HomeMy WebLinkAboutContract 63989CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement () is entered into by and between Amigos Library
Services Vendor ) and the City of Fort Worth (City ), a Texas home-rule municipality, individually
P Parties.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
This Cooperative Purchase Agreement;
Exhibit A
Exhibit B Price Schedule; and
Exhibit C Conflict of Interest Questionnaire
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto. If any provisions of the attached Exhibits conflict with the terms herein, are prohibited
by applicable law, conflict with any applicable rule, regulation or ordinance of City, the terms in this
Cooperative Purchase Agreement shall control.
City shall pay Vendor in accordance with the payment terms in Exhibit and in accordance
with the provisions of this Agreement. Total annual payment made under this Agreement by City
shall not exceed Fifteen Thousand Dollars ($15,000.00). Vendor shall not provide any additional
items or services or bill for expenses incurred for City not specified by this Agreement unless City
requests and approves in writing the additional costs for such services. City shall not be liable for
any additional expenses of Vendor not specified by this Agreement unless City first approves such
expenses in writing.
The term of this Agreement is effective beginning on the date signed by the Assistant City
Manager ("Effective Date") and expires on September 31, 2026, with four (4) one year renewal
options City or Vendor may terminate this Agreement at any time and
for any reason by providing the other party with at least
Vendor agrees that City shall, until the expiration of three (3) years after final payment under
this Agreement, or the final conclusion of any audit commenced during the said three years, have
access to and the right to examine at reasonable times any directly pertinent books, documents, papers
and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access
during normal working hours to all necessary Vendor facilities and shall be provided adequate and
appropriate work space in order to conduct audits in compliance with the provisions of this section.
City shall give Vendor reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives or (2) received by the other party by United States Mail, registered, return receipt
requested, addressed as follows:
CSC No. 63989
To CITY:
City of Fort Worth
Attn: Assistant City Manager
100 Fort Worth Trail
Fort Worth, TX 76102
the
same address
To VENDOR:
Amigos Library Services
Miguel Figueroa, President and
CEO
4901 LBJ FWY, Suite 150
Dallas, TX 75244
Email: figueroa@amigos.org
Phone: 972-340-2820
City is a government entity under the laws of the State of Texas and all documents held or
maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the
Agreement requires that City maintain records in violation of the Act, City hereby objects to such
provisions and such provisions are hereby deleted from the Agreement and shall have no force or effect.
In the event there is a request for information marked Confidential or Proprietary, City shall promptly
notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A
determination on whether such reasons are sufficient will not be decided by City, but by the Office of
the Attorney General of the State of Texas or by a court of competent jurisdiction.
The Agreement and the rights and obligations of the parties hereto shall be governed by, and
construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of
law provisions. Venue for any suit brought under the Agreement shall be in a court of competent
jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any
state law other than Texas or venue in Tarrant County, City objects to such terms and any such terms are
hereby deleted from the Agreement and shall have no force or effect.
requires City to waive its rights or immunities as a government entity; such provisions are hereby deleted
and shall have no force or effect.
To the extent the Agreement, in any way, limits the liability of Vendor or requires City to
indemnify or hold Vendor or any third party harmless from damages of any kind or character, City
objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force
or effect.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section
does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government
Code, the City is prohibited from entering into a contract with a company for goods or services unless
the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2)
the meanings ascribed to those terms in Chapter 2271 of the Texas Government Code. By signing this
Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section
does not apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government
Code, the City is prohibited from entering into a contract for goods or services that has a value of
$100,000 or more that is to be paid wholly or partly from public funds of the City with a company with
10 or more full-time employees unless the contract contains a written verification from the Vendor that
it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of
this Agreement. To the extent that Chapter 2276 of the Government Code is applicable to this
Agreement, by signing this Agreement, Vendor certifies tha
verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott
energy companies during the term of this Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section
does not apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, the City is prohibited from entering into a contract for goods or services that has a
value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a
company with 10 or more full-time employees unless the contract contains a written verification from
the Vendor that it: (1) does not have a practice, policy, guidance, or directive that discriminates against
a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract
against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government
Code is applicable to this Agreement, by signing this Agree
signature provides written verification to the City that Vendor: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will
not discriminate against a firearm entity or firearm trade association during the term of this Agreement.
(signature page follows)
(remainder of this page intentionally left blank)
The undersigned represents and warrants that he or she has the power and authority to execute
this Agreement and bind the respective party.
CITY OF FORT WORTH:
By: ______________________________
Name: Dana Burghdoff
Title: Assistant City Manager
Date: _________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Midori Clark
Title: Library Director
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By: ______________________________
Name: April Jacquez
Title: Sr. Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY :
By: ______________________________
Name:
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C:N/A
Date Approved:
1295 Form: N/A
VENDOR:
AMIGOS LIBRARY SERVICES
By:
Name:
Title:
Date: ________________________
EXHIBIT A
TEXAS STATE LIBRARY AND ARCHIVES COMMISSION
CONTRACT FOR SERVICES
Contract # 306-25-0103
CONTRACTING PARTIES
This Contract is entered into by and between the Texas State Library and Archives Commission (TSLAC), an agency of the
State of Texas, and Amigos Library Service, and in compliance with the provisions of the Texas Government Code Chapter
441 and Texas Government Code Chapter 2156, Subchapter C- Request for Proposal (RFP). In this Contract, Amigos
Library Service may be referred to as the "Contractor."
2 STATEMENT OF SERVICES TO BE PROVIDED
Amigos Library Service shall provide the following goods and/or services for eligible and participating Texas libraries as
specified in the 306-24-0103 (Exhibit A) and the Vendor's Response (Exhibit B) and incorporated herein for all purposes.
The objectives of the contract are:
No. Service Descri tion
2,� 5-day per week courier service
2,2 3-day per week courier service
2,3 2-day per week courier service
2,4 Branded courier bags with color imprints
2,5 Annual Fuel Surcharge
3 TERM OF CONTRACT
The contract term and renewal options will follow the specifications published in the solicitation (Exhibit A) and apply to all
offered products and services unless otherwise specified in this section.
3.1 Initial Contract Term
The initial contract term shall commence on September 1, 2024, and continue through August 31, 2025, unless
sooner terminated under the terms of this contract.
3.2 Contract Renewal Term Options
The contract may be renewed for four (4) additional one-year periods, provided both parties agree in writing to do
so prior to the expiration date. Any renewals shall include the same terms and conditions, plus any approved
changes. Renewal terms will begin September 1st and continue through August 31st.
4 CONTRACT AMOUNT
4.1 Initial Contract Amount
The total amount for the services paid by TSLAC and the participating libraries outlined in Section II of this contract
shall not exceed nine hundred seventy-five thousand eight hundred eighty-nine and no/100 dollars ($975,889.00).
The cost of each service is provided below:
Service Cost Unit Cost
5-da er week courier service $6,410.00
3-da er week courier service $4,375.00
2-da er week courier service $3,359.00
Branded courier ba s with color im rints $10.02
Annual Fuel Surchar e $4,176.00
TSLAC will be responsible for the following payments on behalf of the participating libraries.
TSLAC Subsid Unit Cost Qt Ext Amt
5-da er week courier service $2,115.00 61 $129,015.00
3-da er week courier service $1,144.00 58 $83,752.00
Page 1
TEXAS STATE LIBRARY AND ARCHIVES COMMISSION
TSLAC Subsid Unit Cost Qt Ext Amt
2-da er week courier service $1,108.00 93 $103,044.00
Branded courier ba s $10.02 500 $5,010.00
Annual Fuel Surchar e $4,176.00 $4,176.00
Total $324,997.00
Participating libraries will be responsible for the following subscription costs as elected:
Partici atin Libra Cost, as elected Unit Cost
5-da er week courier service $4,295.00
3-da er week courier service $2,931.00
2-da er week courier service $2,251.00
4.2 Contract Renewal Oation Costs
The renewal amounts may increase no more than 3.5%. The renewal increase is estimated and may change based
on market conditions for labor and fuel rates.
5 PAYMENT FOR SERVICES
The following procedures apply to invoicing and payment.
5.1 Contractor must submit invoices to:
Texas State Library and Archives Commission
Attn: Accounts Payable
PO Box 12516
Austin, Texas 78711
or e-mail: AP@tsl.texas.gov
5.2 Invoices must include:
• Contractor's Legal Name, Texas Identification Number (TIN), and correct remittance address
• Contractor's telephone number
• Name of State Agency (Receiving Agency)
• Current Contract/Purchase Order Number
• Description of services provided and service period
• Quantity, Unit, Price; All prices should be extended on the invoice
• Total price
• Discount, if applicable, extended and deducted to arrive at the Net Total for the invoice
• Attach supporting documentation, if required
The Contractor must include the Contract number and/or Purchase Order on each invoice for the service period
specified in the table below. Invoices must also be delivered to the address or email specified above; failure to send
the invoice directiv to Accounts Payable will result in a delav of payment. TSLAC's point of contact may be copied
on the delivery of the invoice.
Service Period � PO Number
September 1. 2024 — Auaust 31. 2025 25-0103
5.3 Pavment Schedule:
The Contractor will provide an invoice to TSLAC once a month for the specified services and service period. If
TSLAC fails to make payments of any amount due under this Contract, the Contractor will be entitled to suspend
its performance upon ten (10) days of written notice to TSLAC.
TSLAC will provide timely payment(s) to Amigos Library Service based upon receipt of the itemized invoice
submitted by Amigos Library Service in compliance with invoice instructions provided above and in accordance with
Page 2
6
TEXAS STATE LIBRARY AND ARCHIVES COMMISSION
the Texas Prompt Payment Act. TSLAC shall make payments by direct deposit or the issuance of state warrants
to the Amigos Library Service.
PROJECT POINTS OF CONTACT
At least one (1) TSLAC employee will serve as a project manager. The project manager shall monitor the progress of the
Contract. TSLAC may reassign the Project Managers responsibilities at its sole discretion. TSLAC will notify the
Contractors point of contact within twenty-four (24) hours of making any reassignments.
contact.
Name
TSLAC Point of Contact: Sara Hayes
Amigos Library Service Point Bea Ramirez
of Contact:
7 TERMS AND CONDITIONS
7.1 Disclosure of Interested Parties
The Contractor shall provide a signed Form 1295 at the time the Contractor submits this signed contract to TSLAC.
Should the Contractor fail to provide the signed form within 10 business days after notification by TSLAC of the
Contractor's failure to provide the disclosure as required, the agency may elect to void this contract at their
discretion.
8 APPROVALS AND SIGNATURES
The Contractor will notify TSLAC within twenty-four (24) hours of making any reassignments of this contracts point of
Phone Email
512/463-5406 shayes@tsl.texas.gov
972/340-2830 ramirez@amigos.org
TSLACs Terms and Conditions are those listed in the solicitation (Exhibit A). The TSLAC reserves the right to amend or
add to the terms and conditions, as necessary. Amigos Library Service will be made aware of any changes. Amigos Library
Service will abide by the terms and conditions set forth in this Contract and any following amendments to this Contract.
The parties execute this Contract:
8.1 Contractor
Amigos Library Service
4006 Belt Line Road, Suite 125
Addison, TX 75001
Miguel Figueroa President and CEO figueroa@amigos.org 972/340-2820
Signature: Date:
8.2 State Agency
Texas State Library & Archives Commission
1201 Brazos Street
Austin, TX 78701
Gloria Meraz Director & Librarian
Signature:
director.librarian@tsl.texas.gov 512/463-5460
Date:
Page 3
TEXAS STATE LIBRARY AND ARCHIVES COMMISSION
Approved by:
Chief Operations and Financial Officer
General Counsel
Division Director
Page 4
Exhibit A to Contract # 306-25-0103
II'I���I�II
TEXAS STATE
�LI �RARY
ARCH IVES
COMMISSION
REQUEST FOR PROPOSAL
RFP # 306-24-0103
Interlibrary Loan �ILL� Courier Services
NIGP Class/Items: 962-24, 958-47, 956-38
Schedule of Events
Solicitation Posted Date: May 20, 2024
Vendor Questions Due: May 31, 2024; 5:00 PM CT
Pre-Submittal Conference: June 3, 2024; 10:00 AM CT
Answers Posted to ESBD: June 4, 2024
HUB Notification Deadline: June 7, 2024
Response Due Date: June 19, 2024; 2:00 PM CT
Expected Contract Award Date: June/July 2024
Purchasing Department, Room # 309
1201 Brazos Street
Austin, TX 78701
ATTENTION: It is the responsibility of interested parties to periodically check the Electronic State Business Daily
(ESBD) website for updates to the solicitation priorto submitting a response. The respondent's failure to periodically
check the ESBD will in no way release the selected Vendor from addenda or additional information resulting in
additional costs to meetthe requirements ofthe solicitation.
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
Table of Contents
SectionI ..................................................................................................................................................................................5
GeneralInformation ......................................................................................................................................................... 5
1 Introduction ............................................................................................................................................................. 5
2 Background ............................................................................................................................................................. 5
3 Prohibited Communication ...................................................................................................................................... 5
4 Solicitation Method and Intent ................................................................................................................................ 6
5 Contract Term ......................................................................................................................................................... 6
6 Estimated Quantities ................................................................................................................................................ 6
7 Adding New Products/Services to Contract After Award ....................................................................................... 7
8 Price Adjustments ................................................................................................................................................... 7
9 Modification of Contract Terms and/or Amendments ............................................................................................ 7
10 Defnitions ...............................................................................................................................................................7
11 Additional Terms and Conditions ........................................................................................................................... 8
SectionII ................................................................................................................................................................................9
Statement of Work and Specifcations ............................................................................................................................9
1 Statement of Work .................................................................................................................................................. 9
2 Deliverables ...........................................................................................................................................................10
3 Contractor Responsibilities ................................................................................................................................... 11
4 TSLAC Responsibilities ........................................................................................................................................ 12
5 Participating Library Responsibilities ................................................................................................................... 12
6 Qualifications and Experience ............................................................................................................................... 12
7 Subcontractors ....................................................................................................................................................... 13
8 Historically Underutilized Business Subcontracting Plan (HSP) .......................................................................... 13
9 Contract Monitoring .............................................................................................................................................. 14
10 Insurance ............................................................................................................................................................... 15
11 Transition .............................................................................................................................................................. 15
12 Invoice and Payment ............................................................................................................................................. 15
SectioniII ............................................................................................................................................................................17
ResponseInstructions .....................................................................................................................................................17
1 Schedule of Events ................................................................................................................................................ 17
2 Pre-Submittal Conference ..................................................................................................................................... 17
3 Inqu irie s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
4 Response Submission ............................................................................................................................................ 18
5 Response Content and Requirements .................................................................................................................... 18
6 Texas Public Information Act ............................................................................................................................... 20
7 Evaluation and Award ........................................................................................................................................... 20
Page 2 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
SectionIV .............................................................................................................................................................................23
General Terms and Conditions ......................................................................................................................................23
ARTICLE1. GENERAL ............................................................................................................................................. 23
ARTICLE 2. TERMINATION, REMEDIES, AND DISPUTES ................................................................................ 24
ARTICLE 3. INDEMNIFICATION ............................................................................................................................ 26
ARTICLE 4. CONTRACT PERFORMANCE ............................................................................................................ 27
ARTICLE 5. CERTIFICATIONS, REPRESENTATIONS, AND AFFIRMATIONS ................................................ 30
ARTICLE 6. PUBLICITY, PUBLIC INFORMATION, AND RECORDS ................................................................ 33
ARTICLE 7. ADDITIONAL STATE AND FEDERAL LAWS, RULES, AND REGULATIONS ........................... 34
Library Services and Technology Act (LSTA) Terms and Conditions ......................................................................42
AppendixA ..........................................................................................................................................................................44
SolicitationCoversheet ...................................................................................................................................................44
AppendixB .......................................................................................................................................................................... 46
CompanyProfile ............................................................................................................................................................. 46
CompanyReferences ...................................................................................................................................................... 48
AppendixC .......................................................................................................................................................................... 49
CostWorksheet ...............................................................................................................................................................49
1 Initial Pricing ......................................................................................................................................................... 49
2 Renewal Pricing .................................................................................................................................................... 49
3 Payment Terms ...................................................................................................................................................... 50
4 Early Payment Discount ........................................................................................................................................ 50
AppendixD .......................................................................................................................................................................... 51
TechnicalProposal ..........................................................................................................................................................51
1 Project Approach ................................................................................................................................................... 51
2 Proposed Project Management Plan ...................................................................................................................... 51
3 Assigned Project Team .......................................................................................................................................... 51
4 Subcontractors ....................................................................................................................................................... 51
5 Training Plan ......................................................................................................................................................... 52
6 Project Schedule .................................................................................................................................................... 52
7 Additional Services ............................................................................................................................................... 52
AppendixE .......................................................................................................................................................................... 53
Confidential Information Form .....................................................................................................................................53
AppendixF .......................................................................................................................................................................... 54
Terms and Conditions Exceptions .................................................................................................................................54
Attachment1 .......................................................................................................................................................................55
ResponseChecklist ..........................................................................................................................................................55
Page 3 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
Attachment2 ....................................................................................................................................................................... 56
ParticipatingLibraries List ............................................................................................................................................56
Attachment3 ....................................................................................................................................................................... 64
EligibleParticipating Libraries ..................................................................................................................................... 64
Page 4 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
SECTION I
GENERAL INFORMATION
1 Introduction
The Texas State Library and Archives Commission (TSLAC) requires a qualified contractor to provide statewide courier services
for eligible Texas public and academic libraries.
Services shall be provided to TSLAC on behalf of the eligible and participating Interlibrary (ILL) libraries throughout the State of
Texas.
2 Background
2.1. TSLAC Back�round:
The Texas State Library and Archives Commission (TSLAC), as authorized by Texas Government Code § 441.222, has
established and maintains the TexShare consortium as a resource-sharing consortium operated as a program within the
commission for libraries at institutions of higher education and for public libraries, libraries of nonprofit corporations, and
other types of libraries. There are currently 6691ibraries in the TexShare consortium eligible for courier services to provide
expedited delivery of library materials between locations. The current statewide courier service, TExpress, provides drop-
off and pick-up services to 214 library locations in Texas, but all TexShare libraries are eligible to join in the future.
This courier program will be known as the TEXpress program. Attachment 2 of this solicitation will provide a list of
participating libraries. A list of potential new libraries that may elect to join the program is provided in Attachment 3 of
this solicitation.
Additional information about TExpress services is provided at https://www.tsl.texas.�ov/texshare/illcourier�a e.� htm1.
3 Prohibited Communication
3.1. Contact: All requests, questions, and other communications about this solicitation shall be made in writing through the e-
Procurement portal or to TSLAC's Purchasing Department, addressed to the following assigned Purchasing Team
Member:
Primary Contact Pam Rodriguez, Contract Coordinator
Texas State Library and Archives Commission
Attn: Purchasing Department, Room #309
1201 Brazos Street
Austin, TX 78701
Email:
mailto:prodri uez cr tsLtexas.�prodri�uez cr tsLtexas.gov
Phone: 512/463-5487
Secondary Contact: Email: purchasina(a�tsLtexas.Qov
Phone: 512/463-7989
3.2. Prohibited Communications: Upon posting of this solicitation, TSLAC, its representative(s), or partners will not answer
questions or otherwise discuss the contents of this solicitation with any potential Respondents or their representative(s),
except for the written inquiries described in Section III, Subsection 3. Respondents or their representatives may not ask
questions about the solicitation by phone or in person and any such attempts will not be recognized as valid inquiries.
Failure to observe this restriction may result in disqualification of any subsequent response to this solicitation. Respondent
may rely only on written statements issued through or by TSLAC's Purchasing Team. This restriction does not preclude
discussions between affected parties for the purposes of conducting business unrelated to this solicitation.
Page 5 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
4 Solicitation Method and Intent
41. The Request for Proposal (RFP) solicitation allows qualified respondents to submit a written proposal addressing the
requirements of this solicitation, qualifications, experience, approach, and other factors that will be employed to ensure
the successful fulfillment of the specified products and/or services set forth herein. TSLAC will review, compare, and
evaluate responses based on the criteria and weights identified in this solicitation.
4.2. It is TSLAC's intent to identify one qualiiied vendor and award one contract(s) for the products and/or services included
in this solicitation based on the response(s) that presents the best value and best meets the business needs of TSLAC.
43. TSLAC reserves the right to conduct a price analysis of the cost worksheet. Analysis will be conducted on required services
within the cost worksheet.
4.4. TSLAC reserves the right to add or delete products and/or services from awarded contracts during the contract period
without re-solicitation as new technologies emerge, or the business needs of TSLAC change. The additions or deletions
will be mutually agreed upon with a written amendment to the contract.
5 Contract Term
5.1. Initial Contract Term: The initial contract term shall commence upon contract execution and continue through August 31,
2025, unless sooner terminated under the terms of this contract. Implementation is expected to begin upon execution of
the contract. Courier services for the program will not begin until September 1, 2024.
5.2. Contract Renewals: The contract may be renewed for four (4) additional one-year periods, provided both parties agree in
writing to do so, prior to the expiration date. Any renewals shall be at the same terms and conditions, plus any approved
changes.
5.3. Contract Extensions: In the event that the contract(s), if any, resulting from the award of a solicitation shall terminate or
be likely to terminate priar to the making of an award for a new contract for the identified products and/or services, TSLAC
may, with the written consent of the awarded Contractor(s), extend the contract for a period of time as may be necessary
to permit TSLAC continued supply of the identified products and/or services (not to exceed twelve month extension
period). Any extensions shall be at the same terms and conditions, plus any approved changes.
5.4. Termination: The contract shall terminate upon full performance of all requirements contained in the contract unless
otherwise extended or renewed, as provided in accordance with all the contract terms and conditions.
5.5. Amendments: The contract may be amended in writing by mutual consent of the parties. Unless the solicitation states
otherwise, the resulting award of the contract does not guarantee volume or a commitment of funds.
6 Estimated Quantities
Quantities specifed herein are estimates only. TSLAC does not guarantee any minimum or maximum quantity of products/services
or allocate any specific dollar amount on any contract that may result from this solicitation. TSLAC reserves the right to increase
or decrease quantities of products and/or services, as needed, for the same price. TSLAC will only pay for actual products/services
provided within the contract term.
61. Varvine Factors: The number of courier transactions and materials needed to fulfill service may vary each year, making it
difficult to predict future quantities.
6.2. Any quantities specified herein shall not be construed as a minimum or a maximum quantity that TSLAC may order.
6.3. Previous Courier Transactions
Fiscal Year Ba s Shi ed
FY2023 09/O1/2022 — 08/31/2023 200,903
The Respondent shall include shipping all TExpress materials that are properly packaged and labeled between participating
TEXpress libraries.
Page 6 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
6.4. Courier Ba�s: The Respondent is expected to provide the courier bags for the materials to be transported. The bags will be
provided to the participating libraries as needed.
7 Adding New Products/Services to Contract After Award
Following the contract award, additional products/services of the same general category that could have been encompassed in the
award of this contract and that are not already on the contract may be added. A formal written request will be sent to the Contractor
to quote on the proposed additional products/services.
Respondent shall submit proposals to the TSLAC as instructed. All prices are subject to negotiation with the Best and Final Offer
(BAFO). TSLAC may accept or reject any or all proposals and may issue a separate solicitation for the products/services after
rejecting some or all of the responses. The products/services covered under this provision shall conform to the specifications as
outlined in the request.
8 Price Adjustments
8.1. Extension Period Pricin�: A price escalation may be allowed upon renewal provided the Contractor notifies the TSLAC
Purchasing Department, in writing, a minimum of sixty (60) days prior to renewal. The price escalation shall correlate with
the appropriate U.S. government published index. Baseline index shall be the index published the month of award. Prices
may be adjusted for each renewal period in accordance with changes in index over the preceding term. Failure to comply
with these instructions may be grounds for disallowance of a price escalation as allowed herein.
8.2. Price Decreases: Price decreases will be allowed at any time. Contractor shall apply price decreases as soon as practicable
following their determination. Any price reductions passed on to other customers shall be correspondingly offered at the
same ratio to TSLAC. Contractor's failure to promptly notify TSLAC of such industry-wide price decreases may constitute
a breach of contract and the contract may be terminated. TSLAC reserves the right to award any terminated contract to the
next lowest responsive respondent or re-solicit, whichever is in TSLAC's best interest.
9 Modification of Contract Terms and/or Amendments
9.1. The terms and conditions of the contract shall govern all transactions under the Contract.
9.2. The Contract may only be modified or amended upon mutual written agreement of Texas State Library and Archives
Commission's Purchasing Department and the Contractor.
93. Terms and conditions that do not conflict with the Contract and are acceptable to the Contractor(s) may be added to the
Contract as an appendix and given effect. No additional term or condition added in the Contract can conflict of diminish a
term or condition of the Contract. In the event of a conflict between the Contract and the Contractor's terms and conditions,
the TSLAC Contract terms shall control.
10 Definitions
Term I Detinition
A enc Refers to the Texas State Libra and Archives Commission; an a enc of the State of Texas
Best and Final Offer (BAFO) A revised iinal bid or proposal submitted after all clariiications, discussions, and negotiations
with the a ency.
Central Time Either Central Standard Time or Central Da li ht Time, whichever is occurrin in Austin, TX
Contractor Refers to the Awarded Vendor resulting from this solicitation; Vendor and Contractor may be
used interchaneeablv
ESBD Refers to the Electronic State Business Daily; the website used to post solicitation opportunities
and contract awards b Texas State A encies
ILL Acron m of Interlibra Loan
Participating Institutions Eligible libraries, state agencies, or state universities specified in this solicitation may use the
roduct or service re uested
PDF Portable Document Format, a file format developed by Adobe that provides an electronic image
of text or text and graphics that looks like a printed document and can be viewed, printed, and
electronicallv transmitted
be used interchangeablv for TExpress or Interlibrary Loan
Page 7 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
Term
Request for Proposal �
Respondent
Response
State
Subcontractar
TExpress
TexShare Consortium
TSLAC
Definition
Formal solicitation method that requests proposals from eligible vendors
An individual or business submitting an offer in response to this solicitation.
Refers to the formal proposal in response to this solicitation
Refers to the State of Texas and any state agency identified herein
A person who contracts with a vendor to work or contribute toward completing work for a
�overnmental entitv; as defined bv Texas Government Code 2251.001
A consortium of Texas libraries at institutions of higher education and for public libraries,
libraries of nonproft corporations, and other types of libraries administered by TSLAC as
snecified bv Texas Government Code 441 subchanter M.
for the Texas State Library and Archives Commission
11 Additional Terms and Conditions
These terms and conditions apply to the solicitation:
11.1. Contracting Information Responsibilities—In accordance with Section 552372 ofthe Texas Government Code, respondent
agrees to (1) preserve all contracting information related to the contract as provided by the records retention requirements
applicable to the agency for the duration of the contract, (2) promptly provide to the agency any contracting information
related to the contract that is in the custody or possession of the respondent on request of the agency, and (3) on termination
or expiration of the contract, either provide at no cost to the agency all contracting information related to the contract as
provided by the records retention requirements applicable to the agency. Except as provided by Section 552374(c) of the
Texas Government Code, the requirement of Subchapter J, Chapter 552, Government Code, may apply to the contract and
the respondent agrees that the contract can be terminated if the respondent knowingly or intentionally fails to comply with
a requirement of that subchapter.
11.2.
113.
Terms and Conditions Attached to Response — Any terms and conditions attached to a Response will be not considered
unless specifically referred and incorporated into the Response.
Texas Bidder Affirmation — Respondent certifies that if a Texas address is shown as the address of the respondent on this
Response, respondent qualiiies as a Texas Bidder as defined in Section 2155.444(c) of the Texas Government Code.
11.4. Vendor Representations - References to the "representations" of contractor include without limitation all representations,
warranties, guarantees, certifications, and affirmations of contractor when submitting a response to this solicitation. By
submitting a response, the contractor makes all of the representations included in the solicitation and agrees that all
representations are material, true, and correct. Respondent acknowledges that TSLAC relies upon Respondent's
representations when awarding a contract. Contractor must promptly notify TSLAC if any representations are no longer
true or correct. A contractor who does not promptly notify TSLAC is subject to remedies, including termination.
Page 8 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
SECTION II
STATEMENT OF WORK AND SPECIFICATIONS
1 Statement of Work
The Contractor shall provide the following services and products in this procurement:
1.1. Requested Services:
1.1.1. Will deliver books and other library materials between currently participating, and any eligible libraries that join
in the future, libraries throughout the state of Texas with a one price subscription option for 5 days per week
unlimited pick-up/drop-off schedules, Monday through Friday, excluding holidays.
1.1.2. Will provide a tracking system or process for libraries and delivery staff to have accurate knowledge of the
location of bags/items in transit.
1.13. Will provide operational guidelines and training on using the courier services to all participating locations and
provide customer service that ensures accurate delivery of items shipped and timely responses to customer
inquiries. Preference will be given for the availability of customer support by toll-free telephone and email.
1.2. Requested Reports
1.2.1. Will provide TSLAC with quarterly statistical reports on the usage by participating libraries. Quarterly reports
will include the following data:
(A) Total number of calls received by Contractor from courier participants during each month in the quarter,
along with the number of courier service complaints received in those months
(B) Current number of courier locations
(C) Number of new courier locations added in each month of the quarter, and the type of orientation provided
to these new TExpress participants
(D) The number of items sent and received by each TExpress participant during each month
(E) Promotional and outreach activities for the program
(F) Financial report on billing information for TExpress participants
(G) Notes from any meetings with subcontractors, if applicable
1.2.2.
*If reports cannot be delivered on the anticipated delivery date because it falls on a weekend or holiday, they
must be delivered the n�t business day or on a date agreed upon by both parties.
1.23. Will conduct an annual customer satisfaction survey and provide results to the TSLAC. Survey instrument will
be submitted to TSLAC for approval prior to implementation and should collect information on overall level of
customer satisfaction with the Contractor's performance and suggestions for service enhancements. The
anticipated delivery dates are provided in Section II, Subsection 2.
1.3. Requested Products:
1.3.1. Must offer branded packing bags, totes, or special boxes, etc. Features of these items must be:
(A) Sealed or secured
Page 9 of 82
Will deliver quarterly reports using the following schedule:
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
(B) Tear resistant
(C) Weatherproof
(D) Fit materials including traditional print material, audio-visual materials, and branded collateral.
(E) No larger than 17" x 25" with 6" thickness.
1.4. Other Requirements:
1.4.1. Must agree to add any additional participating library locations during the term of the services at the same fixed
per-site rate in the original response. The Respondent must submit a list indicating which eligible locations shown
in Attachment B could be served at the offered price. Preference will be given to Respondents willing to serve
more of the eligible locations in Attachment B. The Respondent may also submit proposed prices for exceptions
- locations on Attachment B that cannot be served at the offered price.
1.4.2.
1.4.3.
1.4.4.
Services to any proposed new locations that are not shown in Attachment B during the service term will be
negotiated on a case-by-case basis. Schools and special libraries can be added.
