh Amendment and Fourth Renewal is entered into by and between the
City of Fort Worth ("City"), a home rule municipality, with its principal place of business at
100 Fort Worth Trail, Fort Worth, Texas, and Insight Global, LLC, a Delaware limited
liability company ("Vendor"). City and Vendor are each individually referred to herein as a
"party" and collectively referred to as the "parties."
WHEREAS, on March 4, 2019 the parties entered into City Secretary Contract No.
51991, through a U.S. General Services Administration Cooperative Contract to provide Staff
Augmentation Services ("Agreement"); and
WHEREAS, on June 29, 2021, the parties entered into the Third Amendment to the
Agreement ("Third Amendment"), which added two additional one-year renewal terms to the
Agreement, with the second renewal term set to expire on August 31, 2024; and
WHEREAS, on April 23, 2024, pursuant to Mayor & Council Communication ("M&C")
24-0309, the Fort Worth City Council authorized four (4) additional one-year renewal terms (each
a "Renewal Term"); and
WHEREAS, on April 23, 2024, the parties renewed the agreement for its third renewal
term, which began on September 1, 2024, and will expire on August 31, 2025 ("Third Renewal");
WHEREAS, the Third Renewal utilized the first of the four authorized renewal terms
under M&C 24-0309; and
WHEREAS, the parties now wish to exercise the second of the four authorized Renewal
Terms.
NOW, THEREFORE, the parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
1. The Agreement is hereby amended to repeal and replace Section 1 of the Third Amendment
to be and read as follows:
Term. This Agreement shall commence upon final execution ("Effective Date") and
shall expire on June 22, 2021. The Agreement shall automatically renew for a new term
on June 23, 2021 and expire on August 31, 2022 ("the Expiration Date"), unless
terminated earlier in accordance with the provisions of the Agreement or otherwise
extended by the parties. Thereafter, the Agreement may be renewed for six (6)
additional one-year renewals, each a "Renewal Term" by the written, mutual agreement
Seventh Amendment and Fourth Renewal to Fort Worth City Secretary Contract No. 51991 Pagel of 3
of Vendor and Fort Worth.
2. The total annual amount of the Agreement will remain at an amount not to exceed
$5,621,340.00.
2.
RENEWALS
The Agreement is hereby renewed for a one-year Renewal Term beginning September 1,
2025 and set to expire August 31, 2026. This renewal shall be known as the Fourth Renewal
Term.
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
4.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
[Signature Page Follows]
Seventh Amendment and Fourth Renewal to Fort Worth City Secretary Contract No. 51991 Page 2 of 3
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: Diano (Sep 10, 202511:08:04 CDT)
Name: Dianna Giordano
Title: Assistant City Manager
Date: 09/10/2025
APPROVAL RECOMMENDED:
By:
Y
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST:
By: U
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
Insight Global, LLC
By:
Name: Chad ad,-
Title: Account Manaaer
Date: Ri91Qi9r;
CONTRACT COMPLIANCE
MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: A, '44V'
Name: Angela Alonzo
Title: Sr Administrative Services Mgr
APPROVED AS TO FORM AND
LEGALITY:
M. Kevin lenders, Il
By: M.K—, Anders, I1(Sep 10, 2D250848:01 COT)
Name: M. Kevin Anders, II
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0309
Approval Date: 4/23/2024
Form 1295: 2024-1109076
ATTEST:
By:
Name:
Title:
Seventh Amendment and Fourth Renewal to Fort Worth City Secretary Contract No. 51991 Page 3 of 3
,CITY COUNCIL AGEND
Official site of the City of Fort Worth, Texas
FoRTWORTH
Create New From This M&C
DATE: 4/23/2024 REFERENCE
NO..
CODE: C TYPE
**M&C 24- 041NFORMATION
0309 LOG NAME: TECHNOLOGY STAFF
AUGMENTATION
CONSENT PUBLIC NO
NO
SUBJECT. (ALL) Authorize Amendments to the City Secretary Contracts for Staff Augmentation
Services to Increase Annual Staff Augmentation Authorization by $1,247,340.00 for a
Total Annual Authorization of $5,621,340.00 and Add Four Annual Renewal Options for
the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize amendments to the City Secretary Contracts for
staff augmentation services to increase the annual staff augmentation authorization by $1,247,340.00
for a total annual authorization of $5,621,340.00 and add four annual renewal options for the
Information Technology Solutions Department.
DISCUSSION:
In November 2016, City Council approved Mayor & Council Communication (M&C) C-27983
authorizing agreements with four vendors to provide technology -related staff augmentation services in
a combined aggregate amount of $2,100,000.00 annually under Texas Department of Information
Resources (DIR) cooperative contracts. Since 2016, through various M&Cs, C-28636, C-28999, 20-
0410, 21-0084, 21-0456, 21-0733, 22-0444, 22-1020, 23-0119, the Information Technology Solutions
(ITS) has expanded the number of vendors to eight for an annual combined authorization of
$4,374,000.00 for information technology -related staff augmentation using DIR, Houston -Galveston
Area Council (H-GAC), and General Services Administration (GSA) cooperative contracts.
As the City's need for current or updated information technology hardware and software has
increased, so has the need for skilled information technology professionals to supplement City staff
implementing the technology.
The current authorization for $4,374,000.00 allows for the use of contractors to perform tasks related
to the cyber security, project management, ERP ongoing maintenance and support, assistance with
network work configurations, along with Help Desk, Desktop and Hardware support. Staff
augmentation is also used to bring in highly skilled consultants to fill vacancies in a "contract to hire
model". Furthermore, this funding allowed for assistance for one-time capital projects support
provided for in the ITS Capital Program in various programmables.
