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Home My WebLink AboutContract 62048-R162048-R1 CSC No. CITY OF FORT WORTH CONTRACT RENEWAL NOTICE September 2, 2025 H&H Concrete on Demand Attn: Kody Haverkamp 2804 Prestige Rd. Fort Worth, TX 76244 Re: Contract Renewal Notice City Secretary Contract No. 62048 (the "Contract") Renewal Term No. 1: September 27, 2025 to September 26, 2026 The above -referenced Contract with the City of Fort Worth expires on September 26, 2025 (the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at httD://fortworthtexas.2ov/nurchasina to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, DWiWvl al U ev-rercv Christina Herrera Sr. Administrative Assistant Christina.Herrera (&fortworthtexas.2ov 817-392-5193 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Rcnewal — CSC 62048 Rl Pagc 1 of 2 CSC No. CITY OF FORT WO TH By: Name: Jesica McEachern Title: Assistant City Manager 09/12/2025 APPROVAL RECOMMENDED: By: Name: Lauren Prieur Title: Director, TPW ATTEST: n°qn '/d F pOpT�9d� O dVo d Jj aaan°��EX65aa By: Name: Jannette S. Goodall Title: City Secretary VENDOR: H&H Concrete on Demand Kody RoverX o m p By: Kody Haverkamp (Sep 8, 202513:45:11 CDT) Name: Kody Haverkamp Title: Vice President CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Christina Herrera Title: Sr. Administrative Assistant APPROVED AS TO FORM AND LEGALITY: By: Name: Amarna Muhammad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0411 Form 1295 Certification No.: 2025-1271124 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Rcnewal — CSC 62048 Rl Pagc 2 of 2 M&C Review Page 1 of 2 CITY COUNCIL AGENDA Create New From This M&C DATE: 5/13/2025 REFERENCE **M&C 25- NO.: 0411 LOG NAME: CODE: P TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FORTIVORT11 13P AMEND MULTIPLE CSC RD & HIGHWAY BUILDING MATERIALS JJ PARD NO SUBJECT: (ALL) Authorize Execution of an Amendment to Multiple Non -Exclusive City Secretary Contracts with David-Tehoungue Ltd Co and with H&H Concrete on Demand Inc for Road and Highway Building Materials to Increase the Annual Amount by $275,000.00 for a New Annual Amount Up to $1,375,000.00 for the Park & Recreation Department RECOMMENDATION: It is recommended that the City Council authorize execution of an amendment to multiple non- exclusive City Secretary Contracts with David-Tehoungue Ltd Co and with H&H Concrete on Demand Inc for road and highway building materials to increase the annual amount by $275,000.00 for a new annual amount up to $1,375,000.00 for the Park & Recreation Department. DISCUSSION: On September 27, 2024, the City executed non-exclusive City Secretary Contract (CSC) No. 62047 with David-Tehoungue Ltd. Co. and CSC No. 62048 with H&H Concrete on Demand, Inc. for road and highway building materials on an as -needed basis. The Park & Recreation Department (PARD) requested an increase in spending capacity to ensure sufficient funds are available for needed services at City facilities. The concrete materials are used each year on an ongoing basis for various small scope capital projects such as park upgrades, site improvements, playgrounds, Americans with Disabilities Act (ADA) compliance requirements, etc. The PARD is requesting an increase because the current contract limit is not sufficient to meet PARD's needs. The purpose of this Mayor & Council Communication is to authorize an amendment to the non-exclusive agreements to increase allowable spending by $275,000.00 for a new annual agreement up to $1,375,000.00. BUSINESS EQUITY: H&H Concrete on Demand, Inc. agrees to maintain its initial M/WBE commitment of 5.99\% that it made on the original contract and extend and maintain that same M/WBE commitment of 5.99\% to this first change order. Therefore, H&H Concrete on Demand, Inc. remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. David-Tehoungue Ltd Co agrees to maintain its initial M/WBE commitment of 85.72\% that it made on the original contract and extend and maintain that same M/WBE commitment of 85.72\ % to this first change order. Therefore, David-Tehoungue Ltd Co remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. AGREEMENT TERMS: The current term of this agreement will expire on September 26, 2025. RENEWAL TERMS: The agreement may be renewed for four (4) one-year terms for an annual amount up to $1,375,000.00 annually. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. Staff anticipates the costs for renewal years shall remain approximately the same as the initial year. FUNDING: Funding is budgeted in the General Operating & Maintenance category within the General Fund for the Park and Recreation Department for the initial term of the agreements in Fiscal Year 2025. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33274&councildate=5/13/2025 9/9/2025 M&C Review Page 2 of 2 These agreements serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendation and execution of the amendment to the agreements. Prior to any expenditure being incurred, the Park and Recreation Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I I Year I (Chartfield 2) I FROM Fund I Department Account Project Program Activity Budget Reference # Amount ID I (_ _ _ I. Year L. (Chartfield 2) Submitted for Citv Manaaer's Office bv: Reginald Zeno (8517) Dana Burghdoff (8018) Oriainatina Department Head: Reginald Zeno (8517) Dave Lewis (5717) Additional Information Contact: Brandy M. Hazel (8087) Juby Jacob (8066) ATTACHMENTS 13P AMEND CSC 62048 ROAD AND HIGHWAY BUILDING MATERIALS JJ P funds availabilitv.odf (CFW Internal) ACPF Completed form -David T.pdf (CFW Internal) APCF Completed Form - H&H concrete.pdf (CFW Internal) David T Form 1295 Certificate. odf (CFW Internal) FID TABLE Redi-Mix Concrete 2-10-25.xlsx (CFW Internal) H&H - 2025 1295 Form FTW Parks Rec.pdf (CFW Internal) SAMs- H&H Concrete on Demand.ba (CFW Internal) SAMs-David-Tehounaue Ltd .iaa (CFW Internal) SOS - David-Tehounaue Ltd.ba. (CFW Internal) SOS - H&H Concrete on Demand. Inc..iDa (CFW Internal) hitp:Happs.cfwnet.org/council_packet/mc_review.asp?ID=33274&councildate=5/13/2O25 9/9/2025