Must agree to provide continual and uninterrupted services, outside of scheduled holidays and emergency
situations, to all currently participating locations and any new locations added during the term of services.
Must allow shared drop-point sub-centers for libraries near one another or in local consortia arrangements.
1.5. Optional Services
1.5.1.
1.5.2.
1.53.
1.5.4.
May offer a variety of delivery options (e.g. three-day-per-week, two-day-per-week, delivery-on-demand, etc.)
May offer special delivery options (e.g. oversized deliveries with advanced notice (not to exceed 50 pounds),
home delivery, expedited next-day delivery, etc.)
May enhance service by linking to regional courier services or courier services in other states
May offer other related services within the scope of this solicitation
1.6. Pricing and Payment Requirements
1.6.1. Costs for services will be determined on a fixed service-rate basis, per participating library site, and not on a per-
pound or per-shipment basis, regardless of site location. The Respondent shall specify any surcharge amounts
and/or the methods for determining surcharge amounts that may be added to the service rate to adjust for changing
fuel costs.
1.6.2. Fixed-rate fees are paid on a proportional share rate by TSLAC and participating courier libraries; The Respondent
must agree to invoice TSLAC monthly far only the agency's proportional share, and to invoice each participating
library directly for its proportionate share annually.
1.63. The courier services costs will be divided between participating libraries and TSLAC. The Contractor will be
responsible for providing courier services to participating libraries and invoicing each participating library
separately far their share of the costs for services. Annual subsidies are based on available funds from TSLAC's
Library Services and Technology Act (LSTA) award amount through the Institute of Museum and Library
Services (IMLS). The Respondent must specify which new locations shown in Appendix B, the Respondent will
offer services at the same fixed-rate price as currently participating locations.
2 Deliverables
Below is the list of deliverables with the estimated timeline. Respondents must be capable of working within the estimated timeline
or deadline provided below. Respondents may propose alternative timelines or deadlines but must meet the project's competition
date.
No. Deliverable Description
2.1. Courier Services to participating TExpress libraries
Estimated timeline or due date
09/O1/2024 — 08/31/2025 and each
executed optional renewal
Page 10 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
No. Deliverable Description Estimated timeline or due date
2.2. Quarterly Progress Meetings with TSLAC Project Manager To be scheduled upon mutual agreement
2.3.
2.4.
2.5.
Quarterly Reports delivered to TSLAC Project Manager As specified per the schedule in Section II,
Subsection 1.1.5.
Delivery of Annual Customer Survey to participating TExpress libraries May each year during the contract term
Results of Annual Customer Survey delivered to the TSLAC Project July 15th of each year during the contract
Manager term
TSLAC reserves the right to alter dates as necessary to accomplish project objectives and performance requirements.
3 Contractor Responsibilities
The Contractor shall:
3.1.
3.2.
3.3.
3.4.
3.5.
3.6.
3.7.
3.8.
3.9.
Maintain an accurate contact list for all participating locations and provide updated information as requested by the TSLAC
Project Manager.
Collect and compile statistics to report to TSLAC as this solicitation specifies.
Submit reports promptly per a file format upon mutual agreement.
Provide reasonable written instructions to participating TExpress participating libraries on how to prepare and package
their materials for transport between TExpress libraries.
Coordinate with the TSLAC to maintain and expand the courier service program and seek opportunities to enhance the
cost-effectiveness of the program.
Schedule quarterly progress reports with the TSLAC Project Manager during the contract term. If subcontractors are used
in this contract, they should be invited to the meetings.
Provide information on the courier service program to TexShare constituents and other interested parties, as requested.
Provide regular reports to the TSLAC Project Manager on the activities of the courier service program, expansion and
enhancement planning, participation levels, and effectiveness of the program.
Submit the requested written report(s) to the assigned TSLAC Project Manager by the deadline specified in this solicitation
or by the TSLAC Project Manager's written instructions.
3.10. Agree to conduct all its services under the awarded contract by and through appropriate communication with TSLAC. No
work, implementation, or other services shall begin by the Contractor except with the prior written authorization of
TSLAC. The Contractor understands and agrees that work, implementation, and other services performed without prior
authorization of TSLAC are considered outside of the scope of the contract and shall be performed exclusively at the
Contractor's risk. The Contractor will not be compensated for unauthorized work or work outside of the scope of the
contract.
3.11.
3.12.
3.13.
3.14.
3.15.
3.16.
Provide services in accordance with the requirements specified herein and the resulting contract(s) and adhere to the
TSLAC General Terms and Conditions and any federal terms and conditions, if attached.
Shall provide labor, materials, and equipment necessary to meet the specified services' requirements throughout the
contract term.
Be responsible for all costs incurred in the performance of the contract.
Comply with all laws, ordinances, statutes, and regulations pertaining to the services required herein, and shall obtain such
permits, licenses, and other authorizations as may be required.
Follow relevant safety rules and safely conduct the work.
Participate in lessons-learned meetings to provide feedback to the agency during contract closure at no additional cost to
the agency.
Page 11 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
4 TSLAC Responsibilities
The TSLAC will:
4.1. Notify participating libraries of the contract award and the upcoming transition, as needed.
4.2. Coordinate program implementation with the ILL software Contractor to ensure smooth operations.
4.3. Designate a TSLAC Project Manager and point of contact upon contract award; this individual will monitor the contract.
4.4. Not furnish materials, labor, equipment, or facilities unless otherwise specified in this solicitation or the resulting contract.
5 Participating Library Responsibilities
The Participating TExpress Library will:
5.1. Prepare and pack materials in padded envelope(s) or other suitable container(s) to ensure materials are adequately protected
during transport between TExpress locations.
5.2. Clearly label all TExpress packages according to the Contractor's instructions.
53. Coordinate program implementation with the ILL software Contractor to ensure smooth operations.
5.4. Provide written notice of service termination to the Contractor within 30 days. Services may be provided for the remainder
of the month and terminated the next month. The Contractor should only bill for services rendered.
5.5. Pay invoices for services rendered in a timely manner.
5.6. Not furnish materials, labor, equipment, ar facilities unless otherwise specified in this solicitation or the resulting contract.
6 Qualifications and Experience
Respondent shall meet the following minimum qualiiications and experience to be eligible for consideration.
6.1. Minimum Qualifications
6.1.1. Shall be in a business of providing courier services with a minimum of two (2) years of experience providing and
performing services similar in size and scope to the services specified within this solicitation; Recent start-up
businesses do not meet this requirement.
(A) Must have demonstrated competence and capacity to manage a project of this scope, size, and complexity.
(B) Must have demonstrated experience in providing courier services among diverse organizations, to include 1)
number and variety of organizations served by projects, 2) duration of projects, 3) budget of projects, 4)
similarity of project services to the TExpress courier services, and 5) satisfaction of project participants with
project services.
6.1.2. Respondent shall have available the necessary qualified personnel, skills, qualifications, arganization and
facilities, equipment, and supplies to fulfill the requirements under this solicitation and any resulting contract.
613. Respondent shall be in good financial standing. TSLAC reserves the right to request a copy of the respondent's
audited ar un-audited financial statements.
Note: A start-up business is defined as a new company that has no previous operational history or expertise in the relevant
business and is not affiliated with a company that has a history of expertise.
6.2. Assigned Key Personnel
Respondents shall provide the following key personnel:
6.2.1. Project Team Lead: This person is expected to implement services far the program and ensure a smooth transition
during the initial term and any new participating libraries in the project.
Page 12 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
6.2.2. Program Manager: This person will be the primary point of contact to manage and support the project. At a
minimum, this role must have the following experience:
(A) At least two years of relevant experience managing prior courier services, library resource-sharing
programs, or consortium operations.
(B) Served a number and variety of organizations.
(C) Successfully managed a project budget.
(D) Managed previous projects similar to the TExpress program.
6.2.3. Account Manager: This person will be the primary billing and contract point of contact for the awarded contract.
6.2.4. Additional Team Members: The Respondent may assign additional team members as needed. These roles must
be specified in the response.
Supporting Documentation: Respondent must complete the form (or reasonable facsimile) in Appendix B and provide
resumes of each team member. Project references on the resumes should correspond with the references required in Section
II, Subsection 5.4 below. Experience provided should be similar in scope the project in this solicitation. Note: Personnel
may serve in multiple roles.
6.3. Company References
Respondent must provide at least three (3) references far projects completed by the company within the last two (2) years
and similar in scope. The Respondent must complete the form provided in Appendix B ar provide a reasonable facsimile.
The references provided must demonstrate the following:
1. A number and variety of organizations served, which are similar to the requested TExpress courier services;
2. The service period or duration of the project;
3. The project budget.
All requested information is required. Please do not use TSLAC staff as a reference.
7 Subcontractors
Subcontractors providing services under an awarded contract shall meet the same requirements and level of experience as required
of the Contractor (prime). No subcontracting under the Contract shall relieve the Contractor of the responsibilities for ensuring the
requested services and products are provided. Respondents planning to subcontract all or a portion of the work to be performed
must identify the proposed subcontractors in their Response.
A subcontractor is defined as a person who contracts with a vendor to work, supply commodities, or contribute toward completing
work for a governmental entity as defined in Texas Government Code 2251.001.
8 Historically Underutilized Business Subcontracting Plan (HSP)
8.1. Respondent must make a good faith effort to use Texas certified HUBs for its subcontracting opportunities, and complete,
sign and submit a HUB Subcontracting Plan with their Response and in accordance with the following instructions. The
HUB Subcontracting Plan is a pass/fail process. FAILURE TO COMPLETE AND SUBMIT THE HUB
SUBCONTRACTING PLAN (HSP) WITH THE RESPONSE WILL RESULT [N DISQUALIFICATION.
Additional information to complete the HSP is provided on our website:
https://www.tsLtexas.gov/sites/defauldfiles/public/tslac/admin/Vendor%201nstructions%20for%20HSP%20Form.pdf
8.2. In accordance with Texas Government Code §2161.252 and 34 Texas Administrative Code §20.14, TSLAC has
determined that subcontracting opportunities are �robable under this contract, and that the contract value may exceed
$100,000. This probability is based on HUB availability, HUB utilization, geographic location of the project, the
contractual scope of work, or other factors. TSLAC estimates the value of this contract to be ereater than $100,000 and
further sets the HUB subcontracting goal at 26% of the contract's value.
Page 13 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
83. It is the respondent's determination if they choose to subcontract any of the work under the contract with a Texas Certified
Historically Underutilized Business (HUB) or other businesses. The respondent shall identify all proposed HUB and other
subcontractors at the time of response submittal by completing and submitting the HUB Subcontracting Plan. The form
will be provided as an attachment on the solicitation posting or can be found on the Comptroller's website:
https://comptroller.texas.�o�v/purchasing/docs/hub-forms/hsp-allfms.pdf
8.4. A list of HUB subcontractors that may be able to perform the work identified as areas with potential subcontracting
opportunities is provided as a separate attachment on the solicitation posting. Respondents may also access a list of HUB
subcontractors who may be able to perform the work by searching the Centralized Master Bidder's List (CMBL), as
maintained by the Texas Comptroller of Public Accounts. The main CMBL search page is located here:
https://m, c�pa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do.
NOTE: The following list identifies potential subcontracting opportunities. The respondent may have other opportunities
or may self-perform some opportunities. The Respondent is not required to subcontract every potential subcontracting
opportun ity.
NIGP Class & Item Code s Ma'or Su lies or Services
962-24 Courier/Delive Services, includin Air Courier Services
085-30 Ba s, Mail
085-45 Ba s: N lon, Pol ester, Pol ro lene
208-83 Shi in , Postal Mana ement and Address Verification Software, Microcom uter
525-70 Libra Labelin Su lies: Labels, Letters, Si nals, etc.
956-38 Libra Services Not Otherwise Classified
TSLAC does not endorse, recommend, or attest to the capabilities of any company or individual listed under the provided
NIGP class and item codes. The list of subcontracting opportunities is strictly provided as a convenience to Respondents.
8.5. Respondents may contact small, minority, and women business trade organizations and development centers to announce
your subcontracting opportunity (as specified in the HSP, Method B). The current list of small, minority, and woman
business trade organizations and development centers is located here:
https://comptrol ler.texas.�=ov/purchasin�/vendor/hubh•esow•ces.php.
8.6. Respondents are highly encouraged to contact the TSLAC Purchasing Department for assistance with completing the HSP
forms.
8.7. HUB Subcontractin� Plan (HSP) Progress Assessment Report (PAR): After award of the contract, the Prime Contractor
shall report all HUB and non-HUB subcontractor information using the HUB Subcontracting Plan Progress Assessment
Report (PAR) form. The form shall be submitted to the TSLAC Purchasing Department each month, even during months
that the Contractor is not invoicing TSLAC. All payments made to subcontractors shall be reported. The HSP Progress
Assessment Report (PAR) form may be found here: https://comptroller.texas.Qov/purchasina/docs/hub-
forms/Pro�ressAssessmentReportForm.xls
9 Contract Monitoring
TSLAC will maintain an on-going review and status of the Contractor's progress toward completion of services and will certify
whether the Contractor's invoices are reasonably comparable with the work completed. Payment(s) will not be made until all
products and work has been reviewed and accepted by TSLAC.
Administration of the contract is a joint responsibility of the TSLAC Library Development and Networking (LDN) Division and
the TSLAC Purchasing Team. The TSLAC Purchasing Team is responsible for administering the contractual business relationship
with the Contractor. Upon issuance of the contract, TSLAC will designate an individual who will serve as the project manager and
point of contact between the agency and the Contractor. The project manager does not have any express or implied authority to vary
the term of the contract, amend the contract in any way, or waive strict performance of the terms and conditions of the contract.
This individual's project management and contract administration responsibilities include, but are not limited to:
9.1. Monitoring the Contractor's progress and performance and ensuring services conform to established specification
requirements.
9.2. Managing the financial aspects of the contract, including approval of payments.
Page 14 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
93. Meeting with the Contractor to schedule service.
9.4. Reviewing progress, discuss problems, and consider necessary action as needed throughout the term of the contract.
9.5. Identifying a breach of contract by assessing the difference between contract performance and non-performance.
9.6. Submitting the Vendor Perfarmance Report for contracts with an overall value of $25,000 or more to the CPA's Vendor
Performance Tracking System (VPTS). http://www.txsmartbuv.com/vpts
9.7. Other areas as identified in the State of Texas Procurement and Contract Management Guide, current edition.
10 Insurance
10.1. Contractor shall procure and maintain the minimum insurance coverage during the entire period of their performance under
this contract. Information concerning insurance coverage is provided in the General Terms and Conditions, Paragraphs 92
and 93. (Section 1 V)
10.2. Policy must contain an additional insured endorsement: "The State of Texas, acting through Texas State Library and
Archives Commission and its o�cers and employees, is listed as an additional insured and loss payee."
10.3. Prior to the comments of services and not later than fve (5) days following award, the Contractor shall furnish to TSLAC
a certificate of insurance as proof that the required insurance is in full force and effect. The certificate of insurance shall
be sent to the assigned TSLAC purchasing team member, listed in Section i. Subsection 3.
11 Transition
111. TSLAC will provide assistance as needed for the efficient and smooth transfer of all TSLAC property, including but not
limited to: data, publications, documents, property, equipment, and other materials which TSLAC retains ownership rights
related to work provided under a previous or current contract.
11.2. Beginning Contract Phase: Awarded Contractor shall, with permission of TSLAC, be responsible for contacting previous
Contractor to request transfer of all TSLAC property. The transition of TSLAC's property shall occur with an agreed upon
time frame to assure the new Contractor can begin providing services as required by TSLAC.
113. Property of TSLAC: All production materials supplied to or developed by the Contractor as a result of this solicitation are
the property of TSLAC and shall be returned promptly and in good condition at the written request of TSLAC. The
Contractor shall be responsible for all damages during the period the materials are in the Contractor's possession, including
but not limited to, when at the Contractor's facility or at any subcontractor's location. If damaged or lost, the materials
shall be replaced at no cost to TSLAC.
11.4. Return of Materials: Return all materials at the written request of TSLAC to TSLAC's Headquarters in Austin, Texas,
using a method of shipment selected by TSLAC and a tracking number.
11.5. Contract Closure: At the end of the contract term or if the contract is terminated by either party, the Contractor shall return
all TSLAC property to TSLAC or transfer all TSLAC property to all TSLAC designed Contractor immediately upon
TSLAC's request, at the agreed upon service fee.
12 Invoice and Payment
The following procedures apply to invoicing and payment. Payments will be processed per the Texas Prompt Payment Act and will
exclude sales tax. More information is provided in the General Terms and Conditions (Section 1 V).
12.1. Contractor to submit invoices to:
Texas State Library and Archives Commission
Attn: Accounts Payable
PO Box 12516
Austin, Texas 787ll
Phone: (512) 463-5471
or e-mail: AP(c�tsLtexas.�ov
Page 15 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
12.2. Invoice must include:
12.2.1. Name of Contractor, Texas Identification Number, and correct "Remit td' address
12.2.2. Name of State Agency (Receiving entity)
12.2.3. Contract/Purchase Order Number
12.2.4. Description of services and service period
12.2.5. Quantity, Unit, Price; All prices should be extended on the invoice
12.2.6. Total price
12.2.7. Discount, if applicable, extended and deducted to arrive at the Net Total for invoice
12.2.8. Attach supporting documentation, if required
123. Billing Details
The Contractor must be able to provide the following details on their invoice(s). Failure to provide the requested level of
detail on the invoice will result in delay of payment or non-payment.
12.3.1. Subsidy payment invoice to TSLAC
123.2. Invoices to participating libraries and the services rendered
12.4. Payment Schedule:
12.41. The Contractor will be paid as services are rendered; an invoice will be submitted to TSLAC and the participating
libraries monthly.
If the Contractor completes additional implementation work or services without a written amendment to the
contract, all work performed will be provided free of charge at the Contractor's risk. TSLAC will not pay for
unautharized work, incomplete work, or work completed outside of the specified service period on the contract.
12.4.2. The Contractor will be paid far commodities delivered and services performed as invoiced. If another payment
mechanism is agreed to by the parties, then Contractor will be paid in accordance with the agreement approved
by the parties.
12.43. Payment normally will be made to the Contractor within 30 days after receipt of a properly prepared invoice or
the receipt of and the acceptance of products and/or services ordered, whichever is later. State agencies are
required by state law to pay properly submitted invoices within 30 days or the Contractor may charge a late
payment fee per the Texas Prompt Payment Law.
12.4.4. Payments for services purchase with state appropriated funds will be made through state warrants issued by the
Texas Comptroller of Public Accounts. Payments by qualified ordering entities will be made through the entities
local payment system.
Page 16 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
SECTION III
RESPONSE INSTRUCTIONS
1 Schedule of Events
TSLAC intends to proceed according to the following schedule. These dates represent a tentative schedule of events. TSLAC
reserves the right to change the dates in the Schedule of Events upon written notification to prospective Respondents through posting
an Addendum on the ESBD.
Event
Solicitation Posted Date:
Vendor Questions Due:
Pre-Submittal Conference:
Answers Posted to ESBD:
H[JB Notification Deadline:
Response Due Date:
Expected Contract Award Date:
Date/Time
May 20, 2024
May 31, 2024; S: 00 PM CT
June 3, 2024; 10: 00 AM
June 4, 2024
June 7, 2024
June 19, 2024; 2:00 PM CT
June/July 2024
TSLAC reserves the right to change the dates in the Schedule of Events above upon written notification to prospective Respondents
through a posting on the ESBD. It is the responsibility of interested Respondents to check the ESBD for all updates and changes.
Note that TSLAC is closed on the following dates and will not be available: https://www.tsl.texas.�ov/holidav-closin�s Refer to the
agency calendar for more details on agency closures.
2 Pre-Submittal Conference
21. The pre-submittal conference will be held on the date and time specifed in Section III, Subsection 1 above. The pre-
proposal conference is not mandatory. However, respondents are strongly encouraged to attend as important information
regarding solicitation and response requirements will be discussed. Participants will have an opportunity to ask questions
during the conference. However, verbal response provided by the agency are not binding until confirmed by the agency as
a posted addendum.
2.2. The pre-submittal conference will be held via web conference. Participants will be required to register to document their
participation the conference. For individuals that enter the meeting via phone, participants should message the host with
their name.
When: June 3, 2024 10:00 AM Central Time (US and Canada)
Register in advance for this meeting:
https://us02web.zoom.us/meetin�/register/tZYqfuvurDMjGdDxj�hmteZCer3MOGdiO-nH
After registering, you will receive a confirmation email containing information about joining the meeting.
2.3. TSLAC will post all questions and answers resulting from this pre-submittal conference to the ESBD the next business
day.
3 Inquiries
3.1. Clarifications: All questions or requests for clarification of this solicitation must be submitted in writing through the e-
Procurement portal or via the assigned TSLAC Purchaser's e-mail. Questions will be collection by the due date specified
in Section III, Subsection 1. Questions should be submitted in the following format:
3.1.1. Reference the Section number, Subsection number, and page number on the solicitation
3.1.2. Question
3.2. Deadline: Questions shall be submitted no later than the date and time listed in Section iTT, Subsection 1 above.
Page 17 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
33. Answers to Questions: TSLAC will post all questions and answers on the ESBD no later than the date listed in Section I I I,
Subsection 1 above. It is the respondent's responsibility to view these questions and answers; TSLAC will not send a
notification email when the Addendum is posted.
4 Response Submission
TSLAC has a new e-Procurement Portal that will accept submission of the electronic response to this solicitation.
4.1. Submission Instructions:
4.1.4.
4.2
4.1.1. Respondent shall upload response content using the TSLAC e-Procurement Portal. The link is found at:
https://tsl.bonfirehub.com/portal/?tab=openOpportunities
4.1.2. VENDOR REGISTRATION REQUIRED: Prior to submitting your response, Respondents are required to
register in the e-Procurement Portal. Registration is free and easy. Using this link
(https://tsl.bonfirehub.com/portal/?tab=loQin) under the New Vendar Registration section, click on the "Create
your free Bonfire account." Registration will allow Respondents to submit their response to this solicitation.
(A) When registering, have your Texas Vendor ID number, DLJNS, and W-9 form ready.
(B) If Texas ID number is unlrnown, enter the Federal Employer ldentification Number.
4.13. Respondents will have the ability to modify their submissions up to the Response Due Date in the e-Procurement
Portal.
Emailed, telephone or faxed Responses will not be considered.
Interested Respondents are encouraged to register in advance and submit their intent to bid notification, if
requested on the e-Procurement Portal.
4.1.5.
Submission Su�ort:
4.2.1. The TSLAC e-Procurement Portal is compatible with the following browsers: Internet Explorer 11, Microsoft
Edge, Google Chrome, or Mozilla Firefox. Browser cookies and Javascript must be enabled on the browser.
Submission by other methods will not be accepted unless non-electronic samples are required for this solicitation.
4.2.2. Respondents should contact Bonfire at su�port �obonfire.com for technical questions related to submissions or
visit Boniire's help forum at https://bonfirehub.zendesk.com/hc.
4.23. Support through Bonfire or TSLAC is not guaranteed one hour prior the submission due date. Interested
Respondents are encouraged to begin the submission process one week prior to the bid due date. This allows time
to troubleshoot any submission issues.
5 Response Content and Requirements
Below is a summary of required and requested information for the Proposal
information will be evaluated accordingly. TSLAC reserves the right, in its
technicalities and errors in the best interest of the State.
5.1. General Response Format:
5.1.1.
(Response). Responses submitted without this
sole judgement and discretion, to waive minor
The maximum upload file size is 1000 MB. Documents should not be embedded within the uploaded files, as the
embedded files will not be accessible or evaluated.
Response Checklist — Respondents should use Attachment 1 as a tool to ensure that all content is formatted
appropriately for submission; the Response must address all criteria listed in Response Checklist.
5.1.2.
5.2. Required Response Content:
Respondent MUST include the following documents and information in their Response submission. Failure to submit
the listed documents in the Response will result in dispualification.
Page 18 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
5.2.1. Solicitation Coversheet — Include completed, signed, and dated Appendix A. Respondents must enter their Texas
Identification Number (TINS), full company name and address. This document must be signed to be considered
a valid bid. Unsigned solicitation coversheets will be disqualified.
5.2.2. Coniidential Information Form — Include completed Appendix E if the Response contains confidential
information as specified in Section III, Subsection 6 of this solicitation. If confidential information is not included
within the Response, the form must be submitted and marked "N/A" or left blank.
5.2.3. Terms and Conditions Exceptions — Include Appendix F with the Response; If the respondent takes any exception
to any terms and conditions listed in this solicitation, these exceptions must be speciiically and clearly identified
by Section in the submitted Response, and the respondent must propose an alternative language with their
Response. If respondent does not have any exceptions, the form should be marked and submitted with "None" or
left blank.
5.2.4. HUB Subcontractin� Plan (HSPI — Include the completed and signed HUB Subcontracting Plan; Respondents
must comply with the requirements of the forms. Additional information is provided in Section II, Subsection 7.
Note that this form is a separate attachment posted with the solicitation.
5.2.5. Companv Profile & Or�anizational Chart — Include completed Appendix B and attach the company's
organizational structure with executive or senior leadership, including names and titles; Respondent may provide
a reasonable facsimile and must contain the requested information on Appendix B.
5.2.6. Companv References — Include a minimum of three references as specified in Section II, Subsection 6.4.
Respondent may use the form available in Appendix B or a reasonable facsimile. The reasonable facsimile must
include the information requested in the Appendix B form.
5.2.7. Technical Proposal — Respondent shall provide a technical proposal of the proposed product(s)/service(s) for this
project, a list of the key personnel that will be assigned to this project with their resumes that will indicate their
qualifications and experience in similar projects; and the certification that the deliverables schedule will be met.
Refer to Appendix D for details and required content needed for the technical proposal.
5.2.8. Cost Worksheet — Include a completed Appendix C or reasonable facsimile; All costs must be outlined and
provided to complete the requested services.
53. Additional Response Content:
Respondent must include the following additional documentation in their Response submission or within one (1) business
day of TSLAC request. Failure to submit this additional documentation by TSLAC designated deadline may result in
disqualification.
53.1. TSLAC Addenda, if a�licable — Include signed addenda generated as part of the solicitation; addenda will be
posted on the ESBD, the signed and dated addenda provide acknowledgement of receipt.
5.4. Response Requirements:
5.4.1. Respondent's documentation provided with Response must be complete and comprehensive. TSLAC will not be
responsible for locating or securing information not included in the submitted Response. Failure to furnish
required documentation with the Response may result as non-responsive or incomplete.
5.4.2. TSLAC will not be responsible for any expenses related to Responses or respondent's development of
documentation that may result from this procurement. Respondents are responsible for all costs associated with
preparing a response to this solicitation.
5.4.3. All Responses must be received, and time stamped by the date and time specified in Section III, Subsection 1.
The date and time stamp will be determined the submission date and time documented in the e-Procurement
Portal.
5.4.4. Late, illegible, incomplete, and otherwise non-responsive Responses will not be considered.
5.4.5. TSLAC reserves the right to reject any and/or all Responses received, and to cancel this solicitation in part or in
its entirety. This solicitation in no way obligates TSLAC to award a contract.
Page 19 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
5.4.6. Responses cannot be altered or amended after the solicitation deadline or due date. No Response can be withdrawn
after the solicitation deadline or due date without approval by the TSLAC Purchasing Department based on
acceptable written request.
5.4.7. When Responses are opened, only the names of the respondents who submitted proposals will be read. Prices and
terms will not be divulged until after contract award.
5.4.8. All submitted Responses become the property of TSLAC after the solicitation deadline/due date. Awarded
Responses may be posted with a copy of the contract on the TSLAC website. Responses submitted shall constitute
an offer for a period of ninety (90) days or until selection is made by TSLAC, whichever is earlier.
5.4.9. Respondents must comply with all rules, regulations, and statutes relating to Purchasing in the State of Texas, in
addition to the other requirements of this solicitation.
5.4.10. Any terms or conditions attached to the Response will not be considered unless specifically requested within the
solicitation. Submission of unsolicited terms and conditions may result in disqualification of Response.
5.4.11. ALL RESPONSES MUST BE SIGNED AND DATED BY A PERSON AUTHORIZED TO BIND THE
COMPANY IN A CONTRACT. FAILURE TO SIGN AND DATE THE SOLICITATION COVERSHEET
WILL RESULT IN DISQUALIFICATION OF A SUBMITTED RESPONSE.
6 Texas Public Information Act
Responses will be subject to the Texas Public Information Act (PIA) per Texas Government Code, Chapter 552, and may be
disclosed to the public upon request after award. Some information in responses may be excepted from required public disclosure
under the PIA, such as trade secrets and certain commercial or fnancial information. Respondents are responsible for reviewing the
PIA and understanding how it applies to any information submitted under this solicitation.
The determination of whether information is confidential and not subject to disclosure under the PIA is the duty of the Office of the
Attorney General (OAG).
Respondents are advised to consult with their legal counsel concerning disclosure issues that could result from this procurement
process and to take precautions to safeguard trade secrets and other proprietary information.
If the Response to this solicitation contains information which the Respondent claims is confidential and not subject to release under
the PIA, the Respondent must prepare and submit the following information with the original Response to the solicitation. Any
information not marked as confidential will be released under the PIA if requested.
6.1. Respondent must list any confidential information in Appendix E and submit a PDF copy of the Response with all
information claimed as confidential redacted or blacked out.
6.2. ln compliance with Texas Government Code §2261.253, all executed contracts by TSLAC will be posted on the TSLAC
website but certain confidential information may be redacted. All responses to the solicitation and any communication
with TSLAC are subject to the PIA requirements. The full text of the PIA is available at:
https://statutes.capitoLtexas.gov/Docs/GV/htm/GV.552.htm.
7 Evaluation and Award
71. Withdrawal of Response: Responses may be withdrawn by written notice of the Respondent at any time prior to award.
Notice may be sent via e-mail to the Purchasing Team member specified in Section I, Subsection 3. TSLAC will mark the
Response as withdrawn in the fle and no further action will be taken on the Response.
7.2. Administrative Review bv TSLAC Purchasing: Only a complete Response with the required content listed in Section III,
Subsection 4 will be considered. Failure to meet the minimum qualifications and submit the required documents will result
in a Response being declared non-responsive. Responses that do not conform to the instructions included in this solicitation
may be rejected by TSLAC. TSLAC reserves the right to reject any or all Responses and to waive informalities and minor
irregularities in the responses received. No response received in TSLAC Purchasing Department after the due date and
time specified in Section III. Subsection 1 will be considered.
Page 20 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
73. lnitial Evaluation: An evaluation team will evaluate and score each response based on the established criteria. Respondents
shall not contact members on the evaluation team. Responses will be evaluated according to the Respondent's ability to
best satisfy TSLAC requirements.
7.4. Competitive Ran�e: At TSLAC's sole discretion, a short list of vendors may be developed based on the competitive range
or from the top three vendors. These vendors will be known as the finalist. TSLAC may check references and reports
available on the Texas Comptroller of Public Accounts' Vendor Performance Tracking System (VPTS).
