HomeMy WebLinkAboutContract 55664-A5CSC 55664 Amendment Page 1 of 2
AMENDMENT
TO CITY SECRETARY CONTRACT NO. 55664
This Amendment is entered into by and between the City of Fort Worth
(hereafter "City"), a Texas home rule municipality, and AVI-SPL LLC ("Vendor"), each
individually referred to as a "Party" and collectively as the "Parties".
WHEREAS,
and of unlimited renewals
WHEREAS, the Parties have continued operating under the same terms and conditions of
the Original Agreement;
WHEREAS, the Parties wish to amend the Agreement in order to increase the total yearly
compensation from $100,000.00 to $2 ,000.00
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, follow :
1.
AMENDMENTS TO AGREEMENT
The following terms are hereby amended to replace the referenced terms in the Agreement and
shall be binding and enforceable as if they were originally included therein.
. Compensation. City shall pay Vendor in accordance with the fee schedule
this Agreement. Total payment made under
this Agreement for the first year by City shall be in an amount up to Two Hundred
Thousand Dollars ($2 ,000.00). shall not any
services or bill for expenses incurred for City not specified by this Agreement unless
City requests and approves in writing the additional costs for such services. City shall not
be liable for any additional expenses of not specified by this
Agreement unless City first approves such expenses in writing.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile
copy or computer image, such as a PDF or tiff image, o a signature, shall be treated as and
shall have the same effect as an original.
CSC 55664 Amendment Page 2 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: ___________________________
William Johnson
Assistant City Manager
Date: ___________________________
APPROVAL RECOMMENDED:
By: ______________________________
James Davis
Fire Chief
ATTEST:
By: ______________________________
Jannette Goodall
City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Carlos Gomez
Asst Emergency Mgmt. Coordinator
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Taylor Paris
Senior Assistant City Attorney
CONTRACT AUTHORIZATION:
AVI-SPL LLC
By: ______________________________
Name:
Title:
Date: ____________________________
Chase Leonard, Attorney
9/18/25
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
Create New From This M&C
DATE:8/26/2025 REFERENCE
NO.:
**M&C 25-
0775 LOG NAME:
13PAMEND CSCO 55664
AUDIO-VISUAL SERVICES
JF FIRE
CODE:P TYPE:CONSENT PUBLIC
HEARING:NO
SUBJECT: (ALL) Authorize Execution of an Amendment to an Agreement with AVI-SPL LLC for
Audio-Visual System Integration and Support Services to Increase the Annual Spending
Authority by $146,000.00 for a New Annual Amount Up to $246,000.00 Using
a GSA Cooperative Agreement for the Fire Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of an amendment with AVI-SPL LLC for
audio-visual system integration and support services to increase the annual spending authority by
$146,000.00 for a new annual amount up to $246,000.00 using GSA cooperative contract no.
47QTCA21D0070 for the Fire Department.
DISCUSSION:
On May 3, 2021, the Fire Department executed an agreement with AVI-SPL LLC (CSC 55664) using
a GSA Cooperative Agreement for audio-visual system integration and support services to enhance
communication and collaboration capabilities. The Fire Department reached out to Purchasing
to request an increase of $146,000.00 to the annual spending authority to prepare for the upcoming
World Cup. This will ensure high-quality, reliable audio and enhanced system performance. The
upgrades will support increased usage demands, improve communication capabilities, and help
deliver a seamless experience for staff and attendees during this major international event. This
adjustment reflects the expanded scope of work, including additional equipment, enhanced system
capabilities, and improved infrastructure. These enhancements are critical to meeting performance
standards and ensuring the project is delivered successfully and on time.
Approval of this Mayor and Council Communication authorizes the City to spend up to $246,000.00
per year with AVI-SPL LLC for audio-visual system upgrades, maintenance, and support services.
Actual usage in any term can be up to the authorized amount and will be dependent upon actual
appropriations for this purpose in the departmentÂ’s budgets.
State law provides that a local government purchasing an item under a Cooperative Purchasing
Agreement satisfies state laws requiring that the local government seek competitive bids for the
purchase of the item. GSA Contract No. 47QTCA21D0070 has been competitively bid to increase
and simplify the purchasing power of government entities. The current renewal term of GSA Contract
No. 47QTCA21D0070 ends March 22, 2026, with no additional renewal options. Staff reviewed the
pricing and determined it to be fair and reasonable.
Services and equipment will be purchased using UASI Grant Funding. On November 12, 2024, the
City Council approved the application for and acceptance of the 2024 Homeland Security Urban Area
Security Initiative (UASI) Grant from the U.S. Department of Homeland Security, through the State of
Texas, Office of the Governor, in an amount up to $3,014,543.17 (Mayor and Council Communication
24-0987). The grant will support critical homeland security efforts, including enhancements to
emergency response capabilities, acquisition of advanced equipment, first responder training, and
upgrades to regional communication systems. It will also fund regional coordination and ongoing
preparedness activities to maintain a comprehensive and effective security posture.
ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made
Page 1 of 2M&C Review
9/15/2025http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33635&councildate=8/26/2025
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and
does not require specific City Council approval as long as sufficient funds have been appropriated.
RENEWAL OPTIONS – The current renewal term of this Agreement will end on March 22, 2026, with
no additional options to renew.
Funding is budgeted in the Grants Operating Federal Fund for the Fire Department for the purpose of
funding the 2023 UASI-JEOC Sustainment project.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Grants Operating Federal Fund to support the approval of the above
recommendation and execution of the amendment. Prior to any expenditure being incurred, the
Fire Department has the responsibility to validate the availability of funds.
BQN\\
TO
FROM
Submitted for City Manager's Office by:Reginald Zeno (8517)
William Johnson (5806)
Originating Department Head:Reginald Zeno (8517)
James Davis (6801)
Additional Information Contact:Brandy Hazel (8087)
Jesus Fernandez (6467)
ATTACHMENTS
1295 - AVI-SPL LLC.pdf (CFW Internal)
21001 105306 Grant Funds Availability 7.23.25.png (CFW Internal)
FID Table (2).xlsx (CFW Internal)
SAMs - AVI-SPL LLC.pdf (CFW Internal)
SOS - AVI-SPL LLC.png (CFW Internal)
Page 2 of 2M&C Review
9/15/2025http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33635&councildate=8/26/2025