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Home My WebLink AboutContract 58355-R3Docusign Envelope ID: 3B765ADE-DCF7-4E4C-9972-DA548A249438 CSC Na. 58355-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE August 25, 2025 Tango Analytics, LLC Attn: Tim Redfern 9797 Rombauer Rd. Coppell, TX 75019 Re: Contract Renewal Notice Contract No. CSC No. 58355 (the "Contract") Renewal Term No. 3: October 1, 2025, to September 30, 2026 The above referenced Contract with the City of Fort Worth expires on September 30, 2025 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin Immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at httn://fortworthtexas.gov/Durchasina to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Contract Renewal Tango Analytics, LLC Sincerely, City of Fart Worth, Property Management Department Juanita Rigsby Energy Manager (817) 392-9518 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 1 of 2 Docusign Envelope ID: 3B765ADE-DCF7-4E4C-9972-DA548A249438 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Valerie Washington (Sep 4, 202515A'i I CDT) Name: Valerie Washington Title: Assistant City Manager APPROVAL RECOMMENDED: By: l �40— Name: Marilyn Marvin Title: Property Management Director ATTEST: onn � 01 FORT Q 0 G �o ppa*o00 �� a'*d aanub?�z as44 By: Name: Jannette Goodall Title: City Secretary Tango Analyties, LLC Uocuftried by: By: naFaa�ara�oranc Name: Tim Redfern Title: Chief Operating Officer Date: W2612025 Contract Renewal Tango Analytics, LLC CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Juanita Rigsby Title: Energy Manager APPROVED AS TO FORM AND LEGALITY: M. Kevin A-nders)11 By: M. Kevin Anders. II (SeD4.202515:41:24 CDT) Name: M. Kevin Anders, II Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0747 Date Approved: 9/27/2022 Form 1295 Certification No.: 22-925749 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 2 6/15/25, 2:06 PM M&C Review Official site of the City of Fort Worth, Texas ACITY COUNCIL AGEND FORWoRTH Create New From This M&C REFERENCE **M&C 22- 13P RFP 22-0150 ENERGY DATE: 9/27/2022 NO.: 0747 LOG NAME: MANAGEMENT INFORMATION SYSTEM MC PMD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Agreement with EnergyWatch dba WatchWire LLC for the Purchase of an Energy Management Information System for the Property Management Department in an Annual Amount of $119,230.00 for the Initial Term and Authorize Five Annual Renewals Options in the Amount of $96,369.60 RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with EnergyWatch dba WatchWire LLC for the purchase of an Energy Management Information System for the Property Management Department in an annual amount of $119,230.00 for the initial term and authorize five annual renewals options in the amount of $96,369.60. DISCUSSION: The Property Management Department (PMD) approached the Purchasing Division for assistance with securing an agreement for an Energy Management Information System (EMIS). The City of Fort Worth (City) currently does not have an EMIS in use, and departments are not informed of their facility utility performance beyond monthly costs. A robust EMIS solution will foster a better way forward in the City's energy management and the implementation of this solution will offer powerful insights in energy management requirements and goals, advanced analytics, track energy use, track and manage peak demand, track facilities capital projects return of investment, identify energy issues and savings opportunities, offer user-friendly navigation and reporting tools. In order to procure these services, staff issued Request for Proposal (RFP) No. 22-0150 which consisted of detailed specifications outlining service expectations and performance. The bid was advertised in the Fort Worth Star -Telegram for six (6) consecutive Wednesdays beginning on June 29, 2022, through August 3, 2022. The City received four responses. An evaluation panel consisting of representatives from the Information Technology Solutions, Water and Property Management Departments reviewed and scored submittals using the Best Value Criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Evaluation Criteria Bidders a b c d e Total Score Rank EnergyWatch dba 12.00 7.20 17.00 18.00 18.40 72.60 1 WatchWire LLC THG Energy Solutions 71.90 LLC 8.70 6.20 10.80 11.20 35.00 2 Energy CAP LLC 10.50 7.00 14.40 13.80 3.46 49.16 3 Brightly Software Inc 10.20 7.00 13.60 13.60 1.72 46.12 4 Best Value Criteria: a. Qualifications and capabilities b. References and related project experience apps.cfwnet.org/council_packet/mc_review.asp? I D=30299&cou ncildate=9/27/2022 M91 6/15/25, 2:06 PM M&C Review c. Methodology and approach to performing services d. Ability to meet the City's technical requirements e. Price After evaluation, the panel concluded that EnergyWatch dba WatchWire LLC presented the best value to the City and therefore recommends awarding the agreement to EnergyWatch dba WatchWire LLC. The product, service, and price are determined to be fair and reasonable. The first year of the contract includes all costs associated with acquiring and implementing the software. The subsequent renewals will include costs for the maintenance and support offered by the vendor. No guarantee was made that a specific amount of services would be purchased. FUNDING: The maximum amount allowed under this agreement will be $119,230.00, however the actual amount used will be based on the need of the department and available budget. The annual department allocation for this agreement is: Fund Department General - 10100 Property Management $ Estimated Annual Account Name Amount 96,730.00 5330201 - Other Contractual Special Purpose - 25002 Property Management $ 22,500.00 5330201 - Other Contractual Funding is budgeted in the TPW Dept General Government Department's Special Purpose Fund for the purpose of funding the Resource Conservation Program project, as appropriated and will be budgeted in Other Contractual Services account within the General Fund for Fiscal Year 2023. DVIN-BE: The initial estimated bid amount for this procurement was less than $100,000.00, therefore a Business Equity goal was not applicable. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire on September 30th. RENEWAL TERMS: This agreement may be automatically renewed for five (5) one-year renewal periods (October 1 st to September 30th). This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Special Purpose Fund for the Resource Conservation Program project and upon adoption of the Fiscal Year 2023 Budget by City Council, funds will be available in the Fiscal Year 2023 operating budget, as appropriated, in the General Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Transportation & Public Works and Property Management Departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project ID ID FROM Fund Department Account Project ID ID Program Activity Budget Reference # Amount Year (Chartfield 2) Program Activity Budget Reference # Amount Year (Chartfield 2) apps.cfwnet.org/council_packet/mc_review.asp?ID=30299&councildate=9/27/2022 2/3 6/15/25, 2:06 PM M&C Review Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Reginald Zeno (8517) Dana Burghdoff (8018) Anthony Rousseau (8338) Steve Cooke (5134) Cynthia Garcia (8525) Maria Canoura (2526) 3P RFP 22-0150 ENERGY MANAGEMENT INFORMATION SYSTEM MC PMD funds availabilitv.pdf (CFW Internal) BU021 - ENERGY MANAGEMENT INFORMATION SYSTEM MC PMD FID Table.xlsx (CFW Internal) SAMs Report WatchWire-EneravWire - not found.pdf (CFW Internal) WatchWire LLC - Form 1295 Certificate 100948901.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=30299&councildate=9/27/2022 3/3