7.4.1. References may include past performance evaluations. References will be scored on a pass/fail basis. Any
negative responses received may be grounds for disqualification of the offer.
7.4.2. Respondents may be asked to provide samples.
7.5. Final Evaluation: The evaluation team will determine if further discussions are necessary with the vendors who qualify in
the competitive range. However, award of a contract may be made without discussions or Best and Final Offer (BAFO) if
in the best interest of the State. The following factors may apply in this stage:
7.5.1. Discussions: The evaluation team may determine that discussions are necessary to clarify ar verify a written
response. Clarifications must be followed up in writing and will be added to the file.
7.5.2. Oral Presentations or Demonstrations: TSLAC may, at its discretion, elect to have Respondents provide oral
presentations of their Response ar demonstrate the use of their service. Presentations/Demonstrations may be
scheduled virtually or in-person.
7.53. Negotiations: TSLAC may determine that negotiations are necessary to provide the best value to the agency.
TSLAC will send a meeting invite to eligible vendars to negotiate pricing, terms and conditions, service level
agreements, and/other items selected. Negotiations will be scheduled virtually.
7.5.4. Best and Final Offer (BAFO): A request for a BAFO is at the sole discretion of TSLAC and will be requested in
writing by the specified date. If requested, Respondent(s) shall submit a fnal price and any added value to the
offer to the designed TSLAC purchaser. If a contract is awarded, this document will be incorparated into the
contract.
TSLAC will make the final determination on the best value. The evaluation team will evaluate the finalists and a
recommendation for award will be determined.
7.6. Pricin� Anal,�: The cost worksheet and cost-related elements will be reviewed within the response.
7.6.1. Initial costs, renewal costs, and renewal option increases will be reviewed and evaluated.
7.6.2. Payment terms may also be considered in this analysis.
7.63. Early payment discounts or cash discounts offered by the Respondent will NOT be a factor in the pricing analysis.
7.7. Evaluation Criteria: Respondent's submission is evaluated and scored on a weighted system to determine the best value as
follows:
Initial Evaluation Criteria Wei ht
Mini�num Re uirements Pass/Fail
Project Management Plan 30%
Ex erience 25%
Pricing 20%
References 15%
Qualifications of Personnel 10%
Total 100
%
Final Evaluation Criteria, if a licable
Best and Final Offer ] 0%
Oral Presentation/Demonstration ] 0%
Page 21 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
7.8. Award: TSLAC reserves the right to award a contract to a single contractor or award to more than one contractor, whichever
provides the best value to TSLAC in performance of this service. TSLAC will be the sole judge of best value.
7.8.1. TSLAC reserves the right to award a contract to a single contractor or award to more than one contractor,
whichever provides the best value to TSLAC in performance of this service. TSLAC will be the sole judge of
best value.
7.8.2. A contract will be awarded to the responsible Respondent(s) who submitted the Response as requested by TSLAC,
determined to be the best value to the State, and who meets all the requirements included in this solicitation.
7.83. TSLAC reserves the right to make an award on the basis of low line-item bid, low total of line items, or in any
other combination that will service the best interest of the state agency and to reject any and all bid items at the
sole discretion of the State. TSLAC also reserves the right to accept or reject all or any part of any bid, waive
minor technicalities, and award the bid to best serve the interests of the State.
Page 22 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
SECTION IV
GENERAL TERMS AND CONDITIONS
ARTICLE 1. GENERAL
1. Terms and Conditions. The Texas State Library and Archives Commission Terms & Conditions are incorporated for all purposes
and made part of Respondent's contract with the Texas State Library and Archives Commission (TSLAC) by reference. Under
these terms and conditions, a Purchase Order is also considered a contract between TSLAC and the Respondent.
2. Selected Definitions. When used in this document, Terms & Conditions, the following words shall include the following
meanings, unless the context clearly indicates otherwise, and may be used interchangeably:
Agency — Texas State Library and Archives Commission or TSLAC
Respondent — includes bidder, proposer, applicant, contractor, or vendor
Response — includes a bid, proposal, offer, or application
Solicitation — includes Invitation for Bids, Request for Proposals, Request for Offers, Request for Applications, Pricing Request,
or Request for qualifications
3. Headings. The headings, captions, and arrangements used in this document are for reference and convenience only and do not
alter the interpretation of this contract.
4. Governing Law and Venue. The contract shall be governed by and construed in accordance with the laws of the State of Texas.
The venue of any suit arising under the contract is fixed in any court of competent jurisdiction of Travis County, Texas.
5. Conflicting Provisions. In the events of conflicts or inconsistencies between this contract and its exhibits or attachments, such
conflicts or inconsistencies shall be resolved by reference to the following order of priority: Signed TSLAC Contract, TSLAC Terms
and Conditions, Attachments to the Contract, the Solicitation, and Respondent's Response to the Solicitation.
6. Notices. Unless specifically noted elsewhere in this contract, any written notices required under this contract will be either
hand delivered to Respondent's office address specified on the signature page of this contract or to TSLAC's Purchasing
Department, 12016razos Street, Room 309, Austin, Texas 78701, or by U.S. Mail, certified, return receipt requested, addressed
to the appropriate foregoing address. Notice will be effective on receipt by the affected party. Either party may change the
designated notice address by written notification to the other party.
7. Change in Law. Any alterations, additions, or deletions to the terms of the contract that are required by changes in federal or
state law or regulations are automatically incorporated into the contract without written amendment hereto and shall become
effective on the date designated by such law or by regulation.
8. Applicable Law & Conforming Amendments. Respondent must comply with all laws, regulations, requirements, and guidelines
applicable to a vendor providing services to the State of Texas as these laws, regulations, requirements, and guidelines currently
exist and as they are amended throughout the term of this contract. TSLAC reserves the right, in its sole discretion, to unilaterally
amend this contract throughout its term to incorporate any modifications necessary for TSLAC or Respondent's compliance
with all applicable State and federal laws, and regulations.
This contract may be amended only upon written agreement between TSLAC and Respondent; however, this contract may not
be amended so as to make it conflict with the laws of the State. TSLAC may issue Purchase Order Change Notices for ordering
and tracking purposes consistent with this contract provided such Purchase Order Change Notices reference the contract.
9. Agreement Amendments. No modification or amendment to the agreement shall become valid unless in writing and signed
by both parties. All correspondence regarding modifications or amendments to the agreement must be forwarded to the TSLAC
Purchasing Department for prior review and approval. Only the contract administrator within the Purchasing Department or
his/her designee will be authorized to sign changes or amendments.
Page 23 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
10. Severability. If one or more provisions of this agreement, or the application of any provision to any party or circumstance is
held invalid, unenforceable, or illegal in any respect, the remainder of the agreement and the application of the provision to
other parties or circumstances shall remain valid and in full force and effect.
11. Signature Authority. By submitting the Response, Respondent represents and warrants that the individual submitting this
document and the documents made part of this Response is authorized to sign such documents on behalf of Respondent and
to bind Respondent under any contract that may result from the submission of this Response.
12. Binding Effect. The contract shall inure to the benefit of, be binding upon, and be enforceable against, each Party and their
respective permitted successors, assigns, transferees, and delegates.
13. No Implied Waiver. The failure of a party to insist at any time upon the strict performance of any covenant or agreement or to
exercise any option, right, power, or remedy contained in the contract shall not be construed as a waiver or a relinquishment
thereof for the future.
ARTICLE 2. TERMINATION, REMEDIES, AND DISPUTES
14. Termination by Mutual Agreement. The contract may be terminated by mutual agreement before the expiration date if both
parties consent to the termination in writing.
15. Termination for Cause; Default. If Respondent terminates or suspends its business, becomes subject to any bankruptcy or
insolvency proceeding under any Federal or State statute, or becomes subject to direct control by a trustee, receiver, or similar
authority, TSLAC may, in addition to its other legal rights and remedies, terminate this agreement on seven calendar days' notice
to Respondent. Upon such termination, Respondent will offer TSLAC a prorated refund or subscription fee.
If Respondent fails to provide the goods or services contracted for according to the provisions of the contract or fails to comply
with any of the terms and conditions of the contract, TSLAC may, upon written notice, immediately terminate all or any part of
this contract. Termination is not an exclusive remedy but will be in addition to any other rights and remedies provided in equity,
by law or under the contract.
If the contract is terminated for any reason, or upon its expiration, the TSLAC shall retain ownership of all associated work
products and documentation obtained from the Respondent under the contract.
The TSLAC may exercise any other right, remedy or privilege which may be available to it under applicable law of the state and
any other applicable law or may proceed by appropriate court action to enforce the provisions of the contract, or to recover
damages for the breach of any agreement being derived from the contract. The exercise of any of the foregoing remedies will
not constitute a termination of the contract unless the TSLAC notifies the Respondent in writing prior to the exercise of such
remedy. The Respondent shall remain liable for all covenants and indemnities under the contract. The Respondent shall be
liable for all costs and expenses, including court costs, incurred by the TSLAC with respect to the enforcement of any of the
remedies listed herein.
16. Termination for Convenience. TSLAC reserves the right to terminate the contract at any time, in whole or in part, without cost
or penalty, by providing 30 calendar days' advance written notice of such termination to Respondent, if TSLAC determines that
such termination is in the best interests of the state. In the event of such a termination, Respondent must, unless otherwise
mutually agreed upon in writing, cease all work immediately upon the effective date of termination. TSLAC shall be liable for
payments limited only to the portion of work TSLAC authorized in writing and which Respondent has completed, delivered to
TSLAC, and which has been accepted by TSLAC. All such work shall have been completed, in accordance with contract
requirements, prior to the effective date of termination. TSLAC shall have no other liability, including no liability for any costs
associated with termination.
17. Termination Remedies. Upon an event of default, TSLAC, without limiting any other rights or remedies it may have by law,
equity, or under this contract, will have the right to institute an action for actual damages and/or injunctive relief and/or to
terminate the contract immediately. TSLAC's termination of this contract shall not limit or waive any remedies TSLAC may have
for breach by Respondent of its past, present, or future duties and obligations created by this contract or otherwise required
by applicable law.
Page 24 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
All remedies available to TSLAC for breach or anticipatory breach of this contract by Respondent are cumulative and may be
exercised concurrently or separately, and the exercise of any one remedy shall not be deemed an election of such remedy to
the exclusion of other remedies. Liquidated damages, actual damages, cost projections, injunctive relief and/or performance
bonds may also be invoked either separately or combined with any other remedy in accordance with applicable law.
18. No Liability Upon Termination. If this contract is terminated for any reason, TSLAC and the State of Texas shall not be liable to
Respondent for any damages, claims, losses, or any other amounts arising from or related to any such termination. However,
Respondent may be entitled to the remedies provided in Texas Government Code, Chapter 2260.
19. Survival of Terms. Termination of this contract for any reason shall not release the Respondent from any liability or obligation
set forth in the contract that is expressly stated to survive any such termination or by its nature would be intended to be
applicable following any such termination, including the provisions regarding confidentiality, indemnification, transition,
records, audit, property rights, dispute resolution, and invoice and fees verification.
20. Dispute Resolution. Unless an applicable state statute or applicable federal law requires another procedure for the resolution
of disputes, the dispute resolution process provided for in Texas Government Code, Chapter 2260, must be used to attempt to
resolve any dispute arising under the contract. If the Respondent's claim for breach of contract cannot be resolved informally
with the agency, the claim shall be submitted to the negotiation process provided in Chapter 2260. To initiate the process,
Respondent shall submit written notice, as required by Chapter 2260, to the Chief Operations and Fiscal Officer or designee.
The notice shall specifically state that the provisions of the Texas Government Code, Chapter 2260 are being invoked.
Respondent shall provide a copy of the notice to all other representatives of Respondent and TSLAC individual(s) designated in
the contract for receipt of notices. Compliance with Chapter 2260 is a condition precedent to the filing of a contested case
proceeding under Chapter 2260. The contested case process provided in Chapter 2260 is Respondent's sole and exclusive
process for seeking a remedy for any and all alleged breaches of contract by TSLAC if the parties are unable to resolve their
disputes as described above. Notwithstanding any other provision of the contract to the contrary, unless otherwise requested
or approved in writing by the agency, the Respondent shall continue performance and shall not be excused from performance
during the period any breach of contract claim or while the dispute is pending. However, the Respondent may suspend
performance during the pendency of such claim or dispute if the Respondent has complied with all provisions of Texas
Government Code, §2251.051, and such suspension of performance is expressly applicable and authorized under that law.
21. Dispute Resolution (Engineering, Architectural, or Construction Services). Subject to Texas Government Code, §2260.002, the
dispute resolution process provided for in Chapter 2260 of the Texas Government Code and set forth below in subsections (a)-
(d) shall be used by the parties to attempt to resolve all disputes arising under this contract. In accordance with the Texas Civil
Practice and Remedies Code, Section 114.005, the parties agree claims encompassed by Texas Government Code, §2260.002(3)
and Texas Civil Practice and Remedies Code, §114.002 shall be governed by the dispute resolution process set forth below in
subsections (a)-(d).
Notwithstanding Texas Government Code, Chapter 2260.002(3) and Chapter 114.012 and any other statute or applicable
law, if the Respondent's claim for breach of contract cannot be resolved by the parties in the ordinary course of business,
Respondent may make a claim against TSLAC for breach of contract and the agency may assert a counterclaim against the
Respondent as is contemplated by Texas Government Code, Chapter 2260, Subchapter B. In such event, Respondent must
provide written notice to TSLAC of a claim for breach of the contract not later than the 180th day after the date of the
event giving rise to the claim. The notice must state with particularity: (1) the nature of the alleged breach; (2) the amount
the Respondent seeks as damages; and (3) the legal theory of recovery.
b. The chief administrative officer, or if designated in the contract, another officer of the agency, shall examine the claim
and any counterclaim and negotiate with the Respondent in an effort to resolve them. The negotiation must begin no
later than the 120th day after the date the claim is received, as is contemplated by Texas Government Code, Chapter
2260, §2260.052.
c. If the negotiation under paragraph (b) above results in the resolution of some disputed issues by agreement or in a
settlement, the parties shall reduce the agreement or settlement to writing and each party shall sign the agreement or
settlement. A partial settlement or resolution of a claim does not waive a party's rights under this contract as to the parts
of the claim that are not resolved.
Page 25 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
d. If a claim is not entirely resolved under paragraph (b) above, on or before the 270th day after the date the claim is filed
with the agency, unless the parties agree in writing to an extension of time, the parties may agree to mediate a claim
made under this dispute resolution procedure. This dispute resolution procedure is the Respondent's sole and exclusive
process for seeking a remedy for an alleged breach of contract by the agency if the parties are unable to resolve their
disputes as described in this section.
Nothing in the contract shall be construed as a waiver of the state's or the agency's sovereign immunity. This contract
shall not constitute or be construed as a waiver of any of the privileges, rights, defenses, remedies, or immunities available
to the State of Texas. The failure to enforce, or any delay in the enforcement, of any privileges, rights, defenses, remedies,
or immunities available to the State of Texas under this contract or under applicable law shall not constitute a waiver of
such privileges, rights, defenses, remedies or immunities or be considered as a basis for estoppel. TSLAC does not waive
any privileges, rights, defenses, or immunities available to the agency by entering into this contract or by its conduct, or
by the conduct of any representative of TSLAC, prior to or subsequent to entering into this contract.
f. Compliance with the dispute resolution process provided for in Texas Government Code, Chapter 2260, subchapter B and
incorporated by reference in subsection (a)-(d) above is a condition precedent to the Respondent: (1) filing suit pursuant
to Chapter 114 of the Civil Practices and Remedies Code; or (2) initiating a contested case hearing pursuant to Subchapter
C of Chapter 2260 of the Texas Government Code.
22. Sovereign Immunity. Nothing in this agreement shall be construed as a waiver of TSLAC's or the state's sovereign immunity.
This agreement shall not constitute or be construed as a waiver of any of the privileges, rights, defenses, remedies, or
immunities available to the State of Texas. The failure to enforce, or any delay in the enforcement, of any privileges, rights,
defenses, remedies, or immunities available to the State of Texas under this agreement or under applicable law shall not
constitute a waiver of such privileges, rights, defenses, remedies, or immunities or be considered as a basis for estoppel. TSLAC
does not waive any privileges, rights defenses, or immunities available to TSLAC by entering into this agreement or by its conduct
prior to or subsequent to entering into this agreement.
23. No Other Benefits. Respondent shall have no exclusive rights or benefits other than those set forth herein.
24. Force Majeure. Neither Respondent nor TSLAC shall be liable to the other for any delay in, or failure of performance, of any
requirement included in the contract caused by force majeure. The existence of such causes of delay or failure shall extend the
period of performance until after the causes of delay or failure have been removed provided the non-performing party exercises
all reasonable due diligence to perform. Force majeure is defined as acts of God, war, fires, explosions, hurricanes, floods, failure
of transportation, or other causes that are beyond the reasonable control of either party and that by exercise of due foresight
such party could not reasonably have been expected to avoid, and which, by the exercise of all reasonable due diligence, such
party is unable to overcome.
25. Contract Fulfillment. If federal or state laws or regulations or other federal or state requirements are amended and judicially
interpreted so that either party cannot reasonably fulfill this contract, and if the parties cannot agree to an amendment that
would enable substantial continuation of the contract, the parties shall be discharged from any further obligations under this
contract.
26. Transition. Upon termination of the contract for any reason, Respondent shall, in good faith and with reasonable cooperation,
aid in the transition to any new agreement and provider. In accordance with this contract, Respondent shall deliver to TSLAC
all completed, or partially completed work and any and all documentation or other products and results of these services.
ARTICLE 3. INDEMNIFICATION
27. Indemnification (General). RESPONDENT SHALL DEFEND, INDEMNIFY, AND HOLD HARMLESS THE STATE OF TEXAS AND THE
AGENCY, AND/OR ITS OFFICERS, AGENTS, EMPLOYEES, REPRESENTATIVES, CONTRACTORS, ASSIGNEES, AND/OR DESIGNEES
FROM ANY AND AGAINST ALL LIABILITY, CLAIMS, ACTIONS, SUITS, DEMANDS, OR PROCEEDINGS, AND ALL RELATED COSTS,
ATTORNEY'S FEES, AND EXPENSES ARISING OUT OF, CONNECTED WITH, OR RESULTING FROM ANY ACTS OR OMISSIONS OF
RESPONDENT OR ITS AGENTS, EMPLOYEES, SUBCONTRACTORS, ORDER FULFILLERS, OR SUPPLIERS OF CONTRACTORS IN THE
EXECUTION OR PERFORMANCE OF THIS CONTRACT AND ANY PURCHASE ORDER ISSUED UNDER THE CONTRACT. THE DEFENSE
SHALL BE COORDINATED BY RESPONDENT WITH THE OFFICE OF THE TEXAS ATTORNEY GENERAL WHEN TEXAS STATE AGENCIES
ARE NAMED DEFENDANTS IN ANY LAWSUIT AND RESPONDENT MAY NOT AGREE TO ANY SETTLEMENT WITHOUT FIRST
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OBTAINING THE CONCURRENCE FROM THE OFFICE OF THE TEXAS ATTORNEY GENERAL. RESPONDENT AND AGENCY AGREE TO
FURNISH TIMELY WRITTEN NOTICE TO EACH OTHER OF ANY SUCH CLAIM.
THIS PARAGRAPH IS NOT INTENDED TO AND SHALL NOT BE CONSTRUED TO REQUIRE RESPONDENT TO INDEMNIFY OR HOLD
HARMLESS THE STATE OR TSLAC FOR ANY CLAIMS OR LIABILITIES RESULTING FROM THE NEGLIGENT ACTS OR OMISSISSION OF
TSLAC OR ITS EMPLOYEES.
28. Indemnification (Intellectual Property). RESPONDENT SHALL DEFEND, INDEMNIFY, AND HOLD HARMLESS AGENCY AND THE
STATE OF TEXAS FROM AND AGAINST ANY AND ALL CLAIMS, VIOLATIONS, MISAPPROPRIATIONS, OR INFRINGEMENT OF ANY
PATENT, TRADEMARK, COPYRIGHT, TRADE SECRET, OR OTHER INTELLECTUAL PROPERTY RIGHTS AND/OR OTHER INTANGIBLE
PROPERTY, PUBLICITY, OR PRIVACY RIGHTS, AND/OR IN CONNECTION WITH OR ARISING FROM: (1) THE PERFORMANCE OR
ACTIONS OF RESPONDENT PURSUANT TO THIS CONTRACT; (2) ANY DELIVERABLE, WORK PRODUCT, CONFIGURED SERVICE OR
OTHER SERVICE PROVIDED HEREUNDER; AND/OR (3) AGENCY'S AND/OR RESPONDENT'S USE OF OR ACQUISITION OF ANY
REQUESTED SERVICES OR OTHER ITEMS PROVIDED TO AGENCY BY RESPONDENT OR OTHERWISE TO WHICH AGENCY HAS
ACCESS AS A RESULT OF RESPONDENT'S PERFORMANCE UNDER THE CONTRACT. RESPONDENT AND AGENCY AGREE TO
FURNISH TIMELY WRITTEN NOTICE TO EACH OTHER OF ANY SUCH CLAIM. RESPONDENT SHALL BE LIABLE TO PAY ALL COSTS OF
DEFENSE, INCLUDING ATTORNEYS' FEES. THE DEFENSE SHALL BE COORDINATED BY RESPONDENT WITH THE OFFICE OF THE
TEXAS ATTORNEY GENERAL(OAG) WHEN TEXAS STATE AGENCIES ARE NAMED DEFENDANTS IN ANY LAWSUIT AND
RESPONDENT MAY NOT AGREE TO ANY SETTLEMENT WITHOUT FIRST OBTAINING THE CONCURRENCE FROM OAG. IN
ADDITION, RESPONDENT WILL REIMBURSE AGENCY AND THE STATE OF TEXAS FOR ANY CLAIMS, DAMAGES, COSTS, EXPENSES
OR OTHER AMOUNTS, INCLUDING, BUT NOT LIMITED TO, ATTORNEYS' FEES AND COURT COSTS, ARISING FROM ANY SUCH
CLAIM. IF AGENCY DETERMINES THAT A CONFLICT EXISTS BETWEEN ITS INTERESTS AND THOSE OF RESPONDENT OR IF AGENCY
IS REQUIRED BY APPLICABLE LAW TO SELECT SEPARATE COUNSEL, AGENCY WILL BE PERMITTED TO SELECT SEPARATE COUNSEL
AND RESPONDENT WILL PAY ALL REASONABLE COSTS OF AGENCY'S COUNSEL.
ARTICLE 4. CONTRACT PERFORMANCE
29. Observance of TSLAC Rules and Policies. Respondent agrees that at all times its employees will observe and comply with all
TSLAC rules and policies when accessing the TSLAC facilities, including, but not limited to, parking and security regulations.
30. Specifications. The State will not be bound by any oral statement or representation contrary to the written specifications.
• Unless otherwise specified, items shall be new and unused and of current production.
• All electrical items must meet all applicable OSHA standards and regulations and bear the appropriate listing from
Underwriters Laboratory (UL), Factory Mutual Resource Corporation (FMRC), or National Electrical Manufacturers
Association (NEMA).
• Manufacturer's standard warranty shall apply unless otherwise stated.
• Catalogs, brand names or manufacturer's references are descriptive only, and indicate type and quality desired. Bids on
brands of like nature and quality will be considered unless advertised under Texas Government Code, §2155.067. If
bidding on other than references, bid should provide manufacturer, brand, or trade name, and other description of
product offered. If other than brand(s) specified is offered, illustrations and complete description of product offered are
requested to be made part of the bid. Failure to take exception to specifications or reference data will require contractor
to furnish specified brand names, numbers, etc.
• Samples, when requested, must be furnished free of expense to the State. If not destroyed in examination, they will be
returned to the contractor, on request, at contractor's expense. Each sample should be marked with contractor's name
and address, and requisition number. Do not enclose in or attach bid to a sample.
31. Inspection and Tests. All goods will be subject to inspection and test by the State. Authorized TSLAC personnel shall have access
to supplier's place of business for the purpose of inspecting merchandise. Tests shall be performed on samples submitted with
the Response or on samples taken from regular shipments. All costs shall be borne by the Respondent in the event products
tested fail to meet or exceed all conditions and requirements of the specification. Goods delivered and rejected in whole or in
part may, at the State's option, be returned to the Respondent or held for disposition at Respondent's expense. Latent defects
may result in revocation of award.
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Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
32. Delivery.
Delivery shall be made during normal business hours (7:30am-4:30pm, CT), unless prior approval or specific instructions
have been provided from the TSLAC Purchasing Department.
b. No substitutions are permitted without written approval of the TSLAC's Purchasing Department.
c. If delay is foreseen, Respondent shall give written notice to the TSLAC. Respondent must keep the TSLAC advised at all
times of status of order or completion of services. Default in promised delivery (without accepted reasons) or failure to
meet specifications authorizes the TSLAC to purchase supplies or services elsewhere and charge full increase, if any, in
cost and handling to defaulting Respondent.
33. Acceptance of Products and Services. All products furnished and all services performed under this agreement shall be to the
satisfaction of TSLAC and in accordance with the specifications, terms, and conditions of this contract. TSLAC reserves the right
to inspect the products furnished or the services performed, and to determine the quality, acceptability, and fitness of such
products or services.
34. Disaster Recovery Plan. In accordance with 13 Texas Administrative Code, §6.94(a)(9), Respondent will provide to TSLAC the
descriptions of its business continuity and disaster recovery plans.
35. Permits, Licenses. Respondent represents and warrants that it has obtained all necessary permits, licenses, easements, waivers,
and permissions of whatsoever kind required for its performance and the performance of its subcontractors under this contract.
36. Time Limits. Time is of the essence in the performance of this contract. Respondent shall strictly comply with all of the
deadlines, requirements, and standards of performance for this contract.
37. Independent Contractor. Respondent acknowledges and agrees that it is furnishing products or services in the capacity of an
independent contractor and that Respondent and its personnel are not employees of the TSLAC or the State of Texas.
Respondent has the sole obligation to supervise, manage, and direct the performance of its obligations under the contract
resulting from this Solicitation. Neither Respondent nor TSLAC is an agent of the other and neither may make any commitments
on the other party's behalf.
Should Respondent subcontract any of the services required, Respondent expressly understands and acknowledges that in
entering into such subcontract(s), the TSLAC is in no manner liable to any subcontractor(s) of Respondent. In no event shall this
provision relieve the Respondent of the responsibility for ensuring that the services rendered under all subcontracts are
rendered in compliance with the specifications. Respondent shall have no claim against TSLAC for vacation pay, sick leave,
retirement benefits, social security, worker's compensation, health or disability benefits, unemployment insurance benefits or
employee benefits of any kind. Respondent and Respondent's employees, representatives, agents, subcontractors, suppliers,
third-party service providers, and similar entities shall not be employees of TSLAC. The contract shall not create any joint
venture, partnership, agency, or employment relationship between Respondent and TSLAC.
38. Subcontracting. It is contemplated by the parties hereto that the Respondent shall conduct the performances provided by this
contract substantially with its own resources and through the services of its own staff. In the event the Respondent should
determine that it is necessary or expedient to subcontract for any of the performances specified herein, the Respondent shall
subcontract for such performances only after the Respondent has transmitted to TSLAC a true copy of the subcontract the
Respondent proposes to execute with a subcontractor and has obtained TSLAC's written approval for subcontracting the subject
performance in advance of executing a subcontract. The Respondent, in subcontracting for any products or performances
specified herein, expressly understands and acknowledges that in entering into such subcontracting(s), TSLAC is in no manner
liable to any subcontractor(s) of the Respondent. In no event shall this provision relieve the Respondent of the responsibility
for ensuring that the finished products and/or services rendered under all subcontracts are rendered so as to comply with all
terms of this contract.
39. Assignment. The Respondent will not assign its rights under this contract or delegate the performance of its duties under this
contract without prior written approval from TSLAC. Any attempted assignment in violation of this provision is void and without
effect.
40. Accessibility. Respondent represents and warrants that any electronic and information resources products developed,
procured, maintained, or used by TSLAC directly or used by the Respondent under any contract resulting from this Solicitation
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Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
which requires the use of such product, or requires the use, to a significant extent, of such product in the performance of a
service or the furnishing of a product complies with the applicable State of Texas Accessibility requirements for Electronic and
Information Resources specified in the Department of Information Resources' rules at Texas Administrative Code, Title 1, Part
10, Chapter 213. In addition, TSLAC is required to follow Texas Administrative Code, Title 1, Part 10, Chapter 206, related to
accessibility of State Web Sites, and the accessibility standards in Section 508 of the Federal Rehabilitation Act of 1973.
Respondent shall provide TSLAC with the URL to its Voluntary Product Accessibility Template (VPAT) for reviewing compliance
with the State of Texas Accessibility requirements (based on the federal standards established under Section 508 of the
Rehabilitation Act), or indicate that the product/service accessibility information is available from the General Services
Administration "Buy Accessible Wizard" (http://www.buyaccessible.gov). Respondents not listed with the "Buy Accessible
Wizard" or supplying a URL to their VPAT must provide TSLAC with a report that addresses the same accessibility criteria in
substantively the same format. Additional information regarding the "Buy Accessible Wizard" or obtaining a copy of the VPAT
is located at http://www.section5os.�ov/.
41. Respondent Responsibility for Damage to Government Property. The Respondent shall be liable for all damage to
government-owned, leased, or occupied property and equipment caused by the Respondent and its employees, agents,
subcontractors, and suppliers, including any delivery or cartage company, in connection with any performance pursuant to the
contract. The Respondent shall notify the agency in writing of any such damage within one calendar day. Respondent is
responsible for the removal of all debris resulting from work performed under the contract.
42. Performance Monitoring. The TSLAC will monitor the performance of the contract issued under this Solicitation. All services
and goods under the contract shall be performed at an acceptable service levels and in a manner consistent with acceptable
industry standards, custom, and practice. The Respondent will receive a hard copy of this report, as well as an e-mailed copy.
The TSLAC will provide a sample of the Vendor Performance Report upon request. More information can be found at
https://comptroller.texas.�ov/purchasin�/pro�rams/vendor-performance-tracking/a�encies.php.
43. Change Management. Respondent shall assign only qualified personnel to this contract. Respondent, in its reasonable
discretion, reserves the right to substitute appropriate key personnel to accomplish its duties so long as the substituted
personnel are equally qualified and skilled in the tasks necessary to accomplish the tasks and services required. Respondent
shall provide to TSLAC prior written notice of any proposed change in key personnel involved in providing services under this
contract. Subcontractors providing services under the contract shall meet the same requirements and level of experience as
required of the Respondent. No subcontract under the contract shall relieve the Respondent of responsibility for ensuring the
requested services are provided. If Respondent uses a subcontractor for any or all of the work required, the following conditions
shall apply:
a. Respondents planning to subcontract all or a portion of the work to be performed shall identify the proposed
subcontractors.
b. Subcontracting shall be solely at Respondent's expense.
c. TSLAC retains the right to check subcontractor's background and approve or reject the use of submitted subcontractors.
d. Respondent shall be the sole contact for TSLAC. Respondent shall list a designated point of contact for all TSLAC inquiries.
