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Home My WebLink AboutContract 53836-A3NR153836-A3 N R1 CSC No. THIRD AMENDMENT AND NOTICE OF NON -RENEWAL TO FORT WORTH CITY SECRETARY CONTRACT NO. 53836 This Third Amendment and Notice of Non -Renewal to Fort Worth City Secretary Contract No. 53836 ("Third Amendment") is made between the City of Fort Worth ("City"), a municipal corporation and Carahsoft Technology Corp. ("Vendor"), a Maryland corporation. City and Vendor are each individually referred to herein as a "party" and collectively referred to as the "parties." WHEREAS, City and Vendor entered into an Agreement identified as City Secretary Contract No. 53836 beginning April 16, 2019 (the "Agreement") under General Services Administration Cooperative Contract GS-35F-0119Y ("Cooperative Contract"); WHEREAS, the City amended the Agreement on November 17, 2021 to add two additional one-year renewal options; and WHEREAS, on January 6, 2025, pursuant to the Second Amendment and Fifth Renewal ("Second Amendment"), the City amended the Agreement, to add two additional one-year renewal options, and also renewed the Agreement for a one-year renewal term, which began on December 20, 2024, and which shall end on December 19, 2025; and WHEREAS, it is the collective desire of the Parties to amend the renewal term from the Second Amendment to align the expiration date of the renewal term with the term of the current quote for services, which is attached as Exhibit "A" to this Third Amendment; and WHEREAS, the City desires to notify Vendor that it does not intend to renew the Agreement beyond the expiration of the current service term, in accordance with the terms of the quote in Exhibit A. NOW THEREFORE, known by all these present, the Parties, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENT 1. The Second Amendment is hereby amended to repeal and replace Section II, to be and read as follows: "1. The Agreement is hereby renewed for a Renewal Term beginning on December 20, 2024, and ending December 31, 2025, unless otherwise terminated pursuant to the terms of the Agreement." II. NOTICE OF NON -RENEWAL OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Third Amendment and Notice of Non -Renewal to Fort Worth City Secretary Contract No. 53836 Page 1 of 4 1. The City hereby notifies Vendor that the City does not intend to renew this greement after the expiration of the Renewal Term, as amended and described in this Third Amendment. III. MISCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] Second Amendment and Fifth Renewal to Fort Worth City Secretary Contract No. 53836 Page 2 of 4 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Dianno (Sep 15, 2025 09:12:39 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 09/15/2025 CARAHSOFT TECHNOLOGY CORP. By: /vat Z-a—W22% Name: Natalie LeMay L'1'7 Title: State and Local Contracts Manager Date: 09/02/2025 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality Candace Paa[Ora By: Candace Paghara(Sep 15,202508.55:1T Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: P-12327 Approval Date: 5/14/2019 Form 1295: 2019-465148 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Steven Vandever (Sep 11, 2025 09:57:51 CDT) Name: Steven M. Vandever Title: Sr. IT Solutions Manager City Secretary: A By: Name: Jannette S. Goodall Title: City Secretary 4p44pQ'4 oA � �ORr�0aa0 a°moo o9�°0 Pv� o=d oPa* *�d rEZASaa� tLOnaab� OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Amendment and Fifth Renewal to Fort Worth City Secretary Contract No. 53836 Page 3 of 4 Exhibit A Carahsoft Quote No. 42348424 (ATTACHED) Second Amendment and Fifth Renewal to Fort Worth City Secretary Contract No. 53836 Page 4 of 4 PRICE QUOTATION CARAHSOFT TECHNOLOGY CORP 11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON, VIRGINIA 20190 PHONE (703) 871-8585 1 FAX (703) 871-8505 WWW.CARAHSOFT.COM I SALES@CARAHSOFT.COM TO: Tom Feuerborn City of Fort Worth 1000 Throckmorton St Fort Worth, TX 76102 USA EMAIL: Thomas.Feuerborn@fortworthtexas.gov PHONE: (817) 392-2894 TERMS: GSA Schedule No: GS-351F-0119Y Term: December 20, 2011 - December 19, 2026 FTIN: 52-2189693 Shipping Point: FOB Destination Credit Cards: VISA/MasterCard/AMEX Remit To: Same as Above Payment Terms: Net 30 (On Approved Credit) Cage Code: 1P3C5 DUNS No: 088365767 UEL DT8KJHZXVJH5 Business Size: Other than Small Sales Tax May Apply FROM: Corrie Hartless Carahsoft Technology Corp. 11493 Sunset Hills Road Suite 100 Reston, Virginia 20190 carahsoft EMAIL: Corrie.Hartless@carahsoft.com PHONE: (571) 662-3828 QUOTE NO: 42348424 QUOTE DATE: 12/10/2024 QUOTE EXPIRES: 01/20/2025 RFQ NO: SHIPPING: ESD TOTAL PRICE: $136,269.00 TOTAL QUOTE: $136,269.00 LINE NO. PART NO. DESCRIPTION - 1 7065-120-30219370 Education Program - Standard: Unlimited attendance and access to virtual instructor led interactive online learning sessions and OnDemand education content. Socrata - SOC-PS-EDU-S Start Date: 01/01/2025 End Date: 12/31/2025 2 7065-120-17928078 Support Program - Silver. As set forth on https:Hsupport. socrata. com/h c/e n-u s/a rti cles/216962648- Support-Policy. Up to 30 hours of expert consultant coaching per year. Socrata - SOC-PS-SUP-S Start Date: 01/01/2025 End Date: 12/31/2025 3 7065-120-100126 Socrata Data Platform Standard: Data publishing contextualization and API platform. Up to 500 datasets, 10 million API requests per month and one instance. SAML/SSO Integration included, Silver Customer Support Package and Standard Education Package. Im Socrata - SOC-FED-OD-ST Start Date: 01/01/2025 End Date: 12/31/2025 SUBTOTAL: TOTAL PRICE: TOTAL QUOTE: QUOTE PRICE QTY EXTENDED PRICE $0.00 GSA 12 $0.00 $0.00 GSA 12 $11,355.7500 GSA 12 $0.00 $136,269.00 $136,269.00 $136,269.00 $136,269.00 CONFIDENTIAL PAGE 1 of 2 QUOTE DATE: 12/10/2024 QUOTE NO: 42348424 PRICE QUOTATION CARAHSOFT TECHNOLOGY CORP 11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON, VIRGINIA 20190 carahsoft PHONE (703) 871-8585 1 FAX (703) 871-8505 WWW.CARAHSOFT.COM I SALES@CARAHSOFT.COM SPECIAL CONDITIONS FOR END USER • This Sales Quotation to Reseller to benefit the End User is conditioned upon the Data & Insights Software as a Service License Agreement, https://www.tylertech.com/ client-terms/data-insights-software-as-a-service-license-agreement, being added by the End User as an Addendum to the Delivery Order, and where the terms are not inconsistent with GSA Schedule No. 47QSWA18DO08F, they are incorporated by reference. This quote is subject to billing in full for the software and will be invoiced upfront on the start date of the subscription term. • The End User will receive one Open Data domain/instance. • Silver Support and Standard Education are included as set forth below: o SOC-PS-SUP-S: Support Program - Silver. As set forth on Support Policy. Up to 30 hours of expert consultant coaching per year. o SOC-PS-EDU-S: Education Program - Standard: Unlimited attendance and access to virtual instructor led interactive online learning sessions and OnDemand education content. CONFIDENTIAL QUOTE DATE: 12/10/2024 PAGE 2 of 2 QUOTE NO: 42348424 8/14/25, 9:04 AM M&C Review ACITY COUNCIL AGEND Create New From This M&C COUNCIL ACTION: Approved on 5/14/2019 DATE: 5/14/2019 REFERENCE **P-12327 LOG NAME: NO.. CODE: P TYPE: CONSENT PUBLIC HEARING: FORTIVORTII 13PINTERNAL DATA SHARING SYSTEM AD IT NO SUBJECT. Authorize Purchase Agreements for Software Upgrade to Socrata Connected Government Cloud and Internal Data Sharing and Related Services with Carahsoft Technology Corporation Using a Cooperative Agreement for an Amount Up to $297,280.04 for the First Year and Authorize Four One -Year Options to Renew at an Annual Cost Not -To -Exceed $170,000.04 for the Information Technology Solutions Department (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize Purchase Agreements with Carahsoft Technology Corporation for the software upgrade to Socrata Connected Government Cloud and Internal Data Sharing and related services for the Information Technology Solutions Department using cooperative agreement U.S. General Services Administration Schedule No. GS-35F-0119Y for an amount up to $297,280.04 for the first year with four additional options to renew at $170,000.04 per year. DISCUSSION: The City of Fort Worth (City) has licenses to utilize the Open Data Platform hosted by Socrata, Inc. The current functionality allows the City to provide datasets from many of the services provided by the City, including but not limited to, Permits, Certificates of Occupancy, Police Accidents and Police Crime Data, to the citizens of Fort Worth as well as external companies using the City's data for their products. This Mayor and Council Communication (M&C) is to request authorization to expand the City's licenses and services with Socrata to an enterprise license and related services using Socrata Connected Government Cloud. Included in the enterprise license are the Performance Optimization Cloud, Financial Insights Cloud and the Operational Intelligence platforms on top of the existing agreement for the Open Data Portal. Socrata Operational Intelligence Cloud provides data discovery, visualization, analysis, reporting tools and applications for data like budget, expenditures, crime, permits and business records. Socrata Financial Insights Cloud allows government leaders, financial analysts and local citizens to view