HomeMy WebLinkAboutContract 63944CSC No. 63944
FORT WORTH
CITY OF FORT WORTH
PURCHASE AGREEMENT BASED UPON AN INTERLOCAL AGREEMENT
WHEREAS, Section 271.102 of the Texas Local Government Code allows Local Governments to pursue
mutually beneficial and cooperative purchasing programs; and
WHEREAS, pursuant to Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271 of
the Texas Local Government Code, the City of Fort Worth (City), a Texas home -rule municipality, and
North Central Texas Council of Governments (NCTCOG) have entered into an Interlocal Cooperative
Purchasing Agreement on November 17, 2016 which provides that when the one of the Local Government
Entities enters into a contract with a Vendor for goods and services, the other Local Government is able
to enter into a Purchase Agreement with the Vendor under the same terms and conditions offered to the
Original Local Government Entity so long as the Vendor is agreeable (Copy Attached as Exhibit A);
WHEREAS, Roadway Asset Services, LLC. (Vendor) and NCTCOG entered into a Purchase Agreement
on May 24, 2023 for Pavement Analysis Services and this Agreement allows other Local Governmental
Entities to enter into a Purchase Agreement with Vendor under the same terms and conditions (Copy
attached as Exhibit B).
NOW THEREFORE, City and Vendor each of which will individually be referred to as a "Party" and
collectively as the "Parties" enter into this Purchase Agreement.
The Parties agree that any references to NCTCOG in Exhibit B shall be construed as the City of Fort
Worth for the purposes of this Agreement and all rights, benefits, duties, and obligations shall insure to
the City as if the contract in Exhibit B were originally executed between the City and Vendor.
The Agreement includes the following documents which shall be construed in the order of precedence in
which they are listed:
1. Exhibit A — Agreement between the City of Fort Worth and NCTCOG
2. Exhibit B — Contract between NCTCOG and Vendor for Pavement Analysis Services
identified as Contract No. 2022-063;
3. Exhibit C — Vendor's Proposal; and
4. Exhibit D — Conflict of Interest Questionnaire.
Exhibits A-D, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit
B pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits
thereto. In the event of a conflict between Exhibit B and this Agreement or Exhibit A, then this Agreement
and Exhibit A shall control.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City shall pay Vendor in accordance with the fee schedule in Exhibit C and in accordance with the
provisions of this Agreement. Total payment made under this Agreement shall be an amount up to One
Million, Four Hundred Thirteen Thousand, Two Hundred Seventy -Two Dollars and Eighty Cents
($1,413,272.80). Vendor shall not provide any additional items or services or bill for expenses incurred
for City not specified by this Agreement unless City requests and approves in writing the additional costs
for such services. City shall not be liable for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing.
The term of this Agreement shall be for one year beginning on the date of Assistant City Manager
signature and ending on November 30, 2026.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent documents and records of Vendor
involving transactions relating to this Agreement. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities subject to Vendor's reasonable rules and regulations while
at Vendor's facilities, and shall be provided adequate and appropriate work space in order to conduct
audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice
of intended audits, and all such audits shall be conducted on regular business days during Vendor's regular
business hours in a manner that will not unreasonably interfere with Vendor's operations at its facilities.
City's auditors shall present proper credentials to the manager of Vendor's facility at the time that they
are admitted to such.
This Agreement shall be construed in accordance with the laws of the State of Texas. If any action,
whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern
District of Texas, Fort Worth Division.
Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement
requires City to waive its rights or immunities as a government entity; such provisions are hereby deleted
and shall have no force or effect.
City is a government entity under the laws of the State of Texas and all documents held or
maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the
Agreement requires that City maintain records in violation of the Act, City hereby objects to such
provisions and such provisions are hereby deleted from the Agreement and shall have no force or effect.
In the event there is a request for information marked Confidential or Proprietary, City shall promptly
notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A
determination on whether such reasons are sufficient will not be decided by City, but by the Office of the
Attorney General of the State of Texas or by a court of competent jurisdiction.
To the extent the Agreement, in any way, limits the liability of Vendor or requires City to
indemnify or hold Vendor or any third party harmless from damages of any kind or character, City objects
to these terms and any such terms are hereby deleted from the Agreement and shall have no force or effect.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section
does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government
Code, the City is prohibited from entering into a contract with a company for goods or services unless the
contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will
not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" has the
meanings ascribed to those terms in Chapter 2271 of the Texas Government Code. By signing this
Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor:
(1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section
does not apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government
Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000
or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more
full-time employees unless the contract contains a written verification from the Vendor that it: (1) does
not boycott energy companies; and (2) will not boycott energy companies during the term of this
Agreement. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by
signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City
that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during
the term of this Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section
does not apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, the City is prohibited from entering into a contract for goods or services that has a
value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company
with 10 or more full-time employees unless the contract contains a written verification from the Vendor
that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity
or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm
entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable
to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written
verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a
firearm entity or firearm trade association during the term of this Agreement.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have
been delivered when (1) hand -delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received
by the other party by United States Mail, registered, return receipt requested, addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
100 Fort Worth Trail
Fort Worth, TX 76102
Facsimile: (817) 392-8654
To VENDOR:
Roadway Asset Services, LLC
Attn: Bart Williamson, Chief Executive Officer
6001 W Partner Lane, Suite 370-1102
Austin, TX 78727
Facsimile: (210) 837-5249
bwilliamson@roadwayassetservices.com
With copy to Fort Worth City Attorney's Office at
same address
[SIGNATURES FOLLOW]
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
By: op�
Name: Jesica McEachern
Title: Assistant City Manager
Date: 09/12/2025
APPROVAL RECOMMENDED:
By:
Name: Lauren Prieur
Title: Director, Transportation and Public
Works Qdg44pnb
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P O� FORM dd
ATTEST:
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By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Roadway Asset Services, LLC
Name: Bart Williamson
Title: Chief Executive Officer
Date: September 4, 2025
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
A� �A.uaie) .aaacG
By: .A
Name: Annie Anand
Title: Business Process Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Jessika J. Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 25-0667
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
EXHIBIT A
FORTWORTH
MEMORANDUM
DATE: November 15, 2016
TO: Aaron Bovos, Chief Financial Office
Will Trevino, Assistant City Attorney
Susan Alanis, Assistant City Manager
Mary J. Kayser, City Secretary
FROM: Jack Dale, Purchasing Manager
CC: Laurena Hamilton, Sr. Account Technician
SUBJECT: Cooperative Purchasing Agreement with the North Central Texas Council of Governments
The attached contract for a cooperative purchasing agreement with the North Central Texas Council of
Governments at no cost to the City is forwarded for your review and approval.
The North Central Texas Council of Governments has requested that the City of Fort Worth (City) and the
North Central Texas Council of Governments enter into a cooperative purchasing agreement.
Cooperative purchasing agreements such as this are authorized under Section 271.102 of the Texas Local
Government Code.
This interlocal agreement will allow the North Central Texas Council of Governments to utilize City
contracts that may have value for the North Central Texas Council of Governments. This interlocal
agreement will also allow the City to utilize the North Central Texas Council of Governments bids or
contracts, should any such contracts present good value and purchasing opportunities to the City.
The Fort Worth City Council granted the City Manager the authority to execute cooperative purchasing
agreements with other governmental entities on January 15, 2008 (M&C P-10710, copy attached). This is
the most recent M&C regarding the execution of interlocal agreements with other governmental entities.
Since the agreement has no cost associated with it, no further City Council approval or MBE participation
is required.
Once completed, please contact Laurena Hamilton, Sr. Account Technician, at extension 8321, to pick up
the executed documents. Should you have any additional questions, please let me know.
City of Fort Worth & North Central Texas Council of Governments
Cooperative Purchasing Agreement
FORT WORTH CITY SECRETARY
CONTRACT NO.
COOPERATIVE PURCHASING AGREEMENT
This Cooperative Purchasing Agreement ("Agreement") is made and entered into as of the
date written below between the North Central Texas Council of Governments (NCTCOG)
and the City of Fort Worth, Texas ("Fort Worth").
WHEREAS, both the North Central Texas Council of Governments and Fort Worth have
each determined a need for a cooperative agreement to purchase like goods and services to
avoid duplicate procurement efforts and obtain the benefits of volume purchasing; and
WHEREAS, the North Central Texas Council of Governments and Fort Worth are
authorized by Section 271.102 of the Local Government Code to pursue mutually
beneficial and cooperative purchasing programs.
NOW, THEREFORE, for and in consideration of the mutual obligations and benefits
contained herein, the North Central Texas Council of Governments and Fort Worth agree
as follows:
SECTION 1. The purpose of this Agreement is to provide the North Central Texas
Council of Governments and Fort Worth with additional purchasing options by satisfying
the provisions of Section 271.102 of the Local Government Code.
SECTION 2. The parties agree that each of the parties shall respectively designate a
person to act under the direction of, and on behalf of, the designating party (the "Designated
Representative").
SECTION 3. At the request of the other party, a party that enters into a contract with a
vendor for goods or services (the "First Purchasing Party") shall attempt to obtain the
vendor's agreement to offer those goods and services to the other party (the "Second
Purchasing Party") for the same price and on the same terms and conditions as have been
offered to the First Purchasing Party. If the vendor so agrees, and if the Second Purchasing
Party is agreeable to such terms and conditions, the Second Purchasing Party may enter
into its own separate contract with the vendor for the purchase of such goods or services.
SECTION 4. NCTCOG administers the North Texas SHARE cooperative purchasing
program for the benefit of public sector entities primarily in the North Central Texas region.
This Agreement authorizes the City of Fort Worth to participate in North Texas SHARE.
This agreement also authorizes NCTCOG to serve as a coordinating agent to administer
the use of eligible City of Fort Worth contracts to other participants of the North Texas
SHARE program to the extent that the City of Fort Worth's solicitation documents contain
such coordinating agent authorization language.
Page 1 of 3
City of Fort Worth & North Central Texas Council of Governments
Cooperative Purchasing Agreement
SECTION 5. Unless otherwise agreed between the Designated Representatives,
payments for a purchase made by the Second Purchasing Party shall be paid directly to the
vendor and not to the First Purchasing Party. The Second Purchasing Party shall have the
responsibility of determining whether the vendor has complied with any provisions in its
contract with the vendor, including but not limited to those relating to the quality of items
and terms of delivery, and shall be responsible for enforcement of its contract against the
vendor, including all cost of enforcement.
SECTION 6. This Agreement will be subject to all applicable federal, state and local
laws, ordinances, rules and regulations.
SECTION 7. This Agreement may be terminated by either party, without cause or
penalty, upon not less than thirty days written notice to the other party.
SECTION 8. The parties acknowledge that each party and, if it so chooses, its counsel
have reviewed and revised this Agreement and that the normal rule of construction to the
effect that any ambiguities are to be resolved against the drafting party must not be
employed in the interpretation of this Agreement or any amendments or exhibits hereto.
SECTION 9. If any action, whether real or asserted, at law or in equity, arises on the basis
of any provision of this Agreement, venue for such action shall lie in state courts located
in Tarrant County, Texas or the United States District Court for the Northern District of
Texas — Fort Worth Division. This Agreement shall be construed in accordance with the
laws of the State of Texas.
SECTION 10. If any term or provision of this Agreement is held to be illegal, invalid
or unenforceable, the legality, validity or enforceability of the remaining terms or
provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal,
invalid or unenforceable term or provision, the parties shall endeavor to agree to a legal,
valid or enforceable term or provision as similar as possible to the term or provision
declared illegal, invalid or unenforceable.
SECTION 11. Execution of this Agreement does not obligate The North Central Texas
Council of Governments, Texas or Fort Worth to make any purchase, to pay any
membership fee or to otherwise or in any manner incur any cost or obligation.
SECTION 12. This Agreement may be executed in multiple counterparts, each of
which shall be deemed an original, and all of which shall constitute but one and the same
instrument.
SECTION 13. The undersigned officers and/or agents are properly authorized to
execute this Agreement on behalf of the parties hereto and each party hereby certifies to
the other that any necessary actions extending such authority have been duly passed and
are now in full force and effect.
Page 2 of 3
City of Fort Worth & North Central Texas Council of Governments
Cooperative Purchasing Agreement
SECTION 14. All notices, requests, demands, and other communications which are
required or permitted to be given under this Agreement shall be in writing and shall be
deemed to have been duly given upon the delivery or receipt thereof, as the case may be,
if delivered personally or sent by registered or certified mail, return receipt requested,
postage prepaid, to the respective city representative set out below, or his/her designee.
EXECUTED this day of a"��2016.
CITY OF FORT WORTH NORTH CENTRAL TEXAS COUNCIL
OF GOVERNMENTS
1000 Throckmorton Street 616 Six Flags Drive
Fort Worth, Texas 76102 Arlington, Texas 76011
By: By: i
usa Alanis Monte Mercer
Title: Assistant Citv Manager
APPROVED AS TO
FORM AND LEGALITY:
Assistant City Attorney
M&C P-10710. January 15. 2008
Contract Authorization
Mary J. Kayger,Rit�,Secret q
A.
Date
Recommen ed By:kAS
Aaron Bovos, Director of Finance/CFO
Title: Deputy Executive Director
(Mlew
Agency ttorney
N/A
Contract Authorization
N/A
Page 3 of 3
Am
North Central Texas Council Of Governments
November 8, 2016
City of Fort Worth
Attn: Jack Dale, CPPO
Purchasing Manager
City Hall, Lower Level
1000 Throckmorton Street
Fort Worth, Texas 76102
Re: Cooperative Purchasing Agreement
Jack,
Please find enclosed; three original Cooperative Purchasing,Agreements executed by
Monte Mercer, Deputy Executive Director for the North Central Texas Council of
Governments.
Upon execution by the City of Fort Worth, please return one fully executed original to
my attention, at:
North Central Texas Council of Governments
Attn: E.J. Harbin, CPPO
Purchasing Manager
616 Six Flags Drive
Arlington, Texas 76011
You may contact me at 817-695-9109 or at eharbin@nctcog.org if you require additional
information or assistance.
Sincere) ,
Har , CPPO
rchasing Manager
Enclosures
616 Six Flags Drive, Centerpoint Two
R O. Box 5888, Arlington, Texas 76005-5888
(817) 640-3300 FAX: 817-640-7806 G) recycled paper
www.nctcog.org
View M&C
Laurena Hamilton
Coordinator
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This M&C M&C Finalized
00001 n1_"Cticlw Approved_gn 11,161- .
0 attachments found.
DATE: Tuesday, January 15, 2008 REFERENCE NO.: "P-10710
LOG NAME: 13P07-0130
SUBJECT:
Authorize Cooperative Purchasing Agreements for Goods and Services Between the City of Fort Worth,
Local Govemments and Local CooperativeA Organizations Authorized by the Texas Local Government
Code
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Cooperative Purchasing
Agreements for goods and services between the City of Fort Worth, local govemments and local
cooperative purchasing organizations authorized by the Texas Local Government Code.
DISC I4SION:
The Purchasing Division will use this authorization to contract with local govemments and local
cooperative organizations to obtain goods or services. The use of these contracts allows the City of
Fort Worth to take advantage of lower prices without the cost of competitive bidding by obtaining
access to existing competitively procured contracts with entities such as Tarrant County, Houston -
Galveston Area Council, Texas Association of School BOardsJE— Local Govemment Purchasing
Cooperative and U.S. Communities.
This authorization will allow other local govemments such as Tarrant County, the City of Arlington and
the City of Grand Prairie to participate in contracts awarded by the City of Fort Worth that may result in
the addition of other entities' quantities at the next bidding opportunity. Increasing the volume of goods
and services bid increases the possibility of lower prices to the City through greater economies of
scale. Either of the contract participants may terminate the agreement with written notice to the other
party.
Section 271.102(a) of the Texas Local Government Code allows local govemments to participate in
cooperative purchasing programs. Section 271.102(c) of the Code provides that a local government
purchasing goods or services under a cooperative purchasing program satisfies any state law
requiring that the local govemment seek competitive bids for purchase of the goods or services. The
contracts for goods and services have been competitively bid to increase and simplify the purchasing
power of local governments across the Slate of Texas.
The Law Department recommends that the Purchasing Division review these agreements
hlip((app:.cE<vreta[glecouncilrviewmc.asp7id=8981[10(2412016 3:08:57 PM[
EXHIBIT B
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MASTER SERVICES AGREEMENT #2022-063
Pavement Analysis and Related Services
THIS MASTER SERVICES AGREEMENT ("Agreement"), effective the last date of signed approval
("Effective Date"), is entered into by and between the North Central Texas Council of Governments
("NCTCOG"), a Texas political subdivision and non-profit corporation, with offices located at 616 Six
Flags Drive, Arlington, TX 76011, and
Roadway Asset Services, LLC. ("Contractor")
6001 W. Parmer Lane, Suite 370-1102
Austin, TX 78727
ARTICLE I
RETENTION OF THE CONTRACTOR
1.1 This Agreement defines the terms and conditions upon which the Contractor agrees to provide
Pavement Analysis and Related Services (hereinafter, "Services") to governmental entities
participating in the Texas SHARE program (hereinafter "Participating Entities"). The Contractor is
being retained to provide services described below to Participating Entities based on the Contractor's
demonstrated competence and requisite qualifications to perform the scope of the services described
herein and in the Request for Proposals #2022-063 (hereinafter, "UP"). The Contractor demonstrated
they have the resources, experience, and qualifications to perform the described services, which is of
interest to Participating Entities and was procured via the RFP. NCTCOG agrees to and hereby does
retain the Contractor, as an independent contractor, and the Contractor agrees to provide services to
Participating Entities, in accordance with the terms and conditions provided in this Agreement and
consistent with Contractor's response to the RFP.