44. Prompt Payment. Payment shall be made in compliance with Texas Prompt Payment Act, Texas Government Code, Chapter
2251. Chapter 2251 of the Texas Government Code shall govern the remittance and remedies for late payment and non-
payment. TSLAC shall not pay any amounts for any purpose to Respondent or any entity, except as expressly provided in the
contract. TSLAC reserves the right to make payments only upon receipt of a correct invoice, including all of the required
supporting documentation. TSLAC also reserves the right to refuse payments for invoices that exceed the rates specified in the
contract.
45. LiabilityforTaxes. Respondent represents and warrants that it shall pay all taxes or similar amounts resulting from this contract,
including, but not limited to, any federal, state, or local income, sales or excise taxes of Respondent or its employees. TSLAC
shall not be liable for any such taxes resulting from this contract.
46. Provision for Direct Deposit. The electronic funds transfer ("EFT") provisions of Texas law were codified in the Texas
Government Code, §403.016. Depending on eligibility under the law, certain payments from the State may be directly deposited
into Respondent's bank account or may be made by warrant. If Respondent is eligible for direct deposit and wishes to be paid
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Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
by direct deposit, Respondent must complete the form titled "Vendor Direct Deposit Authorization" and return it as soon as
possible to: Texas State Library & Archives Commission, Attention: Accounting, PO Box 12516 Austin, Texas 78711.
47. Refund. Respondent will promptly refund or credit within thirty (30) calendar days any funds erroneously paid by the agency
which are not expressly authorized under the contract.
ARTICLE 5. CERTIFICATIONS, REPRESENTATIONS, AND AFFIRMATIONS
48. Lobbying Prohibition. Respondent represents and warrants that TSLAC's payment to Respondent and Respondent's receipt of
appropriated or other funds under this or any resulting contract are not prohibited by Texas Government Code, §556.005 or
§556.0055.
49. Antitrust Affirmation. Respondent represents and warrants that, in accordance with Texas Government Code, §2155.005,
neither the Respondent nor the firm, company, corporation, partnership, or institution represented by the Respondent, or
anyone acting for such firm, company, corporation, partnership, or institution has (1) violated any provision of the Texas Free
Enterprise and Antitrust Act of 1983, Chapter 15 of the Texas Business and Commerce Code, or the federal antitrust laws, or (2)
communicated directly or indirectly the contents of this response to any competitor or any other person engaged in the same
line of business as Respondent.
Respondent assigns to the TSLAC all of Respondent's rights, title and interest in and to all claims and causes of action
Respondent may have under the antitrust laws of Texas or the United States for overcharges associated with this Solicitation
or any resulting contract.
50. No Conflicts of Interest. Respondent represents and warrants that the provision of goods and services or other performance
under this contract will not constitute an actual or potential conflict of interest or reasonably create an appearance of
impropriety. If circumstances change during the course of the contract, Respondent will promptly notify TSLAC.
51. HUBs. Respondent represents and warrants that it shall comply with the Historically Underutilized Business requirements of
this contract.
52. Debts and Delinquencies Affirmation. Respondent agrees that any payments due under this contract will be applied towards
any debt or delinquency, including, but not limited to, delinquent taxes, delinquent student loan debt, and delinquent child
support.
53. Executive Head of a State Agency Affirmation. In accordance with Texas Government Code, §669.003, relating to contracting
with the executive head of a state agency, Respondent certifies that it is not (1) the executive head of the agency, (2) a person
who at any time during the four years before the date of the contract was the executive head of the agency, or (3) a person
who employs a current or former executive head of the agency.
54. Suspension and Debarment. Respondent certifies that it and its principals are not suspended from doing business with the
state or federal government as listed on the State of Texas Debarred Vendor List maintained by the Texas Comptroller of Public
Accounts and the System forAward Management (SAM) maintained by the General Services Administration.
55. Excluded Parties. Respondent certifies that it is not listed in the prohibited vendors list authorized by Executive Order No.
13224, Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to Commit, or Support Terrorism,
published by the United States Department of the Treasury, Office of Foreign Assets Control.
56. Foreign Terrorist Organizations. Respondent represents and warrants that it is not engaged in business with Iran, Sudan, or a
foreign terrorist organization as prohibited by Texas Government Code, §2252.152.
57. Entities that Boycott Israel. Respondent represents and warrants that (1) it does not, and shall not for the duration of the
contract, boycott Israel or (2) the verification required by Texas Government Code, §2271.002 does not apply to the contract.
If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify the
agency.
58. Excess Obligations Prohibited. Respondent understands that all obligations of TSLAC under the contract are subject to the
availability of state funds. If such funds are not appropriated or become unavailable, the contract may be terminated by TSLAC.
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Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
In the event of a termination under this section, TSLAC will not be liable to Respondent for any damages that are caused by or
associated with such termination and TSLAC will not be required to give prior notice.
59. Financial Participation Prohibited Affirmation. Pursuant to Texas Government Code, §2155.004(a), the Respondent certifies
that neither Respondent nor any person or entity represented by Respondent has received compensation from TSLAC to
participate in the preparation of the specifications or solicitation on which this Response or contract is based. Under Texas
Government Code, §2155.004(b), Respondent certifies that the individual or business entity named in this Response or contract
is not ineligible to receive the specified contract and acknowledges that the contract may be terminated, and payment withheld
if this certification is inaccurate.
60. Certification Regarding Non-Payment of Child Support. Under Texas Family Code, §231.006(d), the Respondent certifies that
the individual or business entity named in this Response is not ineligible to receive the specified grant or payment and
acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate.
Furthermore, any respondent subject to §231.006 must include names and social security numbers of each person with at least
25% ownership of the business entity submitting the response. This information must be provided prior to award.
61. Prior Disaster Relief Contract Violation. Texas Government Code, §2155.006 and §2261.053 prohibit state agencies from
accepting a Response or awarding a contract that includes proposed financial participation by a person who, in the past five
years, has been convicted of violating a federal law or assessed a penalty in connection with a contract involving relief for
Hurricane Katrina, Hurricane Rita, or any other disaster as defined by Texas Government Code, §418.004, occurring after
September 24, 2005. Under Texas Government Code, §2155.006 and §2261.053, Respondent certifies that the individual or
business entity named in this Response or contract is not ineligible to receive the specified contract and acknowledges that this
contract may be terminated and payment withheld if this certification is inaccurate.
62. E-Verify. Respondent certifies that for contracts for services, Respondent shall utilize the U.S. Department of Homeland
Security's E-Verify system during the term of the contract to determine the eligibility of:
a. All persons employed by Respondent to perform duties within Texas; and
b. All persons (including subcontractors) assigned by the Respondent to perform work pursuant to the contract, within the
United States of America.
If it has been determined that Respondent has violated the certification made in this section, then (1) Respondent will be in
breach of contract, (2) TSLAC will have the option to terminate the contract for cause without prior notice, and (3) in addition
to any other rights or remedies available to TSLAC under the contract, Respondent shall be responsible for all costs incurred by
TSLAC to obtain substitute services to replace the terminated contract.
63. Human Trafficking Prohibition. Under Texas Government Code, §2155.0061, Respondent certifies that the individual or
business entity named in this Response or contract is not ineligible to receive the specified contract and acknowledges that this
contract may be terminated, and payment withheld if this certification is inaccurate.
64. Use of State Property. Respondent is prohibited from using State Property for any purpose other than performing services
under the contract. "State Property" includes, but is not limited to, TSLAC's office space, identification badges, TSLAC
information technology equipment and networks, and any other resources of TSLAC. Use of State Property for a purpose not
authorized by contract shall constitute a breach of contract and may result in termination of the contract and the pursuit of
other remedies available to TSLAC under contract, at law, or in equity.
65. Unfair Business Practices. Respondent represents and warrants that it has not been the subject of allegations of Deceptive
Trade Practices under Chapter 17 of the Texas Business and Commerce Code or allegations of any unfair business practice in
any administrative hearing or court suit, and that Respondent has not been found to be liable for such practices in such
proceedings. Respondent certifies that it has no officers who have served as officers of other entities who have been the subject
of allegations of Deceptive Trade Practices violations or allegations of any unfair business practices in an administrative hearing
or court suit, and that such officers have not been found to be liable of such practices in such proceedings.
66. No Felony Criminal Convictions. The Respondent represents and warrants that neither Respondent nor any of its employees,
agents, or representatives, including any subcontractors and employees, agents, or representatives of such subcontractors,
have been convicted of a felony criminal offense or that if such a conviction has occurred, Respondent has fully advised TSLAC
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Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
as to the facts and circumstances surrounding the conviction. Respondent has a continuing duty to amend, supplement or
correct this representation and warranty not later than 10 days after discovering additional information relating to felony
criminal convictions of Respondent or any of its employees. Respondent shall not allow any employee convicted of a felony
criminal offense to perform tasks related to the contract without such disclosure and express permission from TSLAC.
67. Dealings with Public Servants Affirmation. Respondent has not given, offered to give, nor intends to give at any time hereafter
any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in
connection with the submitted response.
68. Equal Employment Opportunity. Respondent represents and warrants its compliance with all applicable duly enacted state
and federal laws governing equal employment opportunities.
69. Americans with Disabilities Act. Respondent represents and warrants its compliance with the requirements of the Americans
With Disabilities Act (ADA) and its implementing regulations, as each may be amended.
70. Environmental Protection. The Respondent shall be in compliance with all applicable standards, orders, or regulations issued
pursuant to the mandates of the Clean Air Act (42 U.S.C. §7401 etseq.) and the Federal Water Pollution Control Act, as amended,
(33 U.S.C. §1251 etseq.).
71. Recovered Materials. Contractors must comply with Section 6002 of the Federal Solid Waste Disposal Act, as amended by the
Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items that contain the
highest percentage of recovered materials practicable, as designated in the guidelines of the Environmental Protection Agency
(EPA) at 40 Code of Federal Regulations (CFR) Part 247.
72. False Statements. Respondent represents and warrants that all statements and information prepared and submitted in this
document are current, complete, true, and accurate. Submitting a Response with a false statement or material
misrepresentations made during the performance of a contract is a material breach of contract and may void the submitted
Response and any resulting contract.
73. Disclosure of Interested Parties. Respondent represents and warrants that if selected for award of a contract as a result of the
Solicitation, Respondent will submit to TSLAC a Certificate of Interested Parties prior to contract execution in accordance with
Texas Government Code, §2252.908.
74. Restricted Employment for Certain State Personnel. Pursuant to Texas Government Code, §572.069, Respondent certifies that
it has not employed and will not employ a former state officer or employee who participated in a procurement or contract
negotiations for TSLAC involving Respondent within two years after the date that the contract is signed or the procurement is
terminated or withdrawn.
75. Duty to Disclose. If circumstances change or additional information is obtained regarding any of the representations and
warranties, or any other disclosure statements, provided by Respondent subsequent to the date of this contract, Respondent's
duty to disclose continues through the term of this contract.
76. COVID-19 Vaccine Passport Prohibition. Respondent certifies that it does not require its customers to provide any
documentation certifying the customer's COVID-19 vaccination or post-transmission recovery on entry to, to gain access to, or
to receive service from the Respondent's business. Respondent acknowledges that such a vaccine or recovery requirement
would make Respondent ineligible for a state-funded contract.
77. Firearm Entities and Trade Associations Discrimination. If Respondent is required to make a verification pursuant to §2274.002
of the Texas Government Code, Respondent verifies that it (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract
against a firearm entity or firearm trade association. If Respondent does not make that verification, Respondent must so
indicate in its Response and state why the verification is not required.
78. Cybersecurity Training. If Respondent has access to any state computer system of database, Respondent shall complete
cybersecurity training and verify completion of the training to TSLAC pursuant to and in accordance with Texas Government
Code, §2054.5192.
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Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
79. Critical Infrastructure Affirmation. Pursuant to Texas Government Code, § 2274.0102, Respondent certifies that neither it nor
its parent company nor any affiliate of Respondent or its parent company, is:
(1) majority owned or controlled by citizens or governmental entities of China, Iran, North Korea, Russian, or any other
country designated by the Governor under Texas Government Code §2274.0103, or
(2) headquartered in any of those countries.
80. Disclosure of Prior State Employment. In accordance with Texas Government Code, §2254.033, relating to consulting services,
Respondent certifies that it does not employ an individual who has been employed by TSLAC or another agency at any time
during the two years preceding the submission of the Response or, in the alternative, Respondent has disclosed in its Response
the following: (i) the nature of the previous employment with TSLAC or the other agency; (ii) the date the employment was
terminated; and (iii) the annual rate of compensation for the employment at the time of its termination.
81. Energy Company Boycotts. If Respondent is required to make a verification pursuant to §2274.002 of the Texas Government
Code, Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during
the term of the Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state
why the verification is not required.
82. Former Agency Employees. In accordance with Texas Government Code, §2252.901, Respondent represents and warrants that
none of its employees including, but not limited to, those authorized to provide services under the contract, were former
employees of TSLAC during the 12-month period immediately prior to the date of execution of the contract.
83. No Quantity Guarantees. TSLAC makes no express or implied warranty whatsoever that any minimum compensation or
minimum quantity will be guaranteed under the contract.
ARTICLE 6. PUBLICITY, PUBLIC INFORMATION, AND RECORDS
84. Public Information Act. Information, documentation, and other material in connection with this solicitation or contract may be
subject to public disclosure pursuant to Texas Government Code, Chapter 552 (the "Public Information Act"). In accordance
with Texas Government Code, §2252.907, Respondent is required to make any information created or exchanged with the State
pursuant to the contract, and not otherwise excepted from disclosure under the Public Information Act, available in a format
that is accessible by the public at no additional charge to the State.
Notwithstanding any provisions of this contract to the contrary, Respondent understands that TSLAC will comply with the Texas
Public Information Act as interpreted byjudicial opinions and opinions of the State's Attorney General. Any part of a submitted
Response that is of a confidential or proprietary nature must be clearly and prominently marked on each page as such by the
Respondent. Making a blanket claim that the entire Proposal is confidential is not acceptable. TSLAC will consider all Proposals
and parts of Proposals that are not marked as confidential as public information after the contract is awarded. The successful
Proposal may be considered public information even though parts are marked confidential. In the event TSLAC receives a
request for portions of a Proposal marked as confidential, TSLAC will forward the request to the Attorney General for a ruling
on whether TSLAC may withhold such information from disclosure under the Public Information Act. TSLAC will notify the
Respondent whose Proposal is the subject of the request when the information is forwarded to the Attorney General. TSLAC
assumes no obligation for asserting legal arguments on behalf of a Respondent.
Within three days of receipt, Respondent shall refer to TSLAC any third-party requests received directly by Respondent for
information to which Respondent has access as a result of or in the course of performance under this contract.
85. Confidentiality. Respondent shall take all necessary and appropriate action to safeguard all sensitive data and other confidential
information from unauthorized disclosure. Whenever the transmission of confidential information is necessary, Respondent
shall transmit the information electronically, and such electronic transmission shall be secure and the data encrypted, at a
minimum, using 128 AES encryption to protect it from unauthorized disclosure.
86. Publicity. Respondent agrees that it shall not publicize this agreement or disclose, confirm or deny any details thereof to third
parties or use any photographs or video recordings of TSLAC's name in connection with any sales promotion or publicity event
without the prior express written approval of TSLAC.
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Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
87. Records Retention. Respondent shall maintain and retain all records relating to the performance of the contract, including
supporting fiscal and any other documents adequate to ensure that claims for contract funds are in accordance with applicable
State of Texas requirements, including requirements of the Comptroller of the State of Texas and the State Auditor. Respondent
shall maintain all such documents and other records relating to this contract and the State's property seven years after the
expiration or termination of the contract or until all audit, claim, and litigation matters are resolved, whichever is later.
88. Agency's Right to Audit. Respondent will make available at reasonable times and upon reasonable notice, and for reasonable
periods, work papers, reports, books, records, and supporting documents kept current by Respondent pertaining to the contract
for purposes of inspecting, monitoring, auditing, or evaluating by TSLAC and the State of Texas. Respondent shall maintain all
such documents and other records related to this contract for a period of seven years after the date of submission of the final
invoices or until a resolution of all billing questions, whichever is later.
89. Media Releases. Respondent shall not use the agency's name, logo, or other likeness in any press release, marketing material,
or other announcement without TSLAC's prior written approval. TSLAC does not endorse any vendor, commodity, or service.
Respondent is not authorized to make or participate in any media releases or public announcements pertaining to this
procurement, the Response, or the services to which they relate without TSLAC's prior written consent, and then only in
accordance with explicit written instruction from TSLAC.
ARTICLE 7. ADDITIONAL STATE AND FEDERAL LAWS, RULES, AND REGULATIONS
90. Drug Free Workplace. Respondent must comply with the applicable provisions of the Drug-Free Workplace Act of 1988 (41
U.S.0 §701 et seq.) and maintain a drug-free work environment.
91. Buy Texas. In accordance with Texas Government Code, §2155.4441, Respondent agrees that during the performance of a
contract for services it will purchase products and materials produced in Texas when such products and materials are available
at a comparable price and in a comparable period of time when compared to products and materials produced outside this
state.
92. Taxes. Purchases made for State of Texas use are exempt from the State Sales Tax and Federal Excise Tax. TSLAC will furnish
Tax Exemption Certificates on request. Respondent represents and warrants that it shall pay all taxes or similar amounts
resulting from the contract, including any federal, State, or local income, sales, or excise taxes of Respondent or its employees.
TSLAC shall not be liable for any taxes resulting from the contract.
93. Immigration. Respondent represents and warrants that it shall comply with the requirements of the Immigration and
Nationality Act (8 U.S.C. §1101 etseq.) and all subsequent immigration laws and amendments.
94. Fraud, Waste, or Abuse. In accordance with Texas Government Code, Chapter 321, the State Auditor's Office is authorized to
investigate specific acts or allegations of impropriety, malfeasance, or nonfeasance in the obligation, expenditure, or use of
state funds. If there is reasonable cause to believe that fraud, waste, or abuse has occurred at TSLAC, it can be reported to the
State Auditor's Office. Respondent represents and warrants that it has read and understood and must comply with TSLAC's
Fraud, Waste, and Abuse Policy.
95. State Auditor's Right to Audit. The state auditor may conduct an audit or investigation of any entity receiving funds from the
state directly under the contract or indirectly through a subcontract under the contract. The acceptance of funds directly under
the contract or indirectly through a subcontract under the contract acts as acceptance of the authority of the state auditor,
under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds.
Respondent further agrees to cooperate fully with the state auditor or its successor in the conduct of the audit or investigation,
including providing all records requested. Respondent will ensure that this clause concerning the authority to audit funds
received indirectly by subcontractors through Respondent and the requirement to cooperate is included in any subcontract it
awards.
96. Control; Ownership; Legal Proceedings. Respondent shall immediately notify TSLAC in writing of any actual or anticipated
change in the control or ownership of Respondent and of any legal or administrative investigations or proceedings initiated
against Respondent regardless of the jurisdiction from which such proceedings originate.
Respondent represents and warrants that it is not aware of and has received no notice of any court or governmental agency
actions, proceedings, or investigations, etc., pending or threatened against Respondent or any of the individuals or entities
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Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
included in the Response within the five (5) calendar years immediately preceding the submission of the Response that would
or could impair Respondent's performance under the contract, relate to the solicited or similar goods or services, or otherwise
be relevant to TSLAC's consideration of the Response. If Respondent is unable to make the preceding representation and
warranty, then Respondent instead represents and warrants that it has included as a detailed attachment in its Response a
complete disclosure of any such court or governmental agency actions, proceedings or investigations, etc. that would or could
impair Respondent's performance under the contract, relate to the solicited or similar goods or services, or otherwise be
relevant to TSLAC's consideration of the Response. In addition, Respondent represents and warrants that it shall notify TSLAC
in writing within five (5) business days of any changes to the representations or warranties in this clause and understands that
failure to so timely update TSLAC shall constitute breach of contract and may result in immediate termination of the contract.
97. Computer Equipment Recycling Program._If Respondent is submitting a Response for the purchase or lease of computer
equipment, then Respondent certifies that it is in compliance with Subchapter Y, Chapter 361 of the Texas Health and Safety
Code related to the Computer Equipment Recycling Program and the Texas Commission on Environmental Quality rules in 30
TAC Chapter 328.
98. Infringements.
a. Respondent shall indemnify and hold harmless TSLAC and the State of Texas, AND/OR THEIR EMPLOYEES, AGENTS,
REPRESENTATIVES, CONTRACTORS, ASSIGNEES, AND/OR DESIGNEES from any and all third-party claims involving
infringement of United States patents, trade and service marks, copyrights, trade secrets or other proprietary rights, and
any other intellectual or intangible property rights in connection with the PERFORMANCE OR ACTIONS OF RESPONDENT
PURSUANT TO THIS CONTRACT. RESPONDENT AND THE CUSTOMER AGREE TO FURNISH TIMELY WRITTEN NOTICE TO
EACH OTHER OF ANY SUCH CLAIM. RESPONDENT SHALL BE LIABLE TO PAY ALL COSTS OF DEFENSE, INLCUDING
ATTORNEY'S FEES. THE DEFENSE SHALL BE COORDINATED BY RESPONDENT WITH THE OFFICE OF THE ATTORNEY
GENERAL WHEN TEXAS STATE AGENCIES ARE NAMED DEFENDANTS IN ANY LAWSUITAND RESPONDENT MAY NOTAGREE
TO ANY SETTLEMENT WITHOUT FIRST OBTAINING THE CONCURRENCE FROM THE OFFICE OF THE ATTORNEY GENERAL.
b. Respondent shall have no liability under this section if the alleged infringement is caused in whole or in part by: (i) use
of the product or service for a purpose or in a manner for which the product or service was not designed, (ii) any
modification made to the product without Respondent's written approval, (iii) any modifications made to the product by
the Respondent pursuant to TSLAC's specific instructions, (iv) any intellectual property right owned by or licensed to
TSLAC, or (v) any use of the product or service by TSLAC that is not in conformity with the terms of any applicable license
agreement.
c. If Respondent becomes aware of an actual or potential claim, or TSLAC provides the Respondent with notice of an actual
or potential claim, Respondent may (or in the case of an injunction against TSLAC, shall) at Respondent's sole option and
expense; (i) procure for the Respondent the right to continue to use the affected portion of the product or service, or (ii)
modify or replace the affected portion of the product or service with functionally equivalent or superior product or
service so that TSLAC's use in non-infringing.
99. Patents and Copyrights. Respondent shall defend and indemnify TSLAC and the State of Texas against claims of patent,
trademark, copyright, trade secret or other proprietary rights, violations or infringements arising from TSLAC's or Respondent's
use of or acquisition of any services or other items provided to TSLAC by Respondent or otherwise to which TSLAC has access
as a result of Respondent's performance under this contract, provided that TSLAC notify Respondent of any such claim within
a five (5) working days time of TSLAC's receiving notice of any such claim. If Respondent is notified of any claim subject to this
Section, Respondent shall notify TSLAC of such claim within five (5) working days of such notice. If TSLAC determines that a
conflict exists between its interests and those of Respondent or if TSLAC is required by applicable law to select separate counsel,
TSLAC shall be permitted to select separate counsel, and the actual costs TSLAC's counsel shall be paid by Respondent. No
settlement of any such claim shall be made by Respondent without TSLAC's prior written approval. Respondent shall reimburse
TSLAC and the State of Texas for any claims, damages, losses, costs, expenses, judgments or any other amounts, including, but
not limited to, attorneys' fees and court costs arising from any such claim. Respondent represents that it has determined what
licenses, patents and permits are required under this contract and has acquired all such licenses, patents and claims.
100. Property Rights. For purposes of this contract, the term "work" is defined as all reports, work papers, work products, materials,
approaches, designs, specifications, systems, documentation, methodologies, concepts, intellectual property or other property
developed, produced or generated in connection with the services provided under the contract. The TSLAC and Respondent
intend this contract to be a contract for services, and each considers the work and any and all documentation or other products
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Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
and results of the services to be rendered by Respondent to be a work made for hire. By execution of a contract for these
services, Respondent acknowledges and agrees that the work (and all rights therein) belongs to and shall be the sole and
exclusive property of the TSLAC.
If, for any reason, the work would not be considered a work-for-hire under applicable law, Respondent does hereby sell, assign,
and transfer to the TSLAC, its successors and assigns, the entire right, title and interest in and to the copyright of the work and
any registrations and copyright applications relating thereto, and any renewals and extensions thereof, and in and to all works
based upon, derived from, or incorporating the work, and in and to all income, royalties, damages, claims and payments now
or hereafter due or payable with respect thereto, and in and to all causes of action, either in law or in equity for past, present,
or future infringement based on the copyrights, and in and all to rights corresponding to the foregoing. Respondent agrees to
execute all papers and to perform such other property rights as the TSLAC may deem necessary to secure for TSLAC or its
designee the rights herein assigned.
Copyrightable material made by the Respondent for TSLAC shall be considered work-made-for-hire for TSLAC within the
meaning of the copyright laws. Respondent shall assign all rights, title and interest in such copyrightable materials to TSLAC.
Should this work product prove to be patentable, Respondent will assign all patent rights to TSLAC upon request. TSLAC shall
have the right, at its discretion, to keep such work product as a trade secret.
Respondent and Respondent's employees shall have no rights of ownership of the Work and any documentation or other
products and results of the services or any other property of TSLAC. Any property or Work not specifically scheduled in this
contract as property of Respondent shall constitute property of TSLAC.
In addition to compliance with the right to examination provisions of the contract, Respondent must deliver to TSLAC, no later
than the forty-eight (48) hours after receipt of TSLAC's written request for same, all completed or partially completed Work and
any and all documentation or other products and results of the Services under such contract. Respondent's failure to timely
deliver such Work or any documentation or other products and results of the Services will be considered a material breach of
the contract. With the prior written approval of TSLAC, this forty-eight (48) hour period may be extended for delivery of certain
completed or partially completed Work or other such information, if such extension is in the best interest of the State of Texas
or TSLAC. If Respondent fails to deliver such Work within forty-eight (48) hours after receipt of written request for same, TSLAC
may withhold all payments to Respondent, may withhold all authorization for payment of previously approved and future
invoices, may impose liquidated damages of $1,000 per each twenty-four (24) hour period of delay, or a pro rata amount for
any portion of each such twenty-four (24) hour period. During the transition from any successor of the Respondent, TSLAC may
impose liquidated damages of $2,000 rather than $1,000 per each twenty-four (24) hour period of delay, or a pro rata amount
for any portion of each such twenty-four (24) hour period. These liquidated damages are in addition to other remedies and
rights that are applicable or available to TSLAC for such failure or delay under this contract.
101. Limitation on Authority; No Other Obligations. Respondent shall have no authority to act for or on behalf of TSLAC or the State
of Texas except as expressly provided for in the contract; no other authority, power or use is granted or implied. Respondent
may not incur any debts, obligations, expenses, or liabilities of any kind on behalf of the State of Texas or TSLAC.
102. Insurance & Other Security. Respondent represents and warrants that it will, upon five days of request, provide TSLAC with
current written certificates of insurance or other proof acceptable to TSLAC of the following insurance coverage:
a. Standard Workers Compensation Insurance as required by the Texas Workers' Compensation Act and Employers' Liability
covering all personnel who will provide services under the contract with the following limits:
• $500,000 policy
• Each Accident limit: $100,000 bodily injury;
• $100,000 bodily injury by disease;
• Containing a waiver of subrogation as to the Texas State Library & Archives Commission;
b. Commercial General Liability Insurance, including Independent Contractor's Liability and blanket Contractual Liability
Covering, but not limited to, the liability assumed under the indemnification provisions of this contract; the CGL policy
shall be written on an occurrence basis and include endorsement CG2503 Amendment of Aggregate Limits of Insurance
(per project) or its equivalent. Occurrence based:
• Each Occurrence limit: $1,000,000
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Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
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• General Aggregate limit: $1,000,000
• Medical Expense each person: $5,000
• Personal Injury (including death) & Advertising Liability: $500,000
• Bodily injury and Property Damage: $500,000
• Products/Completed Operations Aggregate Limit: $1,000,000
• Damage to Premise Rented to You: $50,000
c. Professional Liability Insurance: $500,000 minimum each occurrence limit; $1,000,000 minimum aggregate limit
d. Comprehensive Automobile Liability Insurance; covering owned, hired, and non-owned vehicles, as well as loading and
unloading hazards with a minimum combined single limit for bodily injury (including death) and property damage: Each
occurrence limit: $500,000
e. Employers Liability: Each Accident -$1,000,000
f. Disease — Each Employee: $1,000,000
g. Disease — Policy Limit: $1,000,000
Respondent represents and warrants that all of the above coverage is with companies licensed in the state of Texas, with 'A'
rating from Best, and authorized to provide the corresponding coverage. Respondent also represents and warrants that all
policies contain endorsements prohibiting cancellation, material change, or non-renewal except upon at least thirty (30) days
prior written notice to TSLAC.
Respondent further represents and warrants that all policies, except for Workers' Compensation and Employer's Liability
Insurance, shall be endorsed to name the Texas State Library and Archives Commission as an additional insured and Loss Payee
and shall be considered primary for all claims. Respondent represents and warrants that it shall maintain the above insurance
coverage during the term of the contract and shall provide TSLAC with an executed copy of the policies immediately upon
request and at no expense.
103. Workers' Compensation Insurance Coverage.
a. Definitions:
Certificate of coverage ("certificate")- A copy of a certificate of insurance, a certificate of authority to self-insure issued by the
commission, or a coverage agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory workers' compensation
insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the project until the contractor's/person's work
on the project has been completed and accepted by the governmental entity.
Persons providing services on the project ("subcontractor" in §406.096) - includes all persons or entities performing all or part
of the services the contractor has undertaken to perform on the project, regardless of whether that person contracted directly
with the contractor and regardless of whether that person has employees. This includes, without limitation, independent
contractors, subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity, or employees
of any entity which furnishes persons to provide services on the project. "Services" include, without limitation, providing,
hauling, or delivering equipment or materials, or providing labor, transportation, or other service related to a project. "Services"
does not include activities unrelated to the project, such as food/beverage Respondents, office supply deliveries, and delivery
of portable toilets.
b. The contractor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of
any coverage agreements, which meets the statutory requirements of Texas Labor Code, §401.011(44) for all employees
of the contractor providing services on the project, for the duration of the project.
c. The contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract.
If the coverage period shown on the contractor's current certificate of coverage ends during the duration of the project,
the contractor must, prior to the end of the coverage period, file a new certificate of coverage with the governmental entity
showing that coverage has been extended.
