HomeMy WebLinkAboutContract 63294-A3Docusign Envelope ID: 84D9DF1 E-0574-4860-85ED-83B9A191 D2BA
CSC No. 63294-A3
THIRD AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 63294
This Third Amendment to Fort Worth City Secretary Contract No. 63294 ("Third
Amendment") is made between the City of Fort Worth ("City"), a municipal corporation and
ePlus Technology, Inc., a Virginia Corporation ("Vendor"). City and Vendor are each
individually referred to herein as a "party" and collectively referred to as the "parties."
WHEREAS, on July 3, 2023, City and Vendor executed CSC No. 59552-Al utilizing The
Interlocal Purchasing System (TIPS) Cooperative Contract No. 230405 for Project Objectives Plan
No. 128366 (the "POP" or "SOW");
WHEREAS, on October 8, 2024, City and Vendor executed CSC No. 59552-A l 0 for
Change Request No. 1 to SOW No. 128366;
WHEREAS, on May 30, 2025, City Sectary Contract No. 59552 expired and pursuant to
Mayor and Council Communication (M&C) No. 25-0390, City and Vendor entered into a new
Agreement identified as City Secretary Contract No. 63294 (the "Agreement");
WHEREAS, the Parties now wish to execute this Third Amendment to include Change
Request 2 to SOW No. 128366; and
WHEREAS, the total annual contract amount will remain at an amount not to exceed
$3,200,000.00.
NOW THEREFORE, known by all these present, City and Vendor, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
I. AMENDMENTS
1. The Agreement is hereby amended to include Exhibit D, Change Request No. CR-
128366-002 to the Statement of Work, attached to this Third Amendment and incorporated herein
for all purposes.
2. The total annual amount of the Agreement will remain at an amount not to exceed
$3,200,000.00.
II. MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
OFFICIAL RECORD
[Signature Page Follows] CITY SECRETARY
FT. WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No. 63294 Page] of 3
Docusign Envelope ID: 84D9DF1 E-0574-4860-85ED-83B9A191 D2BA
CSC No.
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By: Dian Giordano (Sep 12, 202508:54:53 CDT)
Name: Dianna Giordano
Title: Assistant City Manager
Date: 09/12/2025
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
Attest:
9FORtn�a
Q�-ns�z /� .'eb-Xss�„ °°a4a�z9gaa
By: /UI
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
ePlus Technology, Inc.
Signed by:
By: 0
Name: Kelsey enigv`
Title: VP Contracts
Date: 9/2/2025
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Robert, 202510:57:51 CDT)
Name: Bobby Lee
Title: Asst. IT Solutions Director
Approved as to Form and Legality:
Card a0e Po l iaYa
By: Candace Pagliara(Sep 10, 202507:55:6`4-CDT)
Name: Candace Pagliara
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: 25-0390
Approval Date: 05/13/2025
Form 1295: 2025-1298072
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No. 63294 Pate 2 of 3
Docusign Envelope ID: 84D9DF1 E-0574-4860-85ED-83B9A191 D2BA
CSC No.
Exhibit D
Change Request No. CR-128366-002 to the Statement of Work
(Attached)
Third Amendment to Fort Worth City Secretary Contract No. 63294 Page 3 of 3
Docusign Envelope ID: 84D9DF1E-0574-4860-85ED-83B9A191D2BA
Pf
♦/ Where Technology W.- More"
Change Request to Statement of Work
Pursuant to SOW # 128366 between ePlus Technology, Inc., and City of Fort Worth ("Customer"), both
Parties hereby certify, by the signature of an authorized representative, that this Change Request will
amend and be fully incorporated into the existing SOW.
Change Request Number I CR-128366-002
Reason for Change Request Change request is to add additional level of effort to the City
of Fort Worth Infoblox migration project
Changes to SOW — see below
Amend SOW 128366 to add all technical and process steps as outlined in the City of Fort Worth
Infoblox SOW to include an additional level of effort for adding city devices to grid, Microsoft DHCP for
Water Department inclusion and additional functionality testing into the overall Infoblox migration.
Schedule Impact I As needed for inclusion
Cost Impact
SOW/Change Request
SOW
T&E
Total
Original Value of SOW
$12,940.00
$4,800.00
$4,920.00
$22,660.00
$0.00
$0.00
$0.00
$0.00
$12,940.00
$4,800.00
$4,920.00
$22,660.00
Value of Change Request No. 1
Value of Change Request No. 2
New Value of SOW
Purchase Order Issuance (if applicable): Customer shall issue a written Purchase Order to ePlus in the
amount of $4,920.00 or shall issue an amendment to its original Purchase Order issued under this SOW
for the new value of the SOW.
Except as changed herein, all terms and conditions of the SOW # 128366 remain in full force and effect.