ARTICLE II
SCOPE OF SERVICES
2.1 The Contractor will provide Services described in a written Purchase Order issued by NCTCOG or a
SHARE Participating Entity. Any such Purchase Order is hereby incorporated by reference and made
a part of this Agreement and shall be subject to the terms and conditions in this Agreement. In the event
of a conflict between any term or provision in this Agreement and any term or provision in a Purchase
Order, the term or provision in this Agreement shall control unless the conflicting term or provision in
this Agreement is referenced, and expressly stated not to apply, in such Purchase Order.
2.2 All Services rendered under this Agreement will be performed by the Contractor: i) with due care; ii)
in accordance with generally prevailing industry standards; iii) in accordance with Participating
Entities' standard operating procedures and applicable policies, as may be amended from time to time;
and iv) in compliance with all applicable laws, government regulatory requirements, and any other
written instructions, specifications, guidelines, or requirements provided by NCTCOG and/or
Participating Entities.
2.3 Any agreed -upon changes to a Purchase Order shall be set forth in a subsequent Purchase Order
amendment. Contractor will not implement any changes or any new Services until a Purchase Order
has been duly executed by Participating Entity. For the avoidance of doubt, the Contractor
acknowledges that Participating Entity is under no obligation to execute a Purchase Order. Participating
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 1 of 34
Entity shall not be liable for any amounts not included in a Purchase Order in the absence of a fully
executed amendment of Purchase Order.
2.4 Pricing for items in Appendix A represent the maximum cost for each item offered by the Contractor.
Contractor and Participating Entity may mutually agree to a lower cost for any item covered under this
agreement.
2.5 NCTCOG Obligations
2.5.1 NCTCOG shall make available a contract page on its TXSHARE.org website which
will include contact information for the Contractor(s).
2.6 Participating Entity Obligations.
2.6.1 In order to utilize the Services, Participating Entities must have executed a Master
Interlocal Agreement for Texas SHARE with NCTCOG. This agreement with the
Participating Entity will define the legal relationship between NCTCOG and the
Participating Entity.
2.6.2 In order to utilize the Services, Participating Entities must execute a Purchase Order
with the Contractor. This agreement with the Participating Entity will define the
Services and costs that the Participating Entity desires to have implemented by the
Contractor.
2.7 Contractor Obligations.
2.7.1 Contractor must be able to deliver, perform, install, and implement services with the
requirements and intent of RFP #2022-063
2.7.2 If applicable, Contractor shall provide all necessary material, labor and management
required to perform this work. The scope of services shall include, but not be limited
to, items listed in Appendix A.
2.7.3 Contractor agrees to market and promote the use of the SHARE awarded contract
whenever possible among its current and solicited customer base. Contractor shall
agree to follow reporting requirements in report sales made under this Master Services
Agreement in accordance with Section 4.2.
ARTICLE III
TERM
3.1 This Agreement will commence on the Effective Date and remain in effect for an initial term ending on
May 5, 2024 (the "Term"), unless earlier terminated as provided herein. This Agreement may be
renewed, at NCTCOG's sole discretion, for up to four (4) additional one (1) year terms through
November 30, 2028.
3.2 Termination. NCTCOG and/or Participating Entities may terminate this Agreement and/or any
Purchase Order to which it is a signatory at any time, with or without cause, upon thirty (30) days' prior
written notice to Contractor. Upon its receipt of notice of termination of this Agreement or Purchase
Order, Contractor shall follow any instructions of NCTCOG respecting work stoppage. Contractor
shall cooperate with NCTCOG and/or Participating Entities to provide for an orderly conclusion of the
Services. Contractor shall use its best efforts to minimize the amount of any non -cancelable obligations
and shall assign any contracts related thereto to NCTCOG or Participating Entity at its request. If
NCTCOG or Participating Entity elects to continue any activities underlying a terminated Purchase
Order after termination, Contractor shall cooperate with NCTCOG or Participating Entity to provide
for an orderly transfer of Contractor's responsibilities with respect to such Purchase Order to NCTCOG
or Participating Entity. Upon the effective date of any such termination, the Contractor shall submit a
final invoice for payment in accordance with Article IV, and NCTCOG or Participating Entity shall
pay such amounts as are due to Contractor through the effective date of termination. NCTCOG or
Participating Entity shall only be liable for payment of services rendered before the effective date of
termination. If Agreement is terminated, certain reporting requirements identified in this Agreement
shall survive termination of this Agreement.
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 2 of 34
3.2.1 Termination for Cause: Either party may immediately terminate this Agreement if the
other party breaches its obligations specified within this Agreement, and, where
capable of remedy, such breach has not been materially cured within thirty (30) days
of the breaching party's receipt of written notice describing the breach in reasonable
detail.
3.2.2 Breach: Upon any material breach of this Agreement by either party, the non -
breaching party may terminate this Agreement upon twenty (20) days written notice
to the breaching party. The notice shall become effective at the end of the twenty (20)
day period unless the breaching party cures such breach within such period.
ARTICLE IV
COMPENSATION
4.1 Invoices. Contractor shall submit an invoice to the ordering Participating Entity upon receipt of an
executed Purchase Order and after completion of the work, with Net 30 payment terms. Costs
incurred prior to execution of this Agreement are not eligible for reimbursement. There shall be no
obligation whatsoever to pay for performance of this Agreement from the monies of the NCTCOG or
Participating Entities, other than from the monies designated for this Agreement and/or executed
Purchase Order. Contractor expressly agrees that NCTCOG shall not be liable, financial or
otherwise, for Services provided to Participating Entities.
4.2 Reporting. NCTCOG intends to make this Agreement available to other governmental entities through
its SHARE cooperative purchasing program. Contractor shall submit to NCTCOG on a calendar
quarterly basis a report that identifies any new client Participating Entities, the date and order number,
and the total contracted value of services that each Participating Entity has purchased and paid in full
under this Master Service Agreement. Reporting and invoices should be submitted to:
NCTCOG
ATTN: Texas SHARE
PO Box 5888
Arlington, TX 76005-5888
Email: TexasSHARE(&nctcoa.ora
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 3 of 34
ARTICLE V
SERVICE FEE
5.1 Explanation. NCTCOG will make this Master Service Agreement available to other governmental
entities, Participating Entities, and non-profit agencies in Texas and the rest of the United States through
its SHARE cooperative purchasing program. The Contractor is able to market the Services under this
Agreement to any Participating Entity with emphasis that competitive solicitation is not required when
the Participating Entity purchases off of a cooperative purchasing program such as SHARE. However,
each Participating Entity will make the decision that it feels is in compliance with its own purchasing
requirements. The Contractor realizes substantial efficiencies through their ability to offer pricing
through the SHARE Cooperative and that will increase the sales opportunities as well as reduce the
need to repeatedly respond to Participating Entities' Requests for Proposals. From these efficiencies,
Contractor will pay an administrative fee to SHARE calculated as a percentage of sales processed
through the SHARE Master Services Agreement. This administrative fee is not an added cost to
SHARE participants. This administrative fee covers the costs of solicitation of the contract, marketing
and facilitation, as well as offsets expenses incurred by SHARE.
5.2 Administrative Fee. NCTCOG will utilize an administrative fee, in the form of a percent of cost that
will apply to all contracts between awarded contractor and NCTCOG or participants resulting from this
solicitation. The administrative fee will be remitted by the contractor to NCTCOG on a quarterly basis,
along with required quarterly reporting. The remuneration fee for this program will be 2% on sales.
5.3 Setup and Implementation. NCTCOG will provide instruction and guidance as needed to the
Contractor to assist in maximizing mutual benefits from marketing these Services through the
SHARE purchasing program.
ARTICLE VI
RELATIONSHIP BETWEEN THE PARTIES
6.1 Contractual Relationship. It is understood and agreed that the relationship described in this
Agreement between the Parties is contractual in nature and is not to be construed to create a partnership
or joint venture or agency relationship between the parties. Neither party shall have the right to act on
behalf of the other except as expressly set forth in this Agreement. Contractor will be solely
responsible for and will pay all taxes related to the receipt of payments hereunder and shall give
reasonable proof and supporting documents, if reasonably requested, to verify the payment of such
taxes. No Contractor personnel shall obtain the status of or otherwise be considered an employee of
NCTCOG or Participating Entity by virtue of their activities under this Agreement.
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ARTICLE VII
REPRESENTATION AND WARRANTIES
7.1 Representations and Warranties. Contractor represents and warrants that:
7.1.1 As of the Effective Date of this Agreement, it is not a party to any oral or written contract or
understanding with any third party that is inconsistent with this Agreement and/or would affect
the Contractor's performance under this Agreement; or that will in any way limit or conflict
with its ability to fulfill the terms of this Agreement. The Contractor further represents that it
will not enter into any such agreement during the Term of this Agreement;
7.1.2 NCTCOG is prohibited from making any award or permitting any award at any tier to any party
which is debarred or suspended or otherwise excluded from, or ineligible for, participation in
federal assistance programs under Executive Order 12549, Debarment and Suspension.
Contractor and its subcontractors shall include a statement of compliance with Federal and State
Debarment and suspension regulations in all Third -party contracts.
7.1.3 Contractor shall notify NCTCOG if Contractor or any of the Contractor's sub -contractors
becomes debarred or suspended during the performance of this Agreement. Debarment or
suspension of the Contractor or any of Contractor's sub -contractors may result in immediate
termination of this Agreement.
7.1.4 Contractor and its employees and sub -contractors have all necessary qualifications, licenses,
permits, and/or registrations to perform the Services in accordance with the terms and conditions
of this Agreement, and at all times during the Term, all such qualifications, licenses, permits,
and/or registrations shall be current and in good standing.
7.1.5 Contractor shall, and shall cause its representatives to, comply with all municipal, state, and
federal laws, rules, and regulations applicable to the performance of the Contractor's obligations
under this Agreement.
ARTICLE VIII
CONFIDENTIAL INFORMATION AND OWNERSHIP
8.1 Confidential Information. Contractor acknowledges that any information it or its employees, agents,
or subcontractors obtain regarding the operation of NCTCOG or Participating Entities, its products,
services, policies, customer, personnel, and other aspect of its operation ("Confidential Information")
is proprietary and confidential, and shall not be revealed, sold, exchanged, traded, or disclosed to any
person, company, or other entity during the period of the Contractor's retention hereunder or at any
time thereafter without the express written permission of NCTCOG or Participating Entity.
Notwithstanding anything in this Agreement to the contrary, Contractor shall have no obligation of
confidentiality with respect to information that (i) is or becomes part of the public domain through no
act or omission of Contractor; (ii) was in Contractor's lawful possession prior to the disclosure and had
not been obtained by Contractor either directly or indirectly from the NCTCOG or Participating Entity;
(iii) is lawfully disclosed to Contractor by a third party without restriction on disclosure; (iv) is
independently developed by Contractor without use of or reference to the NCTCOG's Participating
Entity's Confidential Information; or (v) is required to be disclosed by law or judicial, arbitral or
governmental order or process, provided Contractor gives the NCTCOG or Participating Entity prompt
written notice of such requirement to permit the NCTCOG or Participating Entity to seek a protective
order or other appropriate relief. Contractor acknowledges that NCTCOG and Participating Entities
must strictly comply with applicable public information laws, in responding to any request for public
information. This obligation supersedes any conflicting provisions of this Agreement.
8.2 Ownership. No title or ownership rights to any applicable software are transferred to the NCTCOG by
this agreement. The Contractor and its suppliers retain all right, title and interest, including all copyright
and intellectual property rights, in and to, the software (as an independent work and as an underlying
work serving as a basis for any improvements, modifications, derivative works, and applications
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NCTCOG may develop), and all copies thereof All final documents, data, reports, information, or
materials are and shall at all times be and remain, upon payment of Contractor's invoices therefore, the
property of NCTCOG or Participating Entity and shall not be subject to any restriction or limitation on
their future use by, or on behalf of, NCTCOG or Participating Entity, except otherwise provided herein.
Subject to the foregoing exception, if at any time demand be made by NCTCOG or Participating Entity
for any documentation related to this Agreement and/or applicable Purchase Orders for the NCTCOG
and/or any Participating Entity, whether after termination of this Agreement of otherwise, the same
shall be turned over to NCTCOG without delay, and in no event later than thirty (30) days after such
demand is made. Contractor shall have the right to retain copies of documentation, and other items for
its archives. If for any reason the foregoing Agreement regarding the ownership of documentation is
determined to be unenforceable, either in whole or in part, the Contractor hereby assigns and agrees to
assign to NCTCOG all rights, title, and interest that the Contractor may have or at any time acquire in
said documentation and other materials, provided that the Contractor has been paid the aforesaid.
ARTICLE IX
GENERAL PROVISIONS
9.1 Notices. All notices from one Party to another Party regarding this Agreement shall be in writing and
delivered to the addresses shown below:
If to NCTCOG: North Central Texas Council of Governments
P.O. Box 5888
Arlington, TX 76005-5888
Attn: Craigan Johnson
(817) 695-9186
CjohnsonAnctcog.org
If to Contractor: Roadway Asset Services, LLC
Attn: Bart Williamson
6001 W Parmer Lane, Suite 370-1102
Austin, TX 78727
(210) 837-5249
bwilliamson@roadwayassetservices.com
The above contact information may be modified without requiring an amendment to the Agreement.
9.2 Tax. NCTCOG and several participating entities are exempt from Texas limited sales, federal excise
and use tax, and does not pay tax on purchase, rental, or lease of tangible personal property for the
organization's use. A tax exemption certificate will be issued upon request.
9.3 Indemnification. Contractor shall defend, indemnify, and hold harmless NCTCOG and Participating
Entities, NCTCOG's affiliates, and any of their respective directors, officers, employees, agents,
subcontractors, successors, and assigns from any and all suits, actions, claims, demands, judgments,
liabilities, losses, damages, costs, and expenses (including reasonable attorneys' fees and court costs)
(collectively, "Losses") arising out of or relating to: (i) Services performed and carried out pursuant to
this Agreement; (ii) breach of any obligation, warranty, or representation in this Agreement, (iii) the
negligence or willful misconduct of Contractor and/or its employees or subcontractors; or (iv) any
infringement, misappropriation, or violation by Contractor and/or its employees or subcontractors of
any right of a third party; provided, however, that Contractor shall have no obligation to defend,
indemnify, or hold harmless to the extent any Losses are the result of NCTCOG's or Participating
Entities' gross negligence or willful misconduct.
9.4 Limitation of Liability. In no event shall either party be liable for special, consequential, incidental,
indirect or punitive loss, damages or expenses arising out of or relating to this Agreement, whether
arising from a breach of contract or warranty, or arising in tort, strict liability, by statute or otherwise,
even if it has been advised of their possible existence or if such loss, damages or expenses were
reasonably foreseeable.
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Notwithstanding any provision hereof to the contrary, neither parry's liability shall be limited by this
Article with respect to claims arising from breach of any confidentiality obligation, arising from such
party's infringement of the other party's intellectual property rights, covered by any express indemnity
obligation of such party hereunder, arising from or with respect to injuries to persons or damages to
tangible property, or arising out of the gross negligence or willful misconduct of the party or its
employees.
9.5 Insurance. At all times during the term of this Agreement, Contractor shall procure, pay for, and
maintain, with approved insurance carriers, the minimum insurance requirements set forth below,
unless otherwise agreed in a Purchase Order between Contractor and Participating Entities. Further,
Contractor shall require all contractors and sub -contractors performing work for which the same
liabilities may apply under this Agreement to do likewise. All subcontractors performing work for
which the same liabilities may apply under this contract shall be required to do likewise. Contractor
may cause the insurance to be effected in whole or in part by the contractors or sub -contractors under
their contracts. NCTCOG reserves the right to waive or modify insurance requirements at its sole
discretion.
9.5.1 Workers' Compensation: Statutory limits and employer's liability of $100,000 for each
accident or disease.
9.5.2 Commercial General Liability:
9.5.2.1 Required Limits:
$1,000,000 per occurrence;
$3,000,000 Annual Aggregate
9.5.2.2 Commercial General Liability policy shall include:
9.5.2.2.1 Coverage A: Bodily injury and property damage;
9.5.2.2.2 Coverage B: Personal and Advertising Injury liability;
9.5.2.2.3 Coverage C: Medical Payments;
9.5.2.2.4 Products: Completed Operations;
9.5.2.2.5 Fire Legal Liability;
9.5.2.3 Policy coverage must be on an "occurrence" basis using CGL forms as approved
by the Texas State Board of Insurance.
9.5.3 Business Auto Liability: Coverage shall be provided for all owned hired, and non -owned
vehicles. Required Limit: $1,000,000 combined single limit each accident.
9.5.4 Professional Errors and Omissions liability:
9.5.4.1 Required Limits:
$1,000,000 Each Claim
$1,000,000 Annual Aggregate
9.6 Conflict of Interest. During the term of this Agreement, and all extensions hereto and for a period
of one (1) year thereafter, neither party, shall, without the prior written consent of the other, directly
or indirectly, whether for its own account or with any other persons or entity whatsoever, employ,
solicit to employ or endeavor to entice away any person who is employed by the other party.