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Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
e. The contractor shall obtain from each person providing services on a project, and provide to the governmental entity:
i. a certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on
file certificates of coverage showing coverage for all persons providing services on the project; and
ii. no later than seven days after receipt by the contractor, a new certificate of coverage showing extension of coverage,
if the coverage period shown on the current certificate of coverage ends during the duration of the project.
f. The contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter.
g. The contractor shall notify the governmental entity in writing by certified mail or personal delivery, within 10 days after
the contractor knew or should have known, of any change that materially affects the provision of coverage of any person
providing services on the project.
h. The contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Workers'
Compensation Commission, informing all persons providing services on the project that they are required to be covered,
and stating how a person may verify coverage and report lack of coverage.
i. The contractor shall contractually require each person with whom it contracts to provide services on a project, to:
i. provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage
agreements, which meets the statutory requirements of Texas Labor Code, §401.011(44) for all of its employees
providing services on the project, for the duration of the project;
ii. provide to the contractor, prior to that person beginning work on the project, a certificate of coverage showing that
coverage is being provided for all employees of the person providing services on the project, for the duration of the
project;
iii. provide the contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of
coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project;
iv. obtain from each other person with whom it contracts, and provide to the contractor:
(1) a certificate of coverage, prior to the other person beginning work on the project; and
(2) a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the
coverage period shown on the current certificate of coverage ends during the duration of the project;
v. retain all required certificates of coverage on file for the duration of the project and for one year thereafter;
vi. notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the person knew
or should have known, of any change that materially affects the provision of coverage of any person providing services
on the project; and
vii. contractually require each person with whom it contracts, to perform as required by paragraphs (i) -(vii), with the
certificates of coverage to be provided to the person for whom they are providing services.
j. By signing this contract or providing or causing to be provided a certificate of coverage, the contractor is representing to
the governmental entity that all employees of the contractor who will provide services on the project will be covered by
workers' compensation coverage for the duration of the project, that the coverage will be based on proper reporting of
classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance
carrier or, in the case of a self-insured, with the commission's Division of Self-Insurance Regulation. Providing false or
misleading information may subject the contractor to administrative penalties, criminal penalties, civil penalties, or other
civil actions.
k. The contractor's failure to comply with any of these provisions is a breach of contract by the contractor which entitles the
governmental entity to declare the contract void if the contractor does not remedy the breach within ten days after receipt
of notice of breach from the governmental entity.
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Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
RESPONDENT AGREES AND ACKNOWLEDGES THAT DURING THE EXISTENCE OF THIS CONTRACT, RESPONDENT SHALL BE
ENTIRELY RESPONSIBLE FOR THE LIABILITY AND PAYMENT OF RESPONDENT'S AND RESPONDENT'S EMPLOYEES' TAXES OF
WHATEVER KIND, ARISING OUT OF THE PERFORMANCES IN THIS CONTRACT. RESPONDENT AGREES TO COMPLY WITH ALL
STATE AND FEDERAL LAWS APPLICABLE TO ANY SUCH PERSONS, INCLUDING LAWS REGARDING WAGES, TAXES, INSURANCE,
AND WORKERS' COMPENSATION. TSLAC AND/OR THE STATE SHALL NOT BE LIABLE TO THE RESPONDENT, ITS EMPLOYEES,
AGENTS, OR OTHERS FOR THE PAYMENT OF TAXES OR THE PROVISION OF UNEMPLOYMENT INSURANCE AND/OR WORKERS'
COMPENSATION OR ANY BENEFIT AVAILABLE TO A STATE EMPLOYEE OR EMPLOYEE OF ANOTHER GOVERNMENTAL ENTITY
CUSTOMER.
RESPONDENT AGREES TO INDEMNIFY AND HOLD HARMLE55 TSLAC, THE STATE OF TEXAS AND/OR THEIR EMPLOYEES, AGENTS,
REPRESENTATIVES, CONTRACTORS, AND/OR ASSIGNEES FROM AND ALL LIABILITY, ACTIONS, CLAIMS, DEMANDS, OR SUITS, AND
ALL RELATED COSTS, ATTORNEYS' FEES, AND EXPENSES, RELATING TO TAX LIABILITY, UNEMPLOYEMENT INSURANCE AND/OR
WORKERS' COMPENSATION IN ITSPERFORMANCE UNDER THIS CONTRACT. RESPONDENT SHALL BE LIABILE TO PAY ALL COSTS
OF DEFENSE, INCLUDING ATTORNEYS' FEES. THE DEFENSE SHALL BE COORDINATED BY RESPONDENT WITH THE OFFICE OF THE
ATTORNEY GENERAL WHEN TEXAS STATE AGENCIES ARE NAMED DEFENDANTS IN ANY LAWSUIT AND RESPONDENT MAY NOT
AGREE TO ANY SETTLEMENT WITHOUT FIRST OBTAINING THE CONCURRENCE FROM THE OFFICE OF THE ATTORNEY GENERAL.
RESPONDENT AND THE TSLAC AGREE TO FURNISH TIMELY WRITTEN NOTICE TO EACH OTHER OF ANY SUCH CLAIM.
104. Federal, State, and Local Requirements. Respondent shall demonstrate on-site compliance with the Federal Tax Reform Act
of 1986, Section 1706, amending Section 530 of the Revenue Act of 1978, dealing with issuance of Form W-2's to common law
employees. Respondent is responsible for both federal and State unemployment insurance coverage and standard Worker's
Compensation Insurance coverage. Respondent shall comply with all federal and State tax laws and withholding requirements.
The State of Texas shall not be liable to Respondent or its employees for any Unemployment or Workers' Compensation
coverage, or federal or State withholding requirements. Respondent shall indemnify the State of Texas and shall pay all costs,
penalties, or losses resulting from Respondent's omission or breach of this Section
105. Disclosure of Security Breach. Respondent shall provide notice to the Purchasing Department at (512) 463-3037 or
purchasin�C�tsl.texas.�ov within twenty-four (24) hours of Respondent's discovery or reasonable belief that there has been
unauthorized use, exposure, access, disclosure, compromise, modification, or loss of sensitive or confidential TSLAC information
("Security Incident"). Within twenty-four (24) hours of the notification of a Security Incident, Respondent shall provide a written
report to TSLAC's Purchasing Department detailing the circumstances of the incident, which includes at a minimum:
a. A description of the nature of the Security Incident;
b. The type of TSLAC information involved;
c. Who may have obtained TSLAC information;
d. What steps Respondent has taken or will take to investigate the Security Incident;
e. What steps Respondent has taken or will take to mitigate any negative effect of the Security Incident; and
f. A point of contact for additional information.
Each day thereafter until the investigation is complete, Respondent shall provide TSLAC's Purchasing Department with a written
report regarding the status of the investigation and the following additional information as it becomes available:
a. Who is known or suspected to have gained unauthorized access to TSLAC information;
b. Whether there is any knowledge if TSLAC information has been abused or compromised;
c. What additional steps Respondent has taken or will take to investigate the Security Incident;
d. What steps Respondent has taken or will take to mitigate any negative effect of the Security Incident; and
e. What corrective action Respondent has taken or will take to prevent future similar unauthorized use or disclosure.
Respondent shall confer with TSLAC's Purchasing Department regarding the proper course of the investigation and risk
mitigation. TSLAC reserves the right to conduct an independent investigation of any Security Incident, and should TSLAC choose
to do so, Respondent shall cooperate fully by making resources, personnel, and systems access available to TSLAC and TSLAC's
authorized representative(s). Subject to review and approval of TSLAC, Respondent, at its own cost, shall provide notice that
satisfies the requirements of applicable law to individuals whose personal, confidential, or privileged data were compromised
or likely compromised as a result of the Security Incident. If TSLAC, in its sole discretion, elects to send its own separate notice,
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Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
then all costs associated with preparing and providing notice shall be reimbursed to TSLAC by Respondent. If Respondent does
not reimburse such costs within 30 days of TSLAC's written request, then TSLAC shall have the right to collect such costs.
106. Information Security Requirements.
a. Respondent shall comply with all applicable state and federal laws and regulations regarding confidentiality, privacy, and
security pertaining to TSLAC confidential information.
b. Access to sensitive or confidential TSLAC information. Respondent represents and warrants that it will take all necessary and
appropriate action within its abilities to safeguard sensitive or confidential TSLAC information and to protect it from
unauthorized disclosure. If communications with Respondent necessitate the release of confidential TSLAC information, the
Confidential Treatment of Information Acknowledgement form (CTIA) must be signed by each individual who will require
access to or may be exposed to that information. Respondent shall access TSLAC's systems and sensitive or confidential
TSLAC information only for the purposes for which it is authorized.
Respondent shall ensure that any sensitive or confidential TSLAC information in the custody of Respondent is properly
sanitized or destroyed when the information is no longer required to be retained by TSLAC or Respondent in accordance with
this agreement. Electronic media used for storing any confidential TSLAC information must be sanitized by clearing, purging
or destroying in accordance with NIST Special Publication 800-88 Guidelines for Media Sanitization. Respondent must
maintain a record documenting the removal and completion of all sanitization procedures with the following information:
1) Date and time of sanitization/destruction,
2) Description of the item(s) and serial number(s) if applicable,
3) Inventory number(s), and
4) Procedures and tools used for sanitization/destruction.
No later than sixty (60) days from contract expiration or termination or as otherwise specified in this agreement,
Respondent must complete the sanitization and destruction of the data and provide to TSLAC all sanitization
documentation.
Respondent shall not access, process, store or transmit IRS Federal Taxpayer Information unless expressly authorized by this
agreement. Respondent shall comply with IRS Publication 1075 requirements if it accesses, processes, stores, or transmits
IRS Federal Taxpayer Information.
c. Access to Internal TSLAC Network and Systems. As a condition of gaining remote access to any internal TSLAC network and
systems, Respondent must comply with TSLAC's policies and procedures. TSLAC's remote access request procedures will
require Respondent to submit a Remote Access Request form for TSLAC's review and approval. Remote access technologies
provided by Respondent must be approved by TSLAC's Information Security Officer. Individuals shall not access internal TSLAC
network and systems from outside the United States. Individuals who are provided with access to TSLAC network or systems
will be required to participate in TSLAC's Security Awareness Training on an annual basis. The State and TSLAC's Fiscal Year
begins on September 1 and ends on August 31. Respondent shall maintain records of all individuals who have completed
TSLAC-required training for the duration of the individual's employment with Respondent, plus five years. Upon TSLAC's
written request, Respondent shall provide copies of the certificates of completion for TSLAC's Security Awareness
Training. On November 1st of each year, Respondent shall submit a list to TSLAC which identifies all individuals who have
current access to TSLAC network or systems as well as the most recent training completion date for each individual. TSLAC,
in its sole discretion, may deny network or system access to any individual that does not complete TSLAC-required training
within thirty (30) calendar days following the date of TSLAC's grant of access under this contract.
d. TSLAC reserves the right to audit the security measures in effect on Respondent's connected systems without prior
warning. Respondent must secure its own connected systems in a manner consistent with an auditable information security
framework. TSLAC's audit can consist of a review of third-party audit results of Respondent's security measures (e.g., SSAE-
16 Type II, ISO 27002 assessment). TSLAC also reserves the right to immediately terminate network and system connections
not meeting such requirements.
Page 40 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
e. TSLAC data shall not be accessed from, stored at or transported to locations outside of the United States.
f. Where applicable, encryption shall conform to or exceed Federal Information Processing Standard (FIPS) 140-2:
1) Backup media containing TSLAC data shall be encrypted at all times.
2) Transmission of TSLAC data across public networks shall be protected by encryption methods such as Virtual Private
Network ("VPN"), Secure Shell File Transfer Protocol ("SFTPS"), or File Transfer Protocol over SSL/TLS ("FTPS").
If Respondent is a software manufacturer, then Respondent represents and warrants that it has implemented processes for
the protection, detection, remediation, mitigation and timely customer notification of software vulnerabilities associated
with its software provided under this agreement.
Page 41 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
LIBRARY SERVICES AND TECHNOLOGY ACT (LSTA) TERMS AND CONDITIONS
I. GENERAL TERMS AND CONDITIONS
A. The Vendor will comply with the following parts of the Texas Comptroller of Public Accounts UGMS as adopted June 2004
and revised March 7, 2016, located at: www.comptroller.texas.pov/purchasinp/docs/upms.pdf.
B. The Vendor will comply with Uniform Guidance 2 CFR Chapter II, Part 200 and Chapter XXXI, Part 3187.
C. Vendor will comply with all Federal statutes and their implementing regulations relating to nondiscrimination. These
include but are not limited to:
(a) Title Vl of the Civil Rights Act of 1964, as amended (42 U.S.C. §2000d etseq.) which prohibits discrimination on the
basis of race, color, or national origin;
(b) Title IX of the Education Amendments of 1972, as mended (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits
discrimination on the basis of sex;
(c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §701 et seq. including §794), which prohibits
discrimination on the basis of disability;
(d) The Age Discrimination in Employment Act of 1974, as amended (42 U.S.C. §6101 et seq.), which prohibits
discrimination on the basis of age;
(e) Any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is
being made, and
(f) The requirements of any other nondiscrimination statute(s) which may apply to the application.
The Vendor, if a private entity, will comply with Federal law pertaining to trafficking in persons. Vendor and its employees
may not
1. Engage in severe forms of trafficking in persons during the period of time that the award is in effect;
2. Procure a commercial sex act during the period of time that the award is in effect; or
3. Use forced labor in the performance of the award or subawards under the award.
E. The Vendor certifies by this contract that no Federal appropriated funds have been paid or will be paid, by or on behalf of
the Vendor, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of
any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal grant or cooperative agreement. If any funds other than Federal appropriated funds have
been paid or will be paid for such purpose, the Vendor shall complete and submit OMB form SF-LLL, Disclosure of Lobbying
Activities, in accordance with its instructions. The Vendor shall require that the language of this certification be included in
the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements,
and subcontracts) and that all Vendors shall certify and disclose accordingly, as specified in Title 31 U.S. Code, Sec. 1352.
Vendor's authorized representative certifies to the best of his or her knowledge and belief that neither Vendor nor any of
its principals:
(a) Are presently excluded or disqualified;
(b) Have been convicted within the preceding three years of any of the offenses listed in 2 CFR Part § 180.800 (a) or have
a civil judgment rendered against it or them for one of those offenses within that time period;
(c) Are presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local)
with commission of any of the offenses listed in 2 CFR Part § 180.800 (a); or
(d) Have had one or more public transactions (Federal, State, or local) terminated within the preceding three years for
cause or default. Where the Vendor is unable to certify to any of the statements in this certification, the Vendor shall
attach an explanation to these Terms and Conditions.
G. Vendor understands that acceptance of funds under this contract acts as acceptance of the authority of the Texas State
Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Vendor
further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation,
including providing all records requested. Vendor will ensure that this clause concerning the authority to audit funds
Page 42 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
received indirectly by Sub-Contractors through Vendor, and the requirement to cooperate, is included in any sub-grant
awarded.
H. The Vendor agrees to maintain all financial and programmatic records, supporting documents, statistical records, and other
records relating to this grant award for three years after the last State Program Report for the Texas LSTA 5-Year Plan 2018-
2022 is submitted on December 31, 2023. The Contractor will maintain their records through December 31, 2026. However,
Vendor must maintain records longer as follows:
1. If any litigation, claim, or audit is started before the expiration of the 3—year period, the records must be retained
until all litigation, claims, or audit findings involving the records have been resolved and final action taken.
2. When notified in writing by TSLAC to extend the retention period.
The Vendor agrees to develop or revise, as necessary, any specific written documentation of its current procedures for
(1) collecting and reporting performance measures;
(2) conducting a fixed asset inventory; and,
(3) any other issues identified in Vendor's internal audit report or grant activities.
Drafts of this procedural documentation will be submitted to TSLAC by dates established mutually between TSLAC and
Vendor. TSLAC will provide review and guidance to enable final versions to be approved on or before established deadlines.
J. Vendor may copyright any work that is subject to copyright and was developed, or for which ownership was acquired, under
a Federal award. Vendor understands that the federal awarding agency, IMLS, reserves a royalty-free, nonexclusive, and
irrevocable right to reproduce, publish or otherwise use; and to authorize others to use, for Federal purposes (2 CFR
§200.315).
ENFORCEMENT
A. Remedies for noncompliance. If Vendor materially fails to comply with any term of the contract, whether stated in a
state or federal statute or regulation, an assurance, in a state plan or application, a notice of award, or elsewhere, TSLAC
may take one or more of the following actions, or impose other sanctions, as appropriate in the circumstances:
1. Temporarily withhold cash payments pending correction of the deficiency by the Vendor, or more severe
enforcement action by TSLAC;
2. Disallow (that is, deny both use of funds and matching credit for) all or part of the cost of the activity or action not
in compliance;
3. Wholly or partly suspend or terminate the current contract for the Vendor's program;
4. Withhold further awards for the program; or
5. Take other remedies that may be legally available.
Hearin�s, appeals. In taking an enforcement action, TSLAC will provide the Vendor an opportunity for such hearing,
appeal, or other administrative proceeding to which the Vendor is entitled under any statute or regulation applicable to
the action involved.
Effects of suspension and termination. Costs of Vendor resulting from obligations incurred by the Vendor during a
suspension or after termination of an award are not allowable unless TSLAC expressly authorized in the notice of
suspension or termination, or subsequently. Other Vendor costs during suspension or after termination that are
necessary, and not reasonably avoidable, are allowable if:
1. The costs resulting from obligations that were properly incurred by the Vendor before the effective date of
suspension or termination are not in anticipation of it and, in the case of a termination, are non-cancelable; and,
2. The costs would be allowable if the award were not suspended, or expired normally at the end of the funding period
in which the termination takes effect.
D. Relationship to Debarment and Suspension. The enforcement remedies identified in this section, including suspension
and termination, do not preclude Vendor from being subject to "Debarment and Suspension" under Executive Order
12549 (see UGMS Part III, Subpart C, Sec 35) and state law.
Page 43 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
APPENDIX A
SOLICITATION COVERSHEET
Respondent shall complete and sign this document and submit with their Response by the due date and time specified in this solicitation.
Failure to submit and sign this document will result in disqualification of the Response.
TSLAC Purchasin Contact Res onse Deliver Format & Address Due Date/Time
Pam Rodriguez
Contract Coordinator Bonfire e-Procurement Portal June 19, 2024; 2:00 PM
Phone: (512) 463-5487 https://tsl.bonfirehub.com/portal/?tab=mvO�porninities
Email: prodriguez a�tsLtexas.gov
Vendor Information
Vendor Name:
Address:
City, State, Zip:
Email:
Texas ID No (TIN):
Phone Number:
HUB Status, if applicable:
DUNS No:
Federal EIN:
The Texas ID Number is the Payee Identification Number assigned and used by the Texas Comptroller of Public Accounts to process payment for
goods or services. Enter this number in the field above. If this number is unknown, complete the Application for Texas Identification Number form
(AP-152) available through the e-Procurement portaL The completed form must be submitted with this document.
Respondent should enter the Federal Employers Identification number in the field above. If an effort to minimize identity theft, every company MUST
have an F,mploycr Tdentification Number (F,IN) prior to award ofthe contract. For information on obtaining an EIN, call the TRS at (800) 829-4933 or
visit htlps:/h��������.irs.�ov/busincsscs/small-busincsscs-sclf-rmplovcd/rmplo��cr-id-numbcrs.
Preferences
In case of tie bids, one of more preferences described in Texas Government Code § 2155, Subchapter H and listed below will be
used to make an award. Tie bids which cannot be resolved by applications of one or more preferences shall be made by drawing
lots.
❑ Products of persons with mental or physical disabilities
� Energy Efficient Products
❑ Rubberized Asphalt Paving
❑ Goods produced or offered by a Texas respondent that is owned by a service-disabled veteran who is a Texas resident
❑ Goods produced in Texas or offered by other Texas respondents not owned by a Texas resident service-disabled veteran
❑ Goods, including agricultural products, produced or grown in Texas
❑ Goods, including agricultural products, offered by Texas respondents
❑ Goods, including agricultural products, produced or grown in other states of the United States
❑ Texas vegetation native to the region
❑ Services offered by a Texas respondent that is owned by a service-disabled veteran who is a Texas resident
Page 44 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
Preferences
❑ Services offered by other Texas respondents that is not owned by a Texas resident service-disabled veteran
❑ Commercial production company and advertising agency located in Texas
❑ Purchase products or materials produced in Texas
❑ Recycled, remanufactured, or environmentally sensitive products
❑ Recycled oil and lubricants
❑ Products or services produced in an economically depressed or blighted area
❑ Products of facilities on formerly contaminated property
❑ Vendors that meet or exceed air quality standards (state or federal environmental standards)
❑ Foods of higher nutritional value
By signature herein, the Respondent certifies that they have complied with the certiiications and representations listed in the TSLAC
General Terms and Conditions (Section IV).
Business Ownership: Pursuant to Texas Family Code § 231.006(c), Responses must include names and social security numbers of each
individual with at least 25% ownership of the business entiry submitting the Response. If an individual does not contro125% or more of
the business entity, enter "None".
Vendors that have pre-registered this information on the CMBL have satisfied this requirement. If not pre-registered on the CMBL,
complete the following:
Name Social Security Number % of Ownership
The person signing must have the authority to bind the company in a contract.
S ignature
Printed Name and Title
Date
Page 45 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
APPENDIX B
COMPANY PROFILE
Respondent shall use this exhibit (or reasonable facsimile). This form may be modifed as needed to comply with the requirements to
document company information.
In addition, the Respondent must attach the organiaational structure with executive or senior leadership, including names and titles.
GENERAL INFORMATION
pany Name•
of business (�
Address:
Remit to address:
Address:
Contact Person concernin Solicitation
Name & Title:
Phone & Email Address:
mpany Proiect Lead (per
Name & Title:
Phone & Email Address:
Indicate if our company or
� Yes If yes, explain:
� No
Indicate if our com an or
� Yes If yes, explain:
� No
for management and
of its subsidiaries �led or met criteria for bankruatcv within the last five
of its subsidiaries has been involved in litigation within the last five
BACKGROUND INFORMATION
Number of years in business:
Number of emplovees:
Number of years actively participating in offering the goods/services described in the solicitation:
Provide company background, experience, qualifications, and capabilities in areas of goods/services described in the
solicitation.
Provide
commitments for related or similar goods/services.
Page 46 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
Provide list of
ucts and/or resources to be used to fulfill the goods/services described in the solicitation.
Page 47 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
COMPANY REFERENCES
Respondent must provide a minimum of three (3) references for projects completed within the last two (2) years and similar in scope.
Reference #1
Reference Name:
Company/Organization:
Address:
City, State, Zip
Phone:
Email:
Service Period:
Services Provided:
Project Budget:
Reference #3
Reference Name:
Company/Organization:
Address:
City, State, Zip
Phone:
EmaiL•
Service Period:
Services Provided:
Pro'ect Bud et:
Page 48 of 82
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Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
APPENDIX D
TECHNICAL PROPOSAL
Respondent shall submit a Technical Proposal in their Response. The technical proposal must contain sufficient detail to convey the
Respondent's knowledge of the subjects and skills necessary to successfully complete the project to members of the evaluation team.
This proposal shall address each of the items listed below. Failure to provide this information mav result in dispualification.
1 Project Approach
The Respondent must provide the following details in their response.
Be sure that the proposed services and products meets the requirements stated in Section II of the solicitation. If the proposed
services and project meets the minimum required specifications, the response should make note of those met specifications.
1.1. Provide your response on how you meet the specifications listed in Section 2, Subsection 1 and 2.
2 Proposed Project Management Plan
The Respondent must demonstrate:
2.1. The ability to begin providing full services, without transition delay, beginning September 1, 2024, and continuing
throughout the term of awarded contract and subsequent renewals.
2.2. The ability to work with current contractors to provide a smooth transition for TExpress participants, if necessary.
2.3. The ability to provide operational, fscal, and administrative management of the TExpress courier services program.
2.4. The understanding of the needs of the participating libraries and how the proposed TExpress courier service complements
those needs.
3 Assigned Project Team
Respondent shall use this document to provide the list of assigned project team members for this project (refer to Section II,
Subsection 5).
Include or attach brief resumes of Project Team Lead(s) and each teain member showing certifications and experience needed to
deliver the project.
3.1. Project Team Lead: This person is expected to implement services for the program and ensure a smooth transition.
3.2. Program Manager: This person will be the primary point of contact for the continued implementation and support of the
project.
3.3. Account Manager: This person will be the primary billing and contract point of contact for the awarded contract.
3.4. Additional Team Members: May be assigned by the Respondent as needed. These roles will need to be specified in the
response.
4 Subcontractors
If subcontractors will be assigned to this project, the Respondent must provide the following details:
41. Provide the completed HUB Subcontracting Plan (HSP) as instructed in Section III, Subsection 5 and specified in Section
II, Subsection 8.
4.2. Provide the list of subcontractors and their role in the project.
4.3. Provide a detailed description of procedures and other aspects of the working relationship expected between Respondent
(prime) and subcontractor and must include a description of the relationship between key contacts within Respondent's
organization.
Page 51 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
5 Training Plan
Respondent must provide details on the method and tools they will use train TSLAC staff on the software solution and for future
upgrades. Refer to Section II, Subsection 5 for more details.
5.1. Describe available training provided to administrative users and support staff of the proposed system and indicate if
training is available virtually or on-site/in-person.
5.2. Describe available online support documentation for all users of the proposed system (i.e., knowledge base, support
website, user support communities).
6 Project Schedule
Respondent must review the deliverables in Section II, Subsection 2 of the solicitation to confirm that anticipated delivery dates
can be met. In response, include written certification that due dates can be met. If not, Respondent may include alternate schedule
and an explanation for the proposed schedule and indicate when the elements of the work will be completed. The project schedule
must ensure that any deliverables requested are met.
7 Additional Services
Respondent may propose services in addition to those listed in the solicitation. The furnishing of additional services will be
considered in the evaluation process.
Respondent must include a separate cost worksheet or reasonable facsimile if proposing those additional services.
Page 52 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
APPENDIX E
CONFIDENTIAL INFORMATION FORM
The determination of whether information is confdential and not subject to disclosure under the Public Information Act is the duty
of the Office of Attorney General (OAG). TSLAC must provide the OAG sufficient information to render an opinion and therefore,
vague and general claims to confidentiality by the Vendor are not acceptable. TSLAC shall comply with all opinions of the OAG.
TSLAC assumes no responsibility for asserting legal arguments on behalf of the Vendor. Vendors are advised to consult with their
legal counsel concerning disclosure issue resulting from this procurement process and to take precautions to safeguard trade secrets
and other proprietary information.
Please listbelow items that you would like kept coniidential as specified in Texas Public information Act section of this solicitation.
If confidential information is specified, Respondent must attach a redacted PDF version of the response with this form.
Pa e Number Section Number Section Title
Page 53 of 82
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Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
ATTACHMENT 1
RESPONSE CHECKLIST
Response must include all of these elements in order to be considered. Please do not send a copy of the solicitation with the
Response. Only the content and pages specified in Section Ill. Subsection 5 are required.
