HomeMy WebLinkAboutContract 62304-R1CSC No. 62304-R1
CITY OF PORT WORTH
CONTRACT RENEWAL NOTICE
September 8, 2025
A&B Environmental Services, Inc. dba A&B Laboratories
10100 East Freeway, Ste 100
Houston, Texas 77029
Attn: Ram Ramakrishnan, President
Re: Contract Renewal Notice
Contract No. CSC No. 62304 (the "Contract")
Renewal Term No. 1: October 1, 2025 to September 30, 2026
The above referenced Contract with the City of Fort Worth expires on September 30, 2025
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the mutual agreement
of the parties. This letter is to inform you that the City is requesting to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged.
To agree to renew the Conh•act for an additional one (1) year period, please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.vov/purchasin>; to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Patty Jean Wilson
[817] 392-8411
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By:
Name: Jesica McEachern
Title: Assistant City Manager
Date: 09/15/2025
APPROVAL RECOMMENDED:
By:
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CF�Harder(Sep 10, 02507:32:26 CDT)
Name: Christopher Harder, PE
Title: Water Department Director
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By:
Name: Jannette S. Goodall 'Title:
City Secretary
Vendor Name: A&B Environmental
Services, Inc. dba A&B oratories
By
Name: Ram Ramakrishnan
Title: President
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By
Name: Patty can ilson
Title: Contract Services Administrator
APPROVED AS TO FORM AND
LEGALITY:
By:
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0863
Date Approved: 10/15/2024
Form 1295 Certification No.:2024-1230146
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORTWORTII
'161�
REFERENCE **M&C 24- 13P RFP 24-0198 LAB
DATE: 10/15/2024 NO.: 0863 LOG NAME: ANALYTICAL SERVICES
AO WATER
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Non -Exclusive Agreements with A&B Environmental
Services, Inc. dba A&B Laboratories, ALS Group USA Corp, Eurofins Environment Testing
South Central, LLC, and Southern Petroleum Laboratories, Inc to Provide Laboratory
Analytical Services at Testing Facilities for the Water Department in an Estimated
Combined Annual Amount Up to $600,000.00 for the Initial Term and Authorize Four One -
Year Renewals in Amounts Up to $690,000.00 for the First Renewal, $793,500.00 for the
Second Renewal, $912,525.00 for the Third Renewal, and $1,049,403.00 for the Fourth
Renewal
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive agreements with
A&B Environmental Services, Inc. dba A&B Laboratories, Inc., ALS Group USA Corp, Eurofins
Environment Testing South Central, LLC, and Southern Petroleum Laboratories, Inc to provide
laboratory analytical services at testing facilities for the Water Department in an estimated
combined annual amount up to $600,000.00 for the initial term and authorize four one-year renewals
in amounts up to $690,000.00 for the first renewal, $793,500.00 for the second renewal, $912,525.00
for the third renewal, and $1,049,403.00 for the fourth renewal.
DISCUSSION:
The purpose of this M&C is to authorize the execution of agreements to provide laboratory analytical
services at testing facilities throughout the City of Fort Worth water treatment plants. Purchasing
issued Request for Proposal (RFP) 24-0198 consisting of detailed specifications regarding equipment,
service, and delivery requirements. The RFP was advertised in the Fort Worth Star -Telegram on May
8, 2024, May 15, 2024, and May 22, 2024. The City received four responses.
An evaluation panel consisting of representatives from the Water and Police Departments reviewed
and scored the submittal using Best Value criteria. The individual scores were averaged for each of
the criteria and the final scores are listed in the table below.
Proposer
A&B Environmental Services,
A&B Laboratories
ALS Group
Eurofins Environment Testing
SPL Laboratories
Best Value Criteria:
Evaluation Factors
-- a lb ]c d Total
Score
Inc dba 40 �15-
]15 15 85
39.67 12 13.5 14 79.70
3227116 115 1578.27
24.65 15.5 15.5 15 �70.65
a. Contractor's cost of services
b. Contractor's qualifications and availability of testing facilities
c. Contractor's timeframe for services to be completed
d. Contractor's ability to meet the City's needs
After evaluation, the panel concluded a multi -award was necessary to ensure availability and capacity
for the needed services and that A&B Environmental Services Inc. dba A&B Laboratories, ALS
Laboratory Group, Eurofins Environment Testing South Central, LLC, and Southern
Petroleum Laboratories present the best value. Therefore, the panel recommends that Council
authorize non-exclusive agreements with A&B Environmental Services dba A&B Laboratories, ALS
Laboratory Group, Eurofins Environment Testing South Central, LLC, and Southern
Petroleum Laboratories. No guarantee was made that a specific amount of services would be
purchased. Staff certifies that the recommended vendors' bids met specifications.