relevant financial data to understand how government is collecting and spending tax revenues. Socrata Performance Optimization Cloud gives performance leaders the ability to map strategic goals to meaningful indicators that can be measured, tracked and shared. The City will work with Socrata and Carahsoft Technology Corporation to set up all three of these platforms. Financial Insights and Performance Optimization platforms will be for later use as the initial focus will be with the Operational Intelligence platform. The initial platform will allow the City to share data among different areas with the City, as well as provide dashboards across datasets. The first prototype will be a Police dashboard and visualizations. Using the Operational Intelligence platform, the City can share data internally then identify what data fields to share externally to the public. The Financial Insights and Performance Optimization platforms are scheduled to be rolled out during Fiscal Year 2020, providing citizens with more information on City services and where tax dollars are being spent. apps.cfwnet.org/council_packet/mc_review.asp? I D=26906&cou ncildate=5/14/2019 1 /3 8/14/25, 9:04 AM M&C Review COOPERATIVE PURCHASE: State Law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. U.S. General Services Administration (GSA) contract schedules have been competitively bid to increase and simplify the purchasing power of government entities across the United States. PRICE ANALYSIS: The GSA Schedule contract offers fixed discounts. Staff reviewed pricing and determined it to be fair and reasonable. M/WBE: A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. SUCCESSOR CONTRACTS: To facilitate planning and budgeting, Staff would prefer to have annual Agreements that align with the Fiscal Year. However, the GSA contract is out of alignment with the City's Fiscal Year. The current terms of the contracts are: Terms are as follows: Year 1 -April 16, 2019 - December 19, 2019 Year 2 - December 20, 2019 - December 19, 2020 Year 3 - December 20, 2020 - December 19, 2021 In order for this Agreement to align with the City's Fiscal Year, adoption of this M& C technically authorizes (i) a series of Purchase Agreements, each of which will align to a term of the GSA Schedule contract to ensure legal authority exists for the contract, and (ii) an annual spend amount, future years of which would be subject to City Council appropriation. In the event that a Cooperative Agreement is not renewed, staff would cease purchasing at the end of the last Purchase Agreement coinciding with the valid Cooperative Agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current Purchase Agreement has expired. The City will initially use GSA Schedule No. GS-35F-0119Y to make purchases authorized by this M& C. As noted, GSA Schedule GS-35F-0119Y expires December 19, 2021. If the GSA Schedule is extended, this M& C authorizes the City to purchase similar products and services under the extended contract. If the GSA Schedule is not extended, but GSA executes a new cooperative agreement with Carahsoft Technology Corporation with substantially similar terms as GSA Schedule GS-35F-01 1 9Y, this M& C authorizes the City to purchase the products and services under the new GSA Schedule contract. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager in the amount up to $75,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: The initial term of this Agreement shall commence upon City Council's approval and shall expire December 19, 2019. RENEWAL OPTIONS: This Agreement maybe renewed for additional terms according to the cooperative agreement at the City's option, up to a maximum of four annual options to renew. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as appropriated, of the General Fund. Prior to an expenditure being made, the Information Technology Solutions Department has the responsibility to validate the availability of the funds. BQN\GS-35F-0119Y\AD TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) 1 10100 5330201 0045020 $297,280.00 apps.cfwnet.org/council_packet/mc_review.asp?ID=26906&councildate=5/14/2019 2/3 8/14/25, 9:04 AM M&C Review FROM Fund Department Account Project Program Activity Budget Reference # ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Susan Alanis (8180) Originating Department Head: Kevin Gunn (8517) Additional Information Contact: Cynthia Garcia (8525) Anabelle Dunn (7648) ATTACHMENTS Form 1295 Certification CarahSoft Redacted.pdf (Public) GSA CONTRACT DETAILS GS-35F-0119Y.pdf (CFW Internal) SAMs Report Carahsoft 3.13.19.pdf (CFW Internal) Amount apps.cfwnet.org/council_packet/mc_review.asp?ID=26906&councildate=5/14/2019 3/3