9.7 Force Majeure. It is expressly understood and agreed by both parties to this Agreement that, if the
performance of any provision of this Agreement is delayed by force majeure, defined as reason of
war, civil commotion, act of God, governmental restriction, regulation or interference, fire,
explosion, hurricane, flood, failure of transportation, court injunction, or any circumstances which
are reasonably beyond the control of the party obligated or permitted under the terms of this
Agreement to do or perform the same, regardless of whether any such circumstance is similar to any
of those enumerated herein, the party so obligated or permitted shall be excused from doing or
performing the same during such period of delay, so that the period of time applicable to such
requirement shall be extended for a period of time equal to the period of time such party was
delayed. Each party must inform the other in writing within a reasonable time of the existence of
such force majeure.
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9.8 Ability to Perform. Contractor agrees promptly to inform NCTCOG of any event or change in
circumstances which may reasonably be expected to negatively affect the Contractor's ability to
perform its obligations under this Agreement in the manner contemplated by the parties.
9.9 Availability of Funding. This Agreement and all claims, suits, or obligations arising under or
related to this Agreement are subject to and limited by the receipt and availability of funds which
are received from the Participating Entities by NCTCOG dedicated for the purposes of this
Agreement.
9.10 Governing Law. This Agreement will be governed by and construed in accordance with the laws
of the State of Texas, United States of America. The mandatory and exclusive venue for the
adjudication or resolution of any dispute arising out of this Agreement shall be in Tarrant County,
Texas.
9.11 Waiver. Failure by either party to insist on strict adherence to any one or more of the terms or
conditions of this Agreement, or on one or more occasions, will not be construed as a waiver, nor
deprive that party of the right to require strict compliance with the same thereafter.
9.12 Entire Agreement. This Agreement and any attachments/addendums, as provided herein,
constitutes the entire agreement of the parties and supersedes all other agreements, discussions,
representations or understandings between the parties with respect to the subject matter hereof. No
amendments hereto, or waivers or releases of obligations hereunder, shall be effective unless agreed
to in writing by the parties hereto.
9.13 Assignment. This Agreement may not be assigned by either Party without the prior written consent
of the other Party.
9.14 Severability. In the event any one or more of the provisions contained in this Agreement shall for
any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality,
or unenforceability shall not affect any other provision(s) hereof, and this Agreement shall be
revised so as to cure such invalid, illegal, or unenforceable provision(s) to carry out as near as
possible the original intents of the Parties.
9.15 Amendments. This Agreement may be amended only by a written amendment executed by both
Parties, except that any alterations, additions, or deletions to the terms of this Agreement, which are
required by changes in Federal and State law or regulations or required by the funding source, are
automatically incorporated into this Agreement without written amendment hereto and shall become
effective on the date designated by such law or regulation.
9.16 Dispute Resolution. The parties to this Agreement agree to the extent possible and not in
contravention of any applicable State or Federal law or procedure established for dispute resolution,
to attempt to resolve any dispute between them regarding this Agreement informally through
voluntary mediation, arbitration or any other local dispute mediation process, including but not
limited to dispute resolution policies of NCTCOG, before resorting to litigation.
9.17 Publicity. Contractor shall not issue any press release or make any statement to the media with
respect to this Agreement or the services provided hereunder without the prior written consent of
NCTCOG.
9.18 Survival. Rights and obligations under this Agreement which by their nature should survive will
remain in effect after termination or expiration hereof.
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ARTICLE X
ADDITIONAL REQUIREMENTS
10.1 Equal Employment Opportunity. Contractor shall not discriminate against any employee or
applicant for employment because of race, religion, color, sex, sexual orientation, gender identity,
or national origin. Contractor shall take affirmative actions to ensure that applicants are employed,
and that employees are treated, during their employment, without regard to their race, religion, color,
sex, sexual orientation, gender identity, or national origin. Such actions shall include, but not be
limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship.
10.2 Davis -Bacon Act. Contractor agrees to comply with all applicable provisions of 40 USC § 3141 —
3148.
10.3 Contract Work Hours and Selection Standards. Contractor agrees to comply with all applicable
provisions of 40 USC § 3701 — 3708 to the extent this Agreement indicates any employment of
mechanics or laborers.
10.4 Rights to Invention Made Under Contract or Agreement. Contractor agrees to comply with all
applicable provisions of 37 CFR Part 401.
10.5 Clean Air Act, Federal Water Pollution Control Act, and Energy Policy Conservation Act.
Contractor agrees to comply with all applicable provisions of the Clean Air Act under 42 USC §
7401— 7671, the Energy Federal Water Pollution Control Act 33 USC § 1251-1387, and the Energy
Policy Conservation Act under 42 USC § 6201.
10.6 Debarment/Suspension. Contractor is prohibited from making any award or permitting any award
at any tier to any party which is debarred or suspended or otherwise excluded from or ineligible for
participation in federal assistance programs under Executive Order 12549, Debarment and
Suspension. Contractor and its subcontractors shall comply with the Certification Requirements for
Recipients of Grants and Cooperative Agreements Regarding Debarments and Suspensions.
10.7 Restrictions on Lobbying. Byrd Anti -Lobbying Amendment (31 U.S.C. 1352)—Contractors that
apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies
to the tier above that it will not and has not used Federal appropriated funds to pay any person or
organization for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352.
Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with
obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal
award.
10.8 Procurement of Recovered Materials. Contractor agrees to comply with all applicable provisions
of 2 CFR §200.322.
10.9 Drug -Free Workplace. Contractor shall provide a drug free work place in compliance with the
Drug Free Work Place Act of 1988.
10.10 Texas Corporate Franchise Tax Certification. Pursuant to Article 2.45, Texas Business
Corporation Act, state agencies may not contract with for profit corporations that are delinquent
in making state franchise tax payments.
10.11 Civil Rights Compliance
Compliance with Regulations: Contractor will comply with the Acts and the Regulations relative to
Nondiscrimination in Federally -assisted programs of the U.S. Department of Transportation
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(USDOT), the Federal Highway Administration (FHWA), as they may be amended from time to
time, which are herein incorporated by reference and made part of this agreement.
Nondiscrimination: Contractor, with regard to the work performed by it during the contract, will not
discriminate on the grounds of race, color, sex, or national origin in the selection and retention of
subcontractors, including procurement of materials and leases of equipment. Contractor will not
participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations,
including employment practices when the contract covers any activity, project, or program set forth
in Appendix B of 45 CFR Part 21.
Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made by Contractor for work to be
performed under a subcontract, including procurement of materials or leases of equipment, each
potential subcontractor or supplier will be notified by Contractor of obligations under this contract
and the Acts and Regulations relative to Nondiscrimination on the grounds of race, color, sex, or
national origin.
Information and Reports: Contractor will provide all information and reports required by the Acts,
the Regulations, and directives issued pursuant thereto, and will permit access to its books, records,
accounts, other sources of information, and facilities as may be determined by the State or the
FHWA to be pertinent to ascertain compliance with such Acts, Regulations or directives. Where any
information required of Contractor is in the exclusive possession of another who fails or refuses to
furnish this information, Contractor will so certify to NCTCOG, the Texas Department of
Transportation ("the State") or the Federal Highway Administration, as appropriate, and will set
forth what efforts it has made to obtain the information.
Sanctions for Noncompliance: In the event of Contractor's noncompliance with the
Nondiscrimination provisions of this Agreement, NCTCOG will impose such sanctions as it or the
State or the FHWA may determine to be appropriate, including, but not limited to: withholding of
payments to the Contractor under this Agreement until the Contractor compiles and/or cancelling,
terminating or suspension of this Agreement, in whole or in part.
Incomoration of Provisions: Contractor will include the provisions of the paragraphs listed above,
in this section 10.11, in every subcontract, including procurement of materials and leases of
equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto.
Contractor will take such action with respect to any subcontract or procurement as NCTCOG, the
State, or the FHWA may direct as a means of enforcing such provisions including sanctions for
noncompliance. Provided, that if Contractor becomes involved in, or is threatened with, litigation
with a subcontractor or supplier because of such direction, Contractor may request the State to enter
into such litigation to protect the interests of the State. In addition, Contractor may request the United
States to enter into such litigation to protect the interests of the United States.
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10.12 Disadvantaged Business Enterprise Program Requirements
Contractor shall not discriminate on the basis of race, color, national origin, or sex in the award and
performance of any U.S. Department of Transportation (DOT) -assisted contract or in the
administration of its DBE program or the requirements of 49 CFR Part 26. Contractor shall take all
necessary and reasonable steps under 49 CFR Part 26 to ensure non-discrimination in award and
administration of DOT -assisted contracts. Each sub -award or sub -contract must include the
following assurance: The Contractor, sub -recipient, or sub -contractor shall not discriminate on the
basis of race, color, national origin, or sex in the performance of this Agreement. The Contractor
shall carry out applicable requirements of 49 CFR Part 26 in the award and administration ofDOT-
assisted contracts. Failure by the Contractor to carry out these requirements is a material breach
of this agreement, which may result in the termination of this agreement or such other remedy as
the recipient deems appropriate.
10.13 Pertinent Non -Discrimination Authorities
During the performance of this Agreement, Contractor, for itself, its assignees, and successors in
interest agree to comply with the following nondiscrimination statutes and authorities; including but
not limited to:
a. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
b. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal -aid programs and projects).
c. Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), as amended, (prohibits
discrimination on the basis of sex).
d. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.) as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27.
e. The Age Discrimination Act of 1975, as amended, (49 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age).
f. Airport and Airway Improvement Act of 1982, (49 U.S.C. Chapter 471, Section 47123), as
amended, (prohibits discrimination based on race, creed, color, national origin, or sex).
g. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975
and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms
"programs or activities" to include all of the programs or activities of the Federal -aid recipients,
subrecipients and contractors, whether such programs or activities are Federally funded or not).
h. Titles II and III of the Americans with Disabilities Act, which prohibits discrimination on the
basis of disability in the operation of public entities, public and private transportation systems,
places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as
implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38.
i. The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex).
J. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low -Income Populations, which ensures nondiscrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high and
adverse human health or environmental effects on minority and low-income populations.
k. Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes
discrimination because of limited English proficiency (LEP). To ensure compliance with Title
VI, the parties must take reasonable steps to ensure that LEP persons have meaningful access to
the programs (70 Fed. Reg. at 74087 to 74100).
i. Title IX of the Education Amendments of 1972, as amended, which prohibits the parties from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq.).
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10.14 Ineligibility to Receive State Grants or Loans, or Receive Payment on State Contracts
In accordance with Section 231.006 of the Texas Family Code, a child support obligor who is more
than thirty (30) days delinquent in paying child support and a business entity in which the obligor is
a sole proprietor, partner, shareholder, or owner with an ownership interest of at least twenty-five
(25) percent is not eligible to:
a. Receive payments from state funds under a contract to provide property, materials or
services; or
b. Receive a state -funded grant or loan.
By signing this Agreement, the Contractor certifies compliance with this provision.
10.15 House Bill 89 Certification
If contractor is required to make a certification pursuant to Section 2270.002 of the Texas
Government Code, contractor certifies that contractor does not boycott Israel and will not boycott
Israel during the term of the contract resulting from this solicitation. If contractor does not make
that certification, contractor state in the space below why the certification is not required.
10.16 Certification Regarding Disclosure of Conflict of Interest.
The undersigned certifies that, to the best of his or her knowledge or belief, that:
"No employee of the contractor, no member of the contractor's governing board or body, and no
person who exercises any functions or responsibilities in the review or approval of the undertaking
or carrying out of this contract shall participate in any decision relating to this contract which
affects his/her personal pecuniary interest.
Executives and employees of contractor shall be particularly aware of the varying degrees of
influence that can be exerted by personal friends and associates and, in administering the contract,
shall exercise due diligence to avoid situations which give rise to an assertion that favorable
treatment is being granted to friends and associates. When it is in the public interest for the
contractor to conduct business with a friend or associate of an executive or employee of the
contractor, an elected official in the area or a member of the North Central Texas Council of
Governments, a permanent record of the transaction shall be retained.
Any executive or employee of the contractor, an elected official in the area or a member of the
NCTCOG, shall not solicit or accept money or any other consideration from a third person, for the
performance of an act reimbursed in whole or part by contractor or Department. Supplies, tools,
materials, equipment or services purchased with contract funds shall be used solely for purposes
allowed under this contract. No member of the NCTCOG shall cast a vote on the provision of
services by that member (or any organization which that member represents) or vote on any matter
which would provide a direct or indirect financial benefit to the member or any business or
organization which the member directly represents".
No officer, employee or paid consultant of the contractor is a member of the NCTCOG.
No officer, manager or paid consultant of the contractor is married to a member of the NCTCOG.
No member of NCTCOG directly owns, controls or has interest in the contractor.
The contractor has disclosed any interest, fact, or circumstance that does or may present a potential
conflict of interest.
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No member of the NCTCOG receives compensation from the contractor for lobbying activities as
defined in Chapter 305 of the Texas Government Code.
Should the contractor fail to abide by the foregoing covenants and affirmations regarding conflict of
interest, the contractor shall not be entitled to the recovery of any costs or expenses incurred in relation
to the contract and shall immediately refund to the North Central Texas Council of Governments any
fees or expenses that may have been paid under this contract and shall further be liable for any other
costs incurred or damages sustained by the NCTCOG as it relates to this contract.
10.17 Certification of Fair Business Practices
That the submitter affirms that the submitter has not been found guilty of unfair business practices in
a judicial or state agency administrative proceeding during the preceding year. The submitter further
affirms that no officer of the submitter has served as an officer of any company found guilty of unfair
business practices in a judicial or state agency administrative during the preceding year.
10.18 Certification of Good Standing Texas Corporate Franchise Tax Certification
Pursuant to Article 2.45, Texas Business Corporation Act, state agencies may not contract with for
profit corporations that are delinquent in making state franchise tax payments. The undersigned
authorized representative of the corporation making the offer herein certified that the following
indicated Proposal is true and correct and that the undersigned understands that making a false Proposal
is a material breach of contract and is grounds for contract cancellation.
10.19 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment.
Pursuant to Public Law 115-232, Section 889, and 2 Code of Federal Regulations (CFR) Part 200,
including §200.216 and §200.471, NCTCOG is prohibited from using federal funds to procure,
contract with entities who use, or extend contracts with entities who use certain telecommunications
and video surveillance equipment or services provided by certain Chinese controlled entities. The
Contractor agrees that it is not providing NCTCOG with or using telecommunications and video
surveillance equipment and services as prohibited by 2 CFR §200.216 and §200.471. Contractor shall
certify its compliance through execution of the "Prohibited Telecommunications and Video
Surveillance Services or Equipment Certification," which is included as Appendix D of this Contract.
The Contractor shall pass these requirements down to any of its subcontractors funded under this
Agreement. The Contractor shall notify NCTCOG if the Contractor cannot comply with the
prohibition during the performance of this Contract.
10.20 Discrimination Against Firearms Entities or Firearms Trade Associations
Pursuant to Texas Local Government Code Chapter 2274, Subtitle F, Title 10, prohibiting contracts
with companies who discriminate against firearm and ammunition industries. NCTCOG is prohibited
from contracting with entities, or extend contracts with entities who have practice, guidance, or
directive that discriminates against a firearm entity or firearm trade association. Contractor shall certify
its compliance through execution of the "Discrimination Against Firearms Entities or Firearms Trade
Associations Certification," which is included as Appendix D of this Contract. The Contractor shall
pass these requirements down to any of its subcontractors funded under this Agreement. The
Contractor shall notify NCTCOG if the Contractor cannot comply with the prohibition during the
performance of this Contract.
10.21 Boycotting of Certain Energy Companies
Pursuant to Texas Local Government Code Chapter 2274, Subtitle F, Title 10, prohibiting contracts
with companies who boycott certain energy companies. NCTCOG is prohibited from contracting with
entities or extend contracts with entities that boycott energy companies. Contractor shall certify its
compliance through execution of the "Boycotting of Certain Energy Companies Certification," which
is included as Appendix D of this Contract. The Contractor shall pass these requirements down to any
of its subcontractors funded under this Agreement. The Contractor shall notify NCTCOG if the
Contractor cannot comply with the prohibition during the performance of this Contract.
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 13 of 34
10.22 Domestic Preference
As appropriate and to the extent consistent with law, the Contractor should, to the greatest extent
practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials
produced in the United States (including but not limited to iron, aluminum, steel, cement, and other
manufactured products). Consistent with §200.322, the following items shall be defined as: "Produced
in the United States" means, for iron and steel products, that all manufacturing processes, from the
initial melting stage through the application of coatings, occurred in the United States. "Manufactured
products" means items and construction materials composed in whole or in part of non-ferrous metals
such as aluminum; plastics and polymer -based products such as polyvinyl chloride pipe; aggregates
such as concrete; glass, including optical fiber; and lumber.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.
Roadway Asset Services, LLC
Signature
Bart Williamson
Printed Name
05/24/2023
Date
North Central Texas Council of Governments
Signature
Michael Eastland
Executive Director
Date
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 14 of 34
APPENDIX A
Statement of Work
The Contractor shall provide or implement one or more of the following Contract Items for
Pavement Analysis and Related Services for existing SHARE Member Entities.
The following selection of anticipated tasks is not all -encompassing, and additional Pavement Analysis
and Related Services tasks may be requested by SHARE Members; if desired.
