HomeMy WebLinkAboutContract 61226-A5Fifth Amendment to CSC 61226
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY
FIFTH AMENDMENT TO CITY OF FORT WORTH CONTRACT 61226 BETWEEN
THE CITY OF FORT WORTH AND MY HEALTH, MY RESOURCES OF TARRANT
COUNTY FOR A HIGH IMPACT PILOT PROGRAM
This fifth amendment t ) is made and entered into by and between the City of
Fort Worth, a home-rule municipality of the State of Texas (hereinafter referred to as the "City"),
acting by and through Dianna Giordano, its duly authorized Assistant City Manager, and My
Health, My Resources of Tarrant County, a unit of local government in Texas Agency . Each
party shall be individually referred to herein as Party and collectively as Parties.
RECITALS
WHEREAS, the City entered into an Agreement with Agency to provide services more
specifically described in the agreement, City Secretary Contract No. 61226, (the "Agreement");
WHEREAS, the Parties executed the first amendment to the Agreement through which
the Parties agreed to correct the contractual amount and period, amend the scope of services and
amend the budget;
WHEREAS, the Parties executed the second amendment to the Agreement through which
the Parties extended the term of the agreement;
WHEREAS, the Parties executed the third amendment and first renewal to the Agreement
through which the Parties amended the scope of services, amended the budget and renewed the
Agreement for an additional one-year term;
WHEREAS, the Parties executed the fourth amendment to the Agreement through which
the Parties amended the scope of services and amended the budget;
WHEREAS, the Parties desire to amend the budget to reflect prior budget modifications;
NOW THEREFORE City and Agency do hereby agree to the following:
I.
AMENDMENT TO AGREEMENT
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the Parties agree as follows:
A. The First Renewal Term hereby deleted and
replaced in its entirety with attached The First
Renewal Term.
II.
This Amendment is effective upon execution.
Fifth Amendment to CSC 61226
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY
III.
All terms and conditions of the Agreement not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Agreement.
[SIGNATURE PAGE FOLLOWS]
Fifth Amendment to CSC 61226
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY
FOR CITY OF FORT WORTH:FOR AGENCY: My Health, My Resources
of Tarrant County
Dianna Giordano Susan Garnett
Assistant City Manager Chief Executive Officer
Date:________________Date:
APPROVAL RECOMMENDED
Bethany Warner, Intergovernmental Relations Manager
Date: ________________
APPROVED AS TO FORM AND ATTEST:
LEGALITY
Gavin Midgley, Assistant City Attorney Jannette S. Goodall, City Secretary
Date: Date:
M&C No.:
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
Tara Perez
Manager, Homeless Strategies
Fifth Amendment to CSC 61226
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY
FIFTH AMENDMENT TO CITY OF FORT WORTH CONTRACT 61226
BETWEEN THE CITY OF FORT WORTH AND MY HEALTH, MY RESOURCES OF
TARRANT COUNTY FOR A HIGH IMPACT PILOT PROGRAM
ATTACHMENT 1 TO FIFTH AMENDMENT
Fifth Amendment to CSC 61226
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY
Part II First Renewal Term
Agency will submit invoices for reimbursement by the 15th of the month following the
month services were provided.
This report shall itemize each monthly expense requested for reimbursement by the Agency and
shall be included in Budget submitted. In order for this report to be complete the following must
be submitted:
For payroll expenses, timesheets signed and dated by both the employee and supervisor
with the program fund code of time being billed to City/Directions Home. Electronic
time sheets are acceptable but must show timestamp of employee submission and
supervisor approval. Paystub must include pay period, date paid, amount and expenses
(salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries with
applicable expenses highlighted and labeled will suffice. Agency may not submit
payroll expenses dated 60 calendar days prior to the date of the Reimbursement Request
with the exception of the first Reimbursement Request which may include items from
the Effective Date of the Agreement to the end of the reporting month or with written
permission from Directions Home staff so long as such changes are otherwise in
accordance with the Agreement.
For non-payroll expenses, invoices for each expense listed. Agency may not submit
invoices dated 60 calendar days prior to the date of the Reimbursement Request with
the exception of the first Reimbursement Request which may include items from the
Effective Date of the Agreement to the end of the reporting month or with written
permission from Directions Home staff so long as such changes are otherwise in
accordance with the Agreement.
Proof that each expense was paid by the Agency, which proof can be satisfied by
cancelled checks. If a cancelled check is not possible, a bank statement with the expense
highlighted and labeled will suffice.
If allocations percentages are used, all documentation must be submitted with the first
invoice.
For the audit, bank statements showing payments, Form 941s and allocation
documentation will be reviewed.