IN WITNESS WHEREOF, the duly authorized representatives of the Parties hereto have caused this
Change Request to be fully executed.
Change Request Page 1
Docusign Envelope ID: 84D9DF1E-0574-4860-85ED-83B9A191D2BA
P+
V Where Technology Means More"
SUBMITTED BY:
EPLUS TECHNOLOGY, INC.
DocuSigned by:
Authorized
S� �„ Q' . S
"'^'�^�'
Si nature
Printed
Name
Steve Hughes
Title
Dir Post Sales Engineering
Date
9/2/2025
Acknowledged and Agreed to by:
City of Fort Worth
Authorized
Signature
(�f'�I\
Dia-nT iordano(Sep 12, 202508:54:53 CDT)
Printed Name
Dianna Giordano
Title
Assistant City Manager
Date
09/12/2025
Po#
Change Request Page 2
5/8/25, 2:50 PM M&C Review
Official site of the City of Fort Worth, Texas
ACITY COUNCIL AGEND FORWoRTH
Create New From This M&C
REFERENCE **M&C 25- 04FY2025 IT
DATE: 5/13/2025 NO.: 0390 LOG NAME: INFRASTRUCTURE MULTI
COOP
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Non -Exclusive Cooperative Purchase Agreements for
Information Technology Infrastructure Using the Interlocal Purchasing System for a
Combined Annual Amount Up to $3,200,000.00 for Identified Vendors and Authorize
Renewal Options; Authorize Execution of Non -Exclusive Cooperative Purchase
Agreements for Information Technology Infrastructure Using Multiple Texas Department of
Information Resources Cooperative Contracts for a Combined Annual Amount Up to
$5,300,000.00 for Identified Vendors and Authorize Renewal Options for the Information
Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of non-exclusive Cooperative Purchase Agreements for the City's
information technology infrastructure using The Interlocal Purchasing System Cooperative Contract
No. TIPS 230105 with ePlus Technology, Inc., Netsync Network Solutions, Inc., and World Wide
Technology, LLC, for a combined annual amount up to $3,200,000.00 and authorize four one-year
renewal options in the same annual amount;
2. Authorize the execution of non-exclusive Cooperative Purchase Agreements for the City's
information technology infrastructure using Texas Department of Information Resources
Cooperative Contract No. DIR-CPO-5347 with Netsync Network Solutions, Inc., Presidio Networked
Solutions Group, LLC, and World Wide Technology, LLC for a combined annual amount up to
$4,200,000.00 and authorize four one-year renewal options in the same annual amount; and
3. Authorize the execution of non-exclusive Cooperative Purchase Agreements for the City's
information technology infrastructure using Texas Department of Information Resources
Cooperative Contract No. DIR-TSO-4288 and its successor contract with ePlus Technology, Inc.,
Netsync Network Solutions, Inc., Presidio Networked Solutions Group, LLC, and World Wide
Technology, LLC for a combined annual amount up to $1,100,000.00 and authorize four one-year
renewal options in the same annual amount.
DISCUSSION:
The Information Technology Solutions Department (IT Solutions) has historically utilized non-exclusive
cooperative purchasing agreements to support the City's information technology (IT) infrastructure. IT
infrastructure includes equipment, software, and services that support the City's servers, data storage,
virtual desktop environment, network and telephone systems. Additionally, these agreements support
necessary refresh of equipment that has reached the end of Iifecycle and new projects for all City
departments.
On September 15, 2020, City Council approved Mayor & Council Communication (M&C) 20-0650
authorizing the execution of twenty-five (25) non-exclusive cooperative purchase agreements to support
continued purchasing of IT infrastructure and support projects such as safety and security, new building
projects, building upgrades, building renovations and building expansion. Approval of M&C 20-0650
eliminated prior spending authority authorized under M&C's P-12248, 19-0123 and 19-0270.
On September 28, 2021, City Council approved M&C 21-0753 authorizing the execution of fifteen (15) non-
exclusive cooperative purchase agreements to support continued purchasing of IT infrastructure and
apps.cfwnet.org/council_packet/mc_review.asp? I D=33253&cou ncildate=5/13/2025 1 /3
5/8/25, 2:50 PM
M&C Review
upgrades necessary for New City Hall and renovations to the Fort Worth Convention Center. Approval of this
M&C eliminated prior spending authority authorized under M&C 20-0650.
On February 14, 2023, City Council approved M&C 23-0061 authorizing the execution of seventeen (17)
non-exclusive cooperative purchase agreements to request additional spending authority necessary to
support continued purchasing of IT infrastructure to support larger projects, Infrastructure refresh, New City
Hall, planned American Rescue Plan Act spending, and ongoing City growth. Approval of this M&C
eliminated prior spending authority authorized under M&C 21-0753.