The following categories of pavement analysis services comprise the essential elements of the contracted
services available under this Agreement:
• Pavement Data Collection
• Asset Inventory
• Pavement Management Analysis
• Electronic Products
• Pavement Structural Analysis
• GIS Related Services
• Value Added Services
Contract Item #1 Pavement Data Collection:
Automatically and continuously measure pavement cracking, texture, rutting and geometrics.
Equipment used for rut measurement shall be capable of measuring both wheel track ruts
simultaneously.
2. Collect pavement surface distress and structural condition information through automated
means for all Participant -owned roadways.
Provide a customized digital condition rating system to collect user defined severity/extent-
based pavement distresses and pertinent roadway attributes to accommodate a standardized
approach to collecting data.
4. Collect dual -wheel path roughness data to International Roughness Index standards.
5. Collect pavement performance information that includes rutting using a minimum of seven (7)
sensors (include pricing for nine (9) sensors as well), fatigue cracking, transverse cracking
using a minimum of four (4) sensors, and longitudinal cracking
6. Perform friction testing
7. Measure lane striping reflectivity quality
Contract Item #2 Asset Inventorv:
8. Collect sidewalk data to include location, length, width, location in relation to curb and if
greenspaces exist between curb and sidewalk, and sidewalk condition to create shapefiles (.shp) for
incorporation into the Participant's GIS system, if applicable.
9. Collect sidewalk Barrier Free Ramp data to include location, configuration, presence of
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 15 of 34
truncated domes or other detectable warning feature, and condition and create shapefiles (.shp) for
incorporation into the Participant's GIS system, if applicable.
10. Collect roadway sign data to include type and location and create shapefiles (.shp) for
incorporation into the Participant's GIS system, if applicable.
11. Collect photos of Barrier Free Ramps, sidewalks, curb condition, drive approach, and/or
roadway signs inventoried under items 8, 9, and 10 above.
12. Collect location of curb and gutter and create shapefiles (.shp) for incorporation into the
Participant's GIS system, if applicable.
13. Collect location and type of visible in -pavement features such as valves, manhole covers, etc.
and create shapefiles (.shp) for incorporation into the Participant's GIS system, if applicable.
14. Collect locations of trees, including height and spread
15. Collect bike lane locations, including width, length, and associated signage and striping.
16. Utilize Ground Penetrating Radar for relocating utilities (for maintenance plans).
17. Collect data on location and surface condition of bridge approaches
18. Collect information on bridge deck condition
19. Perform Parking Lot Pavement Condition Assessment (Thru-Travel Lanes) w/ Inventory,
Attribute, & Geodatabase Development
20. Right of Way Assets Database Development (GPS & Camera Configuration):
a. Sign & Support Database Development
b. Markings & Striping Database Development
C. Traffic Signals/ Flashers. Controllers Database Development
d. Street Lights Database Development
e. Drop Inlets Database Development
f. Drivepads Database Development
g. Bridges Database Development
h. Speed Humps Database Development
i. Street Furniture Database Development
j. Cattle Guards Database Development
k. Guardrails & Roadside Pedestrian Fence Database Development
1. Culverts and Ditches
in. Cabinets
n. Utility Poles
o. Fire Hydrant
P. Medians Database
q. Valves
r. Manhole Covers
S. Trees
t. Catch Basins/ Drainage Inlets from Master Drainage Plan
U. Sidewalk Database Development
V. Curb & Gutter Database Development
Contract Item #3 Pavement Management Analvsis:
21. Calculate the International Roughness Index (IRI) for each road segment in accordance with
ASTM E1926. Provide results compatible with the Participant's GIS database, if applicable.
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 16 of 34
22. Calculate a Pavement Condition Index (PCI) score for each road segment using an approved
pavement management system and in accordance with ASTM D6433 or ASTM E3303. Provide
results compatible with the Participant's GIS database, if applicable.
23. With input from Participant's staff, devise a weighing system taking into account PCI, IRI,
average daily traffic for thoroughfares (traffic count raw data provided by Participant), public
safety emergency routes, and apply this 0-100 numeric index to the roadway information
collected for the entire jurisdiction. Provide results compatible with the Participant's GIS
database, if applicable.
24. Estimate the annual budget required to meet the long-term goals regarding desired pavement
condition levels.
25. Create a five-year and ten-year pavement rehabilitation plan with input from Participant's staff.
26. Recommend the computer hardware and software needed for successful implementation,
potentially including recommendations for licenses of pavement management system software
and other geodatabase software as needed.
27. Train Participant staff and provide assistance to the Public Works and IT Department as needed
for the use of data collected through the fully automated system.
Contract Item #4 Electronic Products:
28. Roadway information that shall be collected and provided to the Participant at a minimum
includes:
a. Street Name
b. Endpoint One, Endpoint Two, and Segment ID
Segment Length and Pavement Width
d. Inventory Date
Pavement Type
f. Segment Functional Classification
g. Pavement condition scored depending on the requirements of local government Participant(s)
(Example: Pavement condition scored as one of the MicroPaver 19 surface distress codes with
corresponding unit of measure scored every 100 feet longitudinally)
h. Pavement performance information that includes rutting, fatigue cracking, transverse cracking,
and longitudinal cracking
Pavement age (if necessary to develop pavement life curves)
29. Collect digital images at 25-foot intervals of the road surface condition and link to a
geodatabase (minimum forward facing imagery).
30. Load assessment data for all Participant -maintained pavements into a pavement management
system required by local government Participant(s), if applicable. (Example: MicroPaver). The
assessment data shall include visual observations, photographs and measurements collected by
instrumentation.
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 17 of 34
31. Implement map module so that pavement condition and other data can be integrated, displayed,
and accessed through the map interface in a format consistent with the Participant's horizontal
and vertical control network system, if applicable.
32. Provide to the Participant the pavement condition data in a pavement management system
database approved by Participant. Coordinate with the Participant's IT department to provide
pavement condition data in a format compatible with the Participant's Environmental Systems
Research Institute (ESRI) GIS database, if applicable.
33. Asset management tools or systems (not just collection) (i.e. 15-year plan about how to fix or
repair assets).
Contract Item #5 Pavement Structural Analvsis:
34. Collect and analyze pavement structural condition information through the use of a falling
weight deflectometer in accordance with industry standards on designated participant -owned
roadways.
35. Collect and analyze pavement structural condition information through the use of Ground
Penetrating Radar (GPR) in accordance with industry standards on designated participant -
owned roadways.
36. Collect and analyze pavement structural condition information through the use of pavement
cores in accordance with industry standards on designated participant -owned roadways (traffic
control included).
Contract Item #6 GIS Related Services:
37. GIS Clean -Up Services
38. GIS Support Services
39. GIS Remote Training Sessions from GIS Manager/ Expert (2-Hour Sessions)
Contract Item #7 Value Added Services:
40. Full Written Final Report- Firm shall prepare and submit a written project report summarizing
the work performed, dates of collection, methodology, and results.
41. Project Presentation- Firm shall prepare and present a written project report summarizing the
work performed, dates of collection, methodology, and results to the Participant's legislative
body.
42. Provide Curb Ramp and ADABarrier Free Ramp Compliance Survey.
43. Stand-alone field operation for collection of asset inventory only, with different levels of
position accuracy and abilities to use data for attribute registration and conditions.
a. Photogrammetry
b. Mobile Lidar
44. Generic asset types, allowing for any item within line of sight of the collection vehicle.
a. Above ground point asset
b. Above ground linear asset
c. At grade point asset
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 18 of 34
d. At grade linear asset
45. Provide consultancy services to develop linework in GIS for missing sidewalks in order to
quantify and identify on a map.
Contractor Pledged Services:
The awarded Contractor(s) shall provide all necessary field inspectors, vehicles, tools,
equipment, traffic control and other services required to perform this work. No
engineering services are available under this contact. Any activities that Participant
and/or Contractor deem to require the service(s) of an engineer must be procured
separately and are the sole responsibility of that party.
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 19 of 34
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 20 of 34
APPENDIX A.1
Pricing for Txshare Cooperative Purchase Program Participants
For Pavement Analysis and Related Services, Contractor shall quote participating SHARE Entities the
rates and/or discount required for a custom implementation of the services specified by the RFP.
Contractor's proposed rates for related Pavement Analysis and Related Services are found below.
Proposed %
Category #
Description
Yes No
Discount
1
Pavement Data Collection
X
10
%
2
Asset Inventory Management
X
10
%
3
Pavement Management
X
Analysis
10
%
4
Electronic Products
X
10
%
5
Pavement Structural
X
Evaluations
10
%
6
GIS Related Services
X
10
%
7
Value Added Services
X
10
%
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 21 of 34
RFP 2022-063 Pavement Analysis and Related Services
Attachment A (per Exhibit D) - Pricing Proposal Form
Proposed prices shall include all field inspectors, vehicles, tools, equipment, traffic control, contractor maintenance, and customer service support necessary to provide
the desired services.
Respondents must not
include
mobilization fees in their pricing and may not include them in any contract(s) that result from this RFP.
If a respondent
elects to submit a percentage discount off their catalog pricing for any or all of their services, the corresponding price for each numbered activity listed in Attachment A
must account for the proposed discount listed in Exhibit C. If you are
not proposing a
percentage -discount, please use your established list price for each for each numbered pavement analysis and related services activity.
[Example: If your catalog price is $100 per unit, and you indicate a 5% discount from catalog pricing in Exhibit C, your pricing form in Attachment A should reflect a unit price of $95.
Conversely, if your catalog price is $100 per unit, and you indicate a 0%discount or N/A in Exhibit C, your pricing form in Attachment A should reflect
a unit price of $100.]
Service Category #1: Pavement Data Collection
Provide Price Per Tiered Group
A B
C=AxB
Activity #
Activity Description
Unit
Unit Base Cost
($)
Unit Cost ($) 0-200 Unit Cost ($) 201-700
Lane Mlles Lane Mlles
Unit Cost ($) 70. Total units Agreed Upon Cost
Lane Mlles ($)/Unit
Total Agreed Upon
Cost ($)
1
Automatically and continuously measure pavement cracking, texture, rutting and geometric,. Equipment used for rut measurement shall be capable of
measuring both wheel track ruts simultaneously.
Lane Mile
$147 $121
$97
0
2
Collect pavement surface distress and structural condition information through automated means for all Participant -owned roadways.
Lane Mile'
$1 $1
$1
0
3
Provide a customized digital condition rating system to collect user defined severity/extent based pavement distresses and pertinent roadway
attributes to accommodate a standardized approach to collecting data
Lump Sum
$2,500
0
4
Collect dual -wheel path roughness data to International Roughness Index standards.
Lane Mile'
S1 51
$1
0
5
Collect pavement performance information that includes rutting using a minimum of seven (7) sensors (include pricing for nine (9) sensors as well),
fatigue cracking, transverse cracking using a minimum of four (4) sensors, and longitudinal cracking
Lane Mile'
$1 $1
$1
0
6
Perform friction testing
Lane Mile'
$200 $200
$200
0
7
Measure lane striping reflectivity quality
Lane Mile'
$70 $65
$60
0
Service Category #2: Assest Inventory
Provide Price Per Tiered Group
A B
C=AxB
Activity Description
Unit
Unit Base Cost
($)
Unit Cost ($) 0-200 Unit Cost ($1,201-700
Lane Mlles Lane Mlles
Unit Cost ($) 700t Total Units Agreed Upon Cost
Lane Mlles ($)/Unit
Total Agreed Upon
Cost ($)
g
Collect sidewalk data to include location, length, width, location in relation to curb and if greenspaces exist between curb and sidewalk, and sidewalk
condition to create shape (,hp) files for incorporation into the Participant's GIS system, if applicable
Lane Mile'
$s0 $as
$a0
0
0
9 Collect sidewalk Barrier Free Ramp data to include location, configuration, presence of truncated domes or other detectable warning feature, and Lane Mile 1 $50
condition and create shape (.shp) files for incorporation into the Participants GIS system, if applicable
10
Collect roadway sign data to include type and location and create shape (.shp) files for incorporation into the Participant's GIS system, if applicable.
Lane Mile 1
$75
0
11
Collect photos of Barrier Free Ramps, sidewalks, curb condition, drive approach, and/or roadway signs inventoried under items 8, 9, and 10 above.
Lane Mile 1
$1
0
12
Collect location of curb and gutter and create shape (.shp) files for incorporation into the Participant's GIS system, if applicable.
Linear Feet
$0.02
0
13
Collect location and type of visible in -pavement features such as valves, manhole covers, etc. and create shape (.shp) files for incorporation into the
Participant's GIS system, if applicable.
Lane Mile 1
$40
0
14
Collect locations of trees, including height and spread
Lane Mile 1
$85
0
15
Collect bike lane locations, including width, length, and associated signage and striping.
Linear Feet
$0.02
0
16
Utilize Ground Penetrating Radar for relocating utilities (for maintenance plans).
Linear Feet
$2.35
0
17
Collect data on location and surface condition of bridge approaches
Each
$10.00
0
18
Collect information on bridge deck condition
Each
$5.00
0
19
Perform Parking Lot Pavement Condition Assessment (Thru-Travel Lanes) w/ Inventory, Attribute, & Geodata base Development
Square yard
$0.15
0
20 (a-v) below:
Fight of Way Assets Database Development (GPS & Camera Config ):
20a
Sign & Support Database Development
Each
$3.00
0
201, Markings& Striping Database Development Each $4.00
0
20c
Traffic Signals/ Flashers and Controllers Database Development
Each
$2.50
0
20d
Street Lights Database Development
Each
$2.25
0
20e
Drop Inlets Database Development
Each
$2.25
0
20f
Drivepads Database Development
Each
$2.25
0
20g
Bridges Database Development
Each
$4.00
0
20h
Speed Humps Database Development
Each
$2.50
0
20i
Street Furniture Database Development
Each
$2.75
0
20j
Cattle Guards Database Development
Each
$2.50
0
20k
Guardrails & Roadside Pedestrian Fence Database Development
Each
$4.00
0
201
Culverts and Ditches Database Development
Each
$2.75
0
20m
Cabinets Database Development
Each
$4.00
0
20n
Utility Poles Database Development
Each
$2.25
0
20o
Fire Hydrant Database Development
Each
$2.25
0
20p
Medians Database Development
Each
$4.00
0
20q Valves Database Development Each $2.25
0
20r
Manhole Covers Database Development
Each
$2.25
0
20s
Trees Database Development
Each
$3.50
0
20t
Catch Basins/ Drainage Inlets from Master Drainage Plan Database Development
Each
$2.50
0
20u
Sidewalk Database Development
Each
$3.00
0
20v
Curb & Gutter Database Development
Each
$3.00
0
Service Category #3: Pavement Management Analysis
10
Provide Price
Per Tiered Group
A
B
C=A.B
kAlfwily
Unit
Unit Base Cost
unit Cost M 0-200
unit Cost M 201-700
Unit Cost ($) 700e
total Units,
Agreed Upon Cost
Total Agreed Upon
Activity Description
($)
Lane Mlles
Lane Mlles
Lane Mlles
($)/Unit
Cost M
Calculate the International Roughness Index (IRI)for each road segment in accordance with ASTM E1926. Provide results compatible with the
21
Participant's GIS database, if applicable.
Lane Mile'
$1
$1
$1
0
Calculate a Pavement Condition Index (PCI) score for each road segment using an approved pavement management system and in accordance with
$29
$29
$29
22
ASTM D6433 or ASTM E3303. Provide results compatible with the Participant's GIS database, if applicable.
Lane Mile'
0
With input from Participant's staff, devise a weighing system taking into account PCI, IRI, average daily traffic for thoroughfares (traffic count raw data
23
provided by Participant), public safety emergency routes, and apply this 0-100 numeric index to the roadway information collected for the entire
Lane Mile'
$7,500
$0
$1
$2
0
jurisdiction. Provide results compatible with the Participant's GIS database, if applicable. Cost includes base cost plus lane mile unit cost.
24
Estimate the annual budget required to meet the long-term goals regarding desired pavement condition levels. Cost includes base cost plus lane mile
Each Participant
$5,000
$0
$1
$2
o
unit cost.
25
Create a five year and ten year pavement rehabilitation plan with input from Participant's staff. Cost includes base cost plus lane mile unit cost.
Each Participant
$2,500
$0
$1
$2
0
26
Recommend the computer hardware and software needed for successful implementation, potentially including recommendations for licenses of
Each Participant
$1,500
0
pavement management system software and other geodatabase software as needed.
27
Train Participant staff and provide assistance to the Public Works and IT Department as needed for the use of data collected through the fully
Day
$3,000
automated system. (20 person maximum per class)
0
Service Category #4: Electronic Products
Provide Price
Per Tiered Group
A
B
C=A.B
Unit
Unit Base Cost
unit Cost M 0-200
unit Cost ($) 201-700
Unit Cost ($) 700e
total Units
AgreedUponCost
Total Agreed Upon
Activity #
Activity Description
($)
Lane Mlles
Lane Mlles
Lane Mlles
($)/Unit
Cost M
28
Roadway information that shall be collected and provided to the Participant at a minimum includes items a. through i. in Exhibit B
Lane Mile'
$12
$10
$3
0
29
Collect digital images at 25-foot intervals of the road surface condition and link to a geodatabase (minimum forward facing imagery).