The Environmental Protection Agency (EPA) final rule mandates increase in testing for public water
systems and exact testing levels cannot be ascertained in advanced. To help prevent capacity issues,
staff recommends the total compensation for each annual renewal term be increased by 15 \% to
ensure the City is able to meet demand. The estimated collective total compensation of the contracts
shall be an amount up to $600,000.00 for the initial term, $690,000.00 for the first renewal,
$793,500.00 for the second renewal, $912,525.00 for the third renewal, and $1,049,403.00 for the
fourth renewal. However, it is possible that testing requirements may exceed these amounts. Approval
of this M&C in the initial amounts listed above is not intended to create a contractual cap; in the event
testing requirements exceed the capacity authorized through this M&C, including any administrative
increase capacity, this M&C authorizes staff to bring back subsequent M&Cs in the amounts needed to
meet testing demand.
While these figures represent the collective maximum amount allowed under these agreements for
each term, the actual amount used will be based on the department's needs and available
budget. Funding is budgeted in the Contract -Lab Analysis account within the Water & Sewer Fund for
the Water Department.
DVIN-BE: This solicitation was reviewed by The Business Equity Division for available business equity
prospects according to the City's Business Equity Ordinance. There were limited business equity
opportunities available for the services/goods requested, therefore, no business equity goal was
established.
AGREEMENT TERMS: Upon City Council approval, the agreements will begin upon execution on
October 1, 2024 and expire one year from that date on September 30, 2025.
RENEWAL TERMS: The agreements may be renewed for four (4) additional, one-year terms. This
action does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are available
in the current operating budget in the Water & Sewer Fund. Prior to an expenditure being incurred, the
Water Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity I Budget Reference # Amount
ID ID Year (Chartfield 2)
aWON
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manaqer's Office bv: Reginald Zeno (8517)
Fernando Costa (6122)
Ori inatin Department Head: Reginald Zeno (8517)
9 g—p Christopher Harder (5020)
Jo Ann Gunn (8525)
Additional Information Contact: Aiyanna Owens (8317)
ATTACHMENTS
1. FWLab Communication FY2025 Budaet Load.pdf (CFW Internal)
1295 Fort Worth SPL.pdf (CFW Internal)
ABLABS 1295.pdf (CFW Internal)
Approved Waiver Request - Laboratory Analytical Services.pdf (CFW Internal)
Contract Lab FIDS table 2024.xlsx (CFW Internal)
Eurofins 1295.pdf (CFW Internal)
Form 1295 Certificate ALS.Ddf (CFW Internal)
SAM Report ALS Group.pdf (CFW Internal)
SAM Report- A&BEnvironmental.pdf (CFW Internal)
SAM Report- Eurofins.pdf (CFW Internal)
SAM-Southern Petroleum. pdf (CFW Internal)
SOS A&B.pdf (CFW Internal)
SOS ALS.pdf (CFW Internal)
SOS Eurofins Environment.pdf (CFW Internal)
SOS-SouthernPetroleum.pdf (CFW Internal)
CERTIFICATE OF INTERESTED PARTIES r`oRI7 - . I
1of1
Complete Nos. 1- 4 and 6 If there are interested parties. OFFICE USE•QyLY
Cbinpretz Nos: 1, 2; 3, 5, and 6 if there "are no interested parties. CR 11=.IC14Tii�l�f? frILiNG'-
1: game ofbusiness entity filing form, and the city, state and country of the business entity's place Certificate Number:.,:..-.
of business.' 2024-1230146
A&B Environmental Services dba A&B Labs
Houstori,•TX United States DaWFiled:
2 Name of:governmental entity or state agency that Is a party to the contract for which the. form is 10/23/2024 .
being filed.
City of Fort Worth Date Acknowledged:
g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
24-0198
Laboratory Services
Nature of interest
4
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
X
6 UNSWORN DECLARATION � � �
My name is C,0ON�"'�Wr'— kA4r.v,dN
My address is 0 , _4 U6SK0ZA,4 (21-k '
(street)
and my date of birth is I ( ) 1 (, I I i ::�L— .
(city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct. p /y c
Executed In C'� 1 r County, State ofFeAfIt l' , on the ay of�l �� • 20�.
(month) (year)
RtiONDA BAKER J \ h (• 1�1,i ' /II . V fit' ./
Notary ID #10414820 Signature of authorized agent of contracting business entity
*� My Commission Expires (Declarant)
Mar 1 14 �025
Forms www.ethics.state.tx.us Version V4.1.0.48da51f7