The contents of the Response must be legible and submitted in the formats as shown below:
Requested Content Section Document/ File Format
Reference Section
Required Forms
Solicitation Coversheet Section III, Appendix A PDF
Subsection 6
Confidential Information Form and, if applicable, Section III, Appendix E PDF
redacted res onse Subsection 6
Terms and Conditions Exceptions Section III, Appendix F Word
Subsection 6
HCJB Subcontracting Plan (HSP) Section II, ESBD Attachment PDF
Subsection 10
TSLAC Addenda, if applicable Section III, ESBD Attachment PDF
Subsection 6
Technical Response
Company Profile & Organizational Chart Section II, Appendix B PDF
Subsection 8
Company References Section II, AppendiX B PDF
Subsection 8
Technical Proposal Section II AppendiX D PDF
Cost Worksheet Section l, Appendix C PDF
Subsection 6 & 8
Page 55 of 82
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Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
ATTACHMENT 3
ELIGIBLE PARTICIPATING LIBRARIES
OCLC Code Account Name Or anization T e Mail Cit Mail Zi Code
TXC Abilene Christian Universit Academic - 4 Year Private Abilene 79699-9208
TXB Abilene Public Libra Public Libra Abilene 79601-5720
TXAHM AH Meadows Libra Public Libra Midlothian 76065-3636
ALEML Alexander Memorial Libra Public Libra Cotulla 78014-2255
TXIPL Alicia Salinas Public Libra Public Libra Alice 78332-4798
ALSLM Allan Shivers Libra & Museum Public Libra Woodville 75979-4806
TXAMP Allen Memorial Public Libra Public Libra Hawkins 75765-0329
TOP Allen Public Libra Public Libra Allen 75013-2540
TXAPL A1 ine Public Libra Public Libra A1 ine 79830-5900
TXADO Alvarado Public Libra Public Libra Alvarado 76009-3900
ALVIN Alvin Communit Colle e Academic - 2 Year Alvin 775ll-4898
ALVDP Alvord Public Libra Public Libra Alvord 76225
ACC Amarillo Colle e Academic - 2 Year Amarillo 79178
TAP Amarillo Public Libra Public Libra Amarillo 79105-2171
TAM Amberton Universi Academic - 4 Year Private Garland 75040-5595
ADRWC Andrews Coun Libra Public Libra Andrews 79714-6301
LFG An elina Colle e Academic - 2 Year Luflcin 75902-1768
ANG An elo State Universi Academic - 4 Year Public San An elo 76909
TXANS Anson Public Libra Public Libra Anson 79501-4306
TXARC Aransas Coun Public Libra Public Libra Rock ort 78382-4150
TXAHP Archer Public Libra Public Libra Archer Ci 76351-1574
AR9 Arlin ton Public Libra S stem Public Libra Arlin ton 76004-3231
Arthur Temple Sr Memorial
TXATP Libra Public Libra Pineland 75968-4011
TXATL Atlanta Public Libra Public Libra Atlanta 75551-2509
TXAAL Aubre Area Libr Public Libra Aubre 76227-6299
IAU Austin Colle e Academic - 4 Year Private Sherman 75090-4440
Austin Community College
TAC District Academic - 2 Year Austin 78752-4341
TXAUA Austin Coun Libra S stem Public Libra Wallis 77485-0519
AMLJL Austin Memorial Libra Public Libra Cleveland 77327-4548
Austin Presbyterian Theological
Semina Academic - 4 Year Private Austin 78705-5797
TXG Austin Public Libra Public Libra Austin 78768-2287
AZLEP Azle Memorial Libra Public Libra Azle 76020-2903
Balch Springs Library - Learning
BSPJL Center Public Libra Balch S rings 75180-3040
T3J Bandera Coun Libra Public Libra Bandera 78003-1568
Baptist Missionary Association
Theolo ical Semina Academic - 4 Year Private Jacksonville 75766
Page 64 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
OCLC Code Account Name Or anization T e Mail City Mail Zip Code
T3L Bastro Public Libra Public Libra Bastro 78602-0670
TJW Ba Ci Public Libra Public Libra Ba Ci 77414-4915
Academic - MedicaUHealth
BYM Ba lor Colle e of Medicine Science Houston 77030
TXBAY Ba lor Coun Free Libra Public Libra Se mour 76380-2558
IBD Ba lor Health Sciences Libra Libra of Clinical Medicine Dallas 75246
IYLT Ba lor Universit Academic - 4 Year Private Waco 76706
TJX Beaumont Public Libra S stem Public Libra Beaumont 77704-3827
T3N Bedford Public Libra Public Libra Bedford 76021-4667
BCPCP Bee Cave Public Libra Public Libra Bee Cave 78738-6370
TXBEL BelUWhittin ton Public Libra Public Libra Portland 78374-3208
BELLA Bellaire Ci Libra Public Libra Bellaire 77401-4424
BELPL Bellville Public Libra Public Libra Bellville 77418-1446
BENPL Benbrook Public Libra Public Libra Benbrook 76126-2742
TXFPL Bett Foster Public Libra Public Libra Ponder 76259-7053
BH Carroll Theological Institute
Libra TexShare Affiliate Irvin 75063-6056
San Antonio-Bexar
TXBIB BiblioTech Public Libra Coun 78205-�446
TXBIC Bicentennial Ci -Coun Libra Public Libra Paducah � 79248-1197
Blanco County South Library
TXBNC District Public Libra Blanco 78606-4838
YT7 Blinn Colle e Academic - 2 Year Brenham 77833-4049
TXBPL Bonham Public Libra Public Libra Bonham 75418-4002
TXBSB Booker School/Public Libra Public Libra Booker 79005-0288
TXBWI Bowie Public Libra Public Libra Bowie 76230-4828
T7B Brazoria Coun Libra S stem Public Libra An leton 77515-4453
BPJ Brazos ort Colle e Academic - 2 Year Lake Jackson 77566-3199
BDGCL Brid e Ci Public Libra Public Libra Brid e Ci 776ll-2442
TXBRI Brid e ort Public Libra Public Libra Brid e ort 76426-2071
TS4 Brownsville Public Libra Public Libra Brownsville 78520-8824
TXBWN Brownwood Communi Libra Public Libra Brownwood 76801-7038
Bryan+College Station Public
CSPLI Libra S stem Public Libra B an 77803-5356
BUDAP Buda Public Libra Public Libra Buda 78610-4003
BULCL Bullard Communi Libra Public Libra Bullard 75757-0368
TXBKB Burkburnett Libra Public Libra Burkburnett 76354-3446
BPE Burleson Public Libra Public Libra Burleson 76028-4765
BTCLS Burnet Coun Libra S stem Public Libra Burnet 786ll-3114
TXBMM Burton Memorial Libra Public Libra Clarendon 79226-0783
Butt-Holdsworth Memorial
XZ9 Libra Public Libra Kerrville 78028-5316
TXCLH Calhoun Coun Public Libra Public Libra Port Lavaca 77979-3327
TXCMR Cameron Public Libra Public Libra Cameron 76520-3350
Page 65 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
OCLC Code Account Name Organization T e Mail City Mail Zip Code
Cameron-J Jarvis Troup
TXCJJ Munici al Libra Public Libra Trou 75789-0721
CWPCP Cam Wood Public Libra Public Libra Cam Wood 78833
TXCAL Can on Area Libra Public Libra Can on 79015-2832
TXCPR Ca rock Public Libra Public Libra uita ue 79255-0487
WHAJG Carl & Ma Welhausen Libra Public Libra Yoakum 77995-3058
TXCCC Carne ie Cit -Count Libra Public Libra Vernon 76384-4570
CRNJL Carne ie Libra of Ballin er Public Libra Ballin er 76821-4706
T7A Carrollton Public Libra Public Libra Carrollton 75006-2900
T2H Carson Coun Public Libra Public Libra Panhandle 79068-0339
CASPL Castroville Public Libra Public Libra Castroville 78009-4032
XZ7 Cedar Park Public Libra Public Libra Cedar Park 78613-2200
CELIN Celina Public Libra Public Libra Celina 75009-6201
TXCTM Centennial Memorial Libra Public Libra Eastland 76448-2712
ZH7 Central Texas Colle e Academic - 2 Year Killeen 76540-1800
TXCFG CF Goodwin Public Libra Public Libra Ro se Ci 75189-0638
CHBRC Chambers Coun Libra S stem Public Libra Anahuac 77514-0520
TXCHA Chandler Public Libra Public Libra Chandler 75758-0301
TXCJR Charles J Rike Memorial Libra Public Libra Farmersville 75442-2333
TXCOT Charlotte Public Libra Public Libra Charlotte 780ll
TXCPL Chico Public Libra Inc Public Libra Chico 76431-0707
TXCHP Childress Public Libra Public Libra Childress 79201-4509
Cisco Colle e Academic - 2 Year Cisco 76437
CCTYL Cit Coun Libra Public Libra Tahoka 79373-1018
TXGRL Cit of Garden Rid e Libra Public Libra Garden Rid e 78266-2366
TXCWF Cit of Wolfforth Libra Public Libra Wolfforth 79382-0430
CW# Clarendon Colle e Academic - 2 Year Clarendon 79226-0968
Claud H Gilmer Memorial
CHGML Libra Public Libra Rocks rin s 78880-0157
T8C Cleburne Public Libr Public Libra Cleburne 76033-5448
TXCLY Cl de Public Libra Public Libra Cl de 79510-1779
PAV Coastal Bend Colle e Academic - 2 Year Beeville 78102-2110
Cochran County Love Memorial
CCLML Libra Public Libra Morton 79346-3006
TXCCK Cockrell Hill Public Libra Public Libra Cocla-ell Hill-Dallas 752ll-4919
TXCCL Coke Coun Libra Public Libra Robert Lee 76945-0637
Coldspring Area Public Library
TXCAP Inc Public Libra Colds rin 773�1-1756
CLMPL Coleman Public Libra Public Libra Coleman 76834-4202
College of Biblical Studies-
Houston Academic - 4 Year Private Houston 77036
T8M Colle e of the Mainland Academic - 2 Year Texas Ci 77591-2499
COLBT Colle ville Public Libra Public Libra Colle ville 76034-2916
Page 66 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
OCLC Code Account Name Or anization Ty e Mail City Mail Zip Code
CQC Collin Colle e Academic - 2 Year Plano 75074
TXCLL Collin sworth Public Libra Public Libra Wellin ton 79095-3605
TXCOM Comanche Public Libra Public Libra Comanche 76442-0777
CMFTP Comfort Public Libra Public Libra Comfort 78013-0536
TXCPU Commerce Public Libra Public Libra Commerce 75429-0308
LUT Concordia Universi Texas Academic - 4 Year Private Austin 78726
TXCVP Converse Public Libra Public Libra Converse 78109-2003
Cook Children's Medical Center Libra of Clinical Medicine Fort Worth 76104
TXCOK Cooke Count Libra Public Libra Gainesville 76240-4731
CPCBT Co eras Cove Public Libr Public Libra Co eras Cove 76522-2241
CCA Cor us Christi Public Libraries Public Libra Cor us Christi 78401-2715
TXCRP Corsicana Public Libra Public Libra Corsicana 75110-5205
CTYJL Coun -Cit Libra Public Libra Sweetwater 79556-4524
Cozby Library and Community
WT2 Commons Public Libra Co ell 75019-2121
Crandall-Combine Community
TXCRD Libra Public Libra Crandall 75114-0128
TXCAN Crane Coun Libr Public Libra Crane 79731-2521
CBD Criswell Colle e Academic - 4 Year Private Dallas 75246
TXCKT Crockett Coun Public Libra Public Libra Ozona 76943-3030
CRSBY Crosb Coun Libra Public Libra Crosb ton 79322-2502
CPPJL Cross Plains Public Libra Public Libra Cross Plains 76443-0333
T3G Crowle Public Libra Public Libra Crowle 76036-3429
TXCUE Cuero Public Libra Public Libra Cuero 77954-3048
TXDBM D Brown Memorial Libra Public Libra Rosebud 76570-0479
TXDAP Dain eriield Public Libra Public Libra Dain erfeld 75638-1713
TXDHC Dallam-Hartle Count Libra Public Libra Dalhart 79022-2628
IDA Dallas Ba tist Universi Academic - 4 Year Private Dallas 752ll-9299
TDJ Dallas Colle e Academic - 2 Year Mes uite 75150-2018
GDU Dallas International Universi Academic - 2 Year Dallas 75236
IGA Dallas Public Libra Public Libra Dallas 75201-54ll
DTM Dallas Theolo ical Semina Academic - 4 Year Private Dallas 75204-6411
DAWCL Dawson Coun Public Libr Public Libra Lamesa 79331-1264
TXDSL Deaf Smith Coun Libra Public Libra Hereford 79045-5521
TXDPL Decatur Public Libra Public Libra Decatur 76234-3613
DEERP Deer Park Public Libra Public Libra Deer Park 77536-5063
CDM Del Mar Colle e Academic - 2 Year Cor us Christi 78404-3897
TXDCC DeLeon Ci Coun Libra Public Libra De Leon 76444-1965
TXDNP Denison Public Libra Public Libra Denison 75020-3153
Dennis M O'Connor Public
DMOPL Libra Public Libra Refu io 78377-3107
S3 Denton Public Libra Public Libra Denton 76201-3102
Page 67 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
OCLC Code Account Name
TXDPT De ot Public Librat
D9S DeSoto Public Libra
Dickens County Spur Public
TXDCS
TXDCK
TXDLL
TXDIM
TX4
TXSVP
OS7
TY2
TXDRI
TXDIC
TXDUB
DUNPL
TXS
EB V
TXETG
ECT
TXEHR
TXEDR
TXEPL
PORTN
TXE
TXP
ELPML
TXELP
TXELG
TX6
TXENN
E9T
TXEUL
T7X
TXEVE
TXFLA
FLSCP
BMLLS
Dickinson Public Library
Dilley Public Library
Dimmit County Public Librar
Donna Public Library
Doris Padgett Library
Dr Eugene Clark Library
Dr Hector P Garcia Memorial
Library
Dripping Springs Community
Driscoll Public Library
Dublin Public Library
Duncanville Public Library
Dustin Michael Sekula Memorial
East Texas Baptist University
East Travis Gateway Library
District
Ector Counry Library
Ed & Hazel Richmond Public
Ed Rachal Memorial Library
Edwards Public Library
Effie & Wilton Hebert Public
EI Paso Community Colleg
El Paso Public Library
EI Progreso Memorial Libr
Electra Public Library
Elgin Public Library
Elsa Public Library
Ennis Public Library
Ethel L Whipple Memorial
Library
Eula & David Wintermann
Euless Public Library
Everman Public Library
Fairfeld Library
Falls City Public Library
Fannie Brown Booth Memorial
O�r anization Type
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Academic - 4 Year Private
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Academic - 2 Year
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Mail City_
Throckmorton
DeSoto
Dickinson
Carrizo
Donna
Lockhart
Mercedes
Devine
Dublin
Duncanville
Marshall
Del Valle
Odessa
Aransas Pass
Falfurrias
Henrietta
Port Neches
El Paso
El Paso
Uvalde
Electra
Elsa
Ennis
Los Fresnos
Eagle Lake
Euless
Everman
Fairfield
Falls City
Center
Mail Zip Code
76483-0006
75115-3956
79370-2511
77539-4818
78017-0230
78834-3704
78537-3229
75182-9278
78644-2742
78570-3120
78620-5266
78016-32ll
76446-0427
75 1 1 6-48 1 8
78539-6316
75670-1412
78617-5405
79761-5024
78336-3640
78355-4321
76365-2816
77651-3727
79998-0500
79901-1503
78801-5528
76360-2134
78621-2625
78543-1447
75119-3803
78566-3650
77434-2326
76039-3543
76140-3213
75840-3028
78113-0220
75935-3553
Page 68 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
OCLC Code Account Name Organization T e Mail City Mail Zip Code
Farmers Branch Manske Public
T7F Libra Public Libra Farmers Branch 75234-3756
T2X Fa ette Public Libra Public Libra La Gran e 78945-3230
FRSJL Ferris Public Libra Public Libra Ferris 75125-3000
TXFLO Florence Public Libr Public Libra Florence 76527-0430
FLWMD Flower Mound Public Libra Public Libra Flower Mound 75022-2703
FLYDC Flo d Coun Libra Public Libra Flo dada 79235-28ll
TXFOA Foard Coun Libra Public Libra Crowell 79227-0317
TXFOR Forest Hill Public Libra Public Libra Forest Hill 76140-1250
FTX Fort Bend Coun Libraries Public Libra Richmond 77469-5141
DA# Fort Stockton Public Libra Public Libra Fort Stockton 79735-5634
IFA Fort Worth Public Libra Public Libra Fort Worth 76102-7305
FPC Frank Philli s Colle e Academic - 2 Year Bor er 79008-5118
TXFCP Franklin Coun Libra Public Libra Mt Vernon 75457-0579
TXFRA Frankston De ot Libra Public Libra Frankston 75763-0639
Friench Simpson Memorial
FSIMP Libra Public Libra Hallettsville 77964-2828
S4 Friendswood Public Libra Public Libra Friendswood 77546-3906
TXFRI Friona Public Libr Public Libra Friona 79035-2548
FHP Frisco Public Libra Public Libra Frisco 75034-3275
TXGAI Gaines Coun Libra Public Libra Seminole 79360-3402
GV$ Galveston Colle e Academic - 2 Year Galveston 77550-7447
G4Z Gatesville Public Libra Public Libra Gatesville 76528-1461
Genevieve Miller Hitchcock
TXGHP Public Libra Public Libra Hitchcock 77563-3238
SS Geor etown Public Libra Public Libra Geor etown 78626-5503
GIBML Gibbs Memorial Libra Public Libra Mexia 76667-2337
TXGID Giddin s Public Libr Public Libra Giddin s 78942-2830
TXEMG Gilliam Memorial Public Libra Public Libra Wilmer 75172-1127
Gladys Johnson Ritchie Public
TXGLA Libra Public Libra Jacksboro 76458-1655
TXGCL Goliad Coun Libra Public Libra Goliad 77963-1025
TXGON Gonzales Public Libra Public Libra Gonzales 78629-0220
Grace School of Theology
Libra Academic - S ecial The Woodlands 77384
Grand Prairie Public Library
TXGPM S stem Public Libra Grand Prairie 75051-1521
TXGSP Grand Saline Public Libr Public Libra Grand Saline 75140-1934
TXGPP Gra eland Public Libra Public Libra Gra eland 75844-0879
GRPVE Gra evine Public Libra Public Libra Gra evine 76051-7657
XZ4 Gra son Colle e Academic - 2 Year Denison 75020-8299
MAFML Groesbeck Public Libra Public Libra Groesbeck 76642-1658
TXGPL Groves Public Libra Public Libra Groves 77619-3629
Page 69 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
OCLC Code Account Name
Guthrie CSD & King County
TXGUT Consolidated Libra
TXHAL Hale Center Public Libra Inc
HACPL Haltom Cit Public Libra
T20 Hansford Coun Librat
TXS Hardin-Simmons Universi
TX7 Harlingen Public Library
TXHAR Harper Library
HPWJL
HT#
TXHAS
TXHPR
T7L
T2K
TXHEN
HTPCL
HDL
HLNDP
HLE
T3S
HOCKP
TXHON
IrV:i�/ul
TWH
THC
TXN
H4L
HWARD
HPU
HCLJL
TXHSP
T8H
HTC
TXHAP
TXDSC
Harrie P Woodson Memorial
Harris County Public L
Haskell County Librar}
Haslet Public Library
Helen Hall Library
Henderson County Clint W
Murchison Memorial Librai
Hewitt Public Library
Hidalgo Public Library
Hiehland Park Library
Hill College
Hillsboro City Library
Hockley County Memorial
Organization Type
Public Library
Public Library
Public Library
Public Library
Academic - 4 Year Private
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Academic - 2 Year
Public Library
Library Public Library
Hondo Public Libra Public Libra
Honey Grove Library & Learning
Center Public Libra
Hood Coun Public Libr Public Libra
Houston Ba tist Universit Academic - 4 Year Private
Houston Communi Colle e Academic - 2 Year
Houston Graduate School of
Theolo Libra TexShare Affliate
Houston Public Libra Public Libra
Howard Colle e Academic - 2 Year
Howard Coun Libra Public Libra
Howard Pa ne Universi Academic - 4 Year Private
Howe Communi Libra Public Libra
Hughes Springs Area Public
Libra Public Libra
Huntsville Public Libra Public Libra
Hurst Public Libra Public Libra
Huston-Tillotson Universi Academic - 4 Year Private
Hutchins-Atwell Public Libra Public Libra
Hutchinson Countv Library Public Library
Mail City
Guthrie
Hale Center
Haltom Citv
Abilene
Harlin��
Caldwell
Houston-HCPL
Haskell
Haslet
League Ciry
Canadian
Athens
Hewitt
Highland Park
Hillsboro
Hillsboro
Levelland
Hondo
Honey Grove
Granbury
Houston
Houston
Houston
Houston
Big Spring
Big Spring
Brownwood
Howe
Huntsville
Hurst
Austin
Hutchins
Mail Zip Code
79236-0070
79041-0214
76117-1215
79081-2064
79698-6195
78550-5072
78631-0074
77836-1129
77033-1604
79521-0409
76052-3319
77573-3835
79014-2702
75751-2513
76643-4100
78557-4104
75205-3199
76645-0619
76645-7708
79336-3706
78861-2438
75446-0047
76048-2164
77074-3298
77002-9330
770�5-3602
77002-2530
79720-5015
79720-2729
76801
75459-4592
75656-3710
77340-4603
76053-4932
78702-3430
75141-0888
79007-3621
Page 70 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
OCLC Code Account Name Or anization T e Mail City Mail Zip Code
TXHUT Hutto Public Libra Public Libra Hutto 78634-4313
TXIMP Im erial Public Libra Public Libra Im erial 79743-0307
TXING In leside Public Libr Public Libra In leside 78362-0400
TXIRA Iraan Public Libra Public Libra Iraan 79744-0638
IJC Irvin Public Libra Public Libra Irvin 75015-2288
Jackson County Memorial
T2D Libra Public Libra Edna 77957-2734
JC$ Jacksonville Colle e Academic - 2 Year Private Jacksonville 75766
TXJPL Jacksonville Public Libra Public Libra Jacksonville 75766-4910
Jarrell Communi Libr Public Libra Jarrell 76537-1885
JCC Jarvis Christian Colle e Academic - 4 Year Private Hawkins 75765
TXJAS Jas er Public Libra Public Libra Jas er 75951-4419
TXJBN JB Nickells Memorial Libra Public Libra Lulin 78648-2607
TXJDC Jeff Davis Count Libra Public Libra Fort Davis 79734-1054
TXJEF Jefferson Carne ie Libra Public Libra Jefferson 75657-2209
JENTD Jennie Trent Dew Libra Public Libra Goldthwaite 76844-0101
JH Wootters Crockett Public
JHWCP Libra Public Libra Crockett 75835-2124
Joe A Hall High School and
TXJAH Communit Libra Public Libra Venus 76084-3844
BNR Joe Barnhart Bee Count Libra Public Libra Beeville 78102-5604
TXJEK John Ed Keeter Public Libra Public Libra Sa inaw 76179-1452
JOHCL Johnson Ci Libra Public Libra Johnson Ci 78636-0332
TXJON Jones Public Libra Public Libra Da ton 77535-2775
TXJAM Jonestown Communi Libra Public Libra Jonestown 78645-3465
TXJSP Joshua School & Public Libra Public Libra Joshua 76058-3155
TXJOU Jourdanton Communit Libr Public Libra Jourdanton 78026-3507
TXJRH JR Huffman Public Libra Public Libra Hem hill 75948-9695
S8 Jud B McDonald Public Libra Public Libra Naco doches 75961-4482
TXJCO Justin Communi Libra Public Libra Justin 76247-9442
TXKAR Karnes Cit Public Libra Public Libra Karnes Ci 78118-3240
TXKAU Kaufinan Coun Libra Public Libra Kaufman 75142-3714
KELPL Keller Public Libra Public Libra Keller 76248-0770
TXKEP Kendalia Public Libra Public Libra Kendalia 78027-0399
TXKYP Kened Public Libra Public Libra Kened 78 1 19-272 1
TXKEN Kennedale Public Libra Public Libra Kennedale 76060-2202
KTX Kil ore Colle e Academic - 2 Year Kil ore 75662-3204
TXKIL Kil ore Public Libra Public Libra Kil ore 75662-2711
TXKIP Killeen Ci Libra S stem Public Libra Killeen 76541-4800
TXKML Kill ore Memorial Libr Public Libra Dumas 79029
KIMCL Kimble Coun Libra Public Libra Junction 76849-4604
Kinkaid School Libraries TexShare Affiliate Houston 77024
Page 71 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
OCLC Code Account Name Or anization T e Mail Cit Mail Zip Code
KRBYP Kirb ville Public Libra Public Libra Kirb ville 75956-0567
TXKPL Krum Public Libra Public Libra Krum 76249-0780
TXKUR Kurth Memorial Libra Public Libra Lufkin 75904-3922
TXKYL K le Public Libra Public Libra K le 78640-9421
LAJOY La Jo a Munici al Libra Public Libra La Jo a 78560-9008
TXLAM La Mar ue Public Libra Public Libra La Mar ue 77568-4158
TXLAG La o Vista Public Libra Public Libra La o Vista 78645-5879
TXLVP La una Vista Public Libra Public Libra La una Vista 78578-2796
LAKCL Lake Dallas Libra Public Libra Lake Dallas 75065-3609
KVIJL Lake Travis Communi Libr Public Libra Austin-Lakewa 78734-5200
TXLWP Lake Whitne Libra Public Libra Whitne 76692-1158
TXLAK Lakehills Area Libra Public Libra Lakehills 78063-6083
Lamar Institute of Technolo Academic - 2 Year Beaumont 77710
LOR Lamar State Colle e-Oran e Academic - 2 Year Oran e 77630-5802
LAO Lamar State Colle e-Port Arthur Academic - 2 Year Port Arthur 77641
TXR Lamar Universi Academic - 4 Year Public Beaumont 77710-0021
TXLCL Lamb Coun Libra Public Libra Littlefield 79339-3361
TXLPL Lam asas Public Libra Public Libra Lam asas 76550-2843
Lancaster Veterans Memorial
LANVM Libra Public Libra Lancaster 75134-3300
TLJ Laredo Colle e Academic - 2 Year Laredo 78040-4348
DB$ Laredo Public Libra Public Libra Laredo 78041-7328
LPLTX Leander Public Libra Public Libra Leander 78641-8890
LET Lee Colle e Academic - 2 Year Ba town 77522-0818
TXLAP Lena Armstron Public Libr Public Libra Belton 76513-0120
YU2 Leon Valle Public Libra Public Libra Leon Valle 78238-1453
TXLEO Leonard Public Libra Public Libra Leonard 75452-1188
TLT LeTourneau Universi Academic - 4 Year Private Lon view 75602-7001
LVF Lewisville Public Libra Public Libra Lewisville 75029-9002
TXLBH Libe Hill Public Libra Public Libra Libert Hill 78642-1072
TXLYM Libe Munici al Libra Public Libra Libert 77575-4741
XZ8 Libra of Graham Public Libra Graham 76450-3547
TXLIL Lillie Russell Memorial Libra Public Libra Lindale 75771-1570
TXLIN Linden Public Libra Public Libra Linden 75563-0419
TXLEC Little Elm Public Libra Public Libra Little Elm 75068-5060
TXLIV Live Oak Count Libra Public Libra Geor e West 78022-3487
TXMML Livin ston Munici al Libra Public Libra Livin ston 77351-3107
LLCLS Llano Coun Libra S stem Public Libra Llano 78643-2072
TXPRI Lois Nelson Public Libra Public Libra Princeton 75407-6693
TXLOA Lone Oak Area Public Libra Public Libra Lone Oak 75453-0501
NHA Lone Star Colle e S stem Academic - 2 Year Houston 77070-2765
Page 72 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
OCLC Code Account Name Or anization T e Mail Cit Mail Zip Code
FT6 Lon view Public Libra Public Libra Lon view 75601-6348
T2C Lovett Memorial Libra McLean Public Libra McLean 79057-0008
TXLML Lovett Memorial Libra Pam a Public Libra Pam a 79065-6513
L3B Lubbock Christian Universi Academic - 4 Year Private Lubbock 79407-2031
TXL Lubbock Public Libra Public Libra Lubbock 79401-2798
Lucy Hill Patterson Memorial
LCPCL Libra Public Libra Rockdale 76567-2901
LMBT'N Lumberton Public Libra Public Libra Lumberton 77657-7763
TXLYT L tle Public Libra Public Libra L tle 78052-0831
TXMAD Madison Count Libra Public Libra Madisonville 77864-2561
TXMBL Mae S Bruce Libra Public Libra Santa Fe 77510-1407
BSBPL Mammen Famil Public Libra Public Libra Bulverde 78163-6227
MPLBT Mansfield Public Libra Public Libra Mansfield 76063-2424
TXLMP Marathon Public Libra Public Libra Marathon 79842-0177
TXMAR Marfa Public Libra Public Libra Marfa 79843-0609
Marion & Ed Hughes Public
NEDER Libra Public Libra Nederland 77627-7015
T3F Marion Communit Libra Public Libra Marion 78124-0619
TXMAL Marshall Public Libra Public Libra Marshall 75670-4261
TXMCL Martin Coun Libra Public Libra Stanton 79782-1187
TXLMC Martindale Communi Libra Public Libra Martindale 78655-0255
TXMLR Ma Lou Reddick Public Libra Public Libra Lake Worth 76135-3427
Mason County M Beven Eckert
TXMCM Memorial Libra Public Libra Mason 76856-1785
TXMTH Mathis Public Libra Public Libra Mathis 78368-2441
TXMAU Maud Public Libra Public Libra Maud 75567-0100
Mayor Joe V Sanchez Public
TY7 Libra Public Libra Weslaco 78596-6215
TXIRI MB Noellce Jr Memorial Libr Public Libra Mertzon 76941-0766
TME McAllen Public Libra Public Libra McAllen 78504-4104
TXFMR McCulloch Coun Libr Public Libra Brad 76825-4637
McGinley Memorial Public
TXMGM Libra Public Libra McGre or 76657-1608
M$K McKinne Public Libra S stem Public Libra McKinne 75069-3809
BWZ McLennan Communi Colle e Academic - 2 Year Waco 76708-1498
MMPJL McMullen Memorial Libr Public Libra Huntin ton 75949-0849
TXD McMur Universi Academic - 4 Year Private Abilene 79697-0001
MCBOT Medina Communit Libra Public Libra Medina 78055-0300
TXMLI Melissa Public Libra Public Libra Melissa 75454-9569
T2L Mem his Public Libra Public Libra Mem his 79245-3211
TXMER Meridian Public Libr Public Libra Meridian 76665-0679
T7 Mes uite Public Libra Public Libra Mes uite 75149-3429
TXMIC Micke Reil Public Libra Public Libra Corri an 75939-2645
Page 73 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
OCLC Code Account Name Or anization Ty e Mail City Mail Zip Code
M8D Midland Colle e Academic - 2 Year Midland 79705-6329
MCY Midland Coun Public Libra Public Libra Midland 79701-5108
TMI Midwestern State Universi Academic - 4 Year Public Wichita Falls 76308-2099
TXMIN Mineola Memorial Libra Public Libra Mineola 75773-1711
TXMIT Mitchell Count Public Libra Public Libra Colorado Ci 79512-6230
Montgomery County Memorial
S2 Libra S stem Public Libra Conroe 77301-2720
TXMOO Mood Communit Libra Public Libra Mood 76557-0057
YU6 Moore Memorial Public Libr Public Libra Texas Ci 77590-5469
MTLYC Motle Coun Libra Public Libra Matador 79244-0557
TXMCP Mount Calm Public Libra Public Libra Mount Calm 76673-0084
TXMPP Mount Pleasant Public Libra Public Libra Mt Pleasant 75455-3944
BMLMP Muenster Public Libra Public Libra Muenster 76252-2409
MULAP Muleshoe Area Public Libr Public Libra Muleshoe 79347-3633
Nancy Carol Roberts Memorial
NCRJL Libra Public Libra Brenham 77833-3107
TXNNM Nanc Nail Memorial Libra Public Libra Mart 76664-1425
TXNPL Na les Public Libra Public Libra Na les 75568-0705
Natalia Veterans Memorial
TXNVM Libra Public Libra Natalia 78059-0141
N9G Navarro Colle e Academic - 2 Year Corsicana 75 1 1 0-48 1 8
TXNAV Navasota Public Libra Public Libra Navasota 77868-3240
NEPCL Nellie Pederson Civic Libra Public Libra Clifton 76634-0231
TXNES Nesbitt Memorial Libra Public Libra Columbus 78934-2326
TXNBP New Boston Public Libra Public Libra New Boston 75570-2905
D9M New Braunfels Public Libra Public Libra New Braunfels 78130-4273
TXNWP New Waverl Public Libra Public Libra New Waverl 77358-4224
TXNCL Newton Coun Public Libra Public Library Newton 75966-3216
Nicholas P Sims Library &
TXNPS L ceum Public Library Waxahachie 75165-3235
Nicholson Memorial Library
NM$ S stem Public Libra Garland 75040-6304
North American Universi Academic - 4 Year Private Stafford 77477
TZN North Central Texas Colle e Academic - 2 Year Gainesville 76240-0815
North Richland Hills Public
TJT Libra Public Libra North Richland Hills 76180-0936
ACNLC Northeast Lakeview Colle e Academic - 2 Year Universal Ci 78148-3789
Northeast Texas Community
NTX Colle e Academic - 2 Year Mount Pleasant 75456-1307
N$V Northwest Vista Colle e Academic - 2 Year San Antonio 78251-4217
TXNUE Nueces Count Public Libraries Public Libra Robstown 78380-3872
SAJ Oblate School of Theolo Academic - 4 Year Private San Antonio 78216-6693
02D Odessa Colle e Academic - 2 Year Odessa 79764-7105
Office of the Attorne General State A enc Austin 787ll
Page 74 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
OCLC Code Account Name Or anization T e Mail City Mail Zip Code
TXOCL Oldham Coun Public Libra Public Libra Ve a 79092-0640
Olga V Figueroa Zapata County
ZAPCP Public Libra Public Libra Za ata 78076-3293
Olney Community Library and
OCLAC Arts Center Public Libra Olne 76374-1723
TXOLT Olton Area Libra Public Libra Olton 79064-0675
TXONA Onalaska Public Libra Public Libra Onalaska 77360-0880
YT6 Oran e Public Libra Public Libra Oran e 77630-5705
SAT Our Lad of the Lake Universi Academic - 4 Year Private San Antonio 78207-4689
TXPAL Palacios Libra Inc Public Libra Palacios 77465-5462
PALES Palestine Public Libra Public Libra Palestine 75801-5930
POA Palo Alto Colle e Academic - 2 Year San Antonio 78224-2417
TZP Panola Colle e Academic - 2 Year Cartha e 75633
PJ$ Paris Junior Colle e Academic - 2 Year Paris 75460-6258
PPLBT Paris Public Libra Public Libra Paris 75460-5825
Academic - MedicaUHealth
CJT Parker Universi Science Dallas 75229-5609
T7P Pasadena Public Libra Public Libra Pasadena 77506-4820
T2S Patrick Heath Public Libra Public Libra Boerne 78006-2091
�
Paul uinn Colle e Academic - 4 Year Private Dallas 75241