Lane Mile'
$13
$10
$3
0
Load assessment data for all Participant -maintained pavements into a pavement management system required by local government Participant(s), if
30
applicable. (Example: MicroPaver). The assessment data shall include visual observations, photographs and measurements collected by
Each Participant
$5,000
$1
$5
$7
0
instrumentation. Cost includes base cost plus lane mile unit cost.
31
Implement map module so that pavement condition and other data can be integrated, displayed, and accessed through the map interface in a format
Each Participant
$7,000
$1
$5
$10
consistent with the Participant's horizontal and vertical control network system, if applicable. Cost includes base cost plus lane mile unit cost.
0
Provide to the Participant the pavement condition data in a pavement management system database approved by Participant. Coordinate with the
32
Participant's IT department to provide pavement condition data in a format compatible with the Participant's Environmental Systems Research
Each Participant
$2,5W
$5
$7
$7
0
Institute (ESRI) GIS database, if applicable. Cost includes base cost plus lane mile unit cost.
Provide asset management tools or systems (not just collection) (i.e., 15-year plan about how to fix or repair assets). Cost includes base cost plus lane
33
mile unit cost.
Each Participant
$7,5W
$5
$10
$12
0
Service Category #5: Pavement Structural Analysis
Provide Price Per Tiered Group
A
B
C=AxB
Unit
Unit Base Cost
Unit Cost ($) 0.200
Unit Cost ($) 201-700
Unit Cost ($) 70M
Total Units
Agreed Upon Cost
Total Agreed Upon
Activity #
Activity Description
($)
Lane Miles
Lane Miles
Lane Miles
($)/Unit
Cost ($)
Collect and analyze pavement structural condition information through the use of a falling weight deflectometer in accordance with industry
34
standards on designated participant -owned roadways.
0
Collect and analyze pavement structural condition information through the use of Ground Penetrating Radar (GPR) in accordance with industry
35 ,t
standards on designated participant -owned roadways.
0
Collect and analyze pavement structural condition information through the use of pavement cores in accordance with industry standards on
36 i*
designated participant -owned roadways (traffic control included?
0
Service Category #6: GIS Related Services
Provide Price Per Tiered Group
A
e
C=A.B
Unit Base Cost
Unb Cost M 0-200
Unit Cost ($) 201-700
Unit Cost M 7"
Agreed Upon Cost
Total Agreed Upon
Activity #
Activity Description
Unit
($)
Lane Mlles
Lane Mlles
Lane Mlles
Total Units
($)/Unit
Cost M
37
GIS Clean -Up Services
Each Participant
$4,500
0
38
GIS Support Services
Each Participant
$4,500
0
Be
GIS Remote Training Sessions from GIS Manager/ Expert (2-Hour Sessions)
Each Participant
$500
0
Service Category #7: Value Added Services
Provide Price Per Tiered Group
A
B
C=AxB
Unit
Unit Base Cosc
Unit Cost ($) 0.200
Unit Cost ($) 201J00
Unit Cost ($) 7005
Total Units
Agreed Upon Cost
Total Agreed Upon
Activity #
Activity Description
($)
Wne Miles
Lane Miles
Lane Miles
($)/Unit
Cost ($)
I 0
Full Written Final Report- Firm shall prepare and submit a written project report summarizing the work performed, dates of collection, methodology,
Each Participant
$10,000
O
and results.
q1
Project Presentation- Firm shall prepare and present a written project report summarizing the work performed, dates of collection, methodology, and
Each Participant
$3,000
0
results to the Participant's legislative body.
az
Provide Curb Ramp and ADA/Barrier Free Ramp Compliance Survey
Each Participant
$5,000
0
Stand-alone field operation for collection of asset inventory only, with different levels of position accuracy and abilities to use data for attribute
43a
registration and conditions. Cost Includes base cost plus lane mile unit cost.
Lane Mile'
$6,500.00 $123 $105 $95
O
a.Photogrammetry
Stand-alone field operation for collection of asset inventory only, with different levels of position accuracy and abilities to use data for attribute
43b
registration and conditions. Cost includes base cost plus lane mile unit cost.
Lane Mile'
$4,000 $173 $160 $147
0
b. Mobile Lidar
Generic asset types, allowing for any item within line of sight of the collection vehicle. Asset types include items a. through d. in Exhibit B.
$4,500 $130 $Ils $10o o
Cost includes base cost plus lane mile unit cost.
Lane Mile'
45
Provide consultancy services to develop linework in GIs for missing sidewalks in order to quantify and identify on a map
Hour
$150
1 1
o
' Lane mile is to be defined as a mile traveled as
1. A single pass on alleyways
2. A centered single pass on residential streets
3. Includes the outside lane in each direction for collectors and arterials (2 total).
'Spacing for pavement cores to be negotiated with each participant.
** The awarded Contractor(s) shall provide all necessary field inspectors, vehicles, tools, equipment, traffic control and other services required to perform this work. No engineering services are available under this
contact. Any activities that Participant and/or Contractor deem to require the service(s) of an engineer must be procured separately and are the sole responsibility of that party."
50
APPENDIX A.2
Service Area Designation Forms
RFP 2022-063 Texas Service Area Designation or Identification
Proposer
Name: Roadway Asset Services, LLC
Notes: Indicate in the appropriate box whether you are proposing to service the entire State of Texas
Will service the entire State of Texas Will not service the entire State of Texas
X
If you are not proposing to service the entire State of Texas, designate on the form below the regions
that you are proposing to provide
goods and/or services to. By designating a region or regions, you
are certifying that you are willing and able to provide the proposed goods and services.
Item
Region
Metropolitan Statistical Areas Designated Service Area
1.
North Central Texas
16 counties in the Dallas -Fort
Worth Metropolitan area
2.
High Plains
Amarillo
Lubbock
3.
Northwest
Abilene
Wichita Falls
4.
Upper East
Longview
Texarkana, TX -AR Metro Area
Tyler
5.
Southeast
Beaumont -Port Arthur
6.
Gulf Coast
Houston -The Woodlands-
SugarLand
7.
Central Texas
College Station -Bryan
Killeen -Temple
Waco
8.
Capital Texas
Austin -Round Rock
9.
Alamo
San Antonio -New Braunfels
Victoria
10.
South Texas
Brownsville -Harlingen
Corpus Christi
Laredo
McAllen -Edinburg -Mission
11.
West Texas
Midland
Odessa
San Angelo
12.
Upper Rio Grande
ElPaso
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 25 of 34
RFP 2022-063 Nationwide Service Area Designation or Identification Form
Proposer
Name: Roadway Asset Services, LLC
Notes: Indicate in the appropriate box whether you are proposing to provide service to all Fifty (50) States.
Will service all Fifty (50) States Will not service Fifty (50) States
1)
If you are not proposing to service to all Fifty (50) States, then designate on the form below the
States that you will provide service to. By designating a State or States, you are certifying that you
are willing and able to provide the proposed goods and services in those States.
If you are only proposing to service a specific region, metropolitan statistical area (MSA), or city in a
State, then indicate as such in the appropriate column box.
Item
State Region/MSA/City
Designated
as a
Service
Area
1.
Alabama
2.
Alaska
3.
Arizona
4.
Arkansas
5.
California
6.
Colorado
7.
Connecticut
8.
Delaware
9.
Florida
10.
Georgia
11.
Hawaii
12.
Idaho
13.
Illinois
14.
Indiana
15.
Iowa
16.
Kansas
17.
Kentucky
18.
Louisiana
19.
Maine
20.
Maryland
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 26 of 34
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oregon
Oklahoma
Pennsylvania
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Vermont
Virginia
Washington
West Virginia
Wisconsin
Wyoming
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 27 of 34
APPENDIX B
DEBARMENT CERTIFICATION
Bart Williamson
being duly
(Name of certifying official)
sworn or under penalty of perjury under the laws of the United States, certifies that neither
Roadway Asset Services, LLC
(Name of lower tier participant)
are presently:
debarred, suspended, proposed for debarment,
declared ineligible,
or voluntarily excluded from participation in
, nor its principals
this transaction by any federal department or
agency
Where the above identified lower tier participant is unable to certify to any of the above statements
in this certification, such prospective participant shall indicate below to whom the exception
applies, the initiating agency, and dates of action.
Exceptions will not necessarily result in denial of award but will be considered in determining
contractor responsibility. Providing false information may result in criminal prosecution or
administrative sanctions.
EXCEPTIONS:
Signature of Certifying Official
Chief Executive Officer
Title
05/24/2023
Date of Certification
Form 1734
Rev.10-91
TPFS
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APPENDIX C
RESTRICTIONS ON LOBBYING
Section 319 of Public Law 101-121 prohibits recipients of federal contracts, grants, and loans exceeding
$100,000 at any tier under a federal contract from using appropriated funds for lobbying the Executive
or Legislative Branches of the federal government in connection with a specific contract, grant, or loan.
Section 319 also requires each person who requests or receives a federal contract or grant in excess of
$100,000 to disclose lobbying.
No appropriated funds may be expended by the recipient of a federal contract, loan, or cooperative
agreement to pay any person for influencing or attempting to influence an officer or employee of any
federal executive department or agency as well as any independent regulatory commission or
government corporation, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with any of the following covered federal actions: the awarding of
any federal contract, the making of any federal grant, the making of any federal loan the entering into of
any cooperative agreement and the extension, continuation, renewal, amendment, or modification of any
federal contract, grant, loan, or cooperative agreement.
As a recipient of a federal grant exceeding $100,000, NCTCOG requires its subcontractors of that grant to
file a certification, set forth in Appendix B.1, that neither the agency nor its employees have made, or
will make, any payment prohibited by the preceding paragraph.
Subcontractors are also required to file with NCTCOG a disclosure form, set forth in Appendix B.2, if
the subcontractor or its employees have made or have agreed to make any payment using
nonappropriated funds (to include profits from any federal action), which would be prohibited if paid for
with appropriated funds.
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LOBBYING CERTIFICATION
FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS
The undersigned certifies to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee
of any federal agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any federal contract,
the making of any federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension continuation, renewal amendment, or
modification of any federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form - LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by Section 1352, Title 31, US Code. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
Signature
Chief Executive Officer
Title
Roadway Asset Services, LLC
Agency
05/24/2023
Date
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APPENDIX D
ATTESTATION OF CONTRACTS NULLIFYING ACTIVITY
The following provisions are mandated by Federal and/or State of Texas law. Failure to certify to the
following will result in disqualification of consideration for contract. Entities or agencies that are not able
to comply with the following will be ineligible for consideration of contract award.
PROHIBITED TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT CERTIFICATION
This Contract is subject to the Public Law 115-232, Section 889, and 2 Code of Federal Regulations
(CFR) Part 200, including §200.216 and §200.471, for prohibition on certain telecommunications and
video surveillance or equipment.
Public Law 115-232, Section 889, identifies that restricted telecommunications and video surveillance
equipment or services (e.g. phones, internet, video surveillance, cloud servers) include the following:
A) Telecommunications equipment that is produced by Huawei Technologies Company or ZTE
Corporation (or any subsidiary or affiliates of such entities).
B) Video surveillance and telecommunications equipment produced by Hytera Communications
Corporations, Hangzhou Hikvision Digital Technology Company, or Dahua Technology
Company (or any subsidiary or affiliates of such entities).
C) Telecommunications or video surveillance services used by such entities or using such
equipment.
D) Telecommunications or video surveillance equipment or services produced or provided by an
entity that the Secretary of Defense, Director of the National Intelligence, or the Director of the
Federal Bureau of Investigation reasonably believes to be an entity owned or controlled by the
government of a covered foreign country.
The entity identified below, through its authorized representative, hereby certifies that no funds under this
Contract will be obligated or expended to procure or obtain telecommunication or video surveillance
services or equipment or systems that use covered telecommunications equipment or services as a
substantial or essential component of any system, or as a critical technology as part of any system
prohibited by 2 CFR §200.216 and §200.471, or applicable provisions in Public Law 115-232 Section
889.
i/The Contractor or Subrecipient hereby certifies that it does comply with the requirements of 2 CFR
§200.216 and §200.471, or applicable regulations in Public Law 115-232 Section 889.
SIGNATURE OF AUTHORIZED PERSON
NAME OF AUTHORIZED PERSON:
NAME OF COMPANY:
DATE:
Bart Williamson
Roadway Asset Services, LLC
05/24/2023
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-OR -
El The Contractor or Subrecipient hereby certifies that it cannot comply with the requirements of 2 CFR
§200.216 and §200.471, or applicable regulations in Public Law 115-232 Section 889.
SIGNATURE OF AUTHORIZED PERSON:
NAME OF AUTHORIZED PERSON:
NAME OF COMPANY:
DATE:
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DISCRIMINATION AGAINST FIREARMS ENTITIES OR FIREARMS TRADE
ASSOCIATIONS
This contract is subject to the Texas Local Government Code chapter 2274, Subtitle F, Title 10,
prohibiting contracts with companies who discriminate against firearm and ammunition industries.
TLGC chapter 2274, Subtitle F, Title 10, identifies that "discrimination against a firearm entity or firearm
trade association" includes the following:
A) means, with respect to the entity or association, to:
I. refuse to engage in the trade of any goods or services with the entity or association based
solely on its status as a firearm entity or firearm trade association; and
11. refrain from continuing an existing business relationship with the entity or association
based solely on its status as a firearm entity or firearm trade association; or
III. terminate an existing business relationship with the entity or association based solely on
its status as a firearm entity or firearm trade association.
B) An exception to this provision excludes the following:
I. contracts with a sole -source provider; or
11. the government entity does not receive bids from companies who can provide written
verification.
The entity identified below, through its authorized representative, hereby certifies that they have no
practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and that they will not discriminate during the term of the contract against a firearm entity or
firearm trade association as prohibited by Chapter 2274, Subtitle F, Title 10 of the Texas Local
Government Code.
V The Contractor or Subrecipient hereby certifies that it does comply with the requirements of Chapter
2274, Subtitle F, Title 10.
SIGNATURE OF AUTHORIZED PERSON:
NAME OF AUTHORIZED PERSON:
Bart Williamson
1e/:1ulxe]9K6JuIW."Wrd
DATE:
Roadway Asset Services, LLC
05/24/2023
IDIM
❑ The Contractor or Subrecipient hereby certifies that it cannot comply with the requirements of Chapter
2274, Subtitle F, Title 10.
SIGNATURE OF AUTHORIZED PERSON:
NFAu1063a .All0.to]RrXII0991'Wel►F
NAME OF COMPANY:
DATE:
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BOYCOTTING OF CERTAIN ENERGY COMPANIES
This contract is subject to the Texas Local Government Code chapter 809, Subtitle A, Title 8, prohibiting
contracts with companies who boycott certain energy companies.
TLGC chapter Code chapter 809, Subtitle A, Title 8, identifies that "boycott energy company" means,
without an ordinary business purpose, refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial
relations with a company because the company:
I. engages in the exploration, production, utilization, transportation, sale, or manufacturing
of fossil fuel -based energy and does not commit or pledge to meet environmental
standards beyond applicable federal and state law; and
II. does business with a company described by paragraph (I).
The entity identified below, through its authorized representative, hereby certifies that they do not boycott
energy companies, and that they will not boycott energy companies during the term of the contract as
prohibited by Chapter 809, Subtitle A, Title 8 of the Texas Local Government Code.
VThe Contractor or Subrecipient hereby certifies that it does comply with the requirements of Chapter
809, Subtitle A, Title 8.
SIGNATURE OF AUTHORIZED PERSON
NAME OF AUTHORIZED PERSON:
NAME OF COMPANY:
DATE:
Bart Williamson
Roadway Asset Services, LLC
05/24/2023
❑ The Contractor or Subrecipient hereby certifies that it cannot comply with the requirements of Chapter
809, Subtitle A, Title 8.
SIGNATURE OF AUTHORIZED PERSON:
NAME OF AUTHORIZED PERSON:
NAME OF COMPANY:
DATE:
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 34 of 34
Rjle45
Roadway Asset Services
May 14, 2025
City of Fort Worth
900 Monroe Street
Fort Worth, TX 76102
EXHIBIT C
Attention: Annie Anand, Business Process Manager
Reference: RAS Pavement Management Services Proposal (NCTCOG)
Dear Ms. Anand,
We have enjoyed the discussions we have had with the City staff regarding pavement management
services. We appreciate the opportunity to provide this proposal to provide pavement and asset
management services for the City of Fort Worth. Roadway Asset Services, LLC (RAS) is headquartered in
Austin, Texas with a regional office in Denton County, and our team is a full -service pavement and asset
management consultant that collects pavement performance data using laser based automated
technologies and analyzes the data per ASTM D6433 protocols (PCI) and International Roughness Data
(IRI). In addition, RAS is a partner of Brightly, and we have the ability to import the pavement condition
data and optimized pavement analysis data to the Predictor module. In the last 3 years, RAS has managed
over 100,000 miles of pavement condition and right-of-way asset inventory data.
RAS has invested in the most sophisticated fleet of roadway asset collection (RAC) vehicles and pavement
analysis tools for automated data collection that provides a 100% linear assessment of the roads driven.
This methodology removes the subjectivity of rating small sample areas of the road segment.
Furthermore, RAS' RAC vehicles have received independent inertial profiler certification for accuracy and
repeatability from Texas A&M Transportation Institute (TTI). RAS has a fleet of 5 RAC vehicles to ensure
the City that we have the staff and resources to complete this assignment in a timely manner.