Fifth Amendment to CSC 61226
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY
A. SALARIES (By title)
Tenant support specialist
Case Worker
Certified Peer Specialist
Housing Specialist (up to 4)
1
fulltime)
Registered Nurse
Network Director Housing & Homeless Strategies
On call Stipend
SALARIES TOTAL: $348,096.00
B. FRINGE BENEFITS
All positions listed above
FRINGE BENEFITS TOTAL: $62,722.00
C. TRAVEL
Local mileage $10,500.00
TRAVEL TOTAL: $10,500.00
D. CELL PHONES/EQUIPMENT
9 monthly phone bills (Service only)
9 Lease Fees for laptop computers
CELL PHONES/EQUIPMENT TOTAL: $64.00
E. CLIENT EXPENSES
Initial Lease Up Fees
Rental Assistance
Client transportation
Client needs
Client Medications
CLIENT EXPENSES TOTAL: $283,843.00
F. OTHER APPROVED
Dues, Permits, and Fees
Vehicle costs (Service Cost)
Fifth Amendment to CSC 61226
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY
Contract - Master Leases (Partnership Home) $1,100,000.00
Contract Landlord Engagement (Partnership Home) $77,000.00
Contract APRN/PA $117,304.00
Office Supplies
Office Space
Software services fees
Shredding
Training
Professional Insurance
OTHER APPROVED TOTAL: $1,417,894.00
IDC 15% $55,184.00
TOTAL PROGRAM COST: $2,178,303.00
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 12/10/24 M&C FILE NUMBER: M&C 24-1032
LOG NAME: 02HIGHIMPACTCONTRACTRENEWAL
SUBJECT
(CD 2, CD 3, CD 4, CD 8, CD 9 and CD 11) Authorize Amendment to and Renewal of a Contract with My Health, My Resources of Tarrant County
in an Amount Up to $2,178,304.00 for the High ImpACT Pilot Program Aimed to Reduce Homelessness in Targeted Areas; Find that Amendments
and Contracts Serve a Public Purpose and that Adequate Controls are in Place
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager or his designee to execute a contract renewal with My Health, My Resources of Tarrant County for up to
$2,178,304.00 for the High ImpACT Pilot Program aimed to reduce homelessness in targeted areas;
2. Authorize the City Manager or his designee to amend the agreement if necessary to achieve program goals provided that the amendment is
within the scope of the program and in compliance with City policies and applicable laws and regulations; and
3. Find that such contract renewal and any amendments thereto serve a public purpose of reducing homelessness and that adequate controls
are in place.
DISCUSSION:
In April, the City Council passed Mayor and Council Communication 24-0200 (the "M&C") to fund the first five months of a 17-month High ImpACT
Pilot Program in the amount of $1,096,847.00. The M&C set forth the intent that the remaining funds for FY 2025 in the amount of approximately
$2,200,000.00 would be utilized to pay for the remaining 12 months of the pilot. This M&C authorizes the execution of a renewal agreement with
My Health, My Resources of Tarrant County in the amount of up to $2,178,304.00 to allow the term of the pilot to be completed.
With the end of the eviction moratorium and federal emergency rental assistance funds, homelessness has increased in Fort Worth compared to
pre-pandemic levels. Most nights, emergency shelters are near capacity resulting in a sharp increase in unsheltered homelessness, 18% from
2020 to 2024. Residents regularly report homeless encampments throughout the City.
While many areas of Fort Worth have seen an uptick in unsheltered homelessness and the issues associated with it, there are seven areas that
have been hit especially hard. The High ImpACT Pilot Program aims to direct mental health and housing resources in a targeted way to reduce
issues related to unsheltered homelessness in those seven areas:
• Camp Bowie West/Las Vegas Trail (CD 3)
• Seminary/La Gran Plaza/Hemphill (CD 11)
• Downtown (CD 9)
• Near Southside (CD 9)
• Historic Southside/Near Eastside (CD 8)
• Northside/Stockyards (CD 2)
• Beach Street Intersections — from East Lancaster to North Tarrant Parkway (CD 4)
• City-wide HOPE referrals are also considered
The High ImpACT Pilot Program has two parts:
1. Housing Assistance: Housing Assistance for at least 40 eligible High ImpACT clients.
2. Housing First Assertive Community Treatment Team (Housing First ACT Team): Services for at least 80 severely mentally ill unsheltered and
housed clients by a mobile, high-level team, including psychiatric and medical professionals.
Clients for the program are largely referred by Neighborhood Police Officers in the target areas based either on the length of time someone has
been unsheltered in that target area or if it is someone who may have severe mental illness.
The success of the 17-month pilot will be measured by having at last 70% of those offered housing enter housing within six months and after one
year of entering housing, at least 70% are still housed (can be a different unit, but must be housed).
Notable outcomes of the piloYs first six months include:
• Of the initial 102 referrals, 30 were housed in the first six months.
• Over 90% of referrals who have been offered housing accepted housing within six months - with the vast majority accepting rental assistance
the first time it was offered.
Data will continue to be gathered over the next 11 months of the pilot will be used to analyze whether the program should continue, be expanded, or
end at the conclusion of the 17-month pilot.
Funding is budgeted in the Other Contractual Services account within the General Fund for the Neighborhood Services Department. City
Manager's Office is responsible for the funds.
A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: My
Health, My Resources of Tarrant County
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to
support the approval of the above recommendations and award of the contract. Prior to any expenditure being incurred, the City Manager's
Office has the responsibility to validate the availability of funds.
Submitted for City Manager's Office b� Mark McDaniel 6316
Originating Business Unit Head: Bethany Warner 6121
Additional Information Contact: Tara Perez 2235