Pauline and Jane Chilton
MRLJG Memorial Marlin Public Libr Public Libra Marlin 76661-2479
TXPEA Pearsall Public Libra Public Libra Pearsall 78061-3333
TXPEN Penitas Public Libra Public Libra Penitas 78576-0204
TXPML Per Memorial Libra Public Libra Per on 79070-3ll2
PFLCL Pflu erville Public Libra Public Libra Pflu erville 78660-3899
TYS Pharr Memorial Libra Public Libra Pharr 78577-4826
TXPIL Pilot Point Communi Libra Public Libra Pilot Point 76258-4240
PINER Pioneer Memorial Libra Public Libra Fredericksbur 78624-3751
Pittsburg-Camp County Public
TXPIT Libra Public Libra Pittsbur 75686-1035
PLS Plano Public Libra S stem Public Libra Plano 75075-3712
TXPLE Pleasanton Public Libra Public Libra Pleasanton 78064-4105
S9 Port Arthur Public Libra Public Libra Port Arthur 77642-5818
POISA Port Isabel Public Libra Public Libra Port Isabel 78578-4602
POSTP Post Public Libra Public Libra Post 79356-3229
T3E Poteet Public Libra Public Libra Poteet 78065-0138
TXPOT Pottsboro Area Public Libra Public Libra Pottsboro 75076-0477
PVA Prairie View A&M Universi Academic - 4 Year Public Prairie View 77446
TXCIP Presidio Public Libra Public Libra Presidio 79845-2440
PRSPR Pros er Communit Libra Public Libra Pros er 75078-2308
TX UI uitman Public Libra Public Libra uitman 75783-1677
RACJG Rains Coun Public Libra Public Libra Emo 75440-3012
Page 75 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
OCLC Code Account Name Or anization Type Mail City Mail Zip Code
TXRAN Ran er Ci Libra Public Libra Ran er 76470-1810
R$G Ran er Colle e Academic - 2 Year Ran er 76470-3298
RPLUC Rankin Public Libra Public Libra Rankin 79778-0006
TXRCL Rea an Coun Libra Public Libra Bi Lake 76932-4515
Real County Public Library
RELCP Leake Public Libra Leake 78873-0488
TXRED Red Oak Public Libra Public Libra Red Oak 75154-0393
TXRRC Red River Count Public Libra Public Libra Clarksville 75426-0508
REVCL Reeves Coun Libra Public Libra Pecos 79772-3735
T3I Rhoads Memorial Libra Public Libra Dimmitt 79027-2501
TXRHO Rhome Communit Libra Public Libra Rhome 76078-0427
RCE Rice Universi Academic - 4 Year Private Houston 77251-1892
Richard D Haines Medical
Libra Libra of Clinical Medicine Tem le 76508
YT2 Richardson Public Libra Public Libra Richardson 75080-5210
RIHPL Richland Hills Public Libra Public Libra Richland Hills 76 1 1 8-6273
RIOJG Rio Grande Ci Public Libra Public Libra Rio Grande Ci 78582-3825
TXRHP Rio Hondo Public Libra Public Libra Rio Hondo 78583-0389
Rita & Truett Smith Public
T3V Libra Public Libra W lie 75098-3000
RCHPU Riter C Hulse Public Libra Public Libra Terrell 75160-2618
ROPUB Roanoke Public Libra Public Libra Roanoke 76262-6626
TXRJK Robert J Kleber Public Libra Public Libra Kin sville 78363-4410
TXROB Robertson Count Libra Public Libra Franklin 77856-1027
RKWLC Rockwall Coun Libra Public Libra Rockwall 75087-4887
RV8 Rosenber Libra Public Libra Galveston 77550-2220
TXROT Rotan Public Libra Public Libra Rotan 79546-4524
Round Rock Public Library
T4 S stem Public Libra Round Rock 78664-5245
RTOPP Round To Famil Libra Public Libra Round To 78954-0245
T7R Rowlett Public Libra Public Libra Rowlett 75088-5163
TXRUB Rube Sessions Memorial Libra Public Libra Wells 75976-9009
TXUUL Run e Public Libra Public Libra Run e 78151-0037
YT3 Rusk Coun Libra S stem Public Libra Henderson 75652-3166
RMLJL R lander Memorial Libra Public Libra San Saba 76877-4706
TXSBP Sabinal Public Libra Public Libra Sabinal 78881-0245
TXSAC Sachse Public Libra Public Libra Sachse 75048-3835
SADPL Salado Public Libra District Public Libra Salado 76571-1178
SHH Sam Houston State Universi Academic - 4 Year Public Huntsville 77341-2179
SBRWN Samm Brown Libra Public Libra Cartha e 75633-2625
SNC San Antonio Colle e Academic - 2 Year San Antonio 78212-3941
SAP San Antonio Public Libra Public Libra San Antonio 78205-1208
TXSAU San Au ustine Public Libra Public Libra San Au ustine 75972-21 ll
Page 76 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
OCLC Code Account Name Or anization Type Mail City Mail Zip Code
B N San Benito Public Libra Public Libra San Benito 78586-5169
SJY San Jacinto Colle e District Academic - 2 Year Pasadena 77505-5903
TXSJP San Juan Memorial Libra Public Libra San Juan 78589-2407
DE# San Marcos Public Libra Public Libra San Marcos 78666-6313
TXSPL San er Public Libr Public Libra San er 76266-8964
TXSCH Schertz Public Libra Public Libra Schertz 78154-1954
TXSHT Schleicher Coun Public Libra Public Libra Eldorado 76936-0611
SUA Schreiner Universi Academic - 4 Year Private Kerrville 78028
SCHPL Schulenbur Public Libra Public Libra Schulenbur 78956-2146
TXSCU Scu Coun Libra Public Libra Sn der 79549-1910
TXSEA Sea oville Public Libra Public Libra Sea oville 75159-1774
TJZ Se uin Public Libr Public Libra Se uin 78155-6042
EPT Semina of the Southwest Academic - 4 Year Private Austin 78705-3139
Sergeant Fernando de la Rosa
TX2 Memorial Libra Public Libra Alamo 78516-2795
TXSHA Shackelford Coun Libra Public Libra Alban 76430-8007
Shallowater School County
TXSSC Libra Public Libra Shallowater 79363-5768
TXSMP Shamrock Communi Libra Public Libra Shamrock 79079-2038
TXSCP Sherman Coun Public Libra Public Libra Stratford 79084-0046
T6 Sherman Public Libra Public Libra Sherman 75090-5926
TXSPU Shiner Public Libra Public Libra Shiner 77984-7130
TXSIL Silsbee Public Libra Public Libra Silsbee 77656-4127
SYKJL Sin leta Memorial Libra Public Libra Rusk 75785-1103
SPBJL Sinton Public Libra Public Libra Sinton 78387-2912
SLTNP Slaton Cit Libra Public Libra Slaton 79364-4136
TXSME Smithville Public Libra Public Libra Smithville 78957-1430
TXSWM Smith-Welch Memorial Libra Public Libra Hearne 77859-2301
LEV South Plains Colle e Academic - 2 Year Levelland 79336-6593
PBF South Texas Colle e Academic - 2 Year McAllen 78502
South Texas College of Law
STX Houston Academic - 4 Year Private Houston 77002-7000
ISM Southern Methodist Universi Academic - 4 Year Private Dallas 75275-0259
SLPLM Southlake Public Libra Public Libra Southlake 76092-7640
Southwest Research Institute
SWRI TexShare Affiliate San Antonio 78238
SS Southwest Texas Junior Colle e Academic - 2 Year Uvalde 78801-6297
Southwestern Adventist
YS Universi Academic - 4 Year Private Keene 76059
Southwestern Assemblies of God
SA7 Universi Academic - 4 Year Private Waxahachie 75165-2342
Southwestern Baptist Theological
TSW Semina Academic - 4 Year Private Fort Worth 76122
Southwestern Christian Colle e Academic - 4 Year Private Terrell 75160-0010
Page 77 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
OCLC Code Account Name Or anization Ty e Mail Cit Mail Zip Code
TXX Southwestern Universit Academic - 4 Year Private Geor etown 78627-0770
TY4 S eer Memorial Libra Public Libra Mission 78572-4416
TXSPI S icewood Communit Libr Public Branch Libra S icewood 78669-0463
Springlake-Earth Community
TXSLE Libra Public Libra Earth 79031-0259
TXSPT S rin town Public Libra Public Libra S rin town 76082-0448
EDX St Edwards Universi Academic - 4 Year Private Austin 78704-6425
SNM St Ma 's Universi Academic - 4 Year Private San Antonio 78228-8608
SSP St Phili 's Colle e Academic - 2 Year San Antonio 78203-2027
Stark Colle e& Semina TexShare Affiliate Co us Christi 78412
TXK Ste hen F Austin State Universit Academic - 4 Year Public Naco doches 75962-3055
TXSTP Ste henville Public Libra Public Libra Ste henville 76401-3421
TXSTG Sterlin Coun Public Libra Public Libra Sterlin Ci 76951-1054
TJY Sterlin Munici al Libr Public Libra Ba town 77520-4258
HKHPL Stewart C Me er Libra Public Libra Harker Hei hts 76548-7208
TXSTW Stonewall Count Libra Public Libra As ermont 79502-0907
SUR Sul Ross State Universit Academic - 4 Year Public A1 ine 79832
TXSTN Sutton Count Libra Public Libra Sonora 76950-2603
TXSCL Swisher Coun Libra Public Libra Tulia 79088-2747
TTS Tarleton State Universi Academic - 4 Year Public Ste henville 76402
TCJ Tarrant Coun Colle e District Academic - 2 Year Fort Worth 76102-6524
TXTAP Tawakoni Area Public Libra Public Libra West Tawakoni 75474-2644
DF$ Ta lor Public Libra Public Libra Ta lor 76574-3268
YT4 Tea ue Public Libra Public Libra Tea ue 75860-1624
TP# Tem le Colle e Academic - 2 Year Tem le 76504-7435
T2G Tem le Public Libra Public Libra Tem le 76501-7644
TXTCP Terrell Coun Public Libra Public Libra Sanderson 79848-0250
Texarkana Colle e Academic - 2 Year Texarkana 75599
RKA Texarkana Public Libra Public Libra Texarkana 75501-5054
Texas A&M International
TLS Universi Academic - 4 Year Public Laredo 78041-1999
Texas A&M Medical Sciences Academic - MedicaUHealth
TMV Libra Science Colle e Station 77843-4462
TXA Texas A&M Universi Academic - 4 Year Public Colle e Station 77843-5000
Texas A&M University at
TAG Galveston Academic Libra Branch Galveston 77553-1675
Texas A&M University Central
TAMCT Texas Academic - 4 Year Public Killeen 76549
Texas A&M University
IEA Commerce Academic - 4 Year Public Commerce 75428-3011
Texas A&M University Corpus
TXF Christi Academic - 4 Year Public Co us Christi 78412-5501
Texas A&M University
TAI Kin sville Academic - 4 Year Public Kin sville 78363
Page 78 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
OCLC Code Account Name
Texas A&M University San
TAMSA Antonio
Texas A&M University
IET Texarkana
Texas Biomedical Research
Institute
CWT Texas Chiro ractic Colle e
ICU Texas Christian Universit
TTT Texas Colle e
Texas Commission on
Environmental uali
Texas Com trollers Office
Texas Department of State Health
Services
Texas Department of
SAZ
PRY
TXT
�r:�i
ILU
TML
TWC
Organization Type _
Academic - 4 Year Public
Academic - 4 Year Public
TexShare Affiliate
Academic - MedicaUHealth
Science
Academic - 4 Year Private
Academic - 4 Year Private
State Agency
State A�encv
State
Trans ortation State
Texas Education A enc State
Texas Higher Education
Coordinatin Board State
Texas Historical Commission State
Texas Legislative Reference
Libra State A enc
Texas Lutheran Universi Academic - 4 Year Private
Texas Medical Association
Knowledge Center Library of Clinical Medicine
Texas Public Utili Commission State A enc
Texas Senate Research Center State A enc
Texas Southern Universi Academic - 4 Year Public
Texas Southmost Colle e Academic - 2 Year
Texas State Law Libra State A enc
Texas State Library & Archives
Commission State A enc
Texas State Technical College
LRC Academic - 2 Year
Texas State Technical College
LRC Harlin en Academic Libra Branch
Texas State Technical College
LRC Marshall Academic Libra Branch
Texas State Technical College �
LRC Sweetwater (West Texa� Academic Library Branch
Texas State Universit Academic - 4 Year Public
Texas Talkin Book Pro ram State A enc
Texas Tech Universi Academic - 4 Year Public
Texas Tech University Health Academic - Medical/Health
Sciences Center Science
Texas Tech University Health Academic - Medical/Health
Sciences Center EI Paso Science
Texas Weslevan Universitv Academic - 4 Year Private
Mail City
San Antonio
Texarkana
San Antonio
Pasadena
Fort Worth
Tyler
Austin
Austin
Austin
Austin
Austin
Austin
Seguin
Austin
Austin
Houston
Brownsville
Austin
Austin
Waco
Harlineen
Marshall
Sweetwater
San Marcos
Austin
Lubbock
Lubbock
EI Paso
Fort Worth
Mail Zip Code
78224
75503-0597
78245
77505-1699
76129-0001
75702-1962
78711
78714
787ll
78711
78155-5978
78701-1680
78711
77004-4501
78520-4956
787ll-2927
76705
78550-3697
75672-7404
79556-4108
78666-4684
787ll
79409-0002
79430-0001
79905
76105-1536
Page 79 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
OCLC Code Account Name Or anization Ty e Mail City Mail Zip Code
1WU Texas Woman's Universi Academic - 4 Year Public Denton 76204-5528
CCPMT The Colon Public Libra Public Libra The Colon 75056-1133
TXCDR The Libra at Cedar Creek Lake Public Libra Seven Points 75143-8509
TXTSP Thom son Sa er Public Libra Public Libra uanah 79252-3825
TLL Temple Memorial Library &
TXTLL Archives Public Libra Diboll 75941-1633
TXTBM Tom Burnett Memorial Libra Public Libra Iowa Park 76367-1616
Tom Green Counry Library
TS S stem Public Libra San Angelo 76903-5834
TXTRI Tri-Communit Libra Public Libra Prairie Lea 78661-0044
TXTRC Tri-Coun Libra Public Libra Mabank 75147-2307
T'NY Trini Universi Academic - 4 Year Private San Antonio 78212-4674
Trinity Valley Community
TVD Colle e Academic - 2 Year Athens 75751-2765
TSLAC Archives & Reference State A enc Austin 78701
TXDOT Photo Libra State A enc
TYPML T e Preston Memorial Libra Public Libra Can on Lake 78133-5081
TJN T ler Junior Colle e Academic - 2 Year T ler 757ll-9020
T7 T ler Public Libra Public Libra T ler 75702-7328
T7U Un er Memorial Libra Public Libra Plainview 79072-7235
iJNVSL Universal Ci Public Libra Public Libra Universal Ci 78148-4150
IVD Universi of Dallas Academic - 4 Year Private Irvin 75062-4736
TXH Universi of Houston Academic - 4 Year Public Houston 77204-2000
UHC Universi of Houston Clear Lake Academic - 4 Year Public Houston 77058-1002
THD Universi of Houston Downtown Academic - 4 Year Public Houston 77002-1001
TXV Universi of Houston Victoria Academic - 4 Year Public Victoria 77901-5731
University of Mary Hardin-
MHB Ba lor Academic - 4 Year Private Belton 76513-2599
INT Universi of North Texas Academic - 4 Year Public Denton 76203-5017
University of North Texas at
Dallas Academic - 4 Year Public Dallas 75241
University of North Texas Health Academic - Medical/Health
TOM Science Center at Fort Worth Science Fort Worth 76107-2699
TUT Universi of St Thomas Academic - 4 Year Private Houston 77006-4696
IUA Universi of Texas at Arlin ton Academic - 4 Year Public Arlin ton 76019-0497
IXA Universi of Texas at Austin Academic - 4 Year Public Austin 78713-8916
ITD Universi of Texas at Dallas Academic - 4 Year Public Richardson 75083-0643
TXU Universi of Texas at EI Paso Academic - 4 Year Public El Paso 79968-0582
University of Texas at Rio
TPN Grande Valle Academic - 4 Year Public Edinbur 78539-2909
University of Texas at San
TXJ Antonio Academic - 4 Year Public San Antonio 78249-1644
TEX Universi of Texas at T ler Academic - 4 Year Public T ler 75799-6699
University of Texas Health Academic - Medical/Health
Science Center at Houston Science Houston 77030
Page 80 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
OCLC Code Account Name Or anization T e Mail City Mail Zip Code
University of Texas Health Academic - Medical/Health
TYR Science Center at T ler Science T ler 75708-3154
University of Texas Health Academic - Medical/Health
TSA Science Center San Antonio Science San Antonio 78229-3900
University of Texas MD Academic - Medical/Health
RML Anderson Cancer Center Science Houston 77230-1402
University of Texas Medical Academic - Medical/Health
TMB Branch at Galveston Science Galveston 77555-1035
University of Texas of the
TXO Permian Basin Academic - 4 Year Public Odessa 79762-8192
University of Texas School of
Public Health at Houston Libra Academic Libra Branch Houston 77225-0186
University of Texas Southwestern Academic - Medical/Health
IHS Medical Center Science Dallas 75390-9049
SAV Universi of the Incarnate Word Academic - 4 Year Private San Antonio 78209
UniversityPark-
TXUPP Universi Park Public Libr Public Libra Dallas 75205-1711
TXUPR U shur Coun Libra Public Libra Gilmer 75644-2145
UPTNP U ton Coun Public Libra Public Libra McCame 79752-1377
UTOPM Uto ia Memorial Libra Public Libra Uto ia 78884-0677
YTS Val Verde Coun Libra Public Libra Del Rio 78840-5150
TXVAL Valle Mills Public Libra Public Libra Valle Mills 76689-0025
T2W Van Als ne Public Libra Public Libra Van Als ne 75495-0247
TXVHC Van Horn Ci Count Libra Public Libra Van Horn 79855-0129
VZCPP Van Zandt Coun Libra Public Libra Canton 75103-1052
VN# Vernon Colle e Academic - 2 Year Vernon 76384-4005
Victoria Colle e Academic - 2 Year Victoria 77901-5699
TVP Victoria Public Libra Public Libra Victoria 77901-6505
TXVID Vidor Public Libra Public Libra Vidor 77662-5014
Virgil & Josephine Gordon
TXGRD Memorial Libra Public Libra Seal 77474-3333
W Walworth Harrison Public
W9 Libra Public Libra Greenville 75401-5988
TXW Waco-McLennan Coun Libra Public Libra Waco 76701-1741
WARDC Ward Coun Libr Public Libra Monahans 79756-4609
TXWSK Waskom Public Libra Public Libra Waskom 75692-1187
T3H Watau a Public Libra Public Libra Watau a 76148-2024
TWB Wa land Ba tist Universi Academic - 4 Year Private Plainview 79072-6957
TJF Weatherford Colle e Academic - 2 Year Weatherford 76086
T8 Weatherford Public Libra Public Libra Weatherford 76086-5007
TXWPL Weimar Public Libra Public Libra Weimar 78962-2019
TXWBR Wells Branch Communi Libra Public Libra Austin-Wells Branch 78728-4596
TXWST West Public Libra Public Libra West 76691-1777
TWT West Texas A&M Universit Academic - 4 Year Public Can on 79016-0001
Westbank Community Library Austin-West Lake
T3B District Public Libra Hills 78746-6565
Page 81 of 82
Exhibit A to Contract # 306-25-0103
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
OCLC Code Account Name
WT$ Western Texas Colle e
WHCJC Wharton Count Junior Colle e
WARTN Wharton Count Libra
White Oak School Community
WHOJL Libra
TXWHS White Settlement Public Libra
TXWCL Whitehouse Communi Libra
WPLBT Whitesboro Public Libra
WHWPL Whitewri ht Public Libra
ZH8 Wichita Falls Public Libra
WYC Wile Colle e
William R "Bill" Ellis Memorial
TXWRB
T3D
WIMVL
TXWKC
TXWIT
TXWCP
PLYCL
TXYCL
TXYPL
YU7
Wilson Counry Public Libraries
Wimberley Village Library
Winkler County Library
Winters Public Library
Wolfe City Public Library
Yoakum County Library
Yoakum County/Cecil Bickley
Yorktown Public Library
Zula B Wylie Public Library in
Cedar Hill
O�r anization Type
Academic - 2 Year
Academic - 2 Year
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Public Library
Academic - 4 Year Private
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Mail City _
Snyder
Wharton
Wharton
White Oak
White Settlement
Whitehouse
Whitesboro
Whitewright
Wichita Falls
Marshall
Port Aransas
Floresville
Wimberley
Kermit
Winters
Wolfe City
Plains
Denver Ci
Yorktown
Cedar Hill
Mail Zip Code
79549-6105
77488-3252
77488-2845
75693-1520
76108-1604
75791-3230
76273-1639
75491-0966
76301-4604
75670-5151
78373-4128
78114-2014
78676-1240
79745-4315
79567-5108
75496-0109
79355-0419
79323-3113
78164-0308
75104-2655
Page 82 of 82
Exhibit A to Contract # 306-25-0103
TEXAS STATE L16RARY
AND
� � � ARCHIVES C4MMISSION
�
Purchasing Department � 1201 Brazos Street � Austin, TX 78701
ADDENDUM
Addendum No: 01
Solicitation No:
Date: June 4, 2024
306-24-0103
Solicitation Title: TEXpress Courier Services
Response Deadline:
06/19/2024 at 2:00 PM CT
TSLAC Purchasing Contact: Pam Rodriguez; prodriguez@tsl.texas.gov
Purpose of Addendum: Questions and Answers
Except as provided herein, all terms and conditions of the solicitation document remain unchanged and in full force and
effect. The following are the specifications of the solicitation. This Addendum may be attached to and form a part of the
referenced solicitation document and any resulting awarded contract and may be considered in your Response.
Question #1: Which US price index is referenced in the Price Adjustments Section 8.1? The section has a
statement "The price escalation shall correlate with the appropriate U.S. government published index.
(Page 7 of 82). Is there a link to the price index that is needed?
Answer. Please refer to the following link for guidance: https://www.bls.qov/news.release/cpi.t01.htm Increase
will depend on the specific product or services provided under this potential contract.
Question #2: The Statement of Work and Specifications 1.1.1 states service is for 5 days per week. Libraries listed
in Attachment 2 have 5-day, 3-day, or 2-day service. Is the option only for 5-day service in the bid?
Answer. The minimum option is to provide services for 5 days, but it is preferred that our participating libraries
have 2-day, 3-day, and 5-day courier options available.
Question #3: Statement of Work and Specifications 1.4.1 (p.10) referenced Attachment B. Where is this located?
Answer. Apologies. This is a typo. Please refer to Attachment 3 of the solicitation.
Question #4: In Supporting Documentation "Section II subsection 5.4 below" is mentioned. Where is this located?
Should it be 6.3 Company References (p13)?
Answer. Apologies. This is another typo. Yes, this is referencing Section 6.3 Company References.
Question #5: Can you provide the incumbent with these services?
Answer. That information can be found on the contracts page of our Bonfire website:
https://tsl. bonfirehub.com/publicContracts/95226#!/
Respondents are to acknowledge receipt of this addendum by signing this document. The signed document must
be included with your Response.
Respondent Signature
Printed Name
Date
Company Name
Page 1 of 1
Exhibit A to Contract # 306-25-0103
TEXAS STATE L16RARY
AND
� � � ARCHIVES C4MMISSION
�
Purchasing Department � 1201 Brazos Street � Austin, TX 78701
ADDENDUM
Addendum No: 02
Solicitation No:
Date: June 11, 2024
306-24-0103
Solicitation Title: TEXpress Courier Services
Response Deadline:
06/19/2024 at 2:00 PM CT
TSLAC Purchasing Contact: Pam Rodriguez; prodriguez@tsl.texas.gov
Purpose of Addendum: Questions and Answers
Except as provided herein, all terms and conditions of the solicitation document remain unchanged and in full force and
effect. The following are the specifications of the solicitation. This Addendum may be attached to and form a part of the
referenced solicitation document and any resulting awarded contract and may be considered in your Response.
Question #1: Section I, 6 Estimated Quantities
6.3 - If an estimate of quantity listed in an RFP is incorrect or inaccurate it will cause considerable
problems for a contractor during the lifecycle of a contract. If quantities are estimates but in reality
are consistently higher (+15%) than the 200,903 bags noted in the RFP, what recourse does a
contractor have to adjust pricing, costs for which was based on this estimate in this RFP? Can
volume tiers be provided?
Answer. Per Appendix C of the solicitation, all costs must be firm, fixed prices. This is requested so that the
participating libraries can budget accordingly throughout their fiscal year. Pricing for contract renewals
or extensions may include an escalation according to the price index specified in Addendum 1.
Tiered pricing may be provided for the different delivery options (5-days per week, 3-days per week,
2-days per week) selected by the participating libraries in this program.
Question #2: Section I, 6.4 Courier Bags. Approximately how many courier bags are needed per year and can
more details be provided on the type, branding etc.
Answer. An estimated 12,000 bags are needed to start the program. Libraries currently use both 14" X 18"
and 11" X 14" poly/vinyl zipper bags with windows to add shipping labels. The bags include a
program name on the outside to identify items as TEXpress courier shipments.
Question #3: Section I, 6.4 Courier Bags. Approximately how many items fit in each bag and how much does each
bag weigh when full?
Answer. Library materials vary in size. See answer to Question #2 for details on the size of the current bags.
Question #4: Section II, 1.1.1: How many libraries are expected to be added in the next four years.
Answer. TSLAC does not have an answer to this question. It depends on any legislative changes or other
libraries that express interest in participating in the program. The program size has remained 190-
210 over the last few years.
Question #5: Section II, 1.2.1: Quarterly Statistical Report- can you elaborate on this report and the data being
requested, is the state providing the data or is the contractor expected to generate the data?
Page 1 of 16
Exhibit A to Contract # 306-25-0103
TEXAS STATE L16RARY
AND
� � � ARCHIVES C4MMISSION
�
Purchasing Department � 1201 Brazos Street � Austin, TX 78701
ADDENDUM
Answer. Refer to Section II, Subsection 1.2 of the solicitation for more details on requested reports.
Question #6: Section II, 1.3.1: Must offer branded packing bags, totes, or special boxes. What is considered a
"special box?"
Answer. Depending on the type of materials shipped, the potential Contractor may provide boxes that can fit
and ship the materials between participating libraries. These boxes should also have the same
branding as the bags.
Question #7: Section II, 1.5.2: What is considered an oversized delivery? What is advance notice....one day, one
week?
Answer. Oversized deliveries are those that would not fit in a program-provided tote, box, or bag sized
14"X18" or 11 "X14" and are packed in a larger vessel such as a larger cardboard box. There is
currently a limit of 50 pounds per package for oversized shipment. Libraries should notify the
Contractor before their next pick-up date of any oversized items they will have for pick-up.
Question #8: Section II, 1.5.4: What is considered "other related services?" Please provide examples.
Answer. This depends on the Respondent. If additional services can be offered that will aid in the scope of
this procurement, the Respondent is welcome to offer those other related services.
Question #9: Section 2, 3.5: What is meant by expanding service program and seeking opportunities to enhance
cost effectiveness?
Answer. "To expand the service program" means providing courier services to other participating libraries that
may choose to join the TEXpress program during the contract term.
"To seek opportunities to enhance cost-effectiveness" is the objective to find ways to assist TSLAC in
recommending efficient processes that will save money for TSLAC and the TEXpress participating
libraries.
Question #10: Section II, 1.1 — What is the existing turnaround time for deliveries to 5, 3 and 2 day / week
libraries?
Answer. Upon picking up the item from the library to sending the shipment to the recipient library, the
Contractor is expected to deliver the package within 5 business days.
Question #11: Section II, 1.1 - Is the above turnaround time the expectation for this new contract period?
Answer. That is correct. Shorter time frames may be offered, and those details should be specified in the
Respondent's technical response.
Question #12: Section II, 1.1.1.— "unlimited pick-up/drop-off schedules': Please provide clarification on what this
means.
Answer. The Contractor must offer participating libraries unlimited shipments, both shipping and receiving, on
their designated schedule of 2-days per week, 3-days per week, 5-days per week service.
Participating libraries are not charged by volume, weight, or quantity of shipments sent or received.
That is how TSLAC defines unlimited shipments.
Page 2 of 16
Exhibit A to Contract # 306-25-0103
TEXAS STATE L16RARY
AND
� � � ARCHIVES C4MMISSION
�
Purchasing Department � 1201 Brazos Street � Austin, TX 78701
ADDENDUM
Question #13: Section II, 1.3.1 —"Must offer branded packing bags, totes, or special boxes, etc." — Please elaborate
on this. Is the contractor expected to provide all libraries with packaging materials?
Answer. Yes. The potential Contractor is expected to provide branded reusable bags or boxes to participating
libraries to transport those materials between libraries.
Question #14: Section II, 1.6.2 —"invoice each participating library directly for its proportionate share annually." —
This is understood to mean that monthly invoices are required to be sent to all participating libraries;
is this correct? If so, is there a possibility of billing one invoice to the state?
Answer. The Contractor will invoice participating libraries annually for their subscription costs to the service.
The Contractor will invoice TSLAC monthly for the subscription subsidies for eligible libraries.
TSLAC will not subsidize subscription costs for all participating libraries.
Question #15: Can you provide the incumbent with these services?
Answer. See Addendum 1 for the answer.
Question #16: Section III, Who is the incumbent contractor? What is the current yearly contract value?
Answer. See Addendum 1 for the answer.
Question #17: Section III, Does the current yearly contract value reflect service to all locations listed in Attachment
2?
Answer. Yes it does.
Question #18: Section III, 7.7 Evaluation Criteria. - If, based on these evaluation criteria, the best rated bidder has
a higher yearly contract price than what is currently being paid, would this best rated bidder be
awarded the contract?
Answer. Many factors must be evaluated based on the vendor's response. The Respondent with the highest
score may be considered for award.
Keep in mind that the Respondent must provide a comprehensive and detailed response to be
evaluated appropriately. Notice that pricing is one of the criteria and consider the competitive range.
Question #19: Section III, Is there a set yearly budget for these ILL Courier Services?
Answer. Yes, but this amount is not shared.
Question #20: Attachment 2, Can approximate volumes listed by library be provided?
Answer. See Attachment A of this addendum.
Question #21: Attachment 2, Regarding locations that request 2 and 3 day / week service, can the contractor decide
which days these will be?
Answer. The Contractor may negotiate these delivery days with the participating library. However, once
determined and mutually agreed upon, the scheduled days must remain constant for all libraries
throughout the contract term.