Our team is fully committed to providing the highest level of service to the City. The RAS team consists of
10 staff members that have previously been involved with Fort Worth pavement analysis projects. We are
familiar with the unique complexities of managing your roadway network, and our aim is to offer the
technology, resources and innovative tools to exceed expectations.
RAS is an approved vendor through the NCTCOG-TXShare purchasing cooperative for Pavement Analysis
services. We look forward to building a long-term relationship with the City of Fort Worth. Our team is
prepared to deliver a scope of work that is tailored to the needs and goals of the City Stakeholders. Please
do not hesitate to reach out with any questions or comments regarding these services.
Sincerely,
Bart Williamson, FCLS
Chief Executive Officer
Roadway Asset Services, LLC * 6001 W Parmer Lane #370-1102 * Austin, TX 78727 * 210-837-5249
RJ0415
Roadway Asset Services
FIRM OVERVIEW
City of Fort Worth
Pavement Management Services
1US Roadway Asset Services, LLC (RAS) is a Texas Engineering Firm (License #: F-22104)
R-d.W Asset Services headquartered in Austin. Our team is the only North Central Texas Council of Governments
(NCTCOG) qualified firm that is headquartered in Texas with a local Dallas Metroplex office. RAS' Senior
Pavement Engineer, Scot Gordon, PE, IAM manages our Highland Villages location and retains extensive
knowledge on the challenges of managing pavement in Fort Worth due to his active involvement in the
City's 2017 previous pavement condition assessment. No team can claim more familiarity with the City's
pavement management needs and goals than RAS. Ten (10) of RAS employees were involved in either the
2017 or 2021 pavement management project for the City of Fort Worth. These staff members include:
• Scot Gordon, PE, IAM
• Rafael Rivera
• Sandra Marrero, El
• Bart Williamson, FCLS
• Mark Kramer, PE, MBA
• Mike Powell
• Jeff Myers, MSA
• Zac Thomason, MBA
• Dan White, MBA
• Caitlin Parsons
The listed staff members, along with 20 other team
members, manage automated data collection, perform
onsite QA/QC, conduct detailed right-of-way asset _
condition assessments, develop financially optimized
budgetary models, supply GIS based deliverables, and_ -
provide imports to cities, counties, and transportation
agencies across the United States. RAS offers
comprehensive experience and subject matter expertise
in the fields of engineering, surveying, asset management, transportation planning, and GIS. The RAS
team has extensive experience rating pavement per the ASTM D6433 methodology utilizing the 100%
continuous linear coverage approach that harnesses advanced line scan laser -based technology
(hardware), powerfully engineered sensor -based processing algorithms for distress quantification
(software), and an augmented 21st century artificial intelligence for quality assurance. Since 2020, RAS
has been contracted to perform pavement management services and ROW asset surveys for agencies of
varying sizes across Texas including:
• San Antonio
• Austin
• Frisco
• Garland
• Seguin
• Corpus Christi
• Little Elm
• Grapevine
• Round Rock
• Rowlett
• Rockwall
• North Richland Hills
• Amarillo
• Galveston
• Ennis
• Conroe
• New Braunfels
• Lewisville
In addition to local clients, RAS has vast experience with conducting pavement and ROW asset
management consulting services for large municipalities. Throughout their careers, the RAS leadership
team has managed pavement data and ROW asset collection for 10 of the 20 largest U.S. Cities. This list
includes major agencies with complex networks such as:
• Chicago, IL (CMAP)
• Houston, TX
• San Antonio, TX
• El Paso, TX
• Austin, TX
• Fort Worth, TX
• Columbus, OH
• Charlotte, NC
• Indianapolis, IN
• Denver, CO
• Kansas City, MO
• Harris County, TX
2
RA,e*5
Roadway Asset Services
City of Fort Worth
Pavement Management Services
RAS TEAM-S EXPERIENCE WITH PAVEMENT AND ASSET MANAGEMENT SOFTWARE
As a software agnostic company, RAS retains diverse experience with
right I pavement and asset management software including Brightly and
y VUEWorks. RAS is a preferred business partner with Brightly and
understands financial analysis and modeling capabilities of the software. RAS has formatted data for
import or conducted analysis work in Brightly Predictor or Confirm for: Spalding County, GA; Pueblo, CO;
Topeka, KS; Kerrville, TX; Fruita, CO; amongst others.
Our team is uniquely qualified to exceed the requirements of this project
through our understanding of the local conditions in the City, the use of
advanced data collection technology, Artificial Intelligence (AI) processing
routines, and rigorous hands-on Quality Control (QC) by an experienced
pavement engineering team. RAS understands the VUEWorks data load
specifications which is paramount to the success of any active integration. RAS
team members have managed pavement or Right -of -Way (ROW) data
collection projects that were imported into VUEWorks for:
• Amarillo, TX • Galveston, TX • Rowlett, TX
• Sioux Falls, SD • Central Texas RMA, TX • Rochelle, IL
EXPERIENCE
• Farmington, NM
• Albuquerque, NM
With Deep Texas Roots, RAS is excited to present a strong team with first-hand experience in the
complexities of pavement and asset management, processing, analysis, etc., as well as the in-depth
knowledge of the technology and methodology needed to complete the work. In addition to data
collection, we have a comprehensive understanding of the decentralized asset maintenance process and
the need for clear and consistent communication with Stakeholders throughout this project. The RAS
leadership team consists of seasoned pavement management professionals who bring over 100 years of
database integration and pavement condition survey management. Our team will provide prompt and
relevant services as demonstrated by RAS leadership's direct involvement in each project the Firm
undertakes.
RAS ACTIVE INVOLVEMENT WITH TEXAS AGENCIES
A unique feature of the RAS team is our local presence and local knowledge. Scot Gordon recently served
as President of the ACEC Tarrant County Chapter and was the Senior Pavement Design Engineer at
Kleinfelder. This experience enabled Scot to become familiar with the local roads, local paving materials,
and soil conditions. He will be actively involved in daily pavement distress evaluations and QA/QC of the
data as it is received. This starts with the pilot data review and onsite field validation that RAS conducts
on all assignments. Mr. Gordon will meet with the agency's staff to review the results, discuss the details
of the evaluation to verify the measured distresses, and answer any questions that may arise.
In addition, RAS is an active member with the American Public Works Association (APWA) and actively
presents on the topic of "Pavement Management Innovations" with our clients. RAS co -presented with
the City of Galveston on "Rethinking Pavement Management" at the Texas Public Works Association
Annual Conference.
3
RJ0415
Roadway Asset Services
I
Texas
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ENNIS "A MOBILITY AUTHORITY
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PROPOSED METHODOLOGY
SUMMARIZED SCOPE OF WORK
City of Fort Worth
Pavement Management Services
(ITYOF
SAN ANTONIO
01,
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Roadway Assel Se-ces
City of Rockwall
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During our discussions with City staff over previous meetings, RAS understands that the preference for
this pavement data collection cycle includes collecting additional data on the local concrete (Rigid-PCC)
roadways. This increased sample size will provide valuable information for local PCC roadways that may
have differentiating conditions in each thru lane. Please see the mileage calculations to the right.
This approach will result in a proposed 5,686 test
miles. The standard test -mileage approach, where
all locals are surveyed in a single pass, would have
summed to a total of 4,436 test miles.
For the selected right-of-way asset inventories
with a GIS deliverable (signs & guardrails) RAS will
review imagery on each side of the roadway,
resulting in 7,112 lane miles, or double the
centerline. As for the curb & gutter percentage of
presence along the segment, that data will be
provided as an attribute in the pavement
inventory across the 7,112 lane miles.
Major Arterial
All
466.43
2
932.86
Minor Arterial
All
152.79
2
305.58
Collector
All
252.25
2
504.5
Local Residential
Others
1177.26
1
1177.26
Local Residential
Rigid-PCC
1249.78
2
2499.56
Park Street
Others
25.02
1
25.02
Park Street
Rigid-PCC
1.57
2
3.14
Rural Road
Others
222.07
1
222.07
Rural Road
Rigid-PCC
6.89
2
13.78
Service Road
All
1.36
1
1.36
Ramp
All
0.07
1
0.07
Roundabout
All
0.55
1
0.55
Totals
3556.04
5685.75
*Gravel and Unpaved
roads will
not be collected.
RAS will also deliver a PowerBl QC portal, deliver a final executive summary report, and format the data
for import to Brightly Predictor and VUEWorks.
4
RA,e*5
Roadway Asset Services
City of Fort Worth
Pavement Management Services
PAVEMENT CONDITION SURVEY EQUIPMENT. ROADWAYASSET COLLECTION (RAQ VEHICLES
The pavement data will be processed per road
segment for the entire roadway network using the
continuous and detailed 20-foot linear samples
acquired by the RAC Laser Crack Measurement
System (LCMS-2) vehicle. RAS will adopt the City's
existing GIS linked centerlines and the detailed 20-
foot LCMS samples will be processed into 2,500 sq.ft
samples following the ASTM D6433 logic. These
2,500 sq.ft samples can then be loaded as sample
inspections for every City segment, thus creating
multiple inspections for each segment.
Alternatively, RAS can also aggregate the 2,500 sq.ft samples to match the City's existing segmentation,
thus creating one inspection record for every segment. The RAS approach is comprehensive and nimble
enough to evolve with City expectations. The City will receive the condition and analysis results in several
formats such as Excel Spreadsheets, geodatabases, and ArcGIS Online prior to the final Brightly Predictor
production load and running budget scenarios for the final report.
To ensure adequate coverage and exceed ASTM D6433 requirements, the RAC vehicle will A-71P
survey arterial, collector, and all rigid-PCC roadways in two directions, while single pass
testing the remaining local residential roadways and lesser functional class roads. This will 4 1
be confirmed with the City prior to commencement of field work during the GIS prep ASTIA INTERNATIONAL
stages. RAS will calculate an ASTM D6433 PCI score using the detailed extent and severity �`a�EazaaKer�f
distress data captured in the field for every segment, for all street functional
classifications, and the overall network. In addition, IRI values will be provided for all '
street functional classifications in accordance with the AASHTO R 57. The result will be any
1914
Pavement Condition Index (PCI) with distress quantity, density and deducts for each
segment. Once the field pilot and verification of data is completed, processing will continue, and a PowerBl
data portal will be delivered with condition data and linked forward -view imagery for City QC. At the
completion of the project, the roadway and right-of-way images will be delivered. The pavement condition
database for the network will be formatted for import to Brightly Predictor, VUEWorks and the City's GIS
environment.
To complete the automated pavement condition survey, the RAS team will dedicate RAC vehicles
equipped with:
• The LCMS-2 camera is a downward -facing laser array providing images used to evaluate data that
conforms with ASTM D6433 protocols, which uses two 1-millimeter-pixel resolution line scan
cameras to provide a customized digital condition rating system to collect user defined
severity/extent-based pavement distresses and rutting.
• The pavement distress type, density, severity, and extent are collected with the LCMS-2 and are
used to calculate a Pavement Condition Index (PCI) score, between 0-100, that represents the
condition of 100% of the driven lanes.
• Linear distance measuring to within +/-0.5%.
5
Rile*5
Roadway Asset Services
City of Fort Worth
Pavement Management Services
• High -Definition cameras (utilized for accurate ROW asset capture, extraction, and pavement
QA/QC).
• A class 1 inertial profiler for simultaneously capturing dual -wheel path _TexasA&M
(left and right) International Roughness Index (IRI) measurements to the /Transportation
- Institute
hundredth inch and RCI measurements, in accordance with AASHTO R48.
The profiler has gone through ASTM E-950 certification and has been independently certified by
Texas A&M Transportation Institute (TTI). The inertial profiler meets the requirements and will
be operated in accordance with AASHTO Standards R 57-10, M 328, R 56-10, and R43M/R43-7.
• Applanix POS/LV with DGPS (Provides accurate internal GPS navigation for geo-locating
pavement and right of way asset information).
The RAS team will conduct pavement survey work on dry pavement and in lighting conditions that ensure
accurate crack detection. We will collect imagery during daylight hours only, with no rain, fog, or snow
visibility obstructions. Any road segment(s) that exhibits low image quality due to lighting will be
recollected at a later time. While RAS is confident our fleet is sufficient to complete the project in a timely
manner, it's worth noting we have the ability to lease additional equipment if needed. The industry is
currently migrating toward sensor -enhanced artificial intelligence (AI) rating for 100% linear assessment
of the roads, in accordance with guidelines within the ASTM D6433 and ASTM E1656. This methodology
removes the subjectivity of rating small sample areas of the segment where the sample may not represent
the condition of the entire segment.
PAVEMENT DATA PROCESSING: AUTOMATED CRACKANALYSIS WITH ROADTRIPT'
While the field data collection is on -going, the data will be uploaded to the office environment, where it
is imported to the RAS Al enhanced pavement rating tool RoadTRIPT°" (Technical Rating Intelligence
Program). The RAS team will be concurrently processing the field data using the RoadTRIP'm software to
link, calculate distress densities, classify distress types, calculate an initial PCI, and perform a final QC of
the dataset. RoacITRIPTM was programmed with sophisticated algorithms that use sound geometry and
distress density to properly classify and quantify pavement distress types.
Once the data is imported into o............
18525 5]
RoadTRIP"', the major data processing
tasks also occur, such as generation of
right-of-way and pavement image
streams; calculation of profile, roughness,
rutting, detection of cracks, lane-
markings, man-made objects, and other -
18528 52 ._..
° Z
.�»_m
distresses for HMA and Rigid-PCC _ _ _°1° _
roadways. RoaclTRIPT"' was designed
around the ASTM D6433 data collection
protocols and contains a PCI calculator
that uses ASTM D6433 distress deduct
curves and Q-correction in a similar manner as software such as PAVER. This PCI is used for Quality
Assurance before importing detailed extent/severity distress data into a hosted PowerBl QC Data Portal
and the Brightly Predictor test and production imports.
6
RA,e*5
Roadway Asset Services
City of Fort Worth
Pavement Management Services
DETAILED QUALITY ASSURANCE & QUALITY CONTROL WORK PLAN
While the 10-mile pilot data reviewed by RAS and City Staff will illustrate the
completeness and accuracy of the RAS data stream, RAS has also developed a
detailed 30-page Data Quality Management Plan (DAMP) to provide our clients
with a systemized method for assuring data is representative of the conditions
present. Included in the DAMP is a description of condition survey procedures,
data collection vehicle and system calibration/verification, ranges of accuracy,
roadway segment review/verification, and integration into asset management
programs.
Quality Assurance Step #1 Completeness / Gap Analysis
While a simple routine in every project, the cornerstone to project initiation is conducting a complete
diagnostic of the GIS inventory, including a full and thorough assessment of the City's GIS centerline and
pavement database. This will include a review of the City's data requirements (i.e., what information is
needed/desired) and subsequent data gap analysis (what is missing). RAS will include the following in this
initial review:
a. Base inventory information, (i.e., Functional Class, lengths, areas, surface type, etc.)
b. Historical condition information
c. Status of survey history
d. Construction and maintenance history
e. Review of maintenance and rehabilitation treatments and unit costs
f. Review of existing pavement deterioration curves
Quality Assurance Step #2 — Field Pilot Validation Study
The importance of the field pilot cannot be understated as it has become a routine milestone for the RAS
Team on all pavement condition projects. The pilot allows RAS to collect, process, and review condition
data with City staff to ensure accuracy with the data collection and interpretation protocols. The field
pilot will consist of approximately 10 miles. The review of the RAS condition data will be hosted by
Senior Pavement Engineer, Scot Gordon, PE, IAM in the field, where he will review site conditions with
City Staff. Scot uses a field tablet that contains the segment PCI scores along with the deduct points
assigned to each distress such that everyone understands the PCI impacts of distresses that are present.
If issues are confirmed in the field, then corrective
action to the initial field pilot will be processed for City
review prior to commencing the full network data
processing activities. The field pilot allows the RAS
team to accommodate local roadway design, soil
conditions, modify the distress processing software,
and proceed forward with network -level data
processing. Discussions during the field visit help
calibrate the actual distress conditions that trigger
treatment options.
"The pilot data field validation was crucial to our
acceptance and buy -in on our pavement quality
assessment. Mr. Gordon explained each condition, the
methods of measurement of the distresses, and how the
PCI score calculations could help us understand the
meaning and relationship of the values to our perceptions
of pavement performance. This personalized process
allowed us to make maintenance decisions from the data
provided with confidence." Zayne Huff, City of South lake
7
RA,e*5
Roadway Asset Services
City of Fort Worth
Pavement Management Services
As a part of this step, a PowerBl QC Data Portal will be delivered to the City. This portal is fully
customizable to the City's needs and will include filters for OCI data, pavement types, Districts, and Pilot
areas. Specific distress data (quantity, density, and deducts), widths, and a link to imagery is included
with the portal.
As a cornerstone to the development of quality data deliverables, Scot Gordon, PE has performed a pilot
data field validation with city staff on hundreds of pavement condition surveys. Throughout his career,
Scot has worked with agencies on the field pilot data validation including but not limited to:
• Harris County, TX
• Corpus Christi, TX
• Chicago MAP, IL
• Galveston, TX
• Houston, TX
• Indianapolis, IN
• Fort Worth, TX
• Salt Lake City, UT
Quality Assurance Step #3 — Subsystem Monitorinq in the Field
• San Antonio, TX
• Denver, CO
• Albuquerque, NM
• Charlotte, NC
During the survey, the collection software monitors the GPS subsystems and
alerts the operator if the GPS feed drops out or if GPS quality is compromised.
