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Home My WebLink AboutContract 53085-R2CITY OF FORT WORTH CONTRACT RENEW AL NOTICE ES Squared, LLC Attn: Albert Mitchell President & Chief Executive Officer 530 S. Carrier Pkwy, Suite 310 September 4, 2025 Re: Contract Renewal Notice Contract No. 53085 (the "Contract") CSC No. 53085-R2 Renewal Term No. 2: January 1, 2026 to December 31, 2026 The above referenced Contract with the City of Fort Worth expires on December 31, 2025 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Contract Renewal Sincerely, City of Fort Worth Erin Roden, Sr. Contract Compliance Specialist (817)392-7455 Page 1 of2 CITY OF FORT WORTH By: Dianna Giordano (Sep 18, 2025 16:57:55 CDT) Name: Dianna Giordano Title: Assistant City Manager APPROVAL RECOMMENDED: By: l/4��r Name: Holly Moyer Title: Interim Human Resources Director ATTEST: By: Name: Jannette Goodall Title: City Secretary VENDOR: ES SQUARED, LLC By: ext Name: Albert Mitchell Title: President & Chief Executive Officer Contract Renewal CSCNo. ------ CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Peter Bernard Title: Human Resources, Safety Manager APPROVED AS TO FORM AND LEGALITY: �u)� By: j' Name: Jessika Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 19-0238 Date Approved: 10/15/2019 Form 1295 Certification No.: ----- Page 2 of2 M&C Review CITY COUNCIL AGENDA �7_r � � CODE: 10/15/2019 REFERENCE **M&C 19- LOG NAME NO.: 0238 P TYPE: CONSENT PUBLIC HEARING: Page 1 of 2 Official site of the City of Fort Worth, Texas FaRr`'�axrH �Y 13P19-0159 OCCUPATIONAL HEALTH AND SAFETY SERVICES HR JPB � SUBJECT: Authorize Execution of Agreements with ES Squared, LLC and Occupational Health Centers of the Southwest, P.A. d/b/a Concentra Medical Centers for Occupational Health and Safety Services in a Combined Annual Amount Up to $461,066.00 with a Five-Year Initial Term and Authorize Two One-Year Renewal Options for the Human Resources Department (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of agreements in a combined annual amount up to $461,066.00 with a five-year initial term and two one-year renewal options for the Human Resources Department with: i) ES Squared, LLC for occupational health and safety consulting and training services; and ii) Occupational Health Centers of the Southwest, P.A. d/b/a Concentra Medical Centers for occupational health and safety care services. DISCUSSION: The Human Resources Department (HRD) approached the Purchasing Division to secure agreements for occupational health and safety services. The services include: Provide consultants to City departments regarding Occupational Safety and Health Administration (OSHA) standards; Develop and implement policies, programs and procedures related to OSHA; Provide training regarding topics and issues related to OSHA standards and/or City health, safety and environmental policies, procedures, rules and/or workplace practices; and Provide physical exams: fitness for duty exams and/or other assessments, drug screening, alcohol testing, clinical testing, exposure control program, commercial driver's license program and medical surveillance program. Staff issued a Request for Proposals (RFP) that consisted of detailed scope of services. The RFP was advertised in the Fort Worth Star-Teleqram every Wednesday starting on June 12, 2019 through July 10, 2019. Seventeen vendors were solicited from the purchasing database; six responses were received. The proposals were thoroughly reviewed by an evaluation team separately for consultation, training and care services. The evaluation team ranked the proposals based on pre-defined factors. The evaluation team determined the following vendors provide the best overall solution to the listed services: i) ES Squared, LLC for occupational health and safety consulting and training services; and ii) Occupational Health Centers of the Southwest, P.A. d/b/a Concentra Medical Centers for occupational health and safety care services. ES Squared, LLC: Maximum Annual Not Exceed Amount Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 $77,500 $79,825 $82,220 $84,687 $87,228 $89,845 $92,540 http://apps.cfwnet.org/council�acket/mc_review.asp?ID=273 85&councildate=l0/15/2019 10/17/2019 M&C Review Page 2 of 2 Occupational Health Centers of the Southwest, P.A. d/b/a Concentra Medical: Maximum Annual Not Exceed Amount Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 �$275,000 �$288,750 �$303,188 �$318,347 �$334,264 �$350,977 �$368,526 An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated Upon City Council approval and execution of contracts, the initial five-year term of these contracts shall begin. Contracts may be renewed up to two one-year terms at the City's sole discretion. This action does not require specific City Council approval provided that sufficient funds are appropriated for the City to meet its obligations during the renewal period. No guarantee was made that a specific amount of these services will be purchased. A waiver of the goal for MBE/SBE sub-contracting was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where sub-contracting or supplier opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon adoption of the Fiscal Year 2020 budget by the City Council, that funds will be available in the Fiscal Year 2020 budget, as appropriated, of the General Fund. Prior to expenditure being made, the Human Resources Department has the responsibility to validate the availability of funds. BQN\\ Fund Department ID OM Fund Department ID Account Project ID Account Project ID Program Activity Budget Reference # Year (Chartfield 2' Amount Submitted for City Manager's Office b� Oriqinatinq Department Head: Additional Information Contact: ATTACHMENTS Program Activity Budget Reference # Year (Chartfield 2' Kevin Gunn (2015) Reginald Zeno (8517) Cynthia Garcia (8525) John Padinjaravila Baby (2279) Amount http://apps.cfwnet.org/council�acket/mc_review.asp?ID=273 85&councildate=l0/15/2019 10/17/2019