Upon Mayor and Council approval of this M&C, the IT Solutions Department will utilize these agreements to
purchase IT infrastructure needed to support the City's day-to-day business activities. The IT infrastructure
contracts also support planned ITS Capital Projects, including the Fiscal Year (FY) 25 Network Refresh
project (City Project No. 106018) which is budgeted for $3,600,000.00 and is scheduled to be purchased in
the third quarter of FY25. Over the last four (4) fiscal years, funding from ITS Capital Projects has used a
significant amount of previously approved contract authority.
Fiscal Year
12021
12022
12023
12024
12025 (Q1
ITS Capital
Project
Contract
Spend
$725,411.63
$1,646,482.04
$2,059,176.76
$4,675,873.51
& Q2) $1,497,988.06
Total Contract Spend
$2,565,368.37
$4,100,900.38
$6,800,823.52
$6,612,064.62
$5,798,008.59
Upon approval, non-exclusive cooperative purchase agreements will be executed utilizing the following
cooperative contracts:
Cooperative Agency Cooperative Reference Expiration Date Annual Amount
IThe Interlocal Purchasing System TIPS 230105 5/31/2028 $3,200,000.00
Texas Department of Information Resources DIR-TSO-4288 5/22/2025 $1,100,000.00
Texas Department of Information Resources DIR-CPO-5347 1/7/2030 $4,200,000.00
The maximum combined annual amount allowed under the TIPS 230105 Cooperative Agreements with
ePlus, Netsync, and WWT will be $3,200,000.00; however, the actual amount used will be based on needs
of the department and available funding.
The maximum combined annual amount allowed under the DIR-CPO-5347 Cooperative Agreements with
Netsync, Presidio, and WWT will be $4,200,000.00; however, the actual amount used will be based on
needs of the department and available funding.
The maximum combined annual amount allowed under the DIR-TSO-4288 Cooperative Agreements with
ePlus, Netsync, Presidio, and WWT will be $1,100,000.00; however, the actual amount used will be based
on needs of the department and available funding.
Funding is available for the agreements within the Info Technology Systems Fund in the amount of
$3,500,000.00 and the remaining funding will be available upon adoption of the FY26 Operating budget.
Other departments will provide separate funding when making a request for the purchase of IT
Infrastructure. A funds availability verification will be performed by the participating department prior to the
request. Approval of this M&C will not eliminate prior spending approval authorized under M&C 23-0061.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies State laws requiring that the local government seek competitive
bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify
the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: The City will initially use these cooperative agreements to make purchases
authorized by this M&C. In the event a cooperative agreement is not renewed, staff would cease purchasing
at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council
were to not appropriate funds for a future year, staff would stop making purchases when the last
appropriation expires, regardless of whether the then -current purchase agreement has expired.
apps.cfwnet.org/council_packet/mc_review.asp?ID=33253&councildate=5/13/2025 2/3
5/8/25, 2:50 PM
M&C Review
If the cooperative agreements are extended, this M&C authorized the City to purchase similar products
under the extended contract. In the event a cooperative agreement is not extended, but vendor and
cooperative purchasing agency execute new cooperative agreement(s) with substantially similar terms, this
M&C authorizes the City to purchase the products under the new contract(s). If this occurs, in no event will
the City continue to purchase goods and services under the new agreements past 2030 without seeking
Council approval.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or
public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City
Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require
specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, these agreements will be executed upon signature by
the Assistant City Manager and expire in accordance with the underlying cooperative agreements.
RENEWAL TERMS: The agreements may be renewed for four (4) one-year renewal terms, at the City's
option. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal period.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds were and will be available in the current operating budget, as
previously appropriated, in the Info Technology Systems Fund, and upon adoption of the Fiscal Year 2026
Budget by the City Council funds will be available in the Fiscal Year 2026 Operating Budget, as
appropriated in the Info Technology Systems Fund and the General Fund. Prior to an expenditure being
incurred, the Information Technology Solutions Department has the responsibility to validate the availability
of funds.
TO
Fund Department I Account Project
ID ID
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Program Activity Budget Reference #
, Year (Chartfield 2)
Dianna Giordano (7783)
Kevin Gunn (2015)
Sallie Trotter (8442)
ePlus Form 1295 Certificate 2025-1298072.pdf (CFW Internal)
FID Table - FY2025 IT Infrastructure.xlsx (CFW Internal)
Fund Availabilitv for FY2025 IT Infrastructure.pdf (CFW Internal)
Netsvnc Form 1295 Certificate 2025-1297756.pdf (CFW Internal)
Presidio Form 1295 Certificate 2025-1297055.pdf (CFW Internal)
World Wide Form 1295 Certificate 2025-1297078.pdf (CFW Internal)
Amount
apps.cfwnet.org/council_packet/mc_review.asp?ID=33253&councildate=5/13/2025 3/3