It displays the satellite count, which should normally remain above four (4). If Qu"�
the satellite count falls below that threshold due to the vehicle entering a
tunnel, driving under a bridge, or driving in a region with tall buildings, this will ( •
be displayed for the operator. The IMU will provide acceleration -based
corrections during this time to ensure that GPS accuracy is maintained as much as possible. Depending on
the grade of IMU used in the system, even total GPS outages of 1-3 minutes can be tolerated with almost
no degradation in positional accuracy.
The collection software monitors the status of the subsystems that have been installed and enabled. A
summary screen is displayed for the operator which shows representative data values and images in real-
time, along with any warnings or errors being generated based on real-time diagnostics. As part of
standard practice, the operator continuously monitors the validity of data being collected and reported
by the quality monitoring systems.
Internal Daily Progress Reports are produced by uploading sensor, GPS, and event data and matching
against the road network definition. Progress reports include the following, road sections collected, length
discrepancies, and remaining sections to be completed.
Calibration of the laser profiling system includes laser sensor checks and block tests to ensure the accuracy
of the height sensors, accelerometer calibration "bounce tests" to verify proper functioning of the height
sensors and accelerometers, and distance calibration to ensure accuracy of the DMI. Calibration of the
DMI and some accelerometers occurs during field testing, and each is checked and recalibrated regularly.
Quality Assurance Step #4 — Automated Crack Analysis & Engineer Review
The automated crack analysis in RoadTRIPTm detects cracks that are overlaid on the pavement images and
offset to assist with the verification of the detected distresses. The longitudinal and transverse crack
distresses, which are transformed from the LCMS-detected cracks, are used during reporting to identify
where the LCMS-detected cracks are found to result in an unacceptable level of false positives. These
affected distress cracks are eventually deleted. During reporting, the distress cracks are defined by road
zone and accumulated according to the units defined in the client specification. The RAS data reduction
8
RJ0415
Roadway Asset Services
City of Fort Worth
Pavement Management Services
routine is built into the RoadTRIPTM software as the application was built to consume the detailed LCMS
files and reduce them into individual distress extent and severity scores, based on the defined limits
(ASTM D6433). The software takes this an additional step by reducing the detailed distress data into a
calculated Pavement Condition Index (PCI) for each segment of roadway maintained by the City. The
severity levels are verified for resolution through visual quality control checks of image files.
Senior Pavement Engineers and Principals of RAS, Mark Kramer, PE and Scot Gordon, PE, will lead a
team of experienced pavement inspectors to perform a minimum 10% QC to confirm the distresses and
severity of the pavement condition data collected by the automated technology. This manual quality
review is performed, in accordance with the principles of the ASTM D6433 standard, using the LCMS
pavement images gathered during collection with the distresses superimposed and color coded, such as
what can be seen in the corresponding image.
Qualitv Assurance Step #5: RAS Data Validation Portal
Each RAS client is presented with the raw and processed pavement condition data via Excel, Access, GIS,
and Google Earth files. In addition, we provide our clients with a Data Validation Portal (hosted in
PowerBl) that can be accessed via connected devices in the field.
The RAS Data Validation Portal
resides within PowerBl. City
staff will have easy access to a
map that displays the
pavement condition data on a
segment -by -segment basis.
The user can filter by unique ID,
PCI range, pavement type, or
functional classification
depending on what they would
like to visualize. The filters are
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clients have included districts and other factors to make the filter process more streamlined.
Example: Upon clicking on the desired segment for inspection, the distress deducts are then displayed in
the lower right-hand side of the screen, indicating that this particular segment with a PCI of 68 is largely
impacted by high and moderate severity alligator cracking in addition to low severity
longitudinal/transverse cracking.
9
RJ0415
Roadway Asset Services
ile i-r Export - L' snare In CharmTeams Q Get insights T' Sob —bet- report ..
City of Fort Worth
Pavement Management Services
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The user can then click on an image link to verify the displayed distress deducts by virtually driving down
the segment, spaced every 20-feet. After clicking the image link for that pavement segment, the high -
resolution images are then populated such that the user can virtually drive the segment in question to
visually verify the average PCI or even the detailed distress deducts. The purpose of this application is to
assist the City in their review of the RAS inspection data and create a highly visualized space in which to
do so.
10
RA,e*5
Roadway Asset Services
RIGHT-OF-WAYASSET INVENTORIES
City of Fort Worth
Pavement Management Services
All collected pavement and ROW imagery will be provided in appropriate state plane coordinates, while
being collected during the field surveys. The imagery for Signs and Guardrails will be delivered in .jpeg
format, on a hard drive, associated with a Personal Geodatabase. The HD images can be post -processed
using RAS software to collect attributes for each asset type requested and captured by City staff. For Curb
& Gutter, the deliverable will be included as an attribute in the pavement database. For all ROW asset
inventories, RAS reviews and performs attribution on both sides of the centerline, resulting in a total of
7,112 total lane miles for these tasks.
Signs, listed as a point feature, the following
attributes are commonly captured (the final list of
attributes will be determined with input from the City
staff): AssetlD, X,Y location, sign type (MUTCD code),
sign text, photo image link, physical condition rating
(good, fair, poor), location, support structure type,
sign direction, and comments.
Guardrails will be captured with the following
attributes: AssetlD, Travel Direction (E, NE, etc.), Side
of Road, Type (Bike/Pedestrian Rail, Cable, Concrete
Barrier, Other, W-Beam), Condition (Good, Fair, Poor),
Location (Street Name asset located on), Photo Image
link, Length.
Curb & Gutter data has been requested by the City, and RAS would identify the amount of curb present
on each segment by percentage on the "left side" and the "right side" of the road relative to the segment
length. The percentage of "Curb Unacceptable" is based on damaged curbs as a percent of the segment.
This curb & gutter data will be included as an attribute to the pavement centerline. This will not include
digitizing curb/gutter linework as a separate feature class as this type of inventory development remains
optional.
The RAS asset extraction system is not limited to the assets identified above as we can inventory and
extract attributes on nearly any asset that can be identified in the images. Other common roadside
features for capture include: pedestrian curb ramps, sidewalk obstructions, signs, traffic signal, streetlight,
fire hydrants, bus stop shelters, medians, pavement markings, pavement striping, drop inlets, speed
humps, cabinets, utility poles, medians, manhole covers, culverts, cattleguards, and many others.
Data Dictionary Development for GIS Deliverables (Signs and Guardrails)
The attributes/fields identified in the table below represent the standard attributes included for most RAS
clients. The signs and guardrails will be linked to the adjacent pavement section ID and GIS-hyperlinked
imagery. XY locations for each sign and sign support will be plotted to GIS, whereas guardrails will be a
linear feature class. For the Fort Worth Gap Analysis of the existing inventories, attribution will be
confirmed prior to extraction activities
RJ0415
Roadway Asset Services
Sign & Support Data Dictionary
City of Fort Worth
Pavement Management Services
Signs AssetlD
Integer
100000
Unique GIS identifier for each sign
XY Location
Integer
41.40338, 2.17403
GPS location in decimal degrees
Route Name
Text
Michigan Ave.
Name of the roadway the asset is located on
Photo Image Link
Text
Hvperlink
Link to the imagery (provided via external hard drive)
MUTCD Code
Text
R1-1
MUTCD code
Sign Text
Text
Stop
Auto populated from MUTCD Manual
Condition
Text
Fair
Visual rating of the condition of the structure: 1-Good, 2-Fair, 3-Poor
Sign Face Direction
Text
S
Direction of the sign face: E-W-N-S-NW-NE-SW-SE
Obstructed
Text
No
Identifies if the sign is obstructed: Yes or No
Legend Color
Text
White
Auto populated from MUTCD Manual
Back Color
Text
Red
Auto populated from MUTCD Manual
Comments
Text
Faded Text
Comments generated from GIS technician
Supports Asset ID
Integer
200000
Unique GIS identifier for each support
XY Location
Integer
41.40338, 2.17403
GPS location in decimal degrees
Road Name
Text
Michigan Ave.
Name of the roadway the asset is located on
Photo Image Link
Text
Hvperlink
Link to the Ladybug imagery (provided via external hard drive)
Construction method of support structure: Post (Freestanding), Bridge, U-
Support Structure Type
Text
Post
Channel, Utility Pole, Mast Arm, Streetlight, Signal
Support Material
Text
Wood
Comments generated from GIS technician
Condition
Text
Fair
Visual rating of the condition of the structure: 1-Good, 2-Fair, 3-Poor
Post Total
Integer
3
Number of signs affixed to support structure
Comments
Text
None
Comments generated from GIS technician
1-Good: sign is visible, not faded, straight/upright, legible, no graffiti
2-Fair: sign has minor to no visual defects with good visibility, not faded, straight/upright, legible, no graffiti = sign that may need replacement after 5 or
more years
3-Poor: sign has many visual defects with poor visibility faded, bent, or pushed over (sign panel or post), heavy graffiti; obstructed; not visible or legible =
sign needs immediate replacement
Guardrails AssetlD
Integer
100000
Road Name
Text
Michigan Ave
Photo Image Link
Text
Hyperlink
Condition
Text
Fair
Side of Road
Text
E
Travel Direction
Text
N
Type Text Cable
Comments Text Misc.
Guardrails Data Dictionary
Unique GIS identifier for each structure
Name of theroadway the asset is located on
Linkto the Ladybug imagery (provided via external hard drive)
Visual rating of the condition of the structure: 1-Good, 2-Fair, 3-Poor
Location of the structure on the road (for that travel direction): E-W-N-S
Placement of the guardrail structure relative to travel direction: E-W-N-S-
N W-N E-S W-S E
The construction methodology of the structure: cable, concrete barrier, w-
beam, barrier -bar, other
Comments generated from GIS technician
1-Good: structure has no visible damage
2-Fair: structure has minor visible damage such as scuffs, dents or graffiti
3-Poor: structure has visible structural damage such as sections with gaps or missing components; twisted/bent/down sections
12
Task Description / Milestone
Month
7 8 9 10 11 12 13 14 15
1
Project Initiation, Kick -Off, & Centerline Identification
2
Field Set -Up & GPS Network Creation
3
---------------------------------------
Roadway Asset Collection (RAC) Vehicle Mobilization
--------------------------------------------
L4
-------------------------------------
RAC Pavement Distress & Imagery Collection
----------------------------------------•-----I
j5
Pavement Data Extraction, Processing & Image Linking
j
r-------------------------------------'----
----
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----------------------------------------------
ASTM D(i433 Rating and IRI and
---
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7
On -site Pilot Validation and City Reviews
8
Delivery of PCI Data and PowerBI GIC Portal
9
---------------------------------------
Data Format for Brightly's Predictor
--------------
----------------------------- ------
— ---- ----
1 10
Review of Draft Report & Final OCI Data
---------------------------------------
11
Delivery of Final Report
---- ----------
---- ---------- ---- ---------- ---- -- ----- ----
12
ROW Asset Inventory Database Development
PM
Scheduled Project Meetings (Weekly Dashboard Updates)
'
Prep/GISDatabase Work
Field Workl Client Reviews/Meetings
Extraction/Evaluation/QC Work 1Fi
na l Deliverable CRITICAL PATH COMPONENTSI I
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RJ0415
Roadway Asset Services
COST PROPOSAL
City of Fort Worth
Pavement Management Services
Below you will find a summary of the budget associated with the services discussed during our meeting
and in this document. The RAS services are available for procurement on the local TX Share - NCTCOG
purchasing co-operative. The link to the RAS contract documents can be reviewed at this link:
htti)s://txshare.orR/ava ila ble-contracts/pavement-a naivsis-services/roadwav-asset-services-I Ic
The budget summary below lists the total fee for performing a pavement condition assessment, a PowerBl
QC Portal, data import to Brightly Predictor data import, and final executive summary report.
The summary table below has been derived from the NCTCOG budget sheet approved by NCTCOG. The
sheet for the selected services has been appended to this proposal.
City of Fort Worth, Texas
Pavement Management Program Update
Pavement Analysis Sub -Total: $1,001,120.00
ROW Asset Inventories Sub -Total: $1,173,480.00
Project Sub -Total: $2,174,600.00
Discount on Published Rates: $761,327.20
Project Total: $1,413,272.80
RAS Task Correlation to NCTCOG Fee Schedule
To simplify the complexity of the NCTCOG fee sheets, the Activity # from the NCTCOG sheet is correlated
to the RAS tasks in the table below.
2 Field Set -Up & GPS Network Creation 28
3 Collect Street Network (5,686 Test Miles) 1,2,3,4,5
4 & 5 Roadway Asset Inventory - ASTM D6433 surveys 21,22,23
(PCI+IRI) (5,686 Test Miles)
5 Onsite RAS Data Review of Pilot + PowerBl Data Portal 27
6 Delivery of PCI Data 28,29
7 Imagery Hosting (12 Months Included from Go -Live) 31
8 Data Import to Brightly 30,32
9 ROW Asset Inventory (Signs, Guardrails & Curb/Gutter) Alt — 20a, ALT — 20k
Alt — 20v
10 Final Report and Ongoing Support 40
• Italicized Activities (28) are split between multiple RAS Tasks (1,2, & 6)
14
NC`rCOG Fee Schedule
City of Fort Worth
_ Pavement Asset Management Program Update RA6.5
North Central Texas
Councll of Govern —
RFP 2022-063 Pavement Analysis and Related Services
Attachment A (per Exhibit D) - Pricing Proposal Form
Proposed prices shall include all field inspectors, vehicles, tools, equipment, traffic control, contractor maintenance, and customer service support necessary to provide the desired services.
Respondents must not include mobilization fees in their pricing and may not include them in any contract(s) that result from this RFP.
If a respondent elects to submit a percentage discount off their catalog pricing for any or all of their services, the corresponding price for each numbered activity listed in Attachment A must account for the proposed discount listed in Exhibit C. If
you are not proposing a percentage -discount, please use your established list price for each for each numbered pavement analysis and related services activity.
[Example: If your catalog price is $100 per unit, and you indicate a 5% discount from catalog pricing in Exhibit C, your pricing form in Attachment A should reflect a unit price of $95.
Conversely, if your catalog price is $100 per unit, and you indicate a 0% discount or N/A in Exhibit C, your pricing form in Attachment A should reflect a unit price of $100.1
Service Category #1: Pavement Data Collection
Provide Price Per Tiered Group A B C=AxB
Unit Cost ($) Unit Cost ($) Unit Cost ($)
Unit Base Cost Agreed Upon Total Agreed Upon
Unit 0-200 201-700 700+ Total Units
Activity # Activity Description ($) Lane Miles Lane Miles Lane Miles Cost ($)/Unit Cost ($)
Automatically and continuously measure pavement cracking, texture, rutting and geometries. Equipment
1 used for rut measurement shall be capable of measuring both wheel track ruts simultaneously. Lane Mile' $147 $121 $97 5686 $97.00 $ 551,542.00
Collect pavement surface distress and structural condition information through automated means for all
2 Participant -owned roadways. Lane Mile'
Provide a customized digital condition rating system to collect user defined severity/extent based pavement
3 distresses and pertinent roadway attributes to accommodate a standardized approach to collecting data. Lump Sum
4 Collect dual -wheel path roughness data to International Roughness Index standards. Lane Mile'
Collect pavement performance information that includes rutting using a minimum of seven (7) sensors
5 (include pricing for nine (9) sensors as well), fatigue cracking, transverse cracking using a minimum of four Lane Mile'
(4) sensors, and longitudinal cracking
$2,500
$1 $1
$1 $1
$1 5686
1
$1 5686
$1 5686
6
Perform friction testing Lane Mile'
$200
$200
$200
7
Measure lane striping reflectivity quality Lane Mile'
$70
$65
$60
Service Category #2: Asset Inventory
Provide Price Per Tiered Group
Unit Cost ($)
Unit Cost ($)
Unit Cost ($)
Unit
Unit Base
Cost ($)
0-200
201-700
7I
Activity k
Activity Description
Lane Miles
Lane Miles
Lane Miles
Collect sidewalk data to include location, length, width, location in relation to curb
and if greenspaces exist
8
between curb and sidewalk, and sidewalk condition to create shape (.shp) files for incorporation into the Lane Mile'
$50
$45
$40
Participant's GIS system, if applicable
Collect sidewalk Barrier Free Ramp data to include location, configuration, presence of truncated domes or
9 other detectable warning feature, and condition and create shape (.shp) files for incorporation into the
Participant's GIS system, if applicable
Collect roadway sign data to include type and location and create shape (.shp) files for incorporation into
30 the Participant's GIS system, if applicable.
11 Collect photos of Barrier Free Ramps, sidewalks, curb condition, drive approach, and/or roadway signs
inventoried under items 8, 9, and 10 above.
Collect location of curb and gutter and create shape (.shp) files for incorporation into the Participant's GIS
12 system, if applicable.
13 Collect location and type of visible in -pavement features such as valves, manhole covers, etc. and create
shape (.shp) files for incorporation into the Participant's GIS system, if applicable.
14 Collect locations of trees, including height and spread
15 Collect bike lane locations, including width, length, and associated signage and striping.
16 Utilize Ground Penetrating Radarfor relocating utilities (for maintenance plans).
17 Collect data on location and surface condition of bridge approaches
18 Collect information on bridge deck condition (must include Activity # 20g)
19 Perform Parking Lot Pavement Condition Assessment (Thru-Travel Lanes) w/ Inventory, Attribute, &
Geodatabase Development
Lane Mile 1
Lane Mile 1
Lane Mile 1
Linear Feet
Lane Mile 1
Lane Mile 1
Linear Feet
Linear Feet
Each
Each
Square Yard
$50
$75
$1
$0.02
$40
$85
$0.02
$2.35
$10.00
$5.00
$0.15
$1.00
$
5,686.00
$2,500.00
$
2,500.00
$1.00
$
5,686.00
$1.00
$
5,686.00
A B
Agreed Upon
Total Units Cost ($)/Unit
C=AxB
Total Agreed Upon
Cost ($)
5/14/2025 Fort Worth NCrCOG Rates 1 of 4
NCTCOG Fee Schedule
- City of Fort Worth
Pavement Asset Management Program Update RA6.5
North C 1.1 Texas
Councll of Gwem-fs
20 (a-v) below:
Right of Way Assets Database Development (GPS & Camera Configuration):
20a
Sign & Support Database Development
Each
$3.00
IF
$
20b
Markings & Striping Database Development
Each
$4.00
$
20c
Traffic Signals/ Flashers and Controllers Database Development
Each
$2.50
$
20d
Street Lights Database Development
Each
$2.25
$
20e
Drop Inlets Database Development
Each
$2.25
$
20f
Drivepads Database Development
Each
$2.25
$
20g
Bridges Database Development
Each
$4.00
$
$
20h Speed Humps Database Development Each $2.50
201
Street Furniture Database Development
Each
$2.75
$
20j
Cattle Guards Database Development
Each
$2.50
$
$
201,
Guardrails & Roadside Pedestrian Fence Database Development
Each
$4.00
$
201 Culverts and Ditches Database Development Each $2.75
tom
Cabinets Database Development
Each
$4.00
$
20n
Utility Poles Database Development
Each
$2.25
$
20o
Fire Hydrant Database Development
Each
$2.25
$
20p
Medians Database Development
Each
$4.00
$
$
20q
Valves Database Development
Each
$2.25
$
20r Manhole Covers Database Development Each $2.25
20s
Trees Database Development
Each
$3.50
$
20t
Catch Basins/ Drainage Inlets from Master Drainage Plan Database Development
Each
$2.50
$
20u
Sidewalk Database Development
Each
$3.00
$
20v
Curb & Gutter Database Development
Each
$3.00
L
$
Service Category #3: Pavement Management Analysis
Provide Price Per Tiered Group
A
B
C=AxB
Activity #
Activity Description
Unit
Unit Base
Cost ($)
Unit Cost ($)
0-200
Lane Miles
Unit Cost ($)
201-700
Lane Miles
Unit Cost ($)
700+
Lane Miles
Total Units
Agreed Upon
Cost ($)/Unit
Total Agreed Upon
Cost ($)
21
Calculate the International Roughness Index (IRI)for each road segment in accordance with ASTM E1926.
Provide results compatible with the Participant's GIS database, if applicable.
Lane Mile'
$1
$1
$1 5686
$1.00
$ 5,686.00
Calculate a Pavement Condition Index (PCI) score for each road segment using an approved pavement
22
management system and in accordance with ASTM D6433 or ASTM E3303. Provide results compatible with
Lane Mile'
$29
$29
$29 5686
$29.00
$ 164,894.00
the Participant's GIS database, if applicable.
$ 18,872.00
With input from Participant's staff, devise a weighing system taking into account PCI, IRI, average daily
traffic for thoroughfares (traffic count raw data provided by Participant), public safety emergency routes, Lane Mile'
23 and a I Information collected for the entire jurisdiction. Provide ($7,500 base cost
pPythis 0-100 numeric index to the roadway
results compatible with the Participant's GIS database, if applicable. Cost includes base cost plus lane mile +lane mile unit
unit cost. cost)
$7,500 $0 $1
$2 5686 $2.00
24
Estimate the annual budget required to meet the long-term goals regarding desired pavement condition
levels. Cost includes base cost plus lane mile unit cost.
Each Participant
$5,000
$0
$1
$2
$
25
Create a five year and ten year pavement rehabilitation plan with input from Participant's staff. Cost
includes base cost plus lane mile unit cost.
Each Participant
$2,500
$0
$1
$2
$
Recommend the computer hardware and software needed for successful implementation, potentially
26
including recommendations for licenses of pavement management system software and other geodatabase
Each Participant
$1,500
$
software as needed.
$
Train Participant staff and provide assistance to the Public Works and IT Department as needed for the use
27 of data collected through the fully automated system. (20 person maximum per class) Day
$3,000
5/14/2025 Fort Worth NCfCOG Rates 2 of 4
NCTCOG Fee Schedule
- City of Fort Worth
RA6.5
_ Pavement Asset Management Program Update
NortM1 C-1.1 Texas
Councll of Gwe,nmenfs
Service Category #4: Electronic Products
Provide Price Per Tiered Group
A
B
C=AxB
Unit Cost ($)
Unit Cost ($)
Unit Cost ($)
a�:
Unit Base
Agreed Upon
Total Agreed Upon
Unit
Cost ($)
0-200
201-700
700+
Total Units
Cost ($)/Unit
Cost ($)
Activity #
Activity Description
Lane Miles
Lane Miles
Lane Miles
28
Roadway information that shall be collected and provided to the Participant at a minimum includes items a.
Lane Mile'
$12 $10
$8
5686 $8.00
$ 45,488.00
through i. in Exhibit B
Collect digital images at 25-foot intervals of the road surface condition and link to a geodatabase (minimum
Lane
$13 $10
5686 $8.00
29
$8
$ 45,488.00
Mile'
forward facing imagery).
Load assessment data for all Participant -maintained pavements into a pavement management system Lane Mile'
30
required by local government Participant(s), if applicable. (Example: MicroPaver). The assessment data shall ($5,000 base cost
$5,000
$1 $5
$7
5686 $7.00
$ 44,802.00
include visual observations,photographs and measurements collected b Instrumentation. Cost includes +
Y � lane mile unit
base cost plus lane mile unit cost. cost)
Implement map module so that pavement condition and other data can be integrated, displayed, and Lane Mile'
31
accessed through the map interface in a format consistent with the Participant's horizontal and vertical ($7,000 base cost+
$7,000
$1 $5
$30
5686 $10.00
$ 63,860.00
control network system, if applicable. Cost includes base cost plus lane mile unit cost. lane mile unit cost)
Provide to the Participant the pavement condition data in a pavement management system database Lane Mile'
32
approved by Participant. Coordinate with the Participant's IT department to provide pavement condition ($2,500 base cost
$2 500
$5 $7
$7
5686 $5.00
$ 30,930.00
data in a format compatible with the Participant's Environmental Systems Research Institute (ESRI) GIS + lane mile unit
database, if applicable. Cost includes base cost plus lane mile unit cost. cost)
Provide asset management tools or systems (not just collection) (i.e., 15-year plan about how to fix or repair
33
Each Participant
assets). Cost includes base cost plus lane mile unit cost.
$7,500
$5 $10
$12
$ -
Service Category #5: Pavement Structural Analysis
Provide Price Per Tiered Group
A
B
C=AxB
Unit Cost ($)
Unit Cost ($)
Unit Cost ($)
Unit Base
Agreed Upon
Total Agreed Upon
Unit
Cost ($)
0-200
201-700
700+
Total Units
Cost ($)/Unit
Cost ($)
Activity # Activity Description
Lane Miles
Lane Miles
Lane Miles
Collect and analyze pavement structural condition information through the use of a falling weight
34 **
deflectometer in accordance with industry standards on designated participant -owned roadways.
$
Collect and analyze pavement structural condition information through the use of Ground Penetrating Radar
35 **
(GPR) in accordance with industry standards on designated participant -owned roadways.
$
Collect and analyze pavement structural condition information through the use of pavement cores in
36 **F
accordance with industry standards on designated participant -owned roadways (traffic control included)z
-
Service Cateeory #6: GIS Related Services
Provide Price Per Tiered Group
A
B
C=AxB
"ActVvity#F Activity Description
Unit
Unit Base
Cost ($)
Unit Cost ($)
0-200
Lane Miles
Unit Cost ($)
201-700
Lane Miles
Unit Cost ($)
700+
Lane Miles
Total Units
Agreed Upon
Cost ($)/Unit
Total Agreed Upon
Cost ($)
37
GIS Clean -Up Services
Each Participant
$4,500
$
$
38
GIS Support Services
Each Participant
$4,500
$
39
GIS Remote Training Sessions from GIS Manager/ Expert (2-Hour Sessions)
Each Participant
$500
Service Category #7: Value Added Services
Provide Price Per Tiered Group
A
B
C=AxB
Unit Cost ($)
Unit Cost ($)
Unit Cost ($)
Unit Base
Agreed Upon
Total Agreed Upon
Unit
Cost ($)
0-200
201-700
700+
Total Units
Cost ($)/Unit
Cost ($)
Activity #
Activity Description
Lane Miles
Lane Miles
Lane Miles
40
Full Written Final Report- Firm shall prepare and submit a written project report summarizing the work
Each Participant $30,000
1 $10,000
$ 10,000.00
performed, dates of collection, methodology, and results.
Project Presentation- Firm shall prepare and present a written project report summarizing the work Each Participant $3,000
41
$
performed, dates of collection, methodology, and results to the Participant's legislative body.
$
42
Provide Curb Ramp and ADA/Barrier Free Ramp Compliance Survey Each Participant $5,000
5/14/2025 FortWorth NCrCOG Rates 3 of 4
NCiCOG Fee Schedule
City of Fort Worth
North Central Texas
Pavement Asset
Management Program Update
Councll of Gwernmenfs
Stand-alone field operation for collection of asset inventory only, with different levels of position accuracy
43a
and abilities to use data for attribute registration and conditions. Cost includes base cost plus lane mile
$6,500.00
unit cost.
Lane Mile'
a.0hotogrammetry
Stand-alone field operation for collection of asset inventory only, with different levels of position accuracy
43b
and abilities to use data for attribute registration and conditions. Cost includes base cost plus lane mile
Lane Mile'
$4,000
unit cost.
bAlobile Lidar
Generic asset types, allowing for any item within line of sight of the collection vehicle. Asset types include
44
items a. through d. in Exhibit B.
Lane Mile'
$4,500
Cost includes base cost plus lane mile unit cost.
Provide consultancy, services to develop linework in GIS for missing sidewalks in order to quantify and
45
identify on a map
Hour
$150
ALT - 20a
(Sign & Support Database Development
Lane Mile 1 I
$75.00
ALT - 20b
Markings & Striping Database Development
Lane Mile 1
$70.00
ALT - 20c
Traffic Signals/ Flashers and Controllers Database Development
Lane Mile 1
$30.00
ALT - 20d
Street Lights Database Development
Lane Mile 1
$30.00
ALT - 20e
Drop Inlets Database Development
Lane Mile 1
$30.00
ALT - 20f
Drivepads Database Development
Lane Mile 1
$45.00
ALT - 209
Bridges Database Development
Lane Mile 1
$30.00
ALT - 20h
Speed Humps Database Development
Lane Mile 1
$30.00
ALT - 20i
Street Furniture Database Development
Lane Mile 1
$40.00
ALT - 20j
Cattle Guards Database Development
Lane Mile 1
$25.00
ALT -20k
(Guardrails & Roadside Pedestrian Fence Database Development
Lane Mile 1 I
$35.00
ALT- 201
Culverts and Ditches Database Development
Lane Mile 1
$80.00
ALT -20m
Cabinets Database Development
Lane Mile 1
$30.00
ALT- 20n
Utility Poles Database Development
Lane Mile 1
$30.00
ALT- 20o
Fire Hydrant Database Development
Lane Mile 1
$25.00
ALT -20p
Medians Database Development
Lane Mile 1
$60.00
ALT -20q
Valves Database Development
Lane Mile 1
$25.00
ALT- 20r
Manhole Covers Database Development
Lane Mile 1
$25.00
ALT- 20s
Trees Database Development
Lane Mile 1
$100.00
ALT- 20t
Catch Basins/ Drainage Inlets from Master Drainage Plan Database Development
Lane Mile 1
$80.00
ALT- 20u
Sidewalk Database Development
Lane Mile 1
$50.00
ALT -20v
(Curb & Gutter Database Development
Lane Mile 1 I
$55.00
NR�s
$123
$105
$95 $
$173
$160
$147 $
$130
$115
$100 $
$
7112 $75.00 $ 533,400.00
7112 $35.00 $ 248,920.00
7112 $55.00 $ 391,160.00
SUB -TOTAL:( $ 2,174,600.00
Discount on Services: $ (761,327.20)
PROJECT TOTAL WITH DISCOUNT: $ 1,413,272.80
' Lane mile is to be defined as a mile traveled as
1. A single pass on alleyways
2. A centered single pass on residential streets
3. Includes the outside lane in each direction for collectors and arterials (2 total).
Spacing for pavement cores to be negotiated with each participant.
** The awarded Contractor(s) shall provide all necessary field inspectors, vehicles, tools, equipment, traffic control and other services required to perform this work. No engineering services
are available under this contact. Any activities that Participant and/or Contractor deem to require the service(s) of an engineer must be procured separately and are the sole responsibility of
that party"
5/14/2025 FortWorth NCiCOG Rates 4 of 4
EXHIBIT D
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
FORM CIQ
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
jJ Name of vendor who has a business relationship with local governmental entity.
J
❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
J Name of local government officer about whom the information is being disclosed.
N/A
Name of Officer
J Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIO as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
Yes F-1 No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
71 Yes F1 No
J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
J
❑Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
J
September 4, 2025
Signature of vendor doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us
Revised 1/1/2021
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code § 176.0010-a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, August 12, 2025 REFERENCE NO.: **M&C 25-0667
LOG NAME: 13P ILA NCTCOG 2022-063 PAVEMENT ANALYSIS SERVICES JH TPW
SUBJECT:
(ALL) Authorize Execution of an Agreement with Roadway Asset Services, LLC. to Provide Pavement
Analysis Services in an Amount Up to $1,413,272.80 for the Transportation and Public Works Department
Using an Interlocal Agreement with the North Central Texas Council of Governments
RECOMMENDATION:
It is recommended that City Council authorize execution of an agreement with Roadway Asset Services,
LLC. to provide pavement analysis services in an amount up to $1,413,272.80 for the Transportation and
Public Works Department using an Interlocal Agreement with the North Central Texas Council of
Governments.
DISCUSSION:
The purpose of this Mayor & Council Communication is to procure an agreement to provide pavement
analysis and related services using an Interlocal Agreement (ILA). The Transportation and Public Works
(TPW) Department approached the Purchasing Division to procure an agreement for pavement data
collection, asset inventory, pavement management analysis, pavement structural analysis, and related
services. These services will allow the TPW Department to get a full picture of the current pavement,
related infrastructure assets, and their condition throughout the City's transportation network. This
information will be leveraged by other applications to provide forecasting for the remaining lifespan, annual
maintenance budget needs, and relevant rehabilitation plans to maintain the City's goals for roadway
conditions, thus making the best use of City time and resources.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under an
ILA satisfies state laws requiring the local government to seek competitive bids for the purchase of the
item. The North Central Texas Council of Governments (NCTCOG) issued Request for Proposal 2022-063
on January 20, 2023, with advertisements published in the Dallas Morning News in English on January 31,
2023, and February 7, 2023, and in Spanish on February 1, 2023, and February 15, 2023.
AGREEMENT TERMS: The initial term of this agreement will will begin upon execution and end on
November 30, 2026. This action does not require specific City Council approval provided that City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
FUNDING: Funding is budgeted in the General Capital Projects Fund for the TPW Department for the
purpose of funding the FY25 PAYG SL CFW, FY24 Barricade and Guardrail, and RAS Asset Data
Collection projects, as appropriated.
This agreement serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the General Capital Projects Fund for the FY25 PAYG SL CFW, FY24 Barricade and
Guardrail and RAS Asset Data Collection projects to support the approval of the above
recommendation and execution of the agreement. Prior to any expenditure being incurred, the
Transportation and Public Works Department has the responsibility to validate the availability of funds.
BQN\\
FUND IDENTIFIERS (FIDs):
HE
TO
Fundi Department Account Project Program ctivity Budget Reference # Amount
ID ID A Year (Chartfield 2)
FROM
Fund, Department Account Project Program ctivity Budget Reference # Amount
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Reginald Zeno (8517)
Submitted for Citv Manaaer's Office bv: Jesica McEachern (5804)
Reginald Zeno (8517)
Oriainatina Department Head: Lauren Prieur (6035)
Brandy Hazel (8087)
Additional Information Contact: Jordan Henry (8461)
ATTACHMENTS
1. 13P ILA NCTCOG 2022-063 PAVEMENT ANALYSIS SERVICES JH TPW funds availability_ .Ddf (CFW
Internal)
2. 13P ILA NCTCOG 2022-063 PAVEMENT ANALYSIS SERVICES JH TPW Updated FID.xlsx (CFW
Internal)
3. 2022-063-Amend-1-Roadwav-Assets-fullv-executed.Ddf (CFW Internal)
4. Form 1295 Roadwav Asset Services - 101391826.Ddf (CFW Internal)
5. MSA-2022-063-Roadwav-Asset-Services-Sianed-Ddf-final.Ddf (CFW Internal)
6. SAMs-RoadwavAssetServices.Ddf (CFW Internal)
7. SOS - Roadwav Asset Services. pnq (CFW Internal)
2/2