This Mayor and Council Communication seeks authorization to amend the staff augmentation
contracts, to increase the annual staff augmentation authorization by $1,247,340.00 for a new total
annual staff augmentation authorization of $5,621,340.00 to accommodate information technology -
related staff augmentation needs for the City of Fort Worth using existing Information Technology
Solutions Department City Secretary Contracts. The amended amount includes $1,089,000.00
requested by various City departments for their technology support needs.
To accommodate growth in operational needs, capital needs and other departmental needs, it is
requested that the authorization increase 5\% each year for the duration of the M&C authorization as
reflected in the chart below.
Current Year 1 Year 2 Year 3 Year 4
Operating $2,095,200.00 $2,139,600.00 $2,246,580.00 $2,358,909.00 $2,476,854.00
Capital 1,541,083.00 1,618,137.00 1,699,044.00 1,783,996.00 1,873,196.00
Depts
Grants
Total
Amount of
increase
Percentage
of increase
0.00 1,089,000.00 1,143,450.00 1,200,623.00 1,260,654.00
737,717.00 774,603.00 813,333.00 854,000.00 896,700.00
4,374,000.00 5,621,340.00 5,902,407.00 6,197,527.00 6,507,404.00
$1,247,340.00 $281,067.00 $295,120.00 $309,876.00
5\% 5\% 5\%
Each of the existing staff augmentation City Secretary Contract cooperative agreements will be
amended to reflect this new total authorization. Additionally, this M&C is to request authorization to add
four renewal options for the ITS Department.
Upon approval of this M&C, ITS will manage all executed cooperative purchase agreements for
citywide needs for information technology -related staff augmentation for a total annual authorization.
To select temporary technology staff, the staffing requirements are identified by ITS and recruitment
requests are sent to eight staff augmentation vendors with cooperative agreements and existing City
Secretary Contracts. The vendors each have equal opportunity to respond with qualified candidates
and earn a minimum of ten percent of the awarded expenditures on an as -needed basis. No specific
amount is guaranteed.
Vendors authorized by this request are listed below. The vendors selected provide the best overall
value.
Cooperative
City
Cooperative
Contract Expiration
Secretary
Vendor
Contract
Date
Contract
Apex Systems LLC
DIR-CPO-4638
August 31, 2024
55409
GTS Technology
Solutions, Inc.
DIR-CPO-4526
August 31, 2024
57911
Insight Global, LLC
GS-35F-0247Y
March 19, 2032
51991
Internal Data
Resources, Inc. dba
IDR
DIR-CPO-4529
August 31, 2024
57876
Luna Data Solutions,
Inc.
DIR-CPO-4582
August 31, 2024
54782
Robert Half
International, Inc.
H-GAC TS06-21
May 31, 2024
56223
System Soft
Technologies, Inc.
DIR-CPO-4637
August 31, 2024
56634
TEKsystems, Inc.
DIR-CPO-4638
August 31, 2024
54907
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: In the event the Texas Department of Information Resources (DIR),
Houston -Galveston Area Council (H-GAC), or General Services Administration (GSA) agreements are
not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a
valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff
would stop making purchases when the last appropriation expires, regardless of whether the then -
current purchase agreement has expired.
The City will initially use the DIR, H-GAC, and GSA agreements to make purchases authorized by this
M&C. The DIR and H-GAC agreements are set to expire in 2024. If the agreements are extended,
this M&C authorizes the City to purchase similar services under the extended contracts. If the DIR
and H-GAC agreements are not extended, but DIR and H-GAC execute new cooperative contracts
with each vendor and with substantially similar terms, this M&C authorizes the City to purchase the
services under the new contracts. If this occurs, in no event will the City continue to purchase services
under the new agreements for more than four (4) years without seeking Council approval.
Funding is budgeted in the Grants Operating Federal, ITS Capital and the Info Technology Systems
Funds, along with any funding as needed by other City departments as appropriated.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council approval and execution of amendments to respective City
Secretary Contracts, each will become effective and expire in accordance with the underlying
cooperative agreement.
RENEWAL OPTIONS: The DIR and H-GAC cooperative agreements may be renewed for four (4)
additional one-year renewal terms at the City's option. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital and operating budgets,
as previously appropriated, in the Grants Operating Federal Fund for the American Rescue Plan Act
project, the ITS Capital Fund for the Technology Infrastructure -IT and ERP IT projects and in the Info
Technology Systems Fund to support the approval of the above recommendation and execution of
the amendment. Prior to any expenditure being incurred, the Information Technology Solutions
Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID , ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by
Originating Department Head:
Additional Information Contact:
Program Activity Budget
Year
Mark McDaniel (6222)
Kevin Gunn (2015)
Cynthia Tyree (6689)
ATTACHMENTS
04 Information Technoloav Staff Auamentation.docx (CFW Internal)
Apex Form 1295 for CSC No. 55409.pdf (CFW Internal)
FID Table Staff Auamentation 2024.V2.xlsx (CFW Internal)
GL0019-07 -Project Budget Summary _(34) (1).xlsx (CFW Internal)
GL0019-07 -Project Budget Summary_(35).xlsx (CFW Internal)
GL0019-07 -Project Budget Summary_(36).xlsx (CFW Internal)
Reference # Amount
(Chartfield 2)
GTS- Form 1295 101144825.pdf (CFW Internal)
IDR- Form 1295 101144312.pdf (CFW Internal)
Insiaht Global- Form 1295 101146616.pdf (CFW Internal)
LDS- Form 1295 101144612.pdf (CFW Internal)
SST- Form 1295 101144327.pdf (CFW Internal)
TekSvstemsForm 1295 101153799.pdf (CFW Internal)