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Home My WebLink AboutContract 56750-R1CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 11, 2025 Alan Plummer Associates, Inc. Attn: Mr. Shawn Dankenbring, P.E. 1320 S. University Dr, Suite 300 Fort Worth, TX 76107 Re: Contract Renewal Notice — First Renewal 2021 Citywide Drainage Improvements Design Contract CSC No. 56750 September 14, 2021 Original Contract Amount: $300,000.00 1" Amendment Amount: $99,000.00 (CSC No. 56750-A1) Renewal Term No. 1: July 1, 2025 to September 14, 2026 The above referenced contract with the City of Fort Worth, as renewed, expires with the expenditure of funds. The funds for the contract have been expanded or programmed. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in total contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto Peoplesoft Purchasing at http://fortworthtexas.2ov/nurchain2 to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Benjamin Thompson, P.E., CFM Stormwater Capital Delivery Sr. Professional Engineer (817) 392-7952 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSC No. 56750-R1 FIRST RENEWAL TO CITY SECRETARY CONTRACT NO. 56750 WHEREAS, the City of Fort Worth ("City") and Alan Plummer Associates, Inc. ("Engineer"), collectively the ("Parties"), made and entered into City Secretary Contract No. 56750 (M&C 21-0670, September 14, 2021) (the "Contract") for 2021 Citywide Drainage Improvements Design City Project No.: 100092; and WHEREAS the Contract was amended in the amount of $99,000.00, administratively authorized on February 20, 2024 to increase funds and amend labor rates; and WHEREAS, funds for the original Contract, as amended, have been expended or programmed; and WHEREAS the Contract may be renewed up to one time as per M&C 21-0670; NOW, THEREFORE, the Parties, hereby agree as follows: I. a. The Contract is hereby renewed in the amount up to $399,000.00 at the same terms, conditions, and unit prices as amended, thus creating a new "original term" for purposes of Article III. b. Task orders will be issued and remain contingent upon the availability of funds and the availability of the contractor. II. All other terms and conditions of the Contract remain unaffected and in full force and effect. IN WITNESS WHEREOF, the City and the Contractor have each executed this First Renewal by and through each Party's duly authorized signatory, effective as of the date subscribed by the City's designated Assistant City Manager. BY: CITY OF FORT WORTH Jesica McEachern Assistant City Manager Date: 09/06/2025 BY: ENGINEER Plummer Associates, Inc. Shawn DanKbrina Shawn Dankbring (Aug 14, 202515:31:50 MDT) -If Shawn Dankenbring Stormwater Team Leader Date: 08/14/2025 CONTRACT RENEWAL No. 1 CS NO. 56750 Citywide Drainage Improvements Design, City Project No. 100092 OFFICIAL RECORD CITY SECRETARY Page 1 FT. WORTH, TX APPROVAL RECOMMENDED: By: Lauren Prieur Director, TPW Contract Compliance Manager: By signing, I acknowledge that I am responsible for monitoring and administering this contract, including ensuring all performance and reporting requirements. Benjamin Thompson Sr. Professional Engineer APPROVED AS TO FORM AND LEGALITY By: Douglas Black (Aug 18, 202518:20:17 CDT) Douglas W. Black Sr. Assistant City Attorney aIlIl p� .f..... d0 ATTEST: Oro S�1d Jannette Goodall City Secretary Form 1295 No.: 2025-1326827 M&C No.: 21-0670 M&C Date: 09/14/2021 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CONTRACT RENEWAL No. 1 CS NO. 56750 Page 2 Citywide Drainage Improvements Design, City Project No. 100092 City of Fort Worth, Texas Mayor and Council Communication I T,i I =;��Ja,900i1 M&C FILE NUMBER: M&C 21-0E70 LOG NAME: 20SWM ALAN PLUMMER CITYWIDE DRAINAGE IMPROVEMENTS DESIGN SUBJECT (ALL) Authorize Execution of an Engineering Agreement with Alan Plummer Associates, Inc. in an Amount Not to Exceed $300,000.00 for Drainage Improvement Projects Citywide RECOMMENDATION: It is recommended that the City Council authorize execution of an engineering agreement with Alan Plummer Associates. Inc. in an amount not to exceed $300,000.00 for the Citywide ❑ra1nage Improvements project (City Project No. P00043) with one renewal at the City's sole option and a maximum contract duration of five years. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to provide for task -ordered engineering services to design various citywide minor drainage improvement projects that may be needed from time to time. These projects may involve storm drain extensions, inlets and outfalls, correcting drainage deficiencies and other minor drainage improvements. This contract is a tool to quickly respond to small, yet high priority drainage improvement design needs throughout the City that are identified by community members or staff. In May 2018, the Transportation and Public Works Department (TPW), Stormwater Management Division, published a Request for Qualifications (RFQ) for various engineering consulting services. Based on the results of the RFQ, Alan Plummer Associates, Inc. was selected as the most qualified consultant to perform these services. Individual task orders will be SSUed for each project identified to address a local flooding or drainage need. The cost of each task order will be based on the hours worked at agreed -upon hourly rates. The total cost of all task orders performed will not exceed $300,000.00. Staff considers the proposed hourly rates to be fair and reasonable for the size and complexity of the contemplated projects. This agreement may be renewed one additional time at the City's sole option subject to available funding. Business Equity - Alan Plummer Associates, Inc., is in compliance with the City's Business Equity Ordinance by committing to 10.00% Business Equity participation on this project. The City's Business Equity goal on this project is 9%. This project is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION 1 CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoution of the Fiscal Year 2022 Budget by the City Council, funds will be available in the Fiscal Year CAymdE!Ominagelmvoj rnentg 0009z 2022 capital budget, as previously appropriated, in the Stormwater Capital Projects Fund for future identified task order projects related to the Drainage Improvement Projects programmable project to support the approval of the above recommendation and execution of the engineering agreement. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. Submitted for Cit►i Manager's Office bv: Oriainatina Business Unit Head: Additional Information Contact: Dana Burghdoff 8018 William Johnson 7801 Linda Young 2485 Citywide Drainage Improvements Design City Project No. 100092 FORT WORTH.:; Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Alan Plummer Associates, Inc. Ist Renewal M&C: 21-0670 CPN: 100092 CSO: 56750 DOC#: Date: To: Name Department Initials Date Out 1 Shawn Dankenbring — Signature Engineer scD SCD 08/14/202 (sdankenbring@plummer.com) 2. Ben Thompson - Signature TPW Project Mgr. 8, 08/14/2025 3. Thanaa Maksimos — Review TPW Program Mgr. T-. 08/14/2025 4. Lissette Acevedo — Review TPW Sr. CPO A 08/18/2025 5. Patricia Wadsack - Review TPW Asst. Dir. 08/18/2025 6. Lauren Prieur - Signature TPW Dir. IMF( 08/18/2025 7. Doug Black - Signature Legal -QL-- 08/18/2025 8. Jesica McEachern - Signature CMO 09/06/2025 9. Ronald Gonzales - Review CSO 09/09/2025 10. Jannette Goodall - Signature CSO 09/10/2025 11. Allison Tidwell - Review CSO 09/16/2025 12. TPW—SW—Contracts TPW SW CC: Program Manager — Thanaa Maksimos, Sr. CPO — Lissette Acevedo, TPW BSPAP Recon Team — Cindy Sengathith DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: []YES ®No RUSH: []YES ®No SAME DAY: []YES ®No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return to: tvw sw contracts(i fortworthtexas.eov Call 817-229-3283 with questions. Thank you!