Page 3 of 16
Exhibit A to Contract # 306-25-0103
TEXAS STATE L16RARY
AND
� � � ARCHIVES C4MMISSION
�
Purchasing Department � 1201 Brazos Street � Austin, TX 78701
ADDENDUM
Question #22: 1.1.1/1.5.1 States service is based on 5 day a week, Monday through Friday and other locations,
1.5.1 and Attachment 2, show 2, 3, 5 day, and on-call services and calls them Optional service. Can
you clarify this?
Answer. The minimum requirement of this solicitation is for the Respondent to offer 5-day-a-week courier
services. However, the solicitation states that the Respondent may offer an optional service with
additional options of 2-day a-week and 3-day-a-week courier services for TEXpress participating
libraries. Refer to Section II, Subsection 1.5.1. The current TEXpress contract offers all three of these
delivery options to participating libraries.
Question #21: 1.2.1 D Requirements for counting volume, how are items expected to be packed? Are we counting
books, bags, or totes?
Answer. Statistics will indicate the number of bags, totes, and boxes shipped and received per location.
Question #22: 1.2.1 E What are promotional and outreach activities and what kind of volume will this generate?
Answer. The Contractor should provide on-demand or live virtual presentations for current or interested libraries
in the program and best practices.
Question #23: 1.3.1 The handling material says we can use bags, totes and 'special boxes' and limits size to
17"x25"x6". Can we use a mix and if we go with bags only, can we also use larger totes to transport
the bags?
Answer. Yes, Contractors can use a mix of shipping vessels and larger totes or bins to transport.
Question #24: 1.4.4 With shared sites/consortia, can we limit daily volume or charge extra for excess volume requiring
multiple visits or larger vehicles?
Answer. Annual participation will include unlimited shipping by libraries on their designated days of service. The
Contractor can require specific requirements for advanced notice of excess shipment sizes. Advanced
notice from the Respondent must be defined in the Technical Proposal of their response.
Question #25: 1.5.2 Can we have special pricing for special services?
Answer. The Respondent may propose special service pricing.
Question #26: 11.2 Will new contractor be responsible for undelivered client library material from former contractor?
Answer. No.
Question #27: General. Does the state have responsibility for misdirected and unlabeled material?
Answer. No. TSLAC does not. The potential Contractor is responsible for checking packages before they are
loaded by the courier.
Question #28: General. Does the state have a comprehensive list of addresses and current contacts at client libraries?
Answer. Yes. Refer to our website for more details: httqs://www.tsl.texas.qov/Idn/ill/texpresscourier
Respondents are to acknowledge receipt of this addendum by signing this document. The signed document must
be included with your Response.
Page 4 of 16
Exhibit A to Contract # 306-25-0103
TEXAS STATE L16RARY
AND
� � � ARCHIVES C4MMISSION
�
Purchasing Department � 1201 Brazos Street � Austin, TX 78701
ADDENDUM
Respondent Signature
Printed Name
Date
Company Name
Page 5 of 16
Exhibit A to Contract # 306-25-0103
TEXAS STATE L16RARY
AND
� � � ARCHIVES C4MMISSION
�
Purchasing Department � 1201 Brazos Street � Austin, TX 78701
ADDENDUM
Attachment A
Report of total bags shipped and received by participating libraries in FY23.
Total Total
Site City State Hub Type OCLC Name Received Shipped
2023 2023
1 Austin TX AUS TExpress IXA University of Texas - Austin 3579 3314
2 Benbrook TX DAL TExpress BENPL Benbrook Public Library 1175 1109
3 Austin TX AUS TExpress EDX St. Edwards University 280 271
4 Georgetown TX AUS TExpress TXX Southwestern University 558 625
5 Corpus TX CRP TExpress TXF Texas A&M - Corpus Christi 614 640
Christi
6 Kingsville TX CRP TExpress TAI Texas A&M - Kingsville 126 233
� Corpus TX CRP TExpress CDM Del Mar College 292 249
Christi
8 McAllen TX HRL TExpress pgF South Texas College - McAllen 264 277
Campus
11 Arlington TX DAL TExpress IUA University of Texas - 1451 1478
Arlington
University of Texas
13 Dallas TX DAL TExpress IHS Southwestern Medical Center 21 29
at Dallas
14 Denton TX DAL TExpress IWU Texas Womans University 500 587
15 Denton TX DAL TExpress INT University of North Texas 2607 2747
16 Lubbock TX LBB TExpress ILU TexasTech University 0 4559
17 Odessa TX MAF TExpress TXO University of Texas - Permian 258 282
Basin
18 Richardson TX DAL TExpress ITD University of Texas - Dallas 1777 1686
19 San Angelo TX A61 TExpress ANG Angelo State University 138 235
20 Stephenville TX DAL TExpress TTS Tarleton State University 577 536
Page 6 of 16
Exhibit A to Contract # 306-25-0103
TEXAS STATE L16RARY
AND
� � � ARCHIVES C4MMISSION
�
Purchasing Department � 1201 Brazos Street � Austin, TX 78701
ADDENDUM
Total Total
Site City State Hub Type OCLC Name Received Shipped
2023 2023
21 Wichita Falls TX DAL TExpress TMI Midwestern State University 625 455
22 EI Paso TX ELP TExpress TXU University of Texas - EI Paso 482 537
24 Gainesville TX DAL TExpress TZN North Central Texas College 10 14
25 Corsicana TX DAL TExpress N9G Navarro College 38 35
26 Mesquite TX DAL TExpress TDJ Dallas College 502 491
27 Garland TX DAL TExpress TAM Amberton University 93 76
28 Ft. Worth TX DAL TExpress ICU Texas Christian University 1748 1797
29 Azle TX DAL TExpress AZLEP Azle Memorial Library 318 230
30 Irving TX DAL TExpress IVD University of Dallas 1040 950
31 Brownwood TX A61 TExpress Howard Payne University and 448 362
Brownwood Public Library
33 Canyon TX AMA TExpress TWT West Texas A&M University 599 569
34 Ft. Worth TX DAL TExpress TWC Texas Wesleyan University 379 321
Southern Methodist
35 Dallas TX DAL TExpress ISM 1921 1880
University - Fondren
Abilene Christian University,
36 TX A61 TExpress TXC Hardin-Simmons and 0 0
McMurry College
37 Sherman TX DAL TExpress IAU Austin College 363 360
38 Ft. Worth TX DAL TExpress TSW Southwestern Baptist 1695 2057
Theological Seminary
39 Dallas TX DAL TExpress IGA Dallas Public Library 1750 1741
40 Beaumont TX HOU TExpress TXR Lamar University - Beaumont 681 618
41 College TX HOU TExpress TXA Texas A&M - College Station 1360 1837
Station
Page 7 of 16
Exhibit A to Contract # 306-25-0103
TEXAS STATE L16RARY
AND
� � � ARCHIVES C4MMISSION
�
Purchasing Department � 1201 Brazos Street � Austin, TX 78701
ADDENDUM
Total Total
Site City State Hub Type OCLC Name Received Shipped
2023 2023
42 Ft. Worth TX DAL TExpress IFA Fort Worth Library 2348 2636
Houston Academy of
44 Houston TX HOU TExpress Medicine, UTHSC, and MD 94 103
Andersen Cancer Center
45 Houston TX HOU TExpress UHC University of Houston - Clear 1488 1659
Lake
46 Springtown TX DAL TExpress TXSPT Springtown Public Library 626 647
47 Cedar Park TX AUS TExpress XZ7 Cedar Park Public Library 761 715
48 Huntsville TX HOU TExpress SHH Sam Houston State University 1380 1245
49 Houston TX HOU TExpress TXH University of Houston 3457 5038
50 Houston TX HOU TExpress THD University of Houston - 1042 1100
Downtown
51 Houston TX HOU TExpress TXT Texas Southern University 0 6
54 Pasadena TX HOU TExpress SJY San Jacinto College - Central 344 246
Campus
55 Houston TX HOU TExpress THC Houston Community College 48 48
System
56 Brenham TX HOU TExpress YT7 Blinn College 38 45
57 Houston TX HOU TExpress TUT University of St. Thomas 363 331
58 Victoria TX HOU TExpress TXV University of Houston- 436 490
Victoria
59 Houston TX HOU TExpress NHA Lone Star College 192 204
60 Edinburg TX HRL TExpress TPN University of Texas Rio 1379 1313
Grande Valley
61 Laredo TX SAT TExpress TLS Texas A&M - International 184 348
62 San Antonio TX SAT TExpress TXJ University of Texas - San 1155 1247
Antonio
63 San Antonio TX SAT TExpress TSA University of Texas - HSC - �6 69
San Antonio
Page8of16
Exhibit A to Contract # 306-25-0103
TEXAS STATE L16RARY
AND
� � � ARCHIVES C4MMISSION
�
Purchasing Department � 1201 Brazos Street � Austin, TX 78701
ADDENDUM
Total Total
Site City State Hub Type OCLC Name Received Shipped
2023 2023
64 San Marcos TX SAT TExpress TXI Texas State University - San ZZ64 2209
Marcos
65 Pasadena TX HOU TExpress T7P Pasadena Public Library 367 385
66 San Antonio TX SAT TExpress SAT Our Lady of the Lake 166 213
University
68 San Antonio TX SAT TExpress TNY Trinity University 1403 1374
69 San Antonio TX SAT TExpress SAV University of the Incarnate 145 122
Word
Nacogdoche Stephen F. Austin State
70 S TX TYL TExpress TXK Universit 575 540
Y
71 Tyler TX TYL TExpress TEX University of Texas - Tyler 719 663
72 Tyler TX TYL TExpress TJN Tyler Junior College 109 115
75 Georgetown TX AUS TExpress QS5 Georgetown Public Library 870 896
76 Carthage TX TYL TExpress TZP Panola College - M.P. Baker 63 63
Library - Carthage Campus
78 Houston TX HOU TExpress HT# Harris County Public Library 7758 8444
79 Galveston TX HOU TExpress RV8 Rosenberg Library 1036 1004
80 Waco TX WAC TExpress IYU Baylor University 3218 3098
81 Belton TX WAC TExpress MHB University of Mary Hardin - 286 285
Baylor
82 Temple TX WAC TExpress T2G Temple Public Library 1386 1297
84 Dallas TX DAL TExpress IDA Dallas Baptist University 499 626
86 Plano TX DAL TExpress CQC Collin County Community 79 gp
College District
87 Weatherford TX DAL TExpress QT8 Weatherford Public Library 1010 2085
88 Euless TX DAL TExpress T7X Euless Public Library 275 345
Page 9 of 16
Exhibit A to Contract # 306-25-0103
TEXAS STATE L16RARY
AND
� � � ARCHIVES C4MMISSION
�
Purchasing Department � 1201 Brazos Street � Austin, TX 78701
ADDENDUM
Total Total
Site City State Hub Type OCLC Name Received Shipped
2023 2023
89 Farmers TX DAL TExpress T7F Farmers Branch Public Library 0 0
Branch
90 Hurst TX DAL TExpress TG Tarrant County College 102 101
91 Plano TX DAL TExpress PLS Plano Public Library 2224 2373
92 Garland TX DAL TExpress NM$ Nicholson Memorial Library 1322 1228
System
93 Round Rock TX AUS TExpress QT4 Round Rock Public Library 1183 1247
94 Mineral TX DAL TExpress TXBOY Boyce Ditto Public Library - 437 463
Wells Mineral Wells
95 Allen TX DAL TExpress TOP Allen Public Library 1298 1422
Riter C. Hulsey Public Library
96 Terrell TX DAL TExpress DB@ (formerly Terrell Public 998 1024
Library)
98 Arlington TX DAL TExpress AR9 Arlington Public Library 180 195
100 Victoria TX HOU TExpress TVP Victoria Public Library 5579 5583
104 Kerrville TX SAT TExpress SUA Schreiner University 78 79
108 Houston TX HOU TExpress THL University of Houston Law 106 120
Center - O Quinn Library
110 Port Aransas TX CRP TExpress IXA University of Texas Marine 68 66
Science Library
111 Keller TX DAL TExpress KELPL Keller Public Library 867 722
112 Wichita Falls TX DAL TExpress ZH8 Wichita Falls Public Library 8 3
113 Richardson TX DAL TExpress YT2 Richardson Public Library 1879 1899
114 North TX DAL TExpress TJT North Richland Hills Public 2119 2159
Richland Hills Library
115 Carrollton TX DAL TExpress T7A Carrollton Public Library 226 213
116 Irving TX DAL TExpress UC Irving Public Library System 3083 3315
Page 10 of 16
Exhibit A to Contract # 306-25-0103
TEXAS STATE L16RARY
AND
� � � ARCHIVES C4MMISSION
�
Purchasing Department � 1201 Brazos Street � Austin, TX 78701
ADDENDUM
Total Total
Site City State Hub Type OCLC Name Received Shipped
2023 2023
117 Texarkana TX TEX TExpress IET Texas A&M - Texarkana 95 110
118 Lewisville TX DAL TExpress LVF Lewisville Public Library 1295 1276
119 San Angelo TX A61 TExpress QT5 Tom Green County Library 3802 3741
System
120 Waco TX WAC TExpress TXW Waco-McLennan County 570 642
Public Library
121 Henderson TX TYL TExpress YT3 Rusk County Library 1244 1239
Sul Ross State University,
122 Alpine TX HKB TExpress Alpine Public Library and Jeff 1132 990
Davis County Library
123 Texarkana TX TEX TExpress RKA Texarkana Public Library 987 960
124 Hewitt TX WAC TExpress HTPCL Hewitt Public Library 655 625
127 Baytown TX HOU TExpress TJY Sterling Municipal Library 1314 1304
128 Jasper TX HOU TExpress TXJAS Jasper Public Library 196 204
129 Richmond TX HOU TExpress FTX Fort Bend County Libraries - 3222 2528
George Memorial Library
130 Beaumont TX HOU TExpress TJX Beaumont Public Library 1411 1430
131 Texarkana TX TEX TEXpress RL2 Texarkana College 0 3
132 Conroe TX HOU TExpress q52 Montgomery County 3529 3454
Memorial Library System
136 Houston TX HOU TExpress TWH Houston Christian University 579 583
(formerly Houston Baptist)
137 Angleton TX HOU TExpress T7B Brazoria County Library 2�22 3185
System
140 Houston TX HOU TExpress RCE Rice University 2814 2908
142 Prairie View TX HOU TExpress PVA Prairie View A&M University 269 341
143 Houston TX HOU TExpress TXN Houston Public Library 4412 4161
Page 11 of 16
Exhibit A to Contract # 306-25-0103
TEXAS STATE L16RARY
AND
� � � ARCHIVES C4MMISSION
�
Purchasing Department � 1201 Brazos Street � Austin, TX 78701
ADDENDUM
Total Total
Site City State Hub Type OCLC Name Received Shipped
2023 2023
144 Huntsville TX HOU TExpress T8H Huntsville Public Library 1048 1050
148 Galveston TX HOU TExpress TAG Texas A&M - Galveston 0 0
149 Longview TX TYL TExpress TLT LeTourneau University 319 306
151 Denton TX DAL TExpress Q53 Denton Public Library 2776 2804
152 Corpus TX CRP TExpress CCA Corpus Christi Public Library 1391 1456
Christi
153 Austin TX AUS TExpress TXG Austin Public Library 1447 1415
154 San Antonio TX SAT TExpress SAP San Antonio Public Library 5577 6616
155 Abilene TX ABI TExpress TXB Abilene Public Library 2220 2528
156 Amarillo TX AMA TExpress TAP Amarillo Public Library 3187 2958
157 Lubbock TX LBB TExpress TXL Lubbock Public Library 1503 1770
159 Plainview TX LBB TExpress TWB Wayland Baptist University 237 263
160 Dalhart TX AMA TExpress TXDHC Dallam-Hartley County ZZ9 Z4�
Library
170 San Antonio TX SAT TExpress SNM St. Marys University 400 387
171 Seguin TX SAT TExpress TJZ Seguin Public Library 1007 771
172 Castroville TX SAT TExpress CASPL Castroville Public Library 968 880
173 Hondo TX SAT TExpress TXHON Hondo Public Library 470 622
174 B aunfels TX SAT TExpress D9M New Braunfels Public Library 996 994
176 Kerrville TX SAT TEXpress XZ9 Butt-Holdsworth Memorial 1251 1206
Library
177 Leon Valley TX SAT TExpress YU2 Leon Valley Public Library 163 184
Page 12 of 16
Exhibit A to Contract # 306-25-0103
TEXAS STATE L16RARY
AND
� � � ARCHIVES C4MMISSION
�
Purchasing Department � 1201 Brazos Street � Austin, TX 78701
ADDENDUM
Total Total
Site City State Hub Type OCLC Name Received Shipped
2023 2023
179 McAllen TX HRL TExpress TME McAllen Public Library 2446 2521
180 Canyon Lake TX SAT TExpress TYPML Tye Preston Memorial Library 889 956
182 Laredo TX SAT TExpress DB$ Laredo Public Library 154 234
184 Seguin TX SAT TExpress SAZ Texas Lutheran University 238 225
185 Mansfield TX DAL TExpress MPLBT Mansfield Public Library 288 311
186 Harlingen TX HRL TExpress TX7 Harlingen Public Library 577 869
190 Midland TX MAF TExpress MCY Midland County Public Library 1100 1106
194 Little Elm TX DAL TExpress LEPLL Little Elm Public Library 994 872
195 Flower TX DAL TExpress FLWMD Flower Mound Public Library 379 364
Mound
196 Greenville TX DAL TExpress Wg@ W• Walworth Harrison Public 224 216
Library
198 Mount TX TYL TExpress NTX Northeast Texas Community �6 76
Pleasant College
200 Hitchcock TX HOU TExpress TXGHP Hitchcock Public Library 314 336
201 Friendswood TX HOU TExpress QS4 Friendswood Public Library 1075 1122
202 Texas City TX HOU TExpress YU6 Moore Memorial Public 1452 1488
Library
203 League City TX HOU TExpress T7L Helen Hall Public Library 1304 1360
204 Santa Fe TX HOU TExpress TXMBL Mae S. Bruce Public Library 179 137
205 La Marque TX HOU TExpress TXLAM La Marque Public Library 0 0
206 Dickinson TX HOU TExpress TXDCK Dickinson Public Library 261 213
207 Bryan TX HOU TExpress BPLCP Bryan-College Station Public 1558 1517
Library System
Page 13 of 16
Exhibit A to Contract # 306-25-0103
TEXAS STATE L16RARY
AND
� � � ARCHIVES C4MMISSION
�
Purchasing Department � 1201 Brazos Street � Austin, TX 78701
ADDENDUM
Total Total
Site City State Hub Type OCLC Name Received Shipped
2023 2023
209 Bryan TX HOU TExpress TXJLF TX A&M U Sys - U of TX Joint 2Z3 241
Lib Facility
230 Killeen TX WAC TExpress TAMCT Texas A&M University- 704 672
CentralTexas
235 Killeen TX WAC TExpress TXKIP Killeen Public Library 297 278
250 Longview TX TYL TExpress FT6 Longview Public Library 2665 2535
260 Mesquite TX DAL TExpress T7Q Mesquite Public Library 460 564
301 Mission TX HRL TExpress TY4 Speer Memorial Library 943 952
302 Weslaco TX HRL TExpress Ty7 Mayor Joe V. Sanchez Public 658 489
Library
310 Laredo TX SAT TExpress TU Laredo College 50 49
315 Katy TX HOU TExpress TXV UHV - Katy Campus 43 28
350 Frisco TX DAL TExpress FHP Frisco Public Library 2165 2155
352 Grapevine TX DAL TExpress GRPVE Grapevine Public Library 841 769
Cozby Library and Community
354 Coppell TX DAL TExpress WT2 Commons (Coppell Public 2198 2509
Library)
361 Colleyville TX DAL TExpress COLBT Colleyville Public Library 1092 1130
415 Granbury TX DAL TExpress T3Q Hood County Library 108 211
8801 Alvarado TX DAL TExpress TXADO Alvarado Public Library 603 592
8802 Aubrey TX DAL TExpress TXAAL Aubrey Area Library 988 1013
8803 Bridgeport TX DAL TExpress TXBRI Bridgeport Public Library 285 264
8804 Crowley TX DAL TExpress T3G Crowley Public Library 538 509
8805 Decatur TX DAL TExpress TXDPL Decatur Public Library 207 196
Page 14 of 16
Exhibit A to Contract # 306-25-0103
TEXAS STATE L16RARY
AND
� � � ARCHIVES C4MMISSION
�
Purchasing Department � 1201 Brazos Street � Austin, TX 78701
ADDENDUM
Total Total
Site City State Hub Type OCLC Name Received Shipped
2023 2023
8807 Krum TX DAL TExpress TXKPL Krum Public Library 684 719
8808 Lake Dallas TX DAL TExpress LAKCL Lake Dallas Library 1273 1277
8810 Roanoke TX DAL TExpress ROPUB Roanoke Public Library 44 52
8811 Saginaw TX DAL TExpress TXJEK Saginaw Public Library (John 338 280
Ed Keeter Public Library)
8812 Sanger TX DAL TExpress TXSPL Sanger Public Library 210 228
8815 Watauga TX DAL TExpress T3H Watauga Public Library 651 601
9211 Corsicana TX DAL TExpress TXCRP Corsicana Public Library 519 496
9218 Ennis TX DAL TExpress TXENN Ennis Public Library 502 492
9226 Grand Prairie TX DAL TExpress TXGPM Grand Prairie Public Library 332 293
System
9234 Jacksonville TX TYL TExpress TXJPL Jacksonville Public Library 275 254
9243 Marshall TX TYL TExpress TXMAL Marshall Public Library 590 558
9245 McKinney TX DAL TExpress M$K McKinney Memorial Public 2683 2710
Library
9254 New Boston TX TEX TExpress TXNBP New Boston Public Library 55 38
9257 Paris TX DAL TExpress PPLBT Paris Public Library 1211 1157
9264 Rockwall TX DAL TExpress RKWLC Rockwall County Library 793 773
9265 Rowlett TX DAL TExpress T7R Rowlett Public Library 809 726
9268 Sachse TX DAL TExpress TXSAC Sachse Public Library 655 659
9271 Sherman TX DAL TExpress QT6 Sherman Public Library 265 249
9282 Whitehouse TX TYL TExpress TXWCL Whitehouse Community 392 175
Library
Page 15 of 16
Exhibit A to Contract # 306-25-0103
TEXAS STATE L16RARY
AND
� � � ARCHIVES C4MMISSION
�
Purchasing Department � 1201 Brazos Street � Austin, TX 78701
ADDENDUM
Total Total
Site City State Hub Type OCLC Name Received Shipped
2023 2023
9289 Wylie TX DAL TExpress T3V Rita & Truett Smith Public 899 947
Library
9290 Justin TX DAL TExpress TXJCO Justin Community Library 507 531
9291 Pearland TX HOU TExpress * University of Houston-Clear 371 304
Lake/Pearland Campus
9292 Hurst TX DAL TExpress Q56 Hurst Public Library 1451 1401
9293 Schertz TX SAT TExpress TXSCH Schertz Public Library 1414 1394
9294 Haltom City TX DAL TExpress HACPL Haltom City Public Library 396 420
9296 Gatesville TX WAC TExpress G4Z Gatesville Public Library 0 0
9297 Deer Park TX HOU TExpress DEERP Deer Park Public Library 428 425
9299 Bellaire TX HOU TExpress BELLA Bellaire City Library 116 104
9300 Tyler TX TYL TExpress QT7 Tyler Public Library 849 795
9301 San Antonio TX SAT TExpress TAMSA Texas A&M - San Antonio 461 540
9302 Beeville TX SAT TExpress BNR �oe Barnhart Bee County 318 242
Library
9303 C�iversal TX SAT TExpress ACNLC Northeast Lakeview College 109 110
Y
Totals 191,278 200,903
Page 16 of 16
Exhibit A to Contract # 306-25-0103
TEXAS STATE L16RARY
AND
� � � ARCHIVES C4MMISSION
�
Purchasing Department � 1201 Brazos Street � Austin, TX 78701
ADDENDUM
Addendum No: 03 Date: June 12, 2024
Solicitation No: 306-24-0103
Solicitation Title: TEXpress Courier Services
Response Deadline:
06/19/2024 at 2:00 PM CT
TSLAC Purchasing Contact: Pam Rodriguez; prodriguez@tsl.texas.gov
Purpose of Addendum:
Pre-Submittal Conference Recordin
Except as provided herein, all terms and conditions of the solicitation document remain unchanged and in full force and
effect. The following are the specifications of the solicitation. This Addendum may be attached to and form a part of the
referenced solicitation document and any resulting awarded contract and may be considered in your Response.
This is the link to the recorded Pre-Submittal Conference: https://voutu.be/7Csa0iPbZxA
Respondents are to acknowledge receipt of this addendum by signing this document. The signed document must
be included with your Response.
Respondent Signature
Printed Name
Date
Company Name
Page 1 of 1
APPENDIX A
SOLICITATION COVERSHEET
Respondent shall complete and sign this document and submit with their Response by the due date and time specified in this solicitation.
Failure to submit and sign this document will result in disqualification of the Response.
TSLAC Purchasin Contact Res onse Delive Format & Address Due Date/Time
Pam Rodriguez
Contract Coordinator Bonfire e-Procurement Portal June 19, 2024; 2:00 PM
Phone: (512) 463-5487 httns://tsl.bonfirehub.com/portal/?tab—myOp�ortunities
Email: prodriguez(a�tsl.texas.�
Vendor Information
Vendor Name: Ami os Libr Services
Address: 4006 Belt Line Rd Suite 125
City, State, Zip: Addison, TX 75001
Email: _info(u�amigos.org
Texas ID No (TIN): 1 75 1 627097600
Phone Number:
HUB Status, if applicable: _
DL1NS No:
Federal EIN:
800-843-8482
N/A
�037954112
75-1627097
The Texas ID Number is the Payee Identification Number assigned and used by the Texas Comptroller of Public Accounts to process payment for
goods or services. Enter this number in the field above. If this number is unknown, complete the Application for Texas Identification Number form
(AP-152) available through the e-Procurement portal. The completed form must be submitted with this document.
Respondent should enter the Federal Employers Identification number in the field above. If an effort to minimize identity theft, every company MUST
have an Employer ldentification Number (EIN) prior to award of the contract. For information on obtaining an EIN, call the IRS at (800) 829-4933 ar
visit https://w �vw.irs.gov/businesses/small-businesses-self-emplo��ed/emplover-id-numbers.
Preferences
In case of tie bids, one of more preferences described in Texas Govemment Code § 2155, Subchapter H and listed below will be
used to make an award. Tie bids which cannot be resolved by applications of one or more preferences shall be made by drawing
lots.
❑ Products of persons with mental or physical disabilities
� Energy Efficient Products
❑ Rubberized Asphalt Paving
❑ Goods produced or offered by a Texas respondent that is owned by a service-disabled veteran who is a Texas resident
❑ Goods produced in Texas or offered by other Texas respondents not owned by a Texas resident service-disabled veteran
❑ Goods, including agricultural products, produced or grown in Texas
❑ Goods, including agricultural products, offered by Texas respondents
❑ Goods, including agricultural products, produced or grown in other states of the United States
❑ Texas vegetation native to the region
❑ Services offered by a Texas respondent that is owned by a service-disabled veteran who is a Texas resident
❑ Services offered by other Texas respondents that is not owned by a Texas resident service-disabled veteran
❑ Commercial production company and advertising agency located in Texas
❑ Purchase products or materials produced in Texas
May 16, 2025
Fort Worth Public Library
100 Texas Trail
Fort Worth, TX 76102
RE: TExpress Courier Service
To Whom It May Concern:
This letter is a statement of fact that the Texas State Library and Archives
Commission (TSLAC) negotiates and executes a contract for statewide courier
delivery services to support statewide interlibrary loan activities for Texas libraries.
TSLAC awarded the courier contract to Amigos Library Services and the TExpress
courier program through a bid process in fiscal year 2024. The contract was
awarded FY 2025 and includes up to four annual renewals.
The details of the program are:
Participating libraries pay an annual subscription fee to Amigos Library
Services for two, three, or five-day-per-week delivery service.
TSLAC pays a subsidy towards the annual subscription fee for eligible
TexShare libraries.
If you need additional information, please contact us.
Sara Hayes
Statewide Interlibrary Loan Coordinator
Library Development and Networking Division
Texas State Library and Archives Commission
512-463-5406
shayes@tsl.texas.gov
Exhibit B
Texas State Library and Archives Commission RFP # 306-24-0103
Interlibrary Loan (ILL) Courier Services
SECTION II
STATEMENT OF WORK AND SPECIFICATIONS
1 Statement of Work
The Contractor shall provide the following services and products in this procurement:
1.1. Requested Services:
1.1.1. Will deliver books and other library materials between currently participating, and any eligible libraries that join
in the future, libraries throughout the state of Texas with a one price subscription option for 5 days per week
unlimited pick-up/drop-off schedules, Monday through Friday, excluding holidays.
1.1.2. Will provide a tracking system or process for libraries and delivery staff to have accurate knowledge of the
location of bags/items in transit.
1.13. Will provide operational guidelines and training on using the courier services to all participating locations and
provide customer service that ensures accurate delivery of items shipped and timely responses to customer
inquiries. Preference will be given for the availability of customer support by toll-free telephone and email.
5 Participating Library Responsibilities
The Participating TExpress Library will:
5.1. Prepare and pack materials in padded envelope(s) or other suitable container(s) to ensure materials are adequately protected
during transport between TExpress locations.
5.2. Clearly label all TExpress packages according to the Contractar's instructions.
53. Coordinate program implementation with the ILL software Contractor to ensure smooth operations.
5.4. Provide written notice of service termination to the Contractor within 30 days. Services may be provided for the remainder
of the month and terminated the next month. The Contractor should only bill for services rendered.
5.5. Pay invoices for services rendered in a timely manner.
5.6. Not furnish materials, labor, equipment, or facilities unless otherwise specified in this solicitation or the resulting contract.
� STATEMEMT O� SERVICES TO BE PROVIDE�
Amigas Library• 5ervice shall pravide the folla�,n•ing gaads andlor services for eligible and p�rticipafir�g Texas li�raries as
specified in the 34�`r24-Q103 (Exhi6i# f�:1 and the Vendara Response jExhiUit B� and incorpor�ed herein for all purposes.
The objectives af the cantra�t are:
No. Service descri tion
2,� rrday per,n•eek courier ser�rice
2,2 � �day per��veek eourierser�ice
�,3 2-day perrn•eek courierservice
�,� 8randed courier I�ags ,n•ith calar imprints
�,� Annua! Fuel 5urcharge
ParEic�pating li6raries will he responsi�le for the fnllowir� su�scription costs as elecled=
Pa�tic3 acin Libra Cos#, as elected I Unit Cost
�rda eru�eek eourier service I �4 295.40
� �da er�,n�eekcourierservice � �2,931.40
2-dav erweekcourierservice .°r2,2��1.40
4,2 Cantract Renewal Oaeion Costs
The rene��al a�iounts mav increase no more than 3_5°l�. The rene�r:aa increase is estimated and may ehange based
an market cand�tions for labor and fuel �ates.
Exhibit – Conflict of Interest Questionnaire
Exhibit – Conflict of